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Agenda Packet - CC - 2004.11.01
MR41,1K BURLINGAME CITY COUNCIL AGENDA City of Burlingame AME "' Regular Meeting - Monday, November 1, 2004 CITY HALL - 501 PRIMROSE ROAD Page 1 of 2 BURLINGAME, CALIFORNIA 94010 (650) 558-7200 CLOSED SESSION: a. Pursuant to Government Code §54957.6; City Negotiators: 6:15 p.m. Conference Room A Jim Nantell and Bob Bell, Department Heads to discuss labor negotiations with Teamsters Local 856 and the Burlingame Association of Middle Managers b. Council and Human Resources Director discuss salary increases for City Manager and City Attorney (Microphone check) 1. CALL TO ORDER 7:00 p.m. Council Chambers 2. ROLL CALL 3. MINUTES - Regular Meeting of October 18, 2004 Approve 4. PRESENTATIONS a. Central County Fire Department Fire Safety Poster Contest Presentation b. Proclamation honoring Iry Amstrup Presentation 5. PUBLIC HEARINGS The mayor may limit speakers to three minutes each. a. Public Hearing on application for on-sale liquor license for Hearing/Action Bay Landing Hotel at 1550 Bayshore Hwy 6. PUBLIC COMMENTS -At this time,persons in the audience may speak on any item on the agenda or any other matter within the jurisdiction of the Council. The Ralph M. Brown Act(the State local agency open meeting law) prohibits council from acting on any matter which is not on the agenda. It is the policy of council to refer such matters to staff for investigation and/or action. Speakers are requested to fill out a"request to speak"card located on the table by the door and hand it to staff. The Mayor may limit speakers to three minutes each. 7. STAFF REPORTS AND COMMUNICATIONS a. Introduce Ordinance to change the zoning designation on Introduce 1515 Trousdale from C-3 to C-1 and on 1791 El Camino Real from unclassified to C-1 b. Make appointment to Traffic, Safety& Parking Appoint Commission 8. CONSENT CALENDAR Approve a. Affirmation of acceptance of Deed of Interests in Easton Addition,Nos. 1, 2, 3, and 4 b. Approval of agreement with Callander Associates for restroom and snack shack project at Bayside Park � BURLINGAME CITY COUNCIL AGENDA City of Burlingame BURLINGAME Regular Meeting - Monday, November 1, 2004 CITY HALL- 501 PRIMROSE ROAD Page 2 of 2 BURLINGAME, CALIFORNIA 94010 (650) 558-7200 C. Resolution of the City Council authorizing the filing of application for Federal Surfacing Transportation Program (STP) funding for Airport Boulevard resurfacing project d. Resolution approving request for Transportation Development Act, pedestrian/bicycle project funding, fiscal year 2005-2006 e. Approval to replace Fire Department's air compressor for breathing apparatus f. Recommendation to cancel the Regular Council Meeting of December 20, 2004 g. Special Event street closure (Burlingame Avenue) Holiday Open House 9. COUNCIL COMMITTEE REPORTS 10. OLD BUSINESS 11. NEW BUSINESS 12. ACKNOWLEDGMENTS a. Commission Minutes: Beautification, October 7, 2004; Traffic, Safety& Parking, October 14, 2004; Planning, October 25, 2004 b. Department Reports: Police, August& September, 2004 13. ADJOURNMENT NOTICE: Any attendees wishing accommodations for disabilities,please contact the City Clerk at(650)558-7203 at least 24 hours before the meeting. A copy of the Agenda Packet is available for public review at the City Clerk's office,City Hall, 501 Primrose Road,from 8:00 a.m.to 5:00 p.m.before the meeting and at the meeting. Visit the City's website at www.burlingame.org. Agendas and minutes are available at this site. NEXT MEETING—Monday, November 15, 2004 CITY 0 BURLINGAME �A-,--T--1,!J-i 4- BURLINGAME CITY COUNCIL Unapproved Minutes Regular Meeting of October 18, 2004 1. CALL TO ORDER A duly noticed regular meeting of the Burlingame City Council was held on the above date in the City Hall Council Chambers. Mayor Rosalie O'Mahony called the meeting to order at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE TO THE FLAG Led by Gene Condon, Traffic Commissioner. 3. ROLL CALL COUNCILMEMBERS PRESENT: Baylock, Coffey, Galligan,Nagel, O'Mahony COUNCILMEMBERS ABSENT: None 4. MINUTES An addition was made to the minutes of October 4, 2004, Item l Lb., "Councilwoman Nagel stated that committee reports should include what was learned during the meetings they attended." Councilwoman Baylock made a motion to approve the amended minutes of the October 4, 2004 Council meeting; seconded by Vice Mayor Galligan, approved unanimously by voice vote, 5-0. CLOSED SESSION CA Anderson advised that Council met in closed session and directed staff regarding the following: a. Meeting with City Negotiators, Jim Nantell and Bob Bell, to discuss negotiations with Department Head and unrepresented classifications. 5. PRESENTATION a. DEFIBRILLATOR PRESENTATION PC Van Etten presented plaques to Police Officers Ronda Caine Alcantara and Peter Tokarski recognizing them for their outstanding work in raising funds to purchase 16 defibrillators to be placed in police vehicles and those City buildings where the community is invited to come. 1 Burlingame City Council October 18,2004 Unapproved Minutes 5. PUBLIC HEARINGS a. PUBLIC HEARING AND ACTION ON ORDINANCE NO. 1745 TO ESTABLISH INTERIM ZONING IN THE NORTH BURLINGAME SUBAREA FOR INITIAL IMPLEMENTATION OF THE NORTH BURLINGAME/ROLLINS ROAD SPECIFIC PLAN CP Monroe requested Council hold a public hearing to establish interim zoning in the North Burlingame Subarea for initial implementation of the North Burlingame/Rollins Road Specific Plan. Mayor O'Mahony opened the public hearing. Jean Voytan, 1821 Ogden Drive, noting she represented those in her condominium on Ogden Drive, spoke on her concern about the new R-4 zoning and building height of potential new construction across the street which would obstruct her third floor view because of the height limits. She also requested a street name sign for Ogden at Trousdale. Bruce Balshone, representing theproperty owner across the street on Ogden, spoke on the opportunity for public comments on height issues during the Design Review process for any new construction. There were no further comments from the floor, and the hearing was closed. Vice Mayor Galligan made a motion to approve Ordinance No. 1745 amending the Zoning Code to establish intermediate zoning in the North Burlingame and Rollins Road areas to implement the North Burlingame/Rollins Road Specific Plan of the General Plan; seconded by Councilman Coffey, approved unanimously by voice vote, 5-0. Mayor O'Mahony requested CC Mortensen to publish a summary of the ordinance at least 15 days after adoption. b. PUBLIC HEARING ADOPTING RESOLUTION NO. 91-2004 TO ADOPT THE BICYCLE TRANSPORTATION PLAN AND AMEND IT TO THE CIRCULATION ELEMENT OF THE GENERAL PLAN CP Monroe reviewed the staff report requesting Council to hold a public hearing to approve Resolution No. 91-2004 adopting the Bicycle Transportation Plan and amending it to the Circulation Element of the General Plan. Mayor O'Mahony opened the public hearing. Pat Giorni, 1445 Balboa Avenue, spoke in favor of the Bicycle Transportation Plan and asked the public to send letters to the Traffic Commission to support funding for the projects in the plan. There were no further comments, and the hearing was closed. Councilwoman Baylock made a motion to approve Resolution No. 91-2004 adopting the Bicycle Transportation Plan and amending it to the Circulation Element of the General Plan; seconded by Vice Mayor Galligan, approved unanimously by voice vote, 5-0. C. PUBLIC HEARING TO APPROVE RESOLUTION NO. 92-2004 APPROVING EXPENDITURE OF COPS FUND PC Van Etten reviewed the staff report requesting Council to hold a public hearing to approve Resolution No. 92-2004 approving expenditure of COPS (Citizens Options for Police Spending) funds to fund additional police officers for the city. Mayor O'Mahony opened the public hearing. There were no comments, and the hearing was closed. 2 Burlingame City Council October 18,2004 Unapproved Minutes Councilman Coffey made a motion to approve Resolution No. 92-2004 approving the plan of the Chief of Police for expenditure of COPS funds; seconded by Councilwoman Nagel, approved unanimously by voice vote, 5-0. d. APPEAL OF THE PLANNING COMMISSION'S APPROVAL OF A DESIGN REVIEW FOR A NEW TWO-STORY, SINGLE FAMILY DWELLING AND DETACHED GARAGE AT 1553 DRAKE AVENUE, ZONED R-1 CA Anderson introduced Sandy Sloan, Town Attorney for Portola Valley, to act as counsel to the City in this matter. CA Anderson recused himself and left the chambers. Counsel for the owner of 1553 Drake Avenue had not yet arrived. Vice Mayor Galligan made a motion to act on Section 8 of the Agenda, Consent Calendar, before Item 5.d.; seconded by Councilman Coffey, approved unanimously by voice vote, 5-0. 8. CONSENT CALENDAR a. ADOPT RESOLUTION NO. 94-2004 FIXING THE EMPLOYER'S CONTRIBUTION UNDER THE PUBLIC EMPLOYEES' MEDICAL AND HOSPITAL CARE ACT FOR AFSCME LOCAL 2190, AFSCME LOCAL 829, BAMM, DEPARTMENT HEAD AND UNREPRESENTED, POLICE ADMINISTRATORS AND THE IAFF HRD Bell requested Council approve Resolution No. 94-2004 increasing the City's contribution towards medical premiums for members of AFSCME Locals 2190 and 829, BAMM, Department Head and Unrepresented, Police Administrators and the IAFF. b. ADOPT RESOLUTION NO. 95-2004 FIXING THE EMPLOYER'S CONTRIBUTION UNDER THE PUBLIC EMPLOYEES' MEDICAL AND HOSPITAL CARE ACT FOR THE POLICE OFFICERS ASSOCIATION (POA) HRD Bell requested Council approve Resolution No. 95-2004 increasing the City's contribution towards medical premiums for members of the Police Officers' Association (POA). c. ADOPT RESOLUTION NO. 96-2004 FIXING THE EMPLOYER'S CONTRIBUTION UNDER THE PUBLIC EMPLOYEES' MEDICAL AND HOSPITAL CARE ACT FOR THE FIRE ADMINISTRATORS HRD Bell requested Council approve Resolution No. 96-2004 increasing the City's contribution towards medical premiums for Fire Administrators. d. ACCEPT REPORTS FROM EXECUTIVE DIRECTOR OF CITY OF BURLINGAME REDEVELOPMENT AGENCY AND EXECUTIVE DIRECTOR OF FINANCING AUTHORITY OF THE CITY OF BURLINGAME THAT CONFLICT OF INTEREST CODES TO NOT REQUIRE AN AMENDMENT CA Anderson requested Council accept reports of Executive Officers that no amendments are needed to the conflict of interest codes of the City of Burlingame Redevelopment Agency and the City of Burlingame Financing Authority. 3 Burlingame City Council October 18,2004 Unapproved Minutes e. RESOLUTION NO. 97-2004AUTHORIZING STAFF TO ISSUE A CONTRACT CHANGE ORDER IN THE AMOUNT OF $982,900 TO ADD WORK TO THE MARSTEN PUMP STATION UPGRADE AND OUTFALL PIPELINE PROJECT AND RESOLUTION NO. 98- 2004 APPROVING TRANSFER OF FUNDS TO MARSTEN PUMP STATION UPGRADE AND OUTFALL PIPELINE PROJECT DPW Bagdon requested Council approve Resolution No. 97-2004 authorizing staff to issue a Contract Change Order to add work to the Marsten Pump Station Upgrade and Outfall Pipeline Project and approve Resolution No. 98-2004 authorizing transfer of funds to the same project. f. WARRANTS AND PAYROLL FinDir Nava requested approval for payment of Warrants #97501-98060 duly audited, in the amount of $3,763,812.99 (excluding library checks 97688-97730), Payroll checks #159844-160110 in the amount of $2,373,308.54 for the month of September 2004. Vice Mayor Galligan made a motion to approve the Consent Calendar; seconded by Councilwoman Baylock, approved unanimously by voice vote, 5-0. Councilman Coffey made a motion to amend the Agenda in order to act on Item 7.a., Community Recognition Policy Adoption; seconded by Vice Mayor Galligan, approved by voice vote, 4-1 (Nagel dissented). 7. STAFF REPORTS a. COMMUNITY RECOGNITION POLICY ADOPTION P&RD Schwartz requested Council review and approve the adoption of the Community Recognition Policy. Councilwoman Baylock made a motion to adopt the Community Recognition Policy; seconded by Councilwoman Nagel, approved unanimously by voice vote, 5-0. 5. PUBLIC HEARINGS (continued) d. APPEAL OF THE PLANNING COMMISSION'S APPROVAL OF A DESIGN REVIEW FOR A NEW TWO-STORY, SINGLE FAMILY DWELLING AND DETACHED GARAGE AT 1553 DRAKE AVENUE, ZONED R-1 (continued) CA Anderson remained outside of the Council chambers. Attorney Sandy Sloan represented the City for this item. CP Monroe reviewed the staff report and recommended Council hold a public hearing and take action. CP Monroe established that all Council members had visited the site at 1553 Drake Avenue. Mayor O'Mahony opened the public hearing. The following citizens spoke: Mark Hudak, 216 Park Road, representing the property owner at 1553 Drake Avenue; Michael Liberty, 1290 Howard Avenue, represented the appellant Jan and Janet Garcia; James Jeffrey, Traffic Engineer, representing the appellants; Jay and Janet Garcia, 1561 Drake; Chris Keele, 21 Hayward Court. In response to a question from Council regarding city requirements for backing and maneuvering in the single family areas, city Traffic Engineer Chou noted 4 Burlingame City Council October 18,2004 Unapproved Minutes in his analysis the driveways have enough clearance for backing out,joint access driveways should be discouraged because do not know the future, city does not want to create a problem we would have to resolve later so driveways need to be separated in some fashion, but that is not the case on private property then the issue is between private property owners. There were no further comments from the floor, and the hearing was closed. Councilman Coffey noted that the key issue is ingress and egress from the driveway at 1557 Drake, did it himself in an SUV in one maneuver, did have to be careful; real issue is not the driveway but the fence dividing the driveways, it inhibits the Garcia's ingress and egress but provides safety to pedestrians on the sidewalk and parked cars,protects children playing in the yard which is most important to him; location of garage at 1557 is not perpendicular to the street, problem but agree that there is greater safety with the driveway on the south side, for these reasons moved to uphold the Planning Commission's decision to approve the project at 1553 Drake Avenue and to deny the appeal. The motion was seconded by Councilman Galligan. Comment on the motion: the existing fence blocks the view in backing out of the driveway creating a more dangerous situation, without would not need red zone on curb and driveway apron which will remove 1 parking spaces on street; moving the driveway would change long-standing patterns of the neighborhood which have worked, so why change; moving the driveway to the south side of 1553 causes the new house to crowd, increasing the mass and bulk next to the existing house at 1557 which creates an undue hardship and may affect value, send back to Planning Commission not redesign can just move driveway to north side, should have shown that, this increases the burden of new development on the neighbor, hardship issue is also on 1557 with driveway on south side where can a new garage be put on 1557 in the future, since Commission divided, return item with direction to better evaluate the use at the end of the street, need to deny since Garcia's are left without access to their garage; moving the driveway to the south side of 1553 will create undue hardship on the property owners at 1557. Comments on the motion continued: can support with a motion to provide a red zone on the curb in front of 1553 Drake to protect back up and sight lines; feel Planning Commission did their job, in his experience young people can back out of driveways safely, do not feel the net number of bedrooms on Drake will affect the number of daily trips so that is not an issue. Councilman Coffey, who made the original motion, made a motion to amend the original motion to add a condition that the curb in front of the new house at 1553 Drake Avenue be painted red to prohibit paring so that the backing maneuver from 1557 and 1561 Drake would not be impeded. Councilman Galligan, the original second on the motion, agreed to the amendment to the motion. Comments on the motion and amended motion: the fence is the prominent issue since property owners have a right to install fences, in this case need to protect children in yard, better to hit a fence, agree that it is a bad idea to share driveways; with red zone in front of 1553 Drake,people will be able to back out without taking undue time, recognize the difficulty in changing a long standing pattern is inherent; but the red zone, if abused affecting access, will be enforced by the police. Mayor O'Mahony called for a roll call vote on the amended motion to uphold the Planning Commission's action to approve the design review at 1553 Drake Avenue with the conditions in the staff report and an additional condition addressing painting the curb in front of the new house at 1553 Drake Avenue red prohibiting use of the area for parking, by resolution. The motion passed on a roll call vote 3-2 (Council members Baylock and Nagel dissenting). 5 Burlingame City Council October 18, 2004 Unapproved Minutes CA Anderson returned to the dais. Attorney Sandy Sloan left the chambers. 6. PUBLIC COMMENTS Charles Voltz, 725 Vernon Way, thanked the police officers for funding the defibrillators and spoke on the Safeway project. Jennifer Pfaff, 615 Bayswater Avenue, spoke on creating a vision for the city and to create a new General Plan. There were no further comments from the floor. 7. STAFF REPORTS (continued) b. COMMITTEE TO EXPLORE SAFEWAY STORE DESIGN OPTIONS CM Nantell requested Council to determine if it would be helpful to create a committee to develop a Safeway Store design option. Mayor O'Mahony suggested that committee members include Vice Mayor Galligan, Councilwoman Baylock, Planning Commissioners Ralph Osterling and Stan Vistica; and when Safeway manifests an interest, the Mayor should then appoint two community members to the committee. Mayor O'Mahony would like to see the committee collaborate on the best ways to resolve the different views for this project. She presented a document for the record from Safeway stating their concerns about health care problems in San Mateo County. Councilwoman Baylock, with Vice Mayor Galligan, would like to explore looking at the assets of the community and for this site, looking at what potential things could be developed and to meet with the Planning Commission's Neighborhood Consistency Subcommittee to help broaden their view. 9. COUNCIL COMMITTEE REPORTS Council reported on various events and committee meetings they each attended on behalf of the City. 10. OLD BUSINESS There was no old business. 