HomeMy WebLinkAboutAgenda Packet - LB - 2003.04.15 :'►URLINGAME PUBLIC LIBRARY f $ TL►GAME
Board of Trustees Agenda
April 15, 2003 - 4.30pm
480 Primrose Road - Board Room c L
SUGGESTED ACTION
1. CALL TO ORDER
2. ROLL CALL
3. WARRANTS & SPECIAL FUND Approval
4. MINUTES
a. Meeting Minutes March 25, 2003 Approval
b. Meeting Minutes March 28, 2003 (Special Meeting) Approval
5. CORRESPONDENCE AND ATTACHMENTS Information
a. Library Legislative Day Registration Forms
b. Statistics January and February 2003
c. Proposed Budget Summary
d. Peninsula Library System Policy Statement & Procedures
for Law Enforcement Visits Related to the Patriot Act
e. Resolution No. 2003-001
G.— ROM THE FLOOR (Public Comments)
7. REPORTS Information
a. City Librarian's Report- Escoffier
b. Foundation Report- Rossi
c. System Advisory Board Appointee
8. UNFINISHED BUSINESS
a. Delay in Easton Renovation– (Tabled at March 25, 2003 meeting) Discussion/Action
b. Disposition of Marble dA !�' ,.b►� � A. a Discussion/Action
9. NEW BUSINESS
a. Request Council Pass a TBR ResolutionDiscussion/Action
b. Fines and Fees Proposal Discussion/Action
10. ANNOUNCEMENTS
11. ADJOURNMENT Adjourn
BURLINGAME PUBLIC LIBRARY
Burlingame Public Library
Board of Trustees
Minutes
March 25, 2003
I. Call to Order
President Andrew Gurthet called the meeting to order at 4:30pm.
II. Roll Call
Trustees Present: Cecile Coar, Andrew Gurthet, Catherine
McCormack, Mary Herman and Carol Rossi
Staff Present Al Escoffier, City Librarian, Sidney Poland,
Recorder
III. Warrants and Special Funds
The Trustees unanimously agreed to approve the warrants. M/S/C
(Herman/Coar)
IV. Minutes
The Trustees unanimously approved the minutes of the February 18, 2003
meeting. M/S/C (Coar/Herman)
The Trustees unanimously approved the minutes of the February 25, 2003
meeting. M/S/C (Herman/Rossi)
V. Correspondence and Attachments
Correspondence mailed in the Board packets was reviewed. -
A. Marshall Trust — Mr. Whitesides, Trustee of the Marshall Trust,
liquidated the four year trust as of December 2002. The Library has
approximately $668,373 in the Marshall Trust Fund.
B. Transaction Based Reimbursement Proposal
1. Governor Davis has proposed eliminating this program from
the budget which means libraries would have to charge non-
residents for borrowing library materials.
2. The Trustees agreed that President Gurthet will draft a letter
to be signed by all the Trustees requesting that TBR not be
removed from the state budget.
480 Primrose Road•Burlingame•CA 94010-4083
Phone (650) 558-7474'Fax (650) 342-6295
C. Burlingame Library Week March 24th — 31St— Posters have been
placed in the schools, as well as local business establishments
announcing Burlingame Library Week and advertising the book sale to be
held March 28th and 29th. Canisters donated by Lunardi's and IL Fornaio
can be found on the counters of local stores for individual donations to
help restore the book collection.
VI. From The Floor - None
VII. Reports
A. City Librarian's Report
1. Flood Recovery — The Library is up and running as of
March 17th and only a few items need to be finished to complete the
restoration. As soon as the tile floor is completely dry, it will be
sealed and cleaned. Some chairs are being refinished.
2. Library Reorganization — Division supervisors reporting to
the City Librarian have been reduced from 6 to 4. Reclassification
of two middle managers from Librarian III to Librarian II saved loss
of two positions. Account Clerk II position in Administration will be
eliminated. Hourly staff will be reduced by 40% due to reduction in
Library service hours to the public.
