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HomeMy WebLinkAboutMin - LB - 2003.03.25 BURLINGAME PUBLIC LIBRARY Burlingame Public Library Board of Trustees -1 1 Minutes March 25, 2003 I. Call to Order President Andrew Gurthet called the meeting to order at 4:30pm. II. Roll Call Trustees Present: Cecile Coar, Andrew Gurthet, Catherine McCormack, Mary Herman and Carol Rossi Staff Present Al Escoffier, City Librarian, Sidney Poland, Recorder III. Warrants and Special Funds The Trustees unanimously agreed to approve the warrants. M/S/C (Herman/Coar) IV. Minutes The Trustees unanimously approved the minutes of the February 18, 2003 meeting. M/S/C (Coar/Herman) The Trustees unanimously approved the minutes of the February 25, 2003 meeting. M/S/C (Herman/Rossi) V. Correspondence and Attachments Correspondence mailed in the Board packets was reviewed. A. Marshall Trust — Mr. Whitesides, Trustee of the Marshall Trust, liquidated the four year trust as of December 2002. The Library has approximately $668,373 in the Marshall Trust Fund. B. Transaction Based Reimbursement Proposal 1. Governor Davis has proposed eliminating this program from the budget which means libraries would have to charge non- residents for borrowing library materials. 2. The Trustees agreed that President Gurthet will draft a letter to be signed by all the Trustees requesting that TBR not be removed from the state budget. 480 Primrose Road•Burlingame•CA 94010-4083 Phone (650) 558-7474'Fax (650) 342-6295 C. Burlingame Library Week March 24th — 31St — Posters have been placed in the schools, as well as local business establishments announcing Burlingame Library Week and advertising the book sale to be held March 28th and 29th. Canisters donated by Lunardi's and IL Fornaio can be found on the counters of local stores for individual donations to help restore the book collection. VI. From The Floor - None VII. Reports A. City Librarian's Report 1. Flood Recovery— The Library is up and running as of March 17th and only a few items need to be finished to complete the restoration. As soon as the tile floor is completely dry, it will be sealed and cleaned. Some chairs are being refinished. 2. Library Reorganization — Division supervisors reporting to the City Librarian have been reduced from 6 to 4. Reclassification of two middle managers from Librarian III to Librarian II saved loss of two positions. Account Clerk II position in Administration will be eliminated. Hourly staff will be reduced by 40% due to reduction in Library service hours to the public. B. Foundation Report — Carol Rossi Jim Cannon, James Nagel and Heidi Kenney have joined the Foundation Board. Heidi Kenny is chairperson for the Library book sale being held during Burlingame Library Week. VIII. Unfinished Business A. Budget Status — Trustee Herman moved that Item A. Section IX New Library Schedule be moved to Unfinished Business for discussion and action. M/S/C (Herman/McCormack) 1. As part of the Library's budget cuts, open hours will be reduced by 11 hours per week resulting in a savings of $175,000 due to the reduction of part time staff hours. 2. The City Librarian requested the Trustees approve the new open hour schedule which will become effective July 1, 2003. Hours would be as follows: Monday — Thursday 10am-9pm, Friday 10am-5pm, Saturday 10am-5pm and Sunday 1 :pm-5pm. 3. The Trustees approved the recommendation of the City Librarian to adopt the new schedule for open hours of the Library effective as of July 1, 2003. M/S/C (Rossi/McCormack) 4. In the event City revenues increase and additional funds are available to the Library, the Trustees would be able to increase open hours if they so chose. The City Librarian suggested the following order of returning additional hours: 1) Friday 5pm-9pm, 2) Saturday, 5pm-6pm and 3) Monday—Saturday mornings 9am-10am. Library Board of Trustee Minutes 2 March 25, 2003 B. Easton Status Report 1 . Construction documents will be ready next week. The Easton Committee, Hal Brandes and Bharati Dahanukar, architects, and some of the city officials will meet next week to discuss the next steps and what items should be included in the bid package. 2. If the cost overrun of approximately $130,000 still exists by July 1, 2003, the City Manager, Jim Nantell has agreed to keep Easton open for three additional months but will not extend the time period after the end of September. 3. Some options are as follows: 1) put the project out to bid in May or June and see what actual construction costs would be 2) request that the successful bidder hold his bid for 3 months or 3) delay bidding until next year. 4. The Trustees inquired as to the possibility of using a phased approach. The City Librarian will discuss this idea with the architects. IX. New Business A. New Library Schedule — This item was moved to Section VIII Unfinished Business. B. Delay in Easton Renovation 1 . The City Librarian requested that the Trustees approve a delay of the Easton renovation project for a period of 4 months. This time period would give the staff time to catch up on their normal workload that was put aside while flood issues received first priority. Also, the reorganization of staff caused by the recent budget cuts will take place in the coming months. 2. After discussion of the Easton situation, the Trustees unanimously agreed to table the vote on the delay of the Easton renovation. M/S/C Herman/Rossi X. Announcements A. Legislative Day— The City Librarian will obtain the details of the event and include the information in the next board packet. B. Special Trustee Meeting — The Trustees agreed to have a special Trustee meeting on Friday, March 28th to approve and sign the letter that will be sent to the Assembly Budget Subcommittee Number Two on Education and Finance regarding the Governor's proposal to eliminate TBR from the state budget. M/S/C (McCormack/Gurthet) Library Board of Trustee Minutes 3 March 25, 2003 XI. Adjournment The meeting was adjourned at 6:00pm. M/S/C (McCormack/Herman). The next meeting of the Library Trustees will be held Friday, March 291h at 7:30pm in the Library Conference Room. Respectfully Submitted, Alfred H. Escoffier City Librarian Library Board of Trustee Minutes 4 March 25, 2003