11. NEW BUSINESS Councilman Coffey stated that he appreciated it when the majority of Council agreed to bypass and then return to the agendized appeal hearing when the property owner's counsel arrived late. 12. ACKNOWLEDGMENTS a. Commission Minutes: Library, August 17, 2004; Planning, October 12, 2004 b. Department Reports: Building, September 2004; Finance, September 2004 C. Letter from Comcast concerning programming adjustments 6 Burlingame City Council October 18, 2004 Unapproved Minutes 13. ADJOURNMENT Mayor O'Mahony adjourned the meeting at 9:50 p.m. Respectfully submitted, Doris J. Mortensen City Clerk 7 Burlingame City Council October 18, 2004 Unapproved Minutes CITY 0� STAFF REPORT BURLINGAME AGENDA ITEM# 4a E- MTG. ti�oQ Som DATE 1 NOV 04 RATED JUNE 0 TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED BY Bill Reilly,Fire Chief DATE: _October 26.2004 / APPROVED FROM: Central County Fire Department BY SUBJECT: Central County Fire Department Fire Safety Poster Contest Introduction: A. Presentation of Fire Prevention Poster Contest by Fire Department Public Education Coordinator. B. Mayor to congratulate all participants and announce the winners by name. C. Mayor to announce the Grand Prize Winner. BACKGROUND: The Central County Fire Department has held their First Annual Fire Safety Poster Contest commemorating National Fire Prevention Month in October. The contest was open to all Burlingame and Hillsborough school children in kindergarten through fifth grade. This year's national theme is "Test Your Smoke Alarms", however, children were given a number of different themes that they could utilize for their poster. We had a large number of students participating throughout the elementary schools in both communities. Burlingame student winners for each grade level will have their poster displayed at City Hall. The awards ceremony will be held at the November 1St City Council Meeting wherein the winners will receive their certificates of recognition for their participation in the poster contest. Placement of contestants was determined by Commissioner Coffey and Commissioner Galligan as members of the Central County Fire Board. The grand prize winner was determined by the entire Fire Board. ATTACHMENTS: (1) Poster Announcement Flyer (2) Invitation to final judging First Annual Central County Fire Department Fire Safety Poster Contest Honoring National Fire Prevention Week 2004 Official Rules: 1. Open to all students, Kindergarten through fifth grade, in Burlingame and Hillsborough 2. To qualify, the poster must reflect a fire safety theme. 3. All entries shall be on 11" by 17"white paper. 4. All entries shall be original artwork by the student, using crayons, markers, paint, or colored pencils. Deadline and Judging: All entries must be submitted at your school office no later than October 15th. Posters will be picked-up from each school office on that morning. Central County Fire Department and your Fire Board will then conduct judging. Each grade level will be awarded a first, second, and third place prize. Winners will be announced on Monday, October 25th. One grand prize winner will be chosen as well. Awards: The first, second and third place finishers will win a Central County Fire Department T-shirt and certificate of appreciation. The Fire Chief and the Mayor will present awards at the November 1St Council Meeting in Burlingame. Posters will be on display at City Hall. A grand prize will be announced later. Submitted Entries: To ensure that the artist gets proper credit for their work and the winner may be notified, please make sure that the student's name, school, grade level, teacher and classroom number are legibly written on the entry form attached, and affixed to the back of the poster. Possible Poster Themes: - Check Your Smoke Detectors—Change batteries twice a year and test monthly - Stop, drop and roll - Matches are tools, not toys. Don't play with matches - Once you are out of a burning home, stay out - Practice a family fire escape plan - Always know two ways out of a room - Have a family meeting place - In an emergency, call 9-1-1 - Feel a door for heat before opening it - Crawl low under smoke - Fire Sprinklers Save Lives For more information please contact Volunteer Angelina Ciucci at 558-7628 or e-mail aciucci@centralcountyfd.org. Central County Fire Department 1399 Rollins Road Burlingame, CA 94010 (650) 558-7600 (650) 344-9950 fax Central County Fire Board Members, For the past month, students throughout the City of Burlingame and the Town of Hillsborough have been hard at work designing and creating amazing works of art. In honor of National Fire Prevention Month, students in kindergarten through fifth grade have been creating posters that reflect fire safety messages. This year's national theme, "Test Your Smoke Alarm," as well as other important messages such as Stop, Drop and Roll, or Don't Play with Matches, will be reflected in the students' artwork. This year's competition like those of the past, promises to be very successful. It is for that reason that we are asking for your help. The Central County Firefighters wish to invite you to help them choose the winning posters. Each grade will have a first, second and third place finisher. And each town is being judged separately, making for two sets of winners per grade level. Yourself and the other three members of the Central County Fire Commission Board are being asked to be our honorary judges, having the final say as to the winners. With many great entries expected, it will be a difficult task to choose. But in the process we promise a fun afternoon full of colorful artwork. If you are interested in helping make Central County Fire Department's First Annual Fire Prevention Poster Contest a huge success, we will be doing the final judging on the afternoon of October 21St. Please at your convenience, visit Fire Station 36 on that Thursday afternoon to view the poster entries. The engine company and prevention staff will have already narrowed the choices for each grade level to the posters that reflect the most creativity and effort. Then with your help we will pick the winners. The Fire Prevention Poster Contest has proved to be an excellent way to meet our citizens and help to drive home vital messages about life and fire safety over the years. We would be honored to have you be a part of this long-standing tradition of National Fire Prevention Month. Sincerely, Rocque J. Yballa Central County Fire Marshal iid r`'IM =t[ £;�':.}� } -� .G..,.{�' �@.k`,���� '^rn 'Y✓v�..{{' `{y� 2*;: J }� hn ',' K� y.:.J ., � , Y� N + � 1 'r S BURUNGAME 3,hiR �h + t lj[KG.. is ff C L l 1M A 1 Honoring Irvino S. Amstrup V,N{ 99{�rrRR Former Mallor anb Citr Councif man of t�e Cita of B rf ingame Whereas, Irving S. Air€strop gave o ,nears of service to the Burlingame , commurait as a Cit Councilman anb =x - . Whereas, Irving S. Amstrup served as Manor o f the Citi o f Burlingame five times w during his dears on the Council;anb ' Whereas, Irving S. Amstru�9 is an unset tsh person who cares about Others; a fortunate Y : tr r person w ase ami[ was wwiilLix to share him witj otjers' a special person p h fa g �' p t � willing to sacrifice personal cQm arts and time for t e Boob of mann a gracious an s but ound f 'ffinent from being a rt o „ person who received tittle th � f fu fi fr g n� f p a wonde or all things;a dedicated person who fjelpeb cep Burlingame rfu place f it of us;a willin person who translated talk into action;a deserving person who " received too accolales for the efforts expended; a humble person wfjo y 1�: �. settled for just knowing a job is well bone without djought of reward;a sincere 5 , Pierson wfjo loves,anb cherishes our Citi of Burlingame;a beautiful person the �C _ Good Lord blesseb us with—and for whom our city is ver, grateful. : Nowt therefore I, Rosalie M. O'Mahonp, Mayor of the City of Burlingame, bo herebv� �` proclaim the honor of recognition and appreciation to Irving S.Amstrup for s service to the Citi of Burlingame and to the cowTmunit, 1, In witness whereo I have hereunto set mrd hand and caused tfje sea[of the Citi o f Burlingame to be { NEoY of f ixed tl is i'aat,v of November,2004. , u _ S Rosalie M.O'Mahony,Ma;r►or 6 .. gyp }may 'due ep„,my^� CITY o AGENDA 5a 0 ITEM# BURLINGAME MTG. STAFF REPORT °'` '� ,• DATE 11/1/2004 TO: Honorable Mayor and Council SUBMITT BY DATE: October 22, 2004 APPROVE ' BY— FROM: Y FROM: Larry E. Anderson, City Attorney SUBJECT: PUBLIC HEARING ON APPLICATION FOR ON-SALE LIQUOR LICENSE AT BAY LANDING HOTEL, 1550 BAYSHORE HIGHWAY RECOMMENDATION: Hold public hearing and determine what recommendation to communicate to the Alcoholic Beverage Control Department regarding on-sale liquor license application at 1550 Bayshore Highway. DISCUSSION: The owners of the new Bay Landing Hotel have applied to the State Department of Alcoholic Beverage Control (ABC) for an on-sale license to sell beer and wine to hotel guests. The hotel opened earlier this year and provides 130 guest rooms directly on the Bay. It is locally owned and operated. An on-sale license for beer and wine allows a business owner to sell beer and wine only for consumption on the premises. This is a common permit for any hotel. The Police Department has no objections. The standard for overconcentration of licenses is based on the number of licenses to population in a particular census tract. Of course, this census tract is primarily concentrated in the hotel/restaurant and airport service/office use area of the City so that the population is extremely small. On the other hand, almost every hotel and restaurant in the area has an on-sale license. There are approximately 31 on-sale licenses in the Bayfront area. Under Business & Professions Code section 23958.4, the City Council is empowered to hold a hearing a determine whether"the public convenience or necessity would be served"by issuance of the license in areas where more than a County-wide average per population exists for a particular census tract. Section 23958.4 (copy attached) calls for the Council to evaluate whether sales of liquor from this location would serve the public convenience and necessity and to then communicate its recommendation to the ABC. Case law indicates the "over-concentration" of licenses in a particular area creates a presumption that no further licenses are needed. However, an applicant can overcome this presumption by showing how the proposed license will be of public benefit. Mayor and Council Re: Public Hearing on Application for On-sale Liquor License at 1550 Bayshore Highway October 22, 2004 Page 2 Public convenience or necessity is not well-defined in State law. "(Its) meaning must be ascertained by reference to the context, and to the objects and purposes of the statute in which it is found." See Sepatis vs. ABC Board(1980) 110 Cal.App.3d 93, 99 [167 Cal.Rptr. 729]. It is apparently possible to consider the manner in which the alcohol sales are to be conducted in evaluating the public convenience or necessity involved. Id.' The Council should hold the public hearing to receive any comments or testimony from the applicant and any other community members, and then take one of the following actions: —Decline to make a recommendation to the ABC. The ABC will then make its own determination. —Determine that the public convenience or the public necessity will be served by the issuance of the proposed license, and indicate why that is the case with appropriate findings. This recommendation could include suggested conditions on the license issuance by the ABC. —Determine that the public convenience and necessity will not be served by the issuance of the proposed license, and indicate why that is the case with appropriate findings. Staff will then forward the Council's action to the ABC, and the ABC will make a final determination based upon both the City's communication and its own investigation. Attachment Letter from Pietro Partners LLC Business & Professions Code § 23958.4 Distribution Chief of Police Pietro Partners LLC 'The comments of an appeals court in reviewing an ABC license may be somewhat helpful: "The Department decided to grant petitioner's application, and "(i)n determining whether facts established by substantial evidence constitute good cause for concluding that issuance of a license will not be contrary to public welfare or morals, the department exercises a discretion adherent to the standard set by reason and reasonable people, bearing in mind that such a standard may permit a difference of opinion upon the same subject. . . . Where the decision is the subject of choice within reason, the department is vested with the discretion of making the selection which it deems proper; its action constitutes a valid exercise of that discretion; and the appeals board or the court may not interfere therewith. (Citations.) Where the determination of the department is one which could have been made by reasonable people, the appeals board or the courts may not substitute a decision contrary thereto, even though such decision is equally or more reasonable in the premises." 1ai'etro Partners GLC 3210 Fillmore Street San Francisco, CA 94123 Tuesday, October 19, 2004 RE: Letter of Public Convenience and Necessity for the Bay Landing Hotel Larry Anderson Burlingame City Attorney 501 Primrose Road Burlingame, CA 94010 Dear Larry, I as the co-managing partner for Pietro Partners LLC, I am requesting that the Burlingame City Council grant us a letter of Public Convenience and Necessity which would allow us to obtain a type 20 beer and wine license for our new property, the Bay Landing Hotel, located at 1550 Bayshore Highway. As told to me by the Alcohol and Beverage Control Board, the hotel is located in a census tract that is currently over concentrated with this particular type of license and therefore the ABC requires approval by the Burlingame City Council for this letter of Public Convenience and Necessity. Attracting the business traveler has become a business of offering a variety of services beyond just a clean guest room and fair rates. Free breakfast, free internet, and free airport transportation are among just a few of the amenities that the business traveler now demands. The ability to offer beer and wine on site has become a frequent request from our guests. As owners of this new hotel in this very aggressive airport corridor, we are looking for opportunities to stay competitive. By offering beer and wine for sale to our guests, we would be improving our ability to be just that. To be clear, we will offering beer and wine only to our guests who will then consume it on our premises. We will not be selling to the general pubic, as this is not allowed under the terms of the license. Please consider our application for a letter of Public Convenience and Necessity as it will be instrumental in our efforts remain coM itive. Sincerely, W Chuck Pietro Managing Partner- Pietro Partners LLC BUSINESS AND PROFESSIONS CODE [italics added for reference] § 23958.4. Undue concentration; licensure for public convenience or necessity; definitions; exclusions; Los Angeles premises destroyed by civil disturbances (a) For purposes of Section 23958, "undue concentration" means the case in which the applicant premises for an original or premises-to-premises transfer of any retail license are located in an area where any of the following conditions exist: (1) The applicant premises are located in a crime reporting district that has a 20 percent greater number of reported crimes, as defined in subdivision(c), than the average number of reported crimes as determined from all crime reporting districts within the jurisdiction of the local law enforcement agency. (2) As to on-sale retail license applications, the ratio of on-sale retail licenses to population in the census tract or census division in which the applicant premises are located exceeds the ratio of on-sale retail licenses to population in the county in which the applicant premises are located. (3) As to off-sale retail license applications, the ratio of off-sale retail licenses to population in the census tract or census division in which the applicant premises are located exceeds the ratio of off-sale retail licenses to population in the county in which the applicant premises are located. (b)Notwithstanding Section 23958, the department may issue a license as follows: (1) With respect to a nonretail license, a retail on-sale bona fide eating place license, a retail license issued for a hotel, motel, or other lodging establishment, as defined in subdivision (b) of Section 25503.16, a retail license issued in conjunction with a beer manufacturer's license, or a winegrower's license, if the applicant shows that public convenience or necessity would be served by the issuance. (2) With respect to any other license, if the local governing body of the area in which the applicant premises are located, or its designated subordinate officer or body, determines within 90 days of notification of a completed application that public convenience or necessity would be served by the issuance. The 90-day period shall commence upon receipt by the local governing body of(A) notification by the department of an application for licensure, or (B) a completed application according to local requirements, if any, whichever is later. If the local governing body, or its designated subordinate officer or body, does not make a determination within the 90-day period, then the department may issue a license if the applicant shows the department that public convenience or necessity would be served by the issuance. In