B. Foundation Report— Carol Rossi
Jim Cannon, James Nagel and Heidi Kenney have joined the
Foundation Board. Heidi Kenny is chairperson for the Library book
sale being held during Burlingame Library Week.
VIII. Unfinished Business
A. Budget Status — Trustee Herman moved that Item A. Section IX
New Library Schedule be moved to Unfinished Business for discussion
and action. M/S/C (Herman/McCormack)
1. As part of the Library's budget cuts, open hours will be
reduced by 11 hours per week resulting in a savings of $175,000
due to the reduction of part time staff hours.
2. The City Librarian requested the Trustees approve the new
open hour schedule which will become effective July 1, 2003.
Hours would be as follows: Monday — Thursday 10am-9pm, Friday
10am-5pm, Saturday 10am-5pm and Sunday 1:pm-5pm.
3. The Trustees approved the recommendation of the City
Librarian to adopt the new schedule for open hours of the Library
effective as of July 1 , 2003. M/S/C (Rossi/McCormack)
4. In the event City revenues increase and additional funds are
available to the Library, the Trustees would be able to increase
open hours if they so chose. The City Librarian suggested the
following order of returning additional hours: 1) Friday 5pm-9pm,
2) Saturday, 5pm-6pm and 3) Monday—Saturday mornings
_ 9am-10am.
Library Board of Trustee Minutes 2
March 25, 2003
B. Easton Status Report
1. Construction documents will be ready next week. The
Easton Committee, Hal Brandes and Bharati Dahanukar, architects,
and some of the city officials will meet next week to discuss the
next steps and what items should be included in the bid package.
2. If the cost overrun of approximately $130,000 still exists by
July 1 , 2003, the City Manager, Jim Nantell has agreed to keep
Easton open for three additional months but will not extend the time
period after the end of September.
3. Some options are as follows: 1) put the project out to bid in
May or June and see what actual construction costs would be 2)
request that the successful bidder hold his bid for 3 months or 3)
delay bidding until next year.
4. The Trustees inquired as to the possibility of using a phased
approach. The City Librarian will discuss this idea with the
architects.
IX. New Business
A. New Library Schedule — This item was moved to Section VIII
Unfinished Business.
B. Delay in Easton Renovation
1 . The City Librarian requested that the Trustees approve a
delay of the Easton renovation project for a period of 4 months.
This time period would give the staff time to catch up on their
normal workload that was put aside while flood issues received first
priority. Also, the reorganization of staff caused by the recent
budget cuts will take place in the coming months.
2. After discussion of the Easton situation, the Trustees
unanimously agreed to table the vote on the delay of the Easton
renovation. M/S/C Herman/Rossi
X. Announcements
A. Legislative Day— The City Librarian will obtain the details of the
event and include the information in the next board packet.
B. Special Trustee Meeting — The Trustees agreed to have a special
Trustee meeting on Friday, March 281h to approve and sign the letter that
will be sent to the Assembly Budget Subcommittee Number Two on
Education and Finance regarding the Governor's proposal to eliminate
TBR from the state budget. M/S/C (McCormack/Gurthet)
Library Board of Trustee Minutes 3
March 25, 2003
XI. Adjournment
The meeting was adjourned at 6:00pm. M/S/C (McCormack/Herman).
The next meeting of the Library Trustees will be held Friday, March 29th at
7:30pm in the Library Conference Room.
Respectfully Submitted,
Alfred H. Escoffier
City Librarian
Library Board of Trustee Minutes 4
March 25, 2003
BURLINGAME PUBLIC LIBRARY
i
Burlingame Public Library
Board of Trustees
Minutes of Special Meeting
- March 28, 2003
I. Call to Order
Secretary McCormack called the meeting to order at 7:30pm.
II. Roll Call
Trustees Present: Cecile Coar, Catherine McCormack, Mary
Herman and Carol Rossi
Trustee Absent: Andrew Gurthet
Staff Present Al Escoffier, City Librarian, Sidney Poland,
Recorder
III. Old Business
A. Resolution No. 2003-001 — In accordance with the instructions of
the City Attorney, Larry Anderson, the City Librarian prepared Resolution
No. 2003-001 for approval and signature by the Library Board of Trustees.