making its determination, the department shall not attribute any weight to the EXHIBIT -1 failure of the local governing body, or its designated subordinate officer or body, to make a determination regarding public convenience or necessity within the 90-day period. (c) For purposes of this section, the following definitions shall apply: (1) "Reporting districts" means geographical areas within the boundaries of a single governmental entity(city or the unincorporated area of a county)that are identified by the local law enforcement agency in the compilation and maintenance of statistical information on reported crimes and arrests. (2) "Reported crimes" means the most recent yearly compilation by the local law enforcement agency of reported offenses of criminal homicide, forcible rape, robbery, aggravated assault, burglary, larceny theft, and motor vehicle theft, combined with all arrests for other crimes, both felonies and misdemeanors, except traffic citations. (3) "Population within the census tract or census division" means the population as determined by the most recent United States decennial or special census. The population determination shall not operate to prevent an applicant from establishing that an increase of resident population has occurred within the census tract or census division. (4) "Population in the county" shall be determined by the annual population estimate for California counties published by the Population Research Unit of the Department of Finance. (5) "Retail licenses" shall include the following: (A) Off-sale retail licenses: Type 20 (off-sale beer and wine) and Type 21 (off-sale general). (B) On-sale retail licenses: All retail on-sale licenses, except Type 43 (on-sale beer and wine for train), Type 44 (on-sale beer and wine for fishing party boat), Type 45 (on-sale beer and wine for boat), Type 46 (on-sale beer and wine for airplane), Type 53 (on-sale general for train and sleeping car), Type 54 (on-sale general for boat), Type 55 (on-sale general for airplane), Type 56 (on-sale general for vessels of more than 1,000 tons burden), and Type 62 (on-sale general bona fide public eating place intermittent dockside license for vessels of more than 15,000 tons displacement). (6) A "premises to premises transfer" refers to each license being separate and distinct, and transferable upon approval of the department. (d) For purposes of this section, the number of retail licenses in the county shall be determined by the most recent yearly retail license count published by the department in its Procedure Manual. EXHIBIT -2 (e) The enactment of this section shall not affect any existing rights of any holder of a retail license issued prior to April 29, 1992, whose premises were destroyed or rendered unusable as a result of the civil disturbances occurring in Los Angeles from April 29 to May 2, 1992, to reopen and operate those licensed premises. (f) This section shall not apply if the premises have been licensed and operated with the same type license within 90 days of the application. EXHIBIT -3 CITY o� STAFF REPORT BURUNGAME AGENDA ITEM# 7a �ooA Som MTG. �AAreo���Em. DATE 11.1.04 TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED ' BY DATE: OCTOBER 25. 2004 APPROVED FROM: CITY PLANNER BY SUBJECT: INTRODUCE ORDINANCE TOCHANGE THE ZONING ESIGNATION ON 1515 TROUSDALE FROM C-3 TO C-1 AND ON 1791 EL CAMINO REAL FROM UNCLASSIFIED TO C-1 Introduction: City Council should set the public hearing and second reading of an ordinance to change the zoning designation of two properties on the El Camino Real frontage of the Peninsula Hospital Site (1515 Trousdale Drive and 1791 El Camino Real) to C-1. Staff would recommend that this item be set for public hearing at your meeting on November 15, 2004 along with the replacement hospital project. Introduction requires the following council actions. A. Request City Clerk to read title of the proposed ordinance. B. Waive further reading of the ordinance. C. Introduce the proposed ordinance. D. Direct the city clerk to publish a summary of the ordinance at least five days before proposed adoption. General Plan Compliance The hospital use of this site including the parcel at 1515 Trousdale Drive was established with the adoption of the North Burlingame/Rollins Road Specific Plan and its amendment to the General Plan on September 20, 2004. This interim zoning is required for the replacement hospital project (parking garage and medical office building) to proceed. Before the hospital proper receives a building permit, these parcels will change in ownership and be rezoned to Unclassified, a zoning designation only allowed for properties in public ownership, and a zoning consistent with the General Plan designation. Environmental Review The environmental effects caused by this change in zoning were addressed in Mitigated Negative Declaration, ND-533 P on the North Burlingame/Rollins Road Specific Plan and the replacement Hospital's Environmental Impact Report, State Clearinghouse No. 2003072005. Planning Commission Action: The Planning Commission reviewed, held hearings on, and recommended to the City Council that they adopt the North Burlingame/Rollins Road Specific Plan as the City's development policy for the North Burlingame/Rollins Road area. In so doing the Commission endorsed the change in zoning to continue the use of the enlarged site in hospital and related medical services uses. Planning Commission acted on the Specific Plan recommending it to City Council for approval on June 28, 2004. IN!-i?0DUCE ORDINANCE TOCHANGE THE ZONING DESIGNATION ON 1515 TROUSDALE FROM C-3 TO Gl AND ON 1791 EL CAMINO REAL FROM UNCLASSIFIED TO C-1 November 1,2004 BACKGROUND: �- In the past years the Peninsula Hospital District purchased some property adjacent to its current hospital site for future hospital use which was not included in the 1969 General Plan designation for institutional use. As a part of the North Burlingame/Rollins Road Specific Plan these parcels were included in the General Plan land use designation, Institutional Use. For consistency required to implement the specific plan, the current zoning designations of these parcels requires changing so that the zoning will allow the planned policy for the area. The parcel at 1515 Trousdale (APN 025-120-040) is presently zoned C-3, a zoning district which does not allow hospital uses. Moreover, in order to build the new parking garage for the replacement hospital,this parcel must have the same zoning as the adjacent property at 1791 El Camino Real. To accomplish this it is proposed that the property at 1515 Trousdale Drive be rezoned from C-3 to C-1. The remainder of the property at the front of the hospital site along El Camino Real, 1791 El Camino Real (APN 025-120-100)between El Camino and the west side of the San Francisco water main easement, is zoned Unclassified. However, in the past several years the ownership of this property was transferred to Mills- Peninsula Health Services, a private, non-profit business. Since an Unclassified zoning designation may only occur on a publicly owned parcel and since, in the initial phase of development this area will be the location for the medical office building which will include support services (food preparation and administrative offices) for the hospital, this parcel also requires rezoning inorder to implement the General Plan. It is proposed that the zoning on the parcel at 1791 El Camino Real be changed from Unclassified to C-1. With this zoning the entire site frontage from Trousdale to the side of the lots on Albemarle Drive and to the rear of the lots on Davis Drive, west to the western edge of the San Francisco Water easement will have the same �.zoning(see map Exhibit A). It should be noted that after this zoning change, the proposed parking garage and hospital support services/medical office building will be located on properties with the same zoning designation. However, only a part of the proposed hospital structure is on the existing parcel on the El Camino Real side of the site. The remainder, and larger portion of the structure, is on the parcel to the rear(1783 El Camino Real)which is zoned Unclassified. Since the zoning code does not allow structures to be built across zoning boundaries,the entire site will need to be rezoned prior to construction of the replacement hospital. Since the hospital district has indicated that they will be acquiring the entire property, the parcels at the front will be rezoned Unclassified before construction commences on the replacement hospital structure. ATTACHMENTS: Ordinance of the City of Burlingame Amending the Burlingame Municipal Code and the Zoning Maps Incorporated in the Zoning Code by Reclassifying Property Located at 1791 El Camino Real from Unclassified to C-1 District and Property located at 1515 Trousdale Drive from C-3 District to C-1 District Exhibit A, Map,Peninsula Medical Center Properties to be Rezoned, 1791 El Camino Real and 1515 Trousdale Drive. J:\CCStaffRepts\CCSR2004\lntroChangeZngDistHospital 11.1.04.doc ORDINANCE NO. AN ORDINANCE OF THE CITY OF BURLINGAME AMENDING THE BURLINGAME MUNICIPAL CODE AND THE ZONING MAPS INCORPORATED IN THE ZONING CODE BY RECLASSIFYING PROPERTY LOCATED AT 1791 EL CAMINO REAL FROM UNCLASSIFIED TO C-1 DISTRICT AND PROPERTY LOCATED AT 1515 TROUSDALE DRIVE FROM C-3 DISTRICT TO C-1 DISTRICT The CITY COUNCIL of the CITY OF BURLINGAME does hereby ordain as follows: Section 1 . The zoning maps attached to Ordinance No. 539 as amended and referenced in Section 25. 12.010 of the Municipal Code are amended as follows: From the C-3, Office Commercial District to the C-1, First Commercial District: 1515 TROUSDALE DRIVE (Assessor's Parcel Number 025-123-040) 1 .24 Acres More or Less on the Corner of Trousdale Drive and El Camino Real, Acreage of the City of Burlingame. From Unclassified to the C-1, First Commercial District: 1791 EL CAMINO REAL (Assessor's Parcel Number 025-123-100) 8.60 Acres More or Less on the Southerly line of El Camino Real, commencing 98.68 feet from the Southeasterly line of Trousdale Drive, Acreage of the City of Burlingame. This reclassification is generally shown on Exhibit "A" of this ordinance. Section 2. This ordinance shall be published as required by law. Mayor I, Doris Mortensen, City Clerk of the City of Burlingame, do hereby certify that the foregoing ordinance was introduced at a regular meeting of the City Council held on the day of 2004 and adopted thereafter at a regular meeting of the City Council held on the day of , 2004 by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: City Clerk �- -2- LLQ LLJ Ln ryl) ry- Ln u cc Ln C ti 77 uj 01 IT ::11 Np,�, TA CITY AGENDA 7b °� ITEM # BURU . . AME MTG. STAFF REPORT DATE LtiovemhPr 1 , 200 TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED BY DATE: October 25, 2004 L, APPROVED �'G� FROM : Netie Shinday (558-7204) BY SUBJECT: Consider Appointments to Traffic Safety Parking Comifiission RECOMMENDATION : Consider appointment recommendation of interview committee and make appointment, or take other action . BACKGROUND : One commission position is due for appointment to replace James McIver, who is retiring from the commission . The position was advertised and five applications were received . The interview committee has interviewed all applicants and will be making a recommendation at the Council meeting on November 1 , 2004. The term will be for three years ending in November 2007. CITY u AGENDA 8a ITEM# Bl1RLINGAME STAFF REPORT MTC. �9 o DATE 11/1/2004 TO: Honorable Mayor and Council SUBMITTED / BY— DATE: Y DATE: October 26, 2004 APPROVE BY— FROM: Y FROM: Larry E. Anderson, City Attorney SUBJECT: AFFIRMATION OF ACCEPTANCE OF DEED OF INTERESTS IN EASTON ADDITION NOS. 1, 2, 3, AND 4 RECOMMENDATION: Adopt resolution affirming acceptance of deed of interests in Easton Addition Nos. 1, 2, 3, and 4. DISCUSSION: In the early 1900's, the Easton family subdivided a good deal of the northern area of the City. As part of the general improvement of those areas in 1910-1916, the Easton family conveyed interests in various aspects of the subdivisions to the City. Among those was a deed of interests in the alleyways of four of the subdivisions. That deed was recorded and the original deed is in the City's records. However, a formal acceptance document has not been located. Therefore, in order to obviate any contention that the deed was not fully accepted, a resolution is attached that would formally affirm the City's acceptance of the deed. Attachment Proposed resolution Distribution Director of Public Works RESOLUTION RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME AFFIRMING ACCEPTANCE OF DEED OF INTERESTS IN EASTON ADDITIONS NO. 1, NO. 2,NO. 3, AND NO. 4 RESOLVED, by the City Council of the City of Burlingame: WHEREAS, on January 10, 1916, Ansel M. Easton by and through his attorney in fact executed a deed of interests in the alleyways of subdivisions that Mr. Easton had earlier created and delivered that deed to the City of Burlingame; and WHEREAS, this deed was then recorded on July 7, 1916, in volume 253 of Deeds at p. 451; and WHEREAS, acts of acceptance by the City in recording the deed, filing the deed in the City's official files, and exercising some of the rights granted to the City by the deed fulfill the necessity of acceptance; and WHEREAS, a formal resolution of acceptance will affirm the City's acceptance of the deed pursuant to State law, including but not limited to Government Code § 7050, NOW, THEREFORE, IT IS ORDERED: 1. The Deed of Interests, a typed copy of which is attached hereto as Exhibit A, is formally approved and accepted. 2. Nothing contained in this resolution shall be construed as limiting in any way the purposes to which the property may be put pursuant to State law. MAYOR 1, DORIS MORTENSEN, City Clerk of the City of Burlingame, do hereby certify that the foregoing resolution was introduced at a regular meeting of the City Council held on the day of ,2004, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: CITY CLERK j a Or' EAS' Vtv X11L 1'1'1 V14 l v -"" 11.ua+W EASTON ADDITIONS TO BURLINGAME NO. 2, EASTON ADDITION TO BURLINGAME NO. 3 , AND EASTON ADDITION TO BURLINGAME NO. 4. . . The undersigned for and in consideration of the sum of Ten Dollars in hand paid the receipt whereof is hereby acknowledged, does give , grant , assign, set over and forever quit claim any and all rights , title or interest in and to the h3eBein described property to the City of Burlingame . Following is a description of the property so conveyed: All the rights , title and interest of the undersigned in and to all those certain alleyways as shown and delineated on those certain maps of. the Easton Additions entitled Easton Addition b to Burlingame ,tEaston Addition to Burlingame No. 2, Easton Addition � to Burlingame Nol 3 , and Easton Addition to Burlingame No . 4, reserving unto the Undersigned the right to connect with sewers now laid or to be laid hereafter in said alleyways and or streets of above described additions , for the benefit of adjoining properties . In witness whereof the parties hereto have hereunto T set their hands this 10th day of January, 1916.. ANSEL M. EASTON State of California ) On this tenth day of January in the year One Thousand Nine Hundred and Sixteen, before me , City and County of ) ss. Chas . F. Duisenberg, a Notary Public in and or the said City and County, residing therein, duly commissioned and sworn, personally appeared Sap Francisco. Frederick J. Rodgers , known to me to be the person whose name is subscribed to the within Instrument as the Attorney in Fact of Ansel M. Easton and Louise A. Easton (his wife ) and he acknowledged to me that he subscribed the names of Ansel M. Easton and Louise A. Easton thereto ( SEAL) as principals and his own name as Attorney in fa, IN WITNESS WHERE , I have hereunto set my hand and affixed my official seal at my office in the City and County of San Francisco , the day and year in this certificate first above written. .r, (Signed) Chas . F Duisenberg. NOTARY PUBT T STAFF REPORT SURLINGAME AGENDA ITEM# 8b MTG. DATE 11/1/04 TO: HONORABLE MAYOR AND CITY COUNCIL SUB TTED BY DATE: October 18, 2004 APPRO D FROM: Director of Parks & Recreation (558-7307) BY SUBJECT: AGREEMENT WITH CALLANDER ASSOCIATES OR RESTROOM AND SNACK SHACK PROJECT AT BAYSIDE PARK RECOMMENDATION: It is recommended that Council approve the attached Agreement with Callander Associates for the restroom and snack shack project at Bayside Park in the amount of $45,000. BACKGROUND: Lower Bayside Park has four baseball/softball diamonds that are used for youth leagues, adult softball programs and many local and regional tournaments. Additionally, this park hosts a large number of soccer programs and special events, and is used as the parking area for many participants of the Dog Park. There is a restroom/storage building next to the main entrance and a snack shack building at ball diamond#1. Over the past five years, Lower Bayside has seen several changes— lighting for the soccer field, new ball diamond and the new dog park. In the future, the park will again be impacted by the planned widening of Airport Blvd. This will cause the removal of many eucalyptus trees, the move of ball diamond#I and the removal of the existing restroom/storage building. This Project will replace the existing restrooms and snack shack buildings and address three issues: 1. Bring the restroom facilities into ADA compliance; 2. Locate the facility central to each of the park's athletic fields; and 3. Allow for the planned widening of Airport Blvd. The major architectural and construction issues associated with this project involve the park sitting atop a former landfill site. This impacted the lighting of the soccer field a few years ago and is currently a factor in the storage shed being constructed by Burlingame Youth Baseball Association for their use, as well as the City's. Callander Associates has provided consultation, design studies, construction documents and project management services for parks projects in San Mateo County since 1973. Locally, Callander Associates was the architectural firm and project managers for the recent development of Bayside Park, including the Golf and Soccer Centers and Ballfield #2. Because of their experience with the issues of the landfill site immediately adjacent to this project, Callander Associates was contacted by staff to perform similar duties for the restroom and snack shack improvements. ATTACHMENTS: Agreement BUDGET IMPACT: This project will be funded with residual funds from previously completed parks and recreation capital improvement projects. Callander Associates Landscape Architecture, Inc. i Via First Class Mail June 23, 2004 (650) 558-7307 Fax (650) 696-7216 Mr. Randy Schwartz, Director Recreation and Park Department City of Burlingame 850 Burlingame Avenue Burlingame, CA 94010 RE: BAYSIDE PARK RESTROOM AND CONCESSION BUILDING/proposal for landscape architectural services Dear Randy: Per your request, the attached proposal outlines the steps necessary to plan the new restroom/concession building in Bayside Park. The new restroom/concession building will be more centrally located, expanded to meet current needs and updated to current standards! The new facility is to provide for all of the restroom and concession capacity within the park. Until Airport Boulevard is widened however, and the existing restroom is demolished, the existing restroom building and the existing concession building will remain. The proposed restroom/concession building will be an enclosed structure of not more than 800 square feet. Concession room equipment shall be limited to a sink, refrigerator and microwave oven. Food preparation shall be limited to heating of pre- packaged food and shall not require the use of an oven or range for cooking which would trigger more stringent Health Department requirements. 311 Seventh Avenue \ 11180 Sun Center Drive,Suite 104 Landscape Architecture Peter E.Callander,ASLA,Principal San Mateo,CA 94401-4259 \ Rancho Cordova,CA 95670-6167 Urban Design A.Mark Slichter,ASLA,Principal T 650.375.1313 T 916.631.1312 Land Planning Brian G.Fletcher,ASLA,Principal F 650.344.3290 F 916.635.9153 Park and Recreation Planning Erik Smith,ASLA,Principal www.callanderassociates.com vwwu.callanderassociates.com Environmental Planning Benjamin W.Woodside,ASLA,Principal Mr.Randy Schwartz,Director RE: BAYSIDE PARK RESTROOM AND CONCESSION BUILDING/proposal for landscape architectural services June 23,2004 Page 2 of 6 The total funding available for design and construction (excluding City administration) is approximately$320,000. To address budgetary constraints and simplify installation, a pre-fabricated structure is proposed. The following scope of services outlines a straight- forward process intended to expedite installation and minimize the percent of total project funding utilized in planning. In keeping with this approach, no architectural, structural, mechanical or geotechnical services are proposed. In the event that these services are later found to be necessary a separate scope of services will be prepared. The following scope of services outlines the minimum anticipated tasks necessary for restroom implementation. 1.0 CONCEPTUAL PHASE (no services required) 2.0 PRELIMINARY DEVELOPMENT 2.01 Start-up Meeting: Site meeting with Randy Schwarz and Tim Richmond to discuss project scope and funding (completed 5/14/04). 2.02 Background Information: Assemble background information suitable for use in concept development. Background information to include consultant and City provided information, including: • topographic survey plan provided by consultant • record documents of prior improvements including soccer field lighting and ballfield addition as available from City and consultant files • mapping of subgrade improvements (gas collection system,electrical distribution, refuse limits,etc.) as available from City records • geotechnical reports and other text documents as may be applicable to the project, and • other information recovered or volunteered during the course of the project. 2.03 Site Reconnaissance: Using topographic survey as a base, visit site to document existing conditions. Note existing vegetation, slopes, use patterns, and character of existing architectural improvements. Photo document for in-house use. Meet with Parks maintenance staff to document existing irrigation systems. Maintenance staff to actuate irrigation systems to facilitate mapping and preparation of plans for system modifications. 2.04 Conceptual Plan: Prepare a hand drawn conceptual plan of proposed restroom/concession building at a scale of 1"=10'. Plan to show site improvements including modifications to site to accommodate facility and new services including water, sanitary and electrical service. P1390BaysidePark6-23-04.doc © copyrighted 2004 Callander Associates Landscape Architecture,Inc. Mr.Randy Schwartz,Director RE: BAYSIDE PARK RESTROOM AND CONCESSION BUILDING/proposal for landscape architectural services June 23,2004 Page 3 of 6 improvements including modifications to site to accommodate facility and new services including water, sanitary and electrical service. 2.05 Design Development Booklet: Assemble catalog cuts, details, photos, samples, and other items as appropriate to convey design intent. Materials to be assembled in 8-1/2x11 booklet format to further illustrate conceptual plan. Booklet to include: • restroom/concession building floor plan • restroom/concession building elevations, and • materials and finishes list. 2.05 Cost Estimate: Prepare an estimate of probable construction costs identifying anticipated building and site improvement costs and including a construction contingency. 2.07 Stakeholder Review Meeting: Present conceptual plan, design development information, cost estimate, and detailed project schedule in a meeting with City staff and other project stakeholders. City to convene stakeholder group to include parks maintenance staff, concession operator, public works and building department staff responsible for project oversight. Prepare written summary of meeting. 3.0 CONSTRUCTION DOCUMENTS 3.01 35% Plans: Based on comments received during the prior phase,proceed to develop construction documents to a 35% level of completion. All drawings (except as furnished by restroom/concession building vendor) to be prepared in Autocadd Version 2002. Anticipated drawings include: • title sheet • demolition plan with legend and notes (1"=20') • site construction plan, legend and notes (1"=20') • building floor plan 11 • building elevation and details • planting and irrigation modifications plan(1"-20') • construction details as furnished by vendor P1390aysidePark6-23-04.doc © copyrighted 2004 Callander Associates Landscape Architecture,Inc. Mr. Randy Schwartz,Director RE: BAYSIDE PARK RESTROOM AND CONCESSION BUILDING/proposal for landscape architectural services June 23,2004 Page 4 of 6 3.02 35% Specifications: Prepare project specifications in CSI format including City standard provisions. Incorporate vendor specification for building. Specifications to be prepared in "Microsoft Word". 3.03 35% Cost Estimate: Prepare an estimate of probable construction costs for all items of work shown in 35% submittal. 3.04 35% Submittal: Present 35% complete plans, specifications, design development booklet and cost estimate in a meeting with City staff. Submit a total of eight (8) sets for further review by City. 3.05 35% Review Meeting: Subsequent to City review, meet with City staff to address plan comments and resolve direction for proceeding. Prepare meeting summary and distribute to meeting attendees. 3.06 100% Submittal: Revise plans, specifications and estimate (PS&E's) per 35% submittal review. Submit 100% PS&E's and written responses to 35% submittal comments to City for final review and comment. Provide eight (8) sets to City. Submit 100% PS&E's to County Health Department for plan check. Callander Associates to complete application. City to pay all fees. 3.07 100% Review Meeting: Meet with City staff at completion of review by County Health Department and City to review and discuss plan check comments. Resolve direction for proceeding and document decisions/action items in a meeting summary to be distributed to all attendees. 3.08 Bid Documents: Revise 100% PS&E's, incorporating comments from City plan check. Re-submit for approval by County Health, submit camera-ready, stamped, signed original plans and specifications to City for copying and distribution for bids. Provide one electronic copy on CD of plans and specifications. Prepare and submit Landscape Architect's Estimate in bid format to assist in evaluation of bids. 4.0 BID AND CONSTRUCTION PERIOD ASSISTANCE 4.01 Bid Period Assistance: Assist City in responding to bidder's questions and issuing addenda during bid period. 4.02 Conform Plans: Incorporate addenda into conform set prior to start of construction. P1390BaysidePark(i-23-04.doc © copyrighted 2004 Callander Associates Landscape Architecture,Inc. Mr. Randy Schwartz,Director RE: BAYSIDE PARK RESTROOM AND CONCESSION BUILDING/proposal for landscape architectural services June 23,2004 Page 5 of 6 4.03 Bid Evaluation: Assist City staff in bid evaluation and award recommendation. 4.04 Submittal Review: Review shop drawings and submittals required by technical specifications. Prepare responses to RFI's. 4.05 Site Visits: Attend up to five on-site construction reviews during construction to assist City inspection staff, followed by written field reports. Evaluate change order requests. Prepare a substantial completion punch list. 4.06 Record Documents: Revise construction documents to incorporate "Record Information" as provided by Contractor for City "As-built" records. 5.0 ADDITIONAL SERVICES 5.01 All tasks not specifically noted above could be performed as additional services. These tasks would include,but are not limited to, architectural services, structural engineering, geotechnical engineering, arborist's services, all revisions or additional submittals required by the Public Works Department, Building Department, County Health Department, or any other agency's review, other meetings, additional design studies, or other tasks not specifically noted in the foregoing. These services would be billed hourly or on a lump sum fee basis to be documented in a written amendment to this agreement. 6.0 REIMBURSABLE EXPENSES 6.01 In addition to the above fees, we would bill for all printing and reproduction, delivery, the communication and insurance surcharge, and other reimbursable expenses as noted in the attached Standard Schedule of Compensation. We have established a budget for these expenses and they will be itemized on our invoice (see 7.0 Summary below). P1390BaysidePark6-23-04.doc © copyrighted 2004 Callander Associates Landscape Architecture,Inc. Mr.Randy Schwartz,Director RE: BAYSIDE PARK RESTROOM AND CONCESSION BUILDING/proposal for landscape architectural services June 23,2004 Page 6 of 6 7.0 COMPENSATION SUMMARY 1.0 Conceptual Phase ................................................no services provided 2.0 Preliminary Development(lump sum) ................................... $10,534 Topographic subconsultant...............................$3,325 Callander Associates...........................................$7,209 3.0 Construction Documents (lump sum) "'.................................. $26,417 Electrical subconsultant......................................$3,700 Callander Associates.........................................$22,717 6.0 Reimbursable Expenses (allowance).......................................... $2,715 (for items 2.0 and 3.0) Total Compensation (for tasks noted) .................................................................$39,666 4.0 Bidding and Construction Review (hourly to be determined) 5.0 Additional Services (recommended allowance).......................................................... $4,500 "' assumes a maximum construction budget of$250,000 The tasks outlined above are our understanding of the project requirements and objectives discussed to date. If you have any further thoughts or questions, please call. Should this proposal be acceptable to you,please have a copy signed and return it to me as our agreement and authorization to proceed. Sincerely, Agreed and authorized to proceed: on behalf of the City: A. Mark Slichter, ASLA, Principal Mr. Randy Schwartz date Callander Associates Director, Parks and Recreation Landscape Architecture, Inc. AMS:bi Attachments: Standard Schedule of Compensation 2004 SM(S) Task Matrix dated June 23,2004 Project Schedule dated June 23,2004 Project Limits Diagram dated June 23,2004 P1390aysidePark6-23-04.doc © copyrighted 2004 Callander Associates Landscape Architecture,Inc. Callander Associates Landscape Architecture, Inc. Standard Schedule of Compensation 2004 SM (S) General The following list of fees and reimbursable expense items shall be used in providing service in the agreement. These amounts shall be adjusted in January,upon issuance of an updated Standard Schedule of Compensation: Hourly Rates Senior Principal $175/hour Landscape Architect 3 $90/hour Principal $130/hour Construction Manager $99/hour Associate 1 $125/hour Assistant 1 $80/hour Associate 2 $115/hour Assistant 2 $75/hour Associate 3 $105/hour Assistant 3 $65/hour Landscape Architect 1 $100/hour Assistant 4 $60/hour Landscape Architect 2 $95/hour Word Processor $79/hour Reimbursable Expenses All costs for photography,printing and plotting,special delivery,insurance certificate charges, charges for waivers of subrogation,local business licenses,sales taxes,assessments,fees, mileage, all CADD and visual simulation ancillary costs,such as data transfers, tapes and outside services, and all other costs directly related to the project will be billed as a reimbursable expense at our cost plus a fifteen percent(15%) administration charge. The cost of professional liability insurance and all costs associated with cell phones,electronic mail,faxes, long distance phone charges and related telecommunications shall be charged as a combined surcharge of 2.5%on the total fees. Payments Payments are due within ten days after monthly billing with amounts more than thirty days past due subject to a 1.5%per month interest charge. Retainer amounts,if indicated, are due upon signing the agreement and shall be applied to the final invoice for the project. FeeSchec1u1e2004SM(S)3-04.c1oc v copyrighted 2004 Callander Associates Landscape Architecture,Inc. 311 Seventh Avenue 11180 Sun Center Drive,Suite 104 Landscape Architecture Peter E.Callander,ASLA,Principal San Mateo,CA 94401-4259 Rancho Cordova,CA 95670-6167 Urban Design A.Mark Slichter,ASLA,Principal T 650.375.1313 T 916.631.1312 Land Planning Brian G.Fletcher,ASIA,Principal F 650.344.3290 F 916.635.9153 Park and Recreation Planning Erik Smith,ASLA,Principal evvvvv.callanderassociates.com \--callanderassociates.com Environmental Planning Benjamin W.Woodside,ASLA,Principal Task Matrix Bayside Park Restroom and Concession Building June 23,2004 Callander Associates'Personnel and Rates Prin and Arch(3) Ass't(2) Word Proc @$130 @$90 @$75 @$79 CA Fees Subconsultant Phase Description hrs $'s hrs $'s hrs $'s hrs $'s hrs $'s hrs $'s 2.0 Preliminary Development 2.01 start-up meeting $ - $ $ S $ __ $ 2.02 background information 8.0 $ 1,040.00 4.0 $ 360.00 - $ $ 12.0 $ 1,400.00 $ 3,325.00 2.03 site reconnaissance 4.0 $ 520.00 4.0 $ 360.00 8.0 $ 600.00 $ 16.0 $ 1,480.00 $ - 2.04 conceptual plan 8.0 $ 1,040.00 4.0 $ 360.00 12.0 $ 900.00 $ 24.0 $ 2,300.00 $ 2.05 preliminary development booklet 1.0 $ 130.00 4.0 $ 360.00 4.0 $ 300.00 S 9.0 $ 790.00 $ 2.06 cost estimte 2.0 $ 260.00 4.0 $ 360.00 2.0 $ 150.00 1.0 $ 79.00 9.0 $ 849.00 2.07 conceptual plan preparation 3.0 $ 390.00 $ - - $ - - $ - 3.0 $ 390.00 5 26.0 $ 3,380.00 25.57s 1,800.00 26.0 $ 1,950.00 1.0 $ 79.00 73.0 $ 7,209.00 $ 3,325.00 3.0 Construction Documents 3.01 359/6 plans16.0 $ 2,080.00 20.0 $ 1,800.00 32.0 $ 2,400.00 - $ - 68.0 $ 6,280.00 $ 2,000.00 3.02 35%specifications 8.0 $ 1,040.00 16.0 $ 1,440.00 - $ - 4.0 $ 316.00 28.0 $ 2,796.00 $ 3.03 35%cost estimate 2.0 $ 260.00 8.0 $ 720.00 4.0 $ 300.00 1.0 $ 79.00 15.0 $ 1,359.00 Is - 3.04 35%submittal 3.0 $ 390.00 3.0 $ 270.00 - $ - - $ - 6.0 $ 660.00 $ 3.05 35%review meeting 3.0 $ 390.00 3.0 $ 270.00 - $ - 1.0 $ 79.00 7.0 $ 739.00 S 3.06 100%.submittal 16.0 $ 2,080.00 20.0 $ 1,800.00 24.0 $ 1,800.00 2.0 $ 158.00 62.0 $ 5,838.00 $ 1,000.00 3.07 100%review meeting 3.0 $ 390.00 3.0 $ 270.00 $ 1.0 $ 79.00 7.0 $ 739.00 $ 3.08 bid documents 12.0 $ 1,560.00 12.0 $ 1,080.00 18.0 $ 1,350.00 4.0 $ 316.00 46.0 $ 4,306.00 $ 700.00 63.0 $ 8,190.00 85.0 $ 7,650.00 78.0 $ 5,850.00 13.0 $ 1,027.00 239.0 $ 22,717.00 $ 3,700.00 P1390TaskMatrix6-23-04.xts 0 copynghwd 2004 Callander Associates Landscape Architecture,Inc. Page 1 of 1 Callander Associates PROJECT SCHEDULE Landscape Architecture, InCRestroom / Concession Building I 4th Quarter 1st Quarter ID Task Name Oct Nov Dec Jan Feb Mar ii - _ ---- -- -- -- ---- —�._.-. . .. — �– ... . . 