B. Resolution No. 2003-001 — This resolution urges the California
Legislature to restore the Transaction Based Reimbursement program for
all public libraries in the state to the budget and fully fund it at $ 12 million.
It further requests that the idea of charging library users from borrowing
materials from other city and county libraries be abandoned
` C. Trustee Action on Resolution No. 2003-001 — This Resolution
was signed by all Trustees present and a motion was made to approve the
Resolution. M/S/C (Rossi/Herman)
D. Resolution No. 2003-001 — The Resolution was mailed to
Honorable Joe Simitian, Chair of the Assembly Budget Subcommittee
Number Two on Education and Finance and his committee. It was also
mailed to Governor Gray Davis, State Senator Jackie Speier and
Assemblymember Gene Mullin.
IV. Adjournment
The meeting was adjourned at 8:00pm. M/S/C (Rossi/Herman). The next
meeting of the Library Trustees will be held April 15, 2003 in the Library
Conference Room.
Respectfully Submitted,
Alfred H. Escoffir
City Librarian
Library Board of Trustee Minures
March 28, 2003 4t5o rimrose Road•Burlingame•CA 94010-4083
Phone (650) 558-7474'Fax (650) 342-6295
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Library Leg i 5lative Day
Wednesday, April 30, 2003
Sacramento Convention Center, Sacramento
Sponsored by
California Library Association
California School Library Association
Who Should Attend?
All library staff, advisory board members, commissioners, trustees, friends and library supporters who care about
California's libraries should participate in this year's program.
Why Should I Attend?
• To learn effective legislative advocacy techniques
• To show legislators that all types of libraries are supported by their constituents and to make our presence felt
in Sacramento
• To tell our story—how academic, public, school and special libraries have improved the lives of Californians and
why continued support is imperative during this tough economy
• To thank legislators for current and past support of libraries
Where, When and How Much to It?
This year's program is scheduled to begin at 8:00 am at the Sacramento Convention Center, 1400 J Street,
Sacramento. You will be briefed on the issues by CLA and CSLA lobbyists prior to your legislative visits. The fee for
the day is $25, and includes all materials. An optional buffet lunch is available for $24.
How Do I Register?
You may complete the registration form found in the March issue of California Libraries and mail it to the California
Library Association. Or you may go on-line, to www.cla-net.org and register on-line to receive immediate confirma-
tion. Fact sheets to help with your lobbying effort will be available on the CLA website no later than April 15, and will
also be distributed on-site.
How Do I Make Appointments With Legislators?
All appointments are made in advance by the Legislative Contact, and posted on the website. You should sign up to
participate in the visit scheduled by the Legislative Contact by going to www.cla-net.org and clicking on the Library
Legislative Day 2003 icon and following the prompts to the appointments page. Please note that signing up for the
legislative visit is not the same as registering for the event.
Do You Need More Information?
For more information, contact the CLA office at 916-447-8541 or info@cla-net.org
Library Legislative Day
Wednesday, April 30, 2003
Please send this completed form and your check or credit card number(no purchase orders) to CLA postmarked by
April 23, to pre-register and receive confirmation details. Do not mail registration forms after April 23. Instead, plan
to register on site. If you prefer, you may register on-line at www.cla-net.org. On-site registration fees are $5 higher.
Only one registration per form, please. Mail your registration form to: California Library Association, 717 20th Street,
Suite 200, Sacramento, CA 95814 or fax to 916/447-8394.
Name: ------------------------------------------------------ Member affiliation
(check one)
Library: -----------------------------------------------------
O CLA Member
O CSLA Member
City:-------------------------------------------------------- O Non-Member
Please print clearly. This information appears exactly as provided on your name badge.