1 - �- 1 Bayside Park Rest/Concess 2 3 2.0 Design Developmen 4 2.01 Start-up Meetin 5 XXX Contract Autho 6 2.02 Background Infc 7 2.03 Site Reconnais: 8 2.04 Conceptual Plai 9 2.05 Catalog Cuts 10 2.06 Cost Estimate E 11 2.07 Concept Plan P 12 13 3.0 Construction Docu 14 XXX Plan Review b} 15 3.01 35% Plans 16 3.02 35% SpecificatiiElf j 17 3.03 Design Develop 18 3.04 35% Cost Estirr 19 3.05 35% Submittal 20 XXX Plan Review, C 21 3.06 35% Review ME 12/3 22 3.07 100% Submittal 23 XXX Plan Review, C 24 3.08 100% Review N 2/4 25 3.09 Bid Documents I Project- P1390BaysideParkSch6-23-0 Task Date- Wed 6/23/04 Meetii AIRPORT 50ULE�_ l AiZD , LIMIT OF I TOPOC RAPH I O �y lo t f APPROX I fi��4TE=-_ Ir, I `` ` `' `'RESTROOM / OGNOE551ON I LP I NO CATION 0 40' 80' 160' ©Copyro t 2004 Callander Associates Landscape ArdifteMm Inc calami Assodams PROJECT LIMITS DIA RAM Landscape Arctlioecture C-9 311 Seventh Ave BAY51 DE PARK RESTROOM AND San Mateo,CA 94401 GONGE551 ON BUILDING T 650375.1313 DATE SCALE I DRAWN BY DRAWING NO. au�.,ax Peter Callander 6/23/04 A5 SHOWN MM P15cf0 ro' AGENDA BU RLINGAME STAFF REPORT ITEM# 8C MTG. 11101104 DA TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED DATE: October 18, 2004 BY APPROV FROM: PUBLIC WORKS BY SUBJECT: RESOLUTION OF THE CITY COUNCIL OF BURLINGAME AUTHORIZING THE FILING OF APPLICATION FOR FEDERAL SURFACING TRANSPORTATION PROGRAM (STP) FUNDING FOR AIRPORT BOULEVARD RESURFACING PROJECT RECOMMENDATION: It is recommended that Council approve the attached resolution authorizing an application to be filed for STP Funding for the Airport Boulevard Resurfacing Project. BACKGROUND: Under the Transportation Equity Act for the 21 st century (TEA 21) Program, the City of Burlingame will receive an allocation of$160,000 which is based on a combination of population and street miles. These funds will be used together with $140,000 of gas tax funds to finance the $300,000 resurfacing program which includes an asphalt overlay and partial reconstruction of Airport Boulevard between Anza Boulevard and the former drive-in theater site. In order to receive the STP funds for this program, the City must agree to the following conditions: • Provide the matching funds (Gas Tax and Measure A Funds) • Cover any cost overruns • Build the project in accordance with the scope of work described in the grant application • Submit the attached resolution, certificate of assurances and legal opinion • Submit the program documents by June 30, 2005 to obligate the project The work is expected to occur in the Summer of 2005. EXHIBITS: Resolution, Certification of Assurances, and Opinion of Legal Counsel c: Donald T. Chang, PE Senior Civil Engineer 650-558-7230 S:\A Public Works Directory\Staff Reports\STP Authorization.wpd RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME AUTHORIZING THE FILING OF AN APPLICATION FOR FEDERAL SURFACE TRANSPORTATION PROGRAM FUNDING FOR AIRPORT BOULEVARD RESURFACING PROJECT 2005 AND COMMITTING THE NECESSARY NON-FEDERAL MATCHING FUNDS FOR THE PROJECT AND STATING THE ASSURANCE OF THE CITY OF BURLINGAME TO COMPLETE THE PROJECT RESOLVED, by the City Council of the City of Burlingame: WHEREAS,the City of Burlingame has authority under the California Government Code §§ 34000 and following for the exercise of the powers of a city government; and WHEREAS, the Transportation Equity Act for the 215` Century (TEA 21) (Public Law 105-178, June 9, 1998) and the TEA 21 Restoration Act (Public Law 105-206, July 22, 1998) continue the Surface Transportation Program (23 U.S.C. § 133) and the Congestion Mitigation and Air Quality Improvement Program (CMAQ) (23 U.S.C. § 149); and WHEREAS,pursuant to TEA 21 and the regulations promulgated thereunder, eligible project sponsors wishing to receive Surface Transportation or Congestion Mitigation and Air Quality Improvement Program grants for a project shall submit an application first with the appropriate metropolitan transportation planning organization (MPO) for review and inclusion in the MPO's Transportation Improvement Program (TIP); and WHEREAS,the Metropolitan Transportation Commission (MTC) is the MPO for the San Francisco Bay region; and WHEREAS, the City of Burlingame is an eligible project sponsor for Surface Transportation Program or Congestion Mitigation and Air Quality Improvement Program funds; and WHEREAS, the City wishes to submit a grant application to MTC for funds from the Surface Transportation Program and Mitigation and Air Quality Improvement Program in fiscal years 2005-2006 and 2006-2007 for the following project: Airport Boulevard Resurfacing Project 2005 $ 160,000 1 WHEREAS, MTC requires, as part of the application, a resolution stating the following: a. The commitment of necessary local matching funds of at least 11.47%; and b. That the sponsor understands that the Surface Transportation Program and Congestion Mitigation and Air Quality Improvement Program funding is fixed at the programmed amount, and therefore, any cost increase cannot be expected to be funded with Surface Transportation Program or Congestion Mitigation and Air Quality Improvement Program funds; and c. The assurance of the sponsor to complete the project as described in the application, and if approved, as programmed in MTC's TIP; and d. That the sponsor understands that funds must be obligated by June 30 of the year for which the project is programmed in the TIP, or the project may be removed from the program; and e. That the sponsor has a certified pavement management system (PMS). NOW, THEREFORE, IT IS RESOLVED AND ORDERED: 1. The Director of Public Works is hereby authorized to execute and file an application for funding under the Surface Transportation Program of TEA-21 Reauthorization in the amount of $160,000 for Airport Boulevard Resurfacing Project 2005 2. The City of Burlingame states the following: A. The City will provide the following amount of at least 11.47% of the project's costs in local matching funds: Airport Boulevard Resurfacing Project 2005 $140,000 B. The City understands that the Surface Transportation Program and Congestion Mitigation and Air Quality Program funding for these projects is fixed at $ 160,000 total, and any cost increases must be funded by the City from local matching funds, and that the City does not expect any cost increases to be funded with Surface Transportation Program or Congestion Mitigation and Air Quality Program funds. C. The project will be built as described in this resolution and if approved, as programmed for the amount shown in the Metropolitan Transportation Commission (MTC) Transportation Improvement Program (TIP) with obligation occurring within the time frame established below. D. The program funds are expected to be obligated by June 30 of the year in which the project is programmed in the TIP, and it is understood that if the funds are not so programmed, the project may be removed from the program.. 2 E. The City of Burlingame is an eligible sponsor of projects in the Surface Transportation Program. F. The City of Burlingame is authorized to submit an application for Surface Transportation Program funds for Airport Boulevard Resurfacing Project 2005. G. The City of Burlingame has a certified pavement management program. H. There is no legal impediment to City of Burlingame making applications for Local Streets and Roads Shortfall Program funds. I. There is no pending or threatened litigation which might in any way adversely affect the proposed project, or the ability of City of Burlingame to deliver such project. 3. A copy of this resolution will be transmitted to the MTC in conjunction with the filing of the application. 4. MTC is respectfully requested to support the application for the project described in the resolution and to program the project, if approved, in MTC's TIP. MAYOR 1, DORIS MORTENSEN, City Clerk of the City of Burlingame, do hereby certify that the foregoing resolution was introduced at a regular meeting of the City Council held on the day of , 2004, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: CITY CLERK C:\FILES\RES0\teapplic4.pwd.wpd 3 Second Cycle STP/CMAQ/TE Program Certification of Assurances The sponsor indicated below hereby certifies that the project indicated below, for which Surface Transportation Program funding from MTC's Local Streets and Roads Shortfall Program is requested, meets the following project screening criteria. Please initial each. Sponsoring Agency: City of Burlingame Project Name: Airport Boulevard Resurfacing Proiect 2005 1. The project is eligible for consideration in the Surface Transportation Program, as identified in Section 1108 of the Transportation Equity Act for the 21 st Century. 2. The agency is an eligible sponsor of projects in the Surface Transportation Program. 3. An application has been submitted for the project. 4. The project is consistent with the Regional Transportation Plan(RTP). 5. The project is fully funded and results in an operable and useable segment. 6. For the funds requested, no costs have/will be incurred prior to the federal authorization of the funds. 7. The year of funding for any design, right-of-way and/or construction phases has taken into consideration the time necessary to obtain environmental clearance and permitting approval for the project. 8. The implementing agency has a certified Pavement Management System with MTC in accordance with Section 119 of Title 23,United States Code. 9. Cost increases on the project are the responsibility of the project sponsor. 10. Cost savings from the project will be returned to the region. 11. The sponsor agrees to be available for any audit of STP/CMAQ funds, if requested. The sponsor agrees to abide by all regulations, statutes, rules and procedures applying to Second Cycle STP/CMAQ/TE Program, and to follow all requirements associated with the funds programmed to the TIP, including, but are not limited to the four items below: 1. Environmental requirements: NEPA standards and procedures for all projects with Federal funds; CEQA standards and procedures for all projects programmed with State funds. 2. Federal Transit Administration(FTA)requirements,as outlined in FTA regulations and circulars for all projects with FTA funding 3. Federal Highway Administration (FHWA)and Caltrans requirements for highway and other roadway projects as outlined in the Caltrans Local Programs Manual. 4. Federal air quality conformity requirements, and local project review requirements, as outlined in the adopted Bay Area Conformity of the State Implementation Plan(SIP). Certified By: George Bagdon Signature Print Name Date BURLINGAME . a The City of Burlingame Second Cycle STP/CMAQ/TE Program Opinion of Legal Counsel October 08, 2004 To: Metropolitan Transportation Commission Fr: City of Burlingame Re: Eligibility for STP, CMAQ, and TE Second Cycle Program funds for TEA-21 Reauthorization This communication will serve as the requisite opinion of counsel in connection with the application of City of Burlingame for funding from the STP, CMAQ, and TE Second Cycle Program made available pursuant to the Reauthorization of TEA-21 Legislation. 1. City of Burlingame is an eligible sponsor of projects for the STP, CMAQ, and TE Second Cycle Program for TEA-21 Reauthorization. 2. City of Burlingame is authorized to submit an application for STP, CMAQ, and TE Second Cycle Program funding for TEA-21 Reauthorization for Airport Boulevard Resurfacing Project 2005 . 3. I have reviewed the pertinent state laws and I am of the opinion that there is no legal impediment to the City of Burlingame making applications for STP, CMAQ, and TE Second Cycle Program funds for TEA-21 Reauthorization. Furthermore, as a result of my examinations,I find that there is no pending or threatened litigation, which might in any way adversely affect the proposed projects, or the ability of the City of Burlingame to carry out such projects. Sincerely, Larry Anderson, City Attorney AGENDA BURLINGAME STAFF REPORT ITEM# 8d MAG. 11/1/04 DATE TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED DATE: October 25, 2004 BY APPRO FROM: PUBLIC WORKS BY SUBJECT: RESOLUTION APPROVING REQUEST FOR TRANSPORTATION DEV LOPMENT ACT, PEDESTRIAN/BICYCLE PROJECT FUNDING, FISCAL YEAR 2005-2006 RECOMMENDATION: It is recommended that City Council approve the attached resolution approving a request for Metropolitan Transportation Commission 2005-2006 Transportation Development Act(TDA),Article 3, Pedestrian/Bicycle project funding. BACKGROUND: The City and County Association of Governments (C/CAG) is accepting applications for funding bicycle and pedestrian facilities throughout the County. The Metropolitan Transportation Commission (MTC) will administer approximately $1,100,000 for 2005/2006. Completed applications are to be submitted to C/CAG by December 10, 2004. DISCUSSION: City staff attended a C/CAG workshop reviewing the application process. There are three projects staff is recommending for submittal to MTC for funding. 1. New in-pavement illuminated crosswalk system at Carolan Avenue and Morrell Avenue. The project will provide a new illuminated crosswalk at Carolan and Morrell Avenues. This crosswalk provides a connection between a major residential area across Caltrain right-of-way to a school bus stop. Construction consists of a new illuminated crosswalk, signs, pavement striping and markings. 2. Countdown Pedestrian Signals - Burlingame & Broadway Business Districts The project will provide lighted, countdown timing devices on pedestrian-crossing signal heads at existing commercial street crossings in the Burlingame and Broadway business districts. Three intersections will be upgraded including Burlingame Avenue and Primrose Road; Burlingame Avenue and California Drive; and Broadway and California Drive. The countdown system includes a large digital read out indicating to the pedestrian the amount of time remaining during a `walk' cycle. Countdown pedestrian signals have been used successfully in many major metropolitan areas and are approved by the State (Caltrans) and Federal (MUTCD) Departments of Transportation. Installation will require the removal and replacement of 24 existing pedestrian crossing signals. 3. Burlinizame Local Area Bikeway Sy igns The North-South Bikeway Signing project will provide directional signs in the City of Burlingame along the City's residential bicycle routes. The sign program will provide identification of a portion of the north-south bikeway through the county and designated local bike routes between Skyline Boulevard (to the west) and El Camino Real (to the east) and Howard and Humboldt Avenues (to the south). The project includes installation of approximately 150 signs with appropriate striping. The bike routes will link to major regional destinations including Caltrain stations, commercial areas, and large employment centers. Staff is obtaining letters of recommendation for the projects from the Transportation, Safety, and Parking Commission as well as the Bicycle Subcommittee now that the City wide Bicycle Master Plan has been approved by City Council.Staff hopes to submit an application for route connections to a new Broadway pedestrian/bicycle overpass crossing of highway 101 once the auxiliary lanes project is constructed. Staff also plans to submit a future application for the North-South Bikeway project which is included in the San Mateo County Comprehensive Bicycle Route Plan. This will occur after staff performs a required feasibility study,prepares a design and obtains the necessary easement along California Drive from the San Francisco Public Utilities Commission. BUDGET IMPACT: The total project cost for all three projects is $150,000 ($60,000 for Carolan/Morrell pedestrian crossing, $50,000 for countdown pedestrian signals and $40,000 for bikeway signs). All approved applications will require a 40% city match from gas tax funds. EXHIBITS: Resolution Carolan Avenue and Morrell Avenue crosswalk Countdown Pedestrian Signal Project - Burlingame Avenue Commercial District Countdown Pedestrian Signal Project- Broadway Commercial District Burlingame Local Streets - Bikeway Signing Project c: City Clerk, City Manager, City Planner, City Attorney, Director of Finance, Financial Services Manager, C/CAG Geoffrey Kline U:\FILES\Staff Reports and council presentations\Council approval of resolution for TDA project funding I I-I-04.SR.wpd RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME APPROVING REQUEST TO THE METROPOLITAN TRANSPORTATION COMMISSION FOR THE ALLOCATION OF FISCAL YEAR 2005-06 TRANSPORTATION DEVELOPMENT ACT,ARTICLE 3, PEDESTRIANBICYCLE PROJECT FUNDING RESOLVED,by the City Council of the City of Burlingame: WHEREAS, Article 3 of the Transportation Development Act (TDA) (Public Utilities Code (PUC) Section 99200 et seq.), authorizes the submission of claims to a regional transportation planning agency for the funding of projects exclusively for the benefit and/or use of pedestrians and bicyclists; and WHEREAS, the Metropolitan Transportation Commission(MTC), as the regional transportation planning agency for the San Francisco Bay region, has adopted MTC Resolution No. 875, Revised, entitled "Transportation Development Act, Article 3, Pedestrian/Bicycle Projects," which delineates procedures and criteria for submission of requests for the allocation of"TDA Article 3" funding; and WHEREAS, MTC Resolution No. 875, Revised, requires that requests for the allocation of TDA Article 3 funding be submitted as part of a single, countywide coordinated claim from each county in the San Francisco Bay region; and WHEREAS, the City of Burlingame wishes to submit a request to MTC for the allocation of TDA Article 3 funds to support the projects described in Attachment B to this resolution, which are for the exclusive benefit and/or use of pedestrians and/or bicyclists, NOW, THEREFORE, IT IS RESOLVED AND ORDERED: 1. The City of Burlingame declares as follows: A. It is eligible to request an allocation of TDA Article 3 funds pursuant to Section 99234 of the Public Utilities Code. B. There is no pending or threatened litigation that might adversely affect the project or projects described in Attachment B to this resolution, or that might impair the ability of the City of Burlingame to carry out the project. C. The City of Burlingame attests to the accuracy of and approves the statements in Attachment A to this resolution. 1 2. The Director of Public Works and the City Clerk are directed to forward a certified copy of this resolution and its attachments, and any accompanying supporting materials shall be forwarded to the congestion management agency, countywide transportation planning agency, or county association of governments, as the case may be, of the County of San Mateo for submission to MTC as part of the countywide coordinated TDA Article 3 claim. MAYOR I, DORIS MORTENSEN, City Clerk of the City of Burlingame, do hereby certify that the foregoing resolution was introduced at a regular meeting of the City Council held on the day of , 2004, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: CITY CLERK C AFILES\RESO\teapplic2.pwd.wpd 2 ATTACHMENT A FINDINGS 1. That the City of Burlingame is not legally impeded from submitting a request to the Metropolitan Transportation Commission for the allocation of Transportation Development Act (TDA) Article 3 funds, nor is the City of Burlingame legally impeded from undertaking the project(s) described in "Attachment B" of this resolution. 