Mailing Address: 0 1 prefer confirmation by mail 0 1 prefer confirmation by e-mail
Business or Library Street Address
City, State and Zip
Phone e-mail
Check all that apply:
Must be postmarked by April 23 to qualify for pre-registration rate
❑ Advance Registration Fee $25 Registration: $ -----------------
❑ Optional Buffet Lunch, Wednesday $24
Lunch: $-----------------
Method of Payment: TOTAL SUBMITTED $-----------------
❑ Check enclosed (circle one)
❑ Charge to my: MasterCard/Visa (NO AMEX) #----------------------------------------Exp:-------------
X ----------------------------------------------------------------------------------------------
Signature
------------X ----------------------------------------------------------------------------------------------
Signature as shown on card
WEDNESDAY'S AGENDA
Hotel Information
8:00 am -5:30 am Sacramento Convention Center;
registration & coffee; Rm. 202 There are a number of hotels in downtown
Sacramento within easy walking distance of
5:30 am -10:30 am Legislative briefing the legislature and the Convention Center.
10:30 am - 3:30 pm Visit legi51ator5 Visit http:llwww.sacramentocvb.org/visitors/
�.- 11:45 am - 1:00 pm Optional Lunch & networking at for hotel information.
Convention Center, Km 205
BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF JANUARY 2003
Registered Borrowers Previous month's total #Added Total Registered
lingame Adults 15,386 127 15,513
Burlingame Children 4,348 36 4,384
Hillsborough Adults 2,388 14 2,402
Hillsborough Children 1,213 9 1,222
Non-San Mateo Co. Borrowers 1,273 12 1,285
Totals 24,608 198 24,806
Circulation Activity Main Branch
Adult Print Materials 18,816 778
Children's Print Materials 10,547 1,268
AudioNisual Materials 8,251 216
Circulation Totals
This month total Main 40,158 This month previous year 41,574 -3.4% D
This month total Branch 2,636 This month previous year 2,767 -4.7%D
This month Grand Total 42,794 This month previous year 44,341 -3.0%D
Reference Activit Inter Library Loans
Questions Directions Lent 3,748
Reference 2,908 261 Borrowed 2,234
Children's 1,231 720 TOTAL 5,982
Lower Level 1,576 3,778
Branch 60 307
TOTAL 5,775 5,066
Collections Main Titles Volumes Main Titles Added Branch Volumes Added
Adult Non Fiction 530 367 8
Children's Non Fiction 87 79 1
YA Non Fiction 1 0 0
Adult Fiction 408 304 31
Children's Fiction 112 82 11
YA Fiction 37 30 0
Cassettes Audio 17 17 0
Compact Discs 121 89 0
Videos 2714 2
Children's Audio 0 0 0
Children's Video 12 0 0
Children's Compact Disc 2 0 0
DVD 38 24 0
TOTALS 1,392 1,006 53
BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF JANUARY 2003
PAGE 2
Other Material Volumes Added Total Held
Adult un-cataloged books 118 5,435
Idren's un-cataloged 80 4,608
1,eoks
Foreign Language un- 0 627
cataloged
D nix Deposit to City Treasurer Main $7,790.23
Branch $ 422.05
Total $8,212.28
Main and Easton De osits Revolving Account Rental Main $120.00
Revolving Account PLS Video Main & Easton $ 42.00
Trustees Special Fund Photocopies Main & Easton $922.30
Estimated User Traffic 30,600 Dail Average 1,055
1-1-03 to 1-15-03 Computer malfunctioned
1-16-03 & 1-24-03 Repair Requested
Community Room Adult*
TOTAL MEETINGS HELD 15 350
"Ault Programs Attendance
:tures, Film Series etc. None
Book Groups 2 21
Childrens and Young Adult No Pro rams in August Attendance
Pre-school programs 23 1,039
School A e 0
Book Groupies 1 3
Special Program Poetry Month 176
Total 24 1,218
Internet Use
One Hour Express Childrens Total
1,680 2,520 56 4,256
BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF FEBRUARY 2003
Note: The main library was closed from February 181h to March 17`h due to flood repair. Statistics reflect the
closure of the building this time period.
Registered Borrowers Previous month's total #Added Total Registered
Burlingame Adults 15,513 60 15,573
Burlingame Children 4,384 11 4,395
Hillsborough Adults 2,402 7 2,409
Hillsborough Children 1,222 5 1,227
Non-San Mateo Co. Borrowers 1,285 12 1,297
Totals 24,806 95 24,901
Circulation Activity Main Branch
Adult Print Materials 11,487 1,080
Children's Print Materials 5,721 1,999
AudioNisual Materials 4,640 271
Circulation Totals
This month total Main 23,717 This month previous year 37,296 -36.4% D
This month total Branch 4,386 This month previous year 2,589 +69.4% 1
s month Grand Total 28,103 This month previous year 39,885 -30% D
Reference Activity Inter Library Loans
Questions Directions Lent 3,549
Reference 1,697 187 Borrowed 1,611
Children's 850 626 TOTAL 5,1.60
Lower Level 736 2,021
Branch 312 148
TOTAL 3,595 2,982
Collections Main Titles Volumes Main Titles Added Branch Volumes Added
Adult Non Fiction 291 202 14
Children's Non Fiction 27 15 4
YA Non Fiction 1 0 0
Adult Fiction 244 156 29
Children's Fiction 124 91 22
YA Fiction 18 11 0
Cassettes Audio 0 0 0
Compact Discs 36 36 0
Videos 22 16 0
Children's Audio 0 0 0
Children's Video 14 0 0
—'iildren's Compact Disc 23 0 0
'D 0 0 0
TOTALS 800 527 69
BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF FEBRUARY 2003
PAGE 2
Other Material Volumes Added Total Held
Adult un-cataloged books 67 5,502
ildren's un-cataloged 215 4,823
oks
Foreign Language un- 0 627
cataloged
D nix Deposit to City Treasurer Main $3,241.13
Branch $ 809.64
Total $4,050.77
Main and Easton Deposits Revolving Account Rental Main $ 55.00
Revolving Account PLS Video Main & Easton $ 8.00
Trustees Special Fund Photocopies Main & Easton $621.50
Estimated User Traffic 15,217 Daily Average 564
Community Room Adult*
TOTAL MEETINGS HELD 7 179
Adult Programs Attendance
' -ctures, Film Series etc. None
.)k Groups 1 7
Childrens and Young Adult No Programs in August Attendance
Pre-school programs 22 927
School A e
Book Groupies 1 3
Special Program
Total 23 929
Internet Use
One Hour Express Childrens Total
960 1,440 33 2,433
BURLINGAME PUBLIC LIBRARY
April 4, 2003
TO: Jim Nantell, City Manager
FROM: Al Escoffier, City Librarian
RE: Proposed Library Budget for 2003-2004
Attached is the proposed library budget for 2003-2004.
The major changes to this year's budget proposal include:
1) Salary freezes for all library staff.
2) Reduction in hourly staff by 40%.
3) Reduction of one full time Account Clerk.
4) Reorganization of library management to 4 divisions
5) Reclassification of two mid mangers from Librarian III to Librarian
II
6) Reduction in public service hours from 73 to 62 hour per week.
7) Reductions in operating budget of $ 65,000 (materials, books,
media)
8) Increases in contractual to cover vendor pre-processing of library
materials to free up staff for public desks.
9) Increases in capital outlay requests of $ 5,000 to implement the
Dynix Acquisition module, which will save staff time by automating
the entire acquisitions process for ordering. The system generates
reports by account to speed up the payment process. Includes cost
of hardware, software, training of staff on site.
Reductions in the library budget are approximately 16.5% below last
year. There is a reduction of 7 FTE library staff.
This budget assumes the Branch Library remains staffed at the currently
level of 23 hours per week, costing approximately $ 55,000 for the year
for personnel.