2. That the City of Burlingame has committed adequate staffing resources to complete the project(s) described on Attachment B. 3. A review of the project(s) described in Attachment B has resulted in the consideration of all pertinent matters, including those related to environmental and right-of-way permits and clearances, attendant to the successful completion of the project(s). 4. Issues attendant to securing environmental and right-of-way permits and clearances for the projects described in Attachment B have been reviewed and will be concluded in a manner and on a schedule that will not jeopardize the deadline for the use of the TDA funds being requested. 5. That the project(s) described in Attachment B comply with the requirements of the California Environmental Quality Act(CEQA, Public Resources Code Sections 21000 et seq.), and that the City of Burlingame is in possession of the document(s) supporting such compliance, said document(s) having been made available to for public review and stamped by the County Clerk or County Recorder of the county in which the claimant is located. 6. That as portrayed in the budgetary description(s) of the project(s) in Attachment B, the sources of funding other than TDA are assured and adequate for completion of the project(s). 7. That the project(s) described in Attachment B are for capital construction and/or design engineering; and/or for the maintenance of a Class I bikeway which is closed to motorized traffic; and/or for the purposes of restriping Class II bicycle lanes; and/or for the development or support of a bicycle safety education program; and/or for the development of a comprehensive bicycle and/or pedestrian facilities plan, and an allocation of TDA Article 3 funding for such a plan has not been received by the City of Burlingame within the prior five fiscal years. 8. That the project(s) described in Attachment B which are bicycle projects have been included in a detailed bicycle circulation element included in an adopted general plan, or included in an adopted comprehensive bikeway plan(such as outlined in Section 2377 of the California Bikeways Act, Streets and Highways Code section 2370 et seq.). 3 9. That any project described in Attachment B that is a "Class I Bikeway," meets the mandatory minimum safety design criteria published in Chapter 1000 of the California Highway Design Manual. 10. That the project(s) described in Attachment B are ready to commence implementation during the fiscal year of the requested allocation. 11. That the City of Burlingame agrees to maintain, or provide for the maintenance of, the project(s) and facilities described in Attachment B, for the benefit of and use by the public. 4 /r P R JECT LOCATKZN P ZI?Q do o �s C c / CITY OF BURIN ❑ AME 0 COUNTY OF SAN MATED O CAROLAN AVE. AND C MORRELL AVE. CROSSWALK 0 DRAWN BY LL SCALE NONE ° HECKED BY DATEOCTOBER 22, 2004 APPROVED BY DRAWING NO. NONE f < ON STREET PARKING O One Hour or Less Metered 2 Hour Metered COUNTDOWN PEDESTRIAN SIGNAL PROJECT aELLEvUEgV, P ® 10 Hour Metered (BURLINGAME AVENUE COMMERCIAL DISTRICT) , . Free Parking(time limits may apply) LOT LOT LOT iCHAPIN AVE DONJELLY AVE LOT NORTH LN PROJECT LOCATION PROJECT LOCATION LOTM Vl" r v BURLINGAMEAVE .ryw1 W } d d , A '� n, w• Y LOT K e SOUTH LN LOT M1 LOT LOT M C� ®LOT E H O m vs -v� Z LOT * S W h�. HOWARD AVE / LOT D LOT • LOT- = O PARKING LOTS ,; G IF N Z PZ rn D O 7 _ Free Parking 4 m ® Metered Parking m SOS P� _ Pay-and-Display Parking p � (Long-Term Parking) ��� �Ot10 CITY 01� STAFF REPORTHe AGENDA ITEM# D4J,RIJI�IciaME FIRE DEPARTMENT MEETING DATE: 11/1/04 TO: Honorable Mayor and City Council SUBMITTED BY: FROM: Fire Department APPROVED BY: L( SUBJECT: Air Compressor for Breathing Apparatus RECOMMENDATION: I am requesting that the City Council approve the use of up to $50,000 from the City's reserves to replace the Fire Department's air compressor for breathing apparatus and provide a ventilation system for the air compressor room at Fire Station#34. BACKGROUND: The Fire Department's Mako Air Compressor that is used to fill the firefighter's air bottles has broken down. This compressor was purchased in 1987 and was due to be replaced in 2007. A representative from Mako evaluated the unit and recommended replacement. The only part of the unit that was in reasonable shape was the electric motor that is 17 years old. We also had the company that had been servicing the unit check it and they agreed with the Mako representative and added that the ventilation in the compressor room is inadequate and may have been the reason the unit failed. We are now using a small compressor at Sta. 33 in Hillsborough to fill our air bottles but it is also very old and we anticipate it is nearing the end of its serviceable life. The Hillsborough compressor does not have the storage capacity of the Burlingame compressor. We have been filling the bottles directly from the Hillsborough compressor(known as a"hot fill")which makes it very difficult to fill the bottles all the way. When this happens the firefighters have less time on each bottle which makes them less effective in contaminated environments. The compressor is currently considered a fixed asset and is not part of the 60/40 equation as agreed in the Fire Department Joint Powers Agreement(Sec.14. E). I spoke with the Tony Constantouros, Hillsborough City Manager and Chief Administrative Officer of the Fire JPA, and he agreed that it was a fixed asset. I further explained that the new compressor would have the capacity to handle all of the air needs of the Central County Fire Department. He agreed that at some point it would make sense that the cost of the compressor should be shared, perhaps when the Hillsborough compressor is due for replacement. FINANCIAL IMPACT: We are requesting to use up to $50,000 ($40,000 for the compressor and$10,000 for the ventilation)from the reserves because funds are not available in this year's fire department budget. We are applying for a grant to pay for the compressor and if we are successful the funds will be returned to the reserve account. (4�� CITY 0 STAFF REPORT BURLINGAME AGENDA ITEM# 8f MTG. a�oQ b0 DATE II/I/04 ORATED J NE TO: HONORABLE MAYOR AND CITY COUNCIL SSUBMITBY TED DATE: October 26,2004 APPROV �. FROM: Doris Mortensen, City Clerk BY 650-558-7203 SUBJECT: Recommendation to Cancel the Regular Council Meeting scheduled for December 20, 2004 RECOMMENDATION: To cancel the regularly scheduled Council meeting of December 20, 2004 due to lack of Council business. EXHIBITS: None BUDGET IMPACT: None CITY G AGENDA 4Rklqf,ml ITEM# 8g NSTAFF REPORT MTG. DATE 10104104 TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED BY DATE: October 25, 2004 APPROVED FROM: Netie Shinday (558-7204) BY SUBJECT: Special Event Street Closure (Burlingame Avenue) - Hdliiday Open House RECOMMENDATION To authorize the closure of Burlingame Avenue, Donnelly Avenue, and portions of Primrose Road, Park Road and Lorton Avenue on December 3, 2004 for the Chamber of Commerce/Merchants' Association Holiday Open House event. BACKGROUND Attached is the request for this year's event. Last year's event was a success, with only minor concerns. The proposed street closure plan is virtually the same as last year. Activities include a parade, sleigh rides, and entertainment. The Chamber of Commerce will supply insurance as required by the City Attorney. Based on the success of previous events, it is recommended that the Council approve the street closure subject to the standard insurance requirements, and approve police and fire participation in the event. cc: Fire Chief Police Chief Police Traffic Sergeant Public Works Chamber of Commerce OCT-13-2004 11:24 CITY OF BURLINGAME 650 342 3386 P.03/05 41 GI'1'Y 0 BURUNIS �o .ATM JI/I r The City of Burlingame TEL: (650)$58-7200 CITY HALL--501 PRIMROSE ROAD FAX (6$0)342-8988 BURLINGAME,CALIFORNIA 94010 Web,www.bumimaame.ora SPECIAL EVENT PERMIT APPLICATION -(-K �AS A<,Sb� Company/Agency Name: i� '►"`k ' Daytime Phone. GSo ,)->c4 7-7 Contact person: r c t� e 1-e (]5jA,A-j e.1N-4 Z_ Fax# : 6 j0- 34 15 - E -70 EVENT INFORMATION Date(s): ?> b — Staging Time: : ^31b Starting Time: Ending Time: De-staging Time: 3 Event Purpose: Number of participants Q v,V>I 1 tv4-4-,A' Type (actors, crew, public): V-'V ,--A._ I Amount of equipment: 3 3 4,-f Type: Parking pen-nit(s)requested:_'�.� eS 'Location: IGy-✓ Police services (S70 per officer per hour if applicable): ATTACHMENTS REQUIRED UPON SUBMISSION OF APPLICATION: Letter of intent(detailed description of event), map of streets/area to be closed, Petition of property owner(s) affected by event (80% of neighboring signatures), Certificate of insurance. I agree to hold harmless the City of Burlingame,its officers and employees,whether elected or appointed,from any and all liability arising from the event planned and described above.Further, I understand that prior to the issuance of any permit as described above,I shall file a certificate of insurance to the City Manager naming the City, its officers and employees,whether elected or appointed,as additional insured, and that I must pay all City costs prior to the issuance of the permit. Date: /a/�5 / d Applicant's Signature: ` BURLINGAME BEAUTIFICATION COMMISSION October 7,2004 The regularly scheduled meeting of the Beautification Commission was called to order at 5:30 p.m. by Chairperson Hesselgren. ROLL CALL Present: Chairperson Hesselgren, Ellis, Grandcolas, Lauder, and McQuaide Absent: Commissioners Carney and Webb Staff: Parks&Recreation Director Schwartz, Parks Superintendent Richmond, and Secretary Harvey Guests: Bobbi Benson MINUTES The minutes of the September 2nd Beautification Commission meeting were approved with the following corrections: Under: OLD BUSINESS-Election of Officers- Vice Chair Carney presented the slate of office from the Nominating Committee: Chairperson - Laura Hesselgren V. Chair - Jeanne Carney Secretary - Leslie McQuaide Commissioner Grandcolas moved that the slate of officers be elected as submitted Motion carried 6- 0 - I (absent/Hesselgren). CORRESPONDENCE Letter to Nancy Landazuri (11070 Santa Teresa Dr., Cupertino)informing her that the Commission denied her appeal of the denial for the removal of a private Cedar tree at 1805 Ray Drive at the September 2nd Beautification Commission meeting. Letter from Superintendent Richmond to Edwin Hannay (Rector Cadillac/1010 Cadillac Way), thanking him for discussing tree replacement choices at that site with Arborist Porter, and that the selection of the Chanticleer Pear tree (that was planted along California Drive three years ago)was an excellent choice and would enhance his enterprise. FROM THE FLOOR- Bobbi Benson stated that Mike Peterson from CalTrans has been responsive to her requests regarding sidewalk repairs on El Camino (North of Bellevue) and that the Burlingame Women's Club has agreed to plant a tree and flowers in front of their building on Park Road. Bobbi Benson also reported that the Adopt-A-Planter program is going very well, that 13 of the 21 planters have been adopted and that the CM will be sponsoring a community plant on Sunday, October 24a`, at 7:30 am. OLD BUSINESS - Tree View Ordinance- Committee Appointments - Chairperson Hesselgren announced that Commissioners Grandcolas and Webb would serve on the Tree View Ordinance committee. 1 OLD BUSINESS Tree View Ordinance- Committee Appointments - (Contd.) — Director Schwartz stated that the Council has asked the Beautification Commission to examine whether to establish a view ordinance in the City of Burlingame. He also stated that the Alturas Avenue residents will want to discuss their view issues and asked if they should be directed to the Committee or to the Commission as a whole. Commissioner Grandcolas stated, and the Commission agreed, that a discussion with residents could be placed on a future Commission agenda. Commissioner Grandcolas stated that,thus far, the Committee has only discussed management of this project,trying to determine and define a scope and definition of views that is narrow enough to grasp. Commissioner Ellis asked if a private tree removal under this ordinance would come before the Commission. Commissioner Grandcolas responded that he believes the Commission should only consider the City trees with view issues, that private trees with view issues should be handled through a separate mediation committee. Commissioner McQuaide stated that the City of Diablo has many trees, is a very lush and beautiful City, and has a tree ordinance in place that also speaks to view issues; she stated she would obtain a copy of that ordinance for the Committee's review. The Commission agreed to hear the concerns of residents at the November meeting. The information gathered will be referred to the View Ordinance Committee. There will be no action by the Commission at the November meeting. NEW BUSINESS - Sprinz Garden Seminar Preliminary Planning- The Commission discussed whether to continue or postpone this annual event. Commissioner Ellis noted that the Commission and Staff have almost outnumbered those in attendance over the last several years. Commissioner Lauder added that the lack of attendance is a real concern. Superintendent Richmond stated that the Commission could consider as an alternative to the seminar, putting more efforts into the Arbor Day Celebrations. Following a brief discussion, Commissioner McQuaide moved that the Spring Garden Seminar be postponed for a year and reconsideration be given at that time; seconded, Ellis. Motion carried 5- 0-2 (Absent/Carney and Webb). Volunteer Application-Action Item- Superintendent Richmond presented an application submitted by Robert Curincita who will be pruning the Camillia bushes in Washington Park. Commissioner Ellis moved that the volunteer application be approved for the Camillia bushes to be pruned in Washington Park by the volunteer; seconded. Motion carried 5 - 0 - 2 (Absent/Carney and Webb) Street Tree Removal Policy - Chairperson Hesselgren stated that the Council has requested that the Commission establish a policy to assist in determining City tree removals with regard to sidewalk damage. She added that the Council is looking for consistency if or when a property owner requests removal of the City tree due to sidewalk damage/repairs. Superintendent Richmond stated the policy needs to operate under the premise that the approval for the removal of a City tree would be at the property owner's expense. He also stated that the current policy approves the removal of a tree if it is unhealthy. 2 NEW BUSINESS - Street Tree Removal Policy- (Contd.) - Commissioner Grandcolas stated that he was in this year's section slated for sidewalk repair and he received the letter from Public Works instructing property owners of the new sidewalk repair policy and alternatives for repairs. Commissioner Grandcolas noted that he "shopped around" for a contractor and was able to have several sidewalk squares replaced for only $250. The Commission further discussed cost of sidewalk repairs, different street tree species with regard to root damage, cost of tree removal, educating the community(repair section by repair section)with regard to the urban forest and the potential loss of the forest canopy. Superintendent Richmond stated that criteria or conditions should be established before removals are approved with regard to specie of tree, age, shallow rooted, etc. Chairperson Hesselgren added that cost for removal and financial hardship should be a consideration as well. The Commission then discussed the different types of criteria that might be considered before approving removal of a City tree. Commissioner McQuaide noted that a good starting point could be to include the criteria mentioned in the May 24, 2004 memo from Superintendent Richmond and Arborist Porter, Regarding: Evaluating Sidewalk Damage - Non Action Discussion, which stated . . . the City Arborist considered the following elements in arriving at a decision to approve the removal[of a City tree] (the elements are considerations only and are neither equally weighted nor mutually exclusive): 1)Health 2) Species. Is it appropriate to the location and width of planting strip? 3) Can the sidewalk be rerouted to save the tree? 4)Damage caused by roots to: a. Curb/gutter b. Sidewalk c. Driveway 5)Proximity to driveway apron 6)Projected stability of tree after required root pruning 7) Structure of tree (this includes topping by PG&E) 8) Tree s significance to the streetscape on the entire block(neighborhood) Commissioner McQuaide added that other cities may also have the same problems and that she would be willing to research policies in other cities. Chairperson Hesselgren suggested that whatever policy is developed applying to City trees, would probably also need to apply to private trees. Superintendent Richmond offered several models that might form the basis for a removal policy recommendation. He suggested that the Commission consider these three or develop others. 1. PRESENT AND FUTURE COSTS Base the removal approval on monetary considerations only. What will it cost to repair currently, and given the species and the space constraints, what will be the projected future cost of repairs (for example, a liquidambar in a narrow planting space is likely to require similar repairs within the next 5 years)? NEW BUSINESS - Street Tree Removal Policy- (Contd.) — 2. CUMULATIVE ISSUES In this model an array of issues would be considered. Each issue that is problematic is assigned a point. Cumulative points beyond a defined threshold indicate that removal is appropriate. The array might include: species, width of planter space, proximity of tree to driveway apron, proximity to other fixed landscape elements, structure of tree, health of tree, age of tree relative to species life expectancy, stability of tree after projected repairs, whether or not the tree is under utilities, etc. This model is based on the document to which Commissioner McQuaide referred above. 