480 PrMime Road• Bltr1Mgc me• CA 94010-4083
Phone (65o) 558-7474 ' Fax (650) 342-6295
- -=. BURLINGAME PUBLIC LIBRARY
RESOLUTION NO. 2003-001
RESOLUTION OF THE LIBRARY BOARD OF TRUSTEES
OF THE CITY OF BURLINGAME
URGING THE CALIFORNIA LEGISLATURE TO REJECT
THE GOVERNOR'S PROPOSED ELIMINATION OF LIBRARY TRANSACTION
BASED REIMBURSEMENT (TBR'S) TO PUBLIC LIBRARIES IN THE STATE AND
TO MAINTAIN THIS VALUABLE AND SUCCESSFUL 30 YEAR OLD PROGRAM TO
SHARE SCARCE PUBLIC RESOURCES THROUGHOUT THE STATE.
RESOLVED, by the Board of Trustees of the City of Burlingame:
WHEREAS, thanks to 30 years of State support, California residents can walk into any
library in the state and check out a book; and
WHEREAS, if your local library does not have a particular item, you can ask to borrow
it from another library; and
WHEREAS, libraries can do this because of a program called Transaction Based
Reimbursement or TBR; and
WHEREAS, the Governor's proposed budget eliminates TBR and asks that library users
be charged for borrowing books from libraries other than their own; and
WHEREAS, if TBR is eliminated, a preschool child or a senior on a fixed income who
lives closer to a neighboring city could have to pay for every book borrowed; and
WHEREAS, students who school districts cross several community lines could have to
pay to use the public library nearest their school; and
WHEREAS, college students, researchers or anyone who wishes to borrow a book not
available at their local library would have to pay fees; and
WHEREAS, this places an unfair burden on those who most need and use libraries and
can least afford to pay for them; and
WHEREAS, although a miniscule part of the state budget, TBR is a significant part of
many local library budgets; and
WHEREAS, many libraries will be forced to charge or deny service to those who live
outside their community and may also be forced to cut hours, book budgets and other services
residents depend on; and
WHEREAS, last year more than 30 million items were borrowed by library users from
� 1
48o Primrose Road•Burlingame•CA 940io-4o83
Phone (650) 558-7474'Fax(650) 342-6295
libraries other than their own; and
�-' WHEREAS, at less than 40 cents per loan, all Californians enjoy access to information
and resources much greater than even the largest local library can provide; and
WHEREAS, the City of Burlingame is in the process of reducing its expenditures for
library services by 20% beginning July 1, 2003, which will reduce open hours by 15 % and
reduce book and materials budgets by 20%;
WHEREAS, the proposed elimination of TBR's will mean an additional $ 280,000 in
service cuts for the Burlingame Public Library for fiscal 2003-2004 alone; and
WHEREAS, charging fees is neither efficient nor effective for California residents and
eliminating TBR's will save little money statewide, but decrease library service significantly
across the state;
NOW, THEREFORE, IT IS RESOLVED:
To urge the California Legislature to restore and fully fund the Transaction Based
Reimbursement program for the state's public libraries at $ 12 million; and to abandon the idea
of charging library users for borrowing materials from neighboring libraries.
Andrew GuNiet
President, Library Board of Trustees
1Z2z-a-t
Catherine McCormack
Secretary, Library Board of Trustees
Mary Her an
Trustee
e le Coar
Trustee Q
Carol Rossi
Trustee
Approved at Special Library Board of Trustees Meeting, Friday, March 28, 2003, Burlingame, California.
�-- 2
BURLINGAME PUBLIC LIBRARY
Y
City Librarian's Report
April 15, 2003
Burlingame Library Week a Success! r
The Foundation's Burlingame Library Week events served to alert the
community that we reopened better than ever! My thanks to the Foundation
for the many hours spent on business canister donations and on the book
sale. A special "Thank You" Luncheon was held on March 26t' to thank our
staff, volunteers and contractors for their assistance on flood recovery. Dan
Alvarez, our volunteer coordinator, also presented awards to our ongoing in-
house and outreach volunteers.
Budget Submitted
The Library budget was submitted to the City Manager April 4th. Attached is
`.. an overview of highlights of the budget. Reductions are 16.5% below this
year's budget, with a reduction of 7 full time equivalent (FTE) staff.