3. WEIGHTED SCALE This model would attempt to blend the above models along with general impacts of removal. For example, one might assign relative weightings (very low, low, average, high, very high) to various collections of information. A relatively high overall rating would indicate that removal is appropriate. Those collections might include: Present and future cost: (VERY HIGH might be characteristic of a Liquidambar in a narrow strip, located close to the driveway apron, with future damage likely after current repair) Health and structure of tree: (VERY HIGH might be an unhealthy, poorly structured tree) Significance of the tree to the neighborhood: (VERY HIGH might be a tree that is insignificant to the neighborhood) Impacts on or from other fixed elements: (VERY HIGH might be a tree that is under utilities, has major roots that would have to be removed to clear underground utilities, is lifting entry path on the property, etc.) Following the discussion, Chairperson Hesselgren requested that the Commission talk to, educate and get.feedback from their neighbors; begin to develop a list of tree species [that may be vulnerable]; consider how an educational program could be developed to be presented to the community(section by section, where the sidewalk repair program is being done); and to consider the possibility of a policy that has a "weighting" structure or to bring forward other models for discussion to the next Commission meeting. REPORTS - Superintendent Richmond— l. City crew completed side trimming of City owned Eucalyptus trees along the railroad tracks, north of Oak Grove Ave. 2. City crews provided landscape installation at Easton Library. 3. BFI compost distribution will occur this Saturday from 8 a.m. to Noon at the BHS parking lot. 4. Steve Porter met with Rector Motors regarding replacement trees on the property. Rector management selected evergreen Pears as replacements for the trees that were storm damaged and removed. Rector will install the new trees in the near future. REPORTS — (Contd.) - Mc uaide- Commissioner McQuaide reported that she has prepared a rough draft of a disclosure statement with regard to City and Private tree for Real Estate agents to make available to the client but will hold off on finalizing until other priorities have been resolved. Commissioner McQuaide reported that the area on El Camino fronting the udingamPlaza -h weeds and trash. Superintendent Richmond stated that the jurisdictions are City of Burlingame and CalTrans and will inspect the site to determine if any maintenance can be done. Hesselgren - Chairperson Hesselgren stated that because of a work commitment she is unable to attend the BIC meetings the last Tuesday of every month from 8:00-9:30 am and the Council has requested that a representative from the Beautification Commission attend. None of the Commissioners present volunteered so Chairperson Hesselgren stated, she would check with Commissioners Carney and Webb as to their availability. Lauder - Commissioner Lauder reported that she attended the Art in Public Places Committee meeting and recently conducted litter removal at the 101/Broadway triangle. Commissioner Lauder concluded that the Marigolds look pretty that have been planted in front of City Hall. There being no further business the meeting was adjourned at 7:00 pm. Respectfully submitted, r' Karlene Harvey Recording Secretary 5 L>va The City of Burlingame CITY HALL-501 PRIMROSE ROAD CALIFORNIA 94010-3997 www.burlingame.org TRAFFIC, SAFETY AND PARKING COMMISSION Meeting Minutes - Unapproved Thursday, October 14, 2004 Commissioners Present: Russ Cohen, Chair Stephen Warden, Vice Chair Eugene Condon Victor James Commissioners Absent: Jim McIver Staff Present: Augustine Chou, Traffic Engineer, Public Works Officer Witt, Police Department Staff Absent: None Visitors: Pat Giorni, 1445 Balboa Avenue, Burlingame Al Lovotti, 1588 Gilbreth Road, Burlingame Archie Brower, 826 Mahler Road, Burlingame Dan Conway 1625 Howard Avenue, Burlingame TRAFFIC, SAFETY AND PARKING COMMISSION Meeting Minutes - Unapproved Thursday, October 14, 2004 1. CALL TO ORDER. 7:00 p.m. 2. PLEDGE OF ALLEGIANCE TO THE FLAG. 3. ROLL CALL. 5 of 5 Commissioners present. 4. CURRENT BUSINESS. 4.1 ACTION ITEMS. 4.1.1 Approval of Minutes for September 9, 2004 The September 9, 2004 minutes were approved unanimously by the Commission. 4.2 DISCUSSION ITEMS. 4.2.1 Request for 4-way stop signs at Lincoln Avenue and Laguna Avenue Mr. Chou restated that this intersection does not meet warrants for 4-way stop signs. He added that, at the last meeting, the Commission requested staff to conducted a stop sign warrant study for the intersection of Lincoln Avenue and Paloma Avenue. Mr. Chou said that the study results for both intersections are included in this report for comparison purposes. Based on the volume --� counts, Paloma and Laguna are considered similar streets. He added that the 85 percentile speed for Lincoln Avenue is 29 mph. Mr. Chou concluded that the Lincoln Avenue/Paloma Avenue intersection did not meet warrants for 4-way stop signs.Mr.Chou said that Police and Engineering recommendation was for additional enforcement targeting Lincoln Avenue for speed reduction. It was moved and seconded (Comms. James/Warden) to make this an Action Item immediately. From the floor,Ms. Giorni commented that if a stop sign was warranted and were to be installed, it would be better at Paloma Avenue. She added that actually no stop sign is needed since it's a wide street; and recommended more pedestrian crosswalks to encourage speeders to slow down. Motion to make this item an Action Item was approved unanimously by the Commission. It was then moved and seconded (Comms. Warden/James)to deny the request for 4-way stop signs on Lincoln Avenue at Laguna Avenue; unanimously approved by the Commission. Comm. Condon recommended residents submit a Residential Traffic Calming Program application. 4.2.2 Evaluate limited-time parking request from 818-826 Mahler Road Mr. Chou stated that Mahler Road was evaluated. He reviewed the report submitted by the Code Enforcement Officer(CEO)regarding this site and stated that according to the report,several field investigations were conducted of the area around Mahler Road and Bayshore Highway.The report stated that ample parking was observed on-site for the business complex at 1499 Bayshore. It was determined that if the on-site parking spaces were fully utilized, on-street parking along Mahler The City of Burlingame Page 2 TRAFFIC, SAFETY AND PARKING COMMISSION Meeting Minutes - Unapproved Thursday, October 14, 2004 Road would become available. Mr. Chou stated that based on the report by the Code Enforcement Officer, the staff recommendation was to continue requiring businesses to relocate limos and trucks to park off-street rather than install limited-time parking requirements. From the floor, Mr. Lovotti stated that four trucks have been parked for three and four days this week without being moved. These vehicles apparently belonged to businesses that should provide off-street parking but do not. He said that some businesses such as the limousine services may be violating a use condition which specifies an allowable number of vehicles in relation to business size. Officer Witt suggested that vehicles that violate the parking time limit should be reported to the Police Department for appropriate action. Mr. Brower stated he experiences a safety hazard whenever he exits his driveway due to trucks parking on his side of the street which block his view of cross traffic. Ms. Giorm commented that trucks parked in her neighborhood were moved after reporting them to the police. Chair Cohen recommended tabling this item until next month and requested further information from Code Enforcement and Planning staff regarding business square footages and off-street parking requirements. Specifically, he wanted additional information on businesses such as limousine services or trucking businesses that park their vehicles on-street. 5. ACKNOWLEDGMENT OF NEW ITEMS. 5.1 Mr. Chou stated he received a letter to re-consider installing stop signs on Cortez and Sanchez Avenues, and a letter requesting installation of a traffic signal at California and Sanchez. Staff will respond to these requests which will be agendized next month. Vice Chair Warden requested the Cortez Avenue item go directly to an Action Item next month since a similar request for this site was received in the recent past. 6. FROM THE FLOOR. 6.1 Mr. Conway stated he received a speeding ticket and complimented the police for doing their job. He also stated that his attendance today was primarily to observe commission procedure. 7. INFORMATION ITEMS. 7.1 Bicycle Safety Issues in Burlingame 7.1.1 Funding application for Transportation Development Act (TDA) Article 3 Projects Mr. Chou stated that staff will be submitting funding applications for the following three projects: • Installation of countdown pedestrian signal heads and audible signals at Burlingame Avenue/Primrose Road,Burlingame Avenue/California Drive,and Broadway/California Drive; • Bikeway/Bike Route signage citywide; and • Installation of in-pavement lighted crosswalks at Carolan Avenue/Morrell Avenue. Mr. Chou explained that as part of the evaluation process, letters of support would be beneficial to the City's applications; and, he asked the Commission's Bicycle Safety Committee to solicit The City of Burlingame Page 3 TRAFFIC, SAFETY AND PARKING COMMISSION Meeting Minutes - Unapproved Thursday, October 14, 2004 written support from their contacts. Mr. Chou would provide the Chair with the names and addresses of the residents near Morrell Avenue to ask for their support of the lighted crosswalk also. The Broadway BID and Burlingame Chamber of Commerce would also be solicited for the pedestrian signal application. All commissioners agreed to solicit support. The letters should be addressed to this Commission or to the Bicycle Committee. The letters should be received by November 19th. 7.2 From Staff to Commission 7.2.1 Traffic Engineer's Report Mr. Chou reported that a pipeline construction project was in progress on El Camino Real at Chapin and at Cypress which has affected traffic flow in the area.Additionally,some damage was done to the traffic signal detectors at both locations, which cause further traffic congestion. 7.2.2 Traffic Sergeant's Report Officer Witt provided a memo report. 7.3 From Commission to Staff 7.3.1 Reports of citizen complaints or requests Chair Cohen stated that for Lincoln Avenue,the street name sign for northbound California Drive traffic is missing. Comm. Condon stated that the parents at Lincoln School wanted to raise money to provide a lighted crosswalk at the school and wanted to know how to proceed.Mr. Chou stated when enough money is raised, bidding and contracting would proceed. Comm. Condon asked about the status of the centerline striping for Burlingame Avenue. Mr. Chou stated that the maintenance crews are scheduled to do this work by the end of the week, or by early next week at the latest. Comm. Condon asked about the status of the valet parking signs on Lorton Avenue. Mr. Chou will follow up on this. Comm. Condon also asked about the status of parking at Our Lady of Angels. Mr. Chou stated that positive results are occurring as the parents are adapting to the new parking arrangements. The problem that continues is parking for the pre-school pick ups . and drop offs where someone needs to open and close the gate for them. The school will assign proper personnel to satisfy this need. Comm. Condon suggested that the school principal attend a Commission or subcommittee meeting to report on their progress. Mr. Chou will extend the invitation. This item will be placed on the Inactive list. 7.3.2 Comments and Communication Chair Cohen announced that the Traffic Commissioner opening deadline is October 15, 2004. 7.3.3 Expected absences of Commissioners at the Thursday, November 11, 2004 meeting -� Mr. Chou stated that November 11 is a City holiday. Chair Cohen recommended holding the meeting another day that week. Mr. Chou will attempt to schedule the next meeting on Wednesday, November 10. The City of Burlingame Page 4 TRAFFIC, SAFETY AND PARKING COMMISSION Meeting Minutes - Unapproved Thursday, October 14, 2004 8. INACTIVE ITEMS. 8.1 Occidental Avenue - Temporary removal of 2-hour parking restrictions Chair Cohen stated that the residents monitoring this site have provided several reports since the signs were removed. 9. AGENDIZE FOR THE NEXT MEETING. 4.2.2 to Discussion 5.1 (signal at California and Sanchez)to Discussion 5.1 (stop sign on Cortez) to Action 7.3.1 (Our Lady of Angels parking) to Inactive 8.1 continues as Inactive 10. ADJOURNMENT. 8:20 p.m. The City of Burlingame Page 5 CITY OF BURLINGAME PLANNING COMMISSION UNAPPROVED MINUTES 501 Primrose Road, Burlingame, CA October 25, 2004 Council Chambers I. CALL TO ORDER Chair Osterling called the October 25, 2004, regular meeting of the Planning Commission to order at 7:05 p.m. II. ROLL CALL Present: Commissioners Auran, Bojues, Brownrigg, Keighran, Osterling and Vistica Absent: Commissioners: Keele Staff Present: City Planner, Margaret Monroe; Contract Planner, Karen Kristiansson; City Attorney, Larry Anderson; Engineer, Doug Bell III. MINUTES The minutes of the October 12, 2004 regular meeting of the Planning Commission were approved as mailed. IV. APPROVAL OF AGENDA There were no changes to the agenda. V. FROM THE FLOOR There were no public comments. VI. ACTION ITEMS Consent Calendar - Items on the consent calendar are considered to be routine. They are acted on simultaneously unless separate discussion and/or action is requested by the applicant, a member of the public or a commissioner prior to the time the commission votes on the motion to adopt. 1A. 1126 CLOVELLY LANE, ZONED R-1 — APPLICATION FOR DESIGN REVIEW AND SPECIAL PERMIT FOR A NEW ATTACHED CARPORT (THOMAS NILAND, APPLICANT; HOLGER MENENDEZ, ARCHITECT; ILSE SAVERWALD, PROPERTY OWNER) (78 NOTICED) PROJECT PLANNER: ERICA STROHMEIER 1B. 156 PEPPER AVENUE, ZONED R-1 — APPLICATION FOR DESIGN REVIEW FOR A FIRST AND SECOND STORY ADDITION (JOSEPH CONTI, CONTI-HURLEY ASSOC., APPLICANT; TIM HALEY, TSH INTERNATIONAL ARCHITECTURE & DESIGN, ARCHITECT; MR. AND MRS. DAVID BERKE, PROPERTY OWNERS) (46 NOTICED) PROJECT PLANNER: CATHERINE BARBER Chair Osterling asked if anyone in the audience or on the Commission wished to call any item off the consent calendar. There were no requests. C. Bojues moved approval of the consent calendar based on the facts in the staff reports, commissioners comments and the findings in the staff reports with recommended conditions in each staffreport and each by resolution. The motion was seconded by C. Keighran. Chair called for a voice vote on the motion and it passed 6-0-1 (C. Keele absent). Appeal procedures were advised. City of Burlingame Planning Commission Unapproved Minutes October 25, 2004 VII. REGULAR ACTION ITEM '1 2. 