Trustee Vacancy
There will be a Trustee recruitment beginning April 7th if anyone knows of a
candidate who might be interested in becoming a Library Trustee beginning
July 1, 2003.
Transaction Based Reimbursement Resolution
The TBR Resolution approved at the Trustee's Special meeting on March
28th was sent out that evening.:I understand that the initial meeting with Joe
Simitian's Assembly Committee on Budget and Finance went well and there
was lively discussion. Maintaining the current level of funding the TBR's is
still a possibility. There will be more action needed in the future. I'll keep
you posted as I hear from our Legislative contacts. The Trustees may wish to
request that City Council issue a similar Resolution.
In response to a request for information, the Direct Loan reimbursement is
currently $ .78 per item and the Interlibrary Loan rate is $ 4.49 per item. The
�.. total received by Burlingame this year will be $ 280,000.
48o Primrose Road•Burlingame•CA 940io-4083 1
Phone (650) 558-7474-Fax(650) 342-6295
J
Foundation Book Sale
The Friends/Foundation book sale was a success and raised nearly $ 2,000.
This was the first time in many years when the auction was combined with
the regular sale. Congratulations to our many volunteers on this project,
particularly Carol Rossi and Heidi Kenney.
Donations for Collection Restoration
Donations for restoring the book and media collection have been very
generous indeed. Nearly $ 20,000 has been given either to the Foundation or
the Trustees Special Fund. Several of the contractors were very generous,
either giving their service for free or for a reduced cost, or making financial
donations.
Flood Recovery Continues
Staff is wrapping up the loose ends of the Flood Recovery project. Most of
the furniture is restored. The tile floor on the main and lower levels has not
yet been cleaned and sealed. The losses in books and media are being made
up by monetary donations, as well as the Library's website:
www.burlingame.or /lig �brM link to www.amazon.com which allows patrons
�. to purchase a book of their choice for the collection and have a book plate
placed in the book in commemoration of the gift. Purchases through the
Burlingame link garner an additional 5% to the library.
Library Reorganization
Plans for the functional reorganization are underway. We are looking at an
automated acquisitions system, and some new ways of selecting materials
online. We are awaiting final decisions from Human Resources before
proceeding with reductions in staff hours. We anticipate notifying staff by
early May of revised schedules.
Status of Easton Renovation Project
The Easton renovation project construction drawings are nearly complete.
The package is being forwarded to the City for review this month. It is
anticipated that the project will be bid in June. Details of closure remain on
hold for now, pending a successful bid process. We anticipate remaining
open at least through August.
2
Board of Trustees Agenda Item: 8b
�- April 15, 2003
Disposition of Marble from Original Library
Background:
Upon demolition of the original library building in 1995, the Board
agreed to retain some marble from the original flooring in the building for
future use. Originally the marble was scheduled to be used as souvenirs.
Later, the marble was considered for use at Easton. The Facilities
Department has contacted me about the disposition of the marble, as it
must be moved again (this would be the third time). We are being asked
if we have a place to store, or a use for the marble. There is a pallet with
25 pieces of marble on it in storage at the Corporation yard.
Proposed Action:
Determine whether there is a desire to retain the marble to sell it to a
salvage company. While we have discussed using it at Easton, no firm
decision has been made.
Budget Impact: None.
Item 9b
April 15,2003
Peninsula Library System
Proposed Fines and Fees Revision
April 2003
Background:
At the Peninsula Library System Council meeting of April 4, 2003, the
Council approved moving forward with increases for system wide fines
and fees. It has been nearly 20 years since the last increase in overdue
fines.
Proposed Fines and Fees Schedule:
Llype of Fee Current Proposed
Hold Fee .50 .75
Fines-Adult .20/day .25/day
Fines-Children .10/day .15/day
Fine Maximum-Adult 6.00 10.00
Fine Maximum-Child 3.00 8.00
Debt Collect Limit 40.00 35.00
Replacement fee 5.00 5.00
Patron block limit 6.00 6.00
ILL Loan Fee 5.00 5.00*
*Approved by the Board, December 2002
**Media materials vary by type and by library