1783 EL CAMINO REAL,ZONED UNCLASSIFIED AND C-3-(CONTINUED PUBLIC HEARING) FOR AN APPLICATION FOR ENVIRONMENTAL IMPACT REPORT AND CONDITIONAL USE PERMIT,PARCEL MERGER,ZONING TEXT AMENDMENT AND CHANGE IN ZONING ON TWO PARCELS FROM C-3 TO C-1,AND UNCLASSIFIED TO C-I FOR HOSPITAL AND RELATED USES FOR A PROJECT TO REPLACE THE EXISTING PENINSULA HOSPITAL WITH A NEW SIX TO SEVEN-STORY HOSPITAL BUILDING, A FOUR TO FIVE-STORY OFFICE BUILDING FOR HOSPITAL SUPPORT SPACE AND MEDICAL OFFICES,A PARKING GARAGE AND A HELIPAD (239 NOTICED) PROJECT PLANNERS: MAUREEN BROOKS/KAREN KRISTIANSSON (CONTINUED FROM SEPTEMBER 27, 2004) Reference staff report October 25, 2004, with attachments. CP Monroe presented the report, reviewed criteria and staff comments; 134 conditions were suggested for consideration. The Commissioners asked: Chair Osterling reopened the public hearing and explained the procedure for public comments. He asked the applicant present the changes since the last meeting. Oren Reinbolt,project manager,read a letter from Bob Merwyn,President,Mills Peninsula Health services,thanking the Commission,staff and the community for their input and help in making this a better project;noted that the project affects peoples' lives in a personal way and that an earthquake could bring the current hospital's work to a halt. Mr. Reinbolt discussed the evolution of the present design, starting with the originally proposed project that was found in the EIR to have six unavoidable environmental impacts; the EIR presented two alternatives, A and B, which the hospital looked at thoroughly and found were not feasible. Next the hospital met with the study group and went over 5 or 6 other alternatives. In a nutshell because of site constraints, they found that the hospital cannot be on the Trousdale side,and combining the Medical Office Building(MOB)and the garage would not solve the problem. The grades are difficult and are set by the elevations of the El Camino Real access and the Trousdale Drive access. There were many other issues with the original design—the lack of open space on El Camino,the location of the garage near the neighbors,the inward-facing design of the hospital, the community's gateway image, the location of the heliport at the intersection of Trousdale Drive and El Camino Real—so the original project is less desirable than the project that is before the Commission tonight. The turning point in this design was figuring out that the water line could be moved,which really opened up the site; the staff report includes numerous conditions with which the applicant has concurred, or in some cases at their suggestion, in response to the neighbors' concerns. The hospital has made changes to the project,including: 1)moving the easement five feet further away from the Davis Drive rear property lines, 2) adding a significant berm over part of the easement, assuming that is approved by the San Francisco Water Department,3)the eight neighbors immediately abutting the project can pick the landscaping behind their homes and consult with the landscape designer,4)the applicant will work with the neighbors to find a common fence, or possibly two kinds breaking at the Davis Drive entrance, 5) looking into and undergrounding the utilities on the southern property line, if possible, 6) agreeing to the higher noise standard and monitoring the site after buildout,7)agreeing to close the Davis Drive access at the end of the project, sooner if it can't be adequately controlled by a gate or guard, 8)restricting Davis Drive access to hospital staff only, 9)potential second access from Marco Polo Way across the lot during construction,but there are some issues that need to be worked through, 10) probably can't save eucalyptus trees at end of Albemarle,but will work with City to plant trees up to 60' and could also possibly plant off-site at the end of –� Albemarle, 11) monitoring parking quarterly and taking steps if there are violations; also, they have had three different consultants look at the parking and are convinced that there is enough parking on the site at all times during construction, 12)bringing the project back to the Commission if they want to implement paid 2 City of Burlingame Planning Commission Unapproved Minutes October 25, 2004 parking, 13)meeting with neighbors about options for demolition,which will meet all requirements and be sensitive to neighbors, especially since the new hospital will be the closest neighbor, and 14) supporting placement of public art on El Camino Real. Mr.Reinbolt concluded stating that the hospital has intended all along to be a good neighbor,but the current hospital is not designed to be a good neighbor;the design for the new hospital will make the good intentions function better; for example, the old emergency generators, come on with a blip that would kill all the computers in the hospital,so they were always tested at four in the morning,but the new generators will take over smoothly and so won't need to be tested in the middle of the night. Commissioners asked questions of the applicant: Could you describe the changes in the landscaping? Focusing on the Davis Drive side,the changes include providing a berm a minimum of 8-10 feet tall next to the hospital to increase height of tall trees,berming up to the cooling towers,providing a dense growth of redwoods two to four layers deep with some smaller deciduous trees to lighten it up. What is the timeframe of the planting? The hospital will plant vegetation along the Davis Drive fences as soon as the water easement and line is moved. What about landscaping between Coronado Way and Marco Polo Way? The space available on the hospital side varies from four to seven feet wide,which will be heavily planted. Some medians in the parking lot facing south will also be widened and planted with tall redwoods. This planting will be done as soon as possible,and the trees should be about 8-10 feet tall when the hospital is built. The smaller trees will be about five feet tall when installed, and redwoods will be about ten feet tall. If the utilities can be undergrounded,could mature oaks be moved to the 15 foot landscaping strip? That would be determined by the amount of setback needed from the underground utilities, but mature trees are very expensive and there is a long area to mitigate. The question is how to mitigate using the biggest species possible. What year landscaping is shown on the drawings? Twelve years. Redwoods grow two to three feet per year and can grow up to 100 feet in nature, easily to 50 to 60 feet tall. For the cooling tower, the noise issues were already mitigated and now berming is proposed, so would that even further mitigate the noise? Yes,that's correct. Where is the emergency generator located now? It is located inside the structure behind the cooling towers, and uses the cooling tower's sound walls to mitigate the noise. Was there any discussion of adding landscaping on the private Davis Drive properties if desired? Yes, the landscape designer will look at the view lines out windows and so on and would plant where needed. Would the landscaper meet with all Davis Drive neighbors? This has been proposed for the neighbors from El Camino Real to Coronado Way,but the hospital would be willing to do this for all the neighbors to Marco Polo Way as well. How does landscaping work throughout the site with this design? The garage is away from Davis Drive, there is significant open space along El Camino Real, the design breaks up the structures along El Camino Real and provides more interest, view corridors are provided through the site to the hills,there is more of a gateway presence,the design is not as inward oriented,but is related more to the commercial area which should help the shopping center,the Davis Drive side is quiet in that there is no activity on that side of the hospital,the hospital will act as a sound wall for noise from the airport,while the current hospital reflects noise into the neighborhood. Commissioners continued asking questions of the applicant: What were the considerations for selecting the proposed tree species? There were several factors, a sense of scale—since it is a tall building, tall trees were appropriate to help diminish the building;looking for evergreens that branch to the base and that would do will in the damp microclimate;Redwoods seemed like the best choice,especially since they would relate to the redwood grove that is already on the site and help frame the project,Redwoods are California natives. Because the redwoods can be dark,they will be fronted by two other kinds of trees which are lighter. What about landscaping along the parking garage? Two tree species,Chinese hackberry on El Camino Real and either scarlet oak or magnolias on Trousdale,will be planted as street trees. There will also be a ten foot 3 City of Burlingame Planning Commission Unapproved Minutes October 25, 2004 wide planting strip right next to the garage. Commissioners asked a number of questions about the two revised designs for the MOB the Renderings (called revised design)and the sketches(called alternate design): What design changes have been proposed to the medical office building(MOB)? The hospital has been listening, and heard concern about the glass upper portion of the MOB,which was modern and felt federal in style and out of character for the area;also concern about the lack of caps on the MOB and the number of glazing systems, which needed to be simplified.These changes were incorporated into two alternate approaches one shown in the Renderings and one in the Sketches;discussion moved between the features shown on the two alternatives.The project needs to both create a public face on El Camino Real and create good office space. To respond,the architect has increased the parapet height and tried to activate the whole fagade and make it less monolithic. There is more pre-cast concrete creating a punched-out,somewhat classical look. The two-story dining area now has a metal panel behind, and the pilasters have been emphasized to support the canopy at the top. Is the revised wall system similar to the hospital? Yes,it uses the same two kinds of glass and gray mullions around the glass. Will the anodized tile lose differentiation when looked at straight on from Davis Drive homes and look very bland,or can the tiles be further differentiated? The tiles have been anodized to make them warmer and so they have variation to make them more interesting. The tiles can be made with more differentiation, but it's a fine line because with too much differentiation they will look jumpy or like a checkerboard. Although Davis Drive homes won't be moving around,the change in lighting during the day caused by the sun will provide a sense of movement. Can the pre-cast concrete be warmed up to avoid an institutional look,or could the marble be brought up on the building? The rendering doesn't do the pre-cast concrete justice. There are two shades of pre-cast,with ribs in the darker shade that will cast shadows and -� give a corduroy look. Will the stairs on the El Camino side of the MOB be open for public use, for employees to use as an entrance and get a cup of coffee before starting work, for example? Yes,but they will need to be able to gate the stairs off at night somehow. Having the stairs there should help to increase activity along El Camino Real;people will be able to spill down the stairs into the open space,which should fit with the City's goals for the area. The Commission continued with other questions about the project: What safety precautions have been taken for the oxygen tanks? They will be inside a solid,concrete,crash-proof bunker and will be at least fifty feet from the nearest structure. Construction is tightly code-controlled. What will the noise impacts be from the oxygen tanks on people driving along El Camino Real? CP Monroe suggested that knowing what time of day the tanks would be filled might help in addressing the impacts. The tanks are filled two times each week at about 10 AM. Filling them at night is what is loud,so there could be a prohibition against that. Why can't the Davis Drive access be closed at the beginning of the project? There is a potential bottleneck for construction,and they need at least three access points. The hospital would have some flexibility if the other entrance from Marco Polo Way is feasible,but that isn't known for sure yet since the commercial neighbor and water district need to agree. The hospital will monitor and control use of the Davis Drive access and will close the access if it's not controlled to the City's satisfaction. Use of the access could actually decrease since patients and visitors will park in the garage, and staff may not want to enter near the construction. How long will the Davis Drive entrance be open? The hospital would like to keep the entrance open until the existing hospital is demolished. Can the hospital continue to monitor parking after construction to ensure that there really is enough parking? Yes,the hospital would be willing to continue monitoring. Why does a condition prohibit trucks from parking on the site for more than 48 hours when the trucks will be going to the warehouse? CP Monroe stated that this condition is there for policing potential abuse, often from off-site. The applicant also explained that not all trucks stop at the warehouse. The hospital is the home base for the food truck which runs daily and also for vans that shuttle between campuses, so 4 City of Burlingame Planning Commission Unapproved Minutes October 25, 2004 prohibiting parking for no more than 24 hours appeared punitive to the hospital,but they can live with 48 hours. Will the truck delivery hours be posted in public view at the loading dock? The hospital can do that. Additional questions from the Commission included: What about construction hours,are they regulated in the municipal code? CA Anderson stated that construction hours are limited in the municipal code but that the Commission often imposes additional restrictions, and the Commission could ask the applicant about what hours would be appropriate. Could we limit construction hours on Sundays and holidays? Yes, the hospital would need as much time as possible,but would be willing to limit hours on Sundays and holidays. Will there be a gate installed at the Marco Polo entrance to restrict this entrance to staff use when the project is finished? The hospital has been ambivalent about that and isn't sure that it's needed,but if it is seen as a significant by the Commission or the neighborhood, it would probably be acceptable. The concern is that automated gates do sometimes break and then what,especially in a back lot like that. Are the laboratory and the food preparation facilities in the MOB rather than the hospital,and if so,could that be a problem in case of a disaster? There will be a stat lab in the hospital itself as well as a 72-hour supply of food in the hospital itself. Also, the MOB will be built as well as many hospitals are constructed and the hospital will be the strongest north of Los Angeles, so it would take a very big earthquake to bring down either of these. Is alternate,lower lighting for night time included in the patient rooms on the Davis Drive side? Yes,that will be in place for all patient rooms. Chair Osterling asked for a five minute recess from 9:05 to 9:10 p.m. Chair Osterling asked for public comment on the project, including reactions to the building design. Speakers included the following people: Dan Anderson,728 Vernon Way;Victor Richmond, 1653 Balboa; Pat Giomi, 1445 Balboa; Terry Huebner, 1708 Davis Drive; Leonie Wohl, 1608 Davis Drive; George Silvestri, Jr., Attorney for Lunardi's Supermarkets; Vince Muzzi, 1818 Gilbreth Road, Suite 200; Kevin Nelson, 1654 Albemarle Way; Michael Wood, 1828 El Camino Real #802; John Leung, 1700 Hillside Drive; Paul Demosthenes, 1644 Balboa; Fran Chilcoat, 2804 Trousdale Drive; Alan Cerro, 4758 Cross Road, Livermore, co-owner of Burlingame Plaza;Nancy Fraser, 1645 Albemarle Way; Chris Foley, 1504 Davis Drive;Michael Lu, 1515 Davis Drive;Steve Purdue, 1601 Davis Drive. Thanks for all the extra work that has gone into this, still some concerns,including: the visual character of the building which is still too industrial and too governmental; there will be a parking deficit from day one since there are 1504 hospital employees and only 1462 spaces; noise and air pollution during construction will be horrendous; trucks turning out on to El Camino Real will be a major catastrophe; the corner of the site has improved but not enough, would be good to put the MOB on the garage; neighborhood is noisy with airplanes, trains and trucks, but that is transitory noise and people can live with that—the cooling towers will be continuous noise,and the current towers are already very loud on a warm night,with the project they will be two to three times closer, so that needs to be reviewed; for architecture,would like to bring Julia Morgan back;putting core services in the MOB doesn't sound like a good idea,they should be in the hospital then reduce the MOB and put it over the garage;should have some greenery on the western part of Davis Drive,although this may be difficult with the utilities and drainage;should be no construction on Sundays or holidays,and limited on Saturdays to 9-4 or 10-4,noise from the site should be no louder than it is now;Lunardi's is concerned about continued left-turn access from Trousdale before Magnolia,businesses need to make deliveries to Magnolia and to Plaza Lane, glad to hear that City won't prohibit mid-block left turn from Trousdale and would like that acknowledged,if traffic increases the City should have two left-turn lanes with one going into the Plaza, concerned also that fee parking at hospital could cause people to park at shopping center but that appears to be addressed by the conditions; abhor the design with the long wall on El Camino Real with few windows and no sense of what it's about,need enforcement for maintenance of landscaping because hospital has never maintained landscaping, should have bigger trees-10 foot trees are laughable and big trees aren't that 5 City of Burlingame Planning Commission Unapproved Minutes October 25, 2004 expensive, valet parking should be ongoing, still confused about intersection access at the emergency entrance between Magnolia and Marco Polo Way,need to have teeth in the regulations for parking because the hospital hasn't been willing to control it in the past, the MOB looks pretty generic, what about handicapped access for that stair to the cafeteria, aluminum is similar to a project in Dallas where it was reflective and burned the grass, for the hours of construction there could be different sets of hours, with shorter times allowed nearer Davis Drive, longer times further away, and interior work at any time. Public Comments continued: Proposed landscaping is small,and the Commission needs to look at costs to Davis Drive residents as well as costs to hospital,they will make money and need to pay for what is needed, all the alternatives have gone away,need more parking,project needs to integrate with greater Burlingame, eucalyptus trees at Albermarle are sound wall and concerned about noise impacts with them gone, the hospital should also take care of impacts on the back side(El Camino frontage)of properties on Albemarle, who will take care of the economic impact of the project,the project is low on the commercial side and taller on the residential side which seems backwards,the hospital can spend more to do it right;construction will have a lot of impacts,not looking forward to working at the hospital during construction but need to look at the big picture of having state of the art hospital, staff wants to be right down the hall from the hospital to provide quality care,not across the street,look forward to working at hospital and using its services once it's built;hospital says they can't change grades but that's what bulldozers are for;don't think this is how any of us imagined the gateway would look,hospital is noble cause but neighbors feel railroaded because they have been told that this is the way the project is, Commission needs to push back harder to make the project better, should have a condition that the berm be 8-10 feet tall,need larger redwoods installed,hospital may protect homes from airport noise, but with the winter flight path the hospital could reflect noise; has the Commission received a petition with over 200 signatures opposing moving the entrance of the hospital to Trousdale Drive, and will those signatures be on the record, CP Monroe responded that the petition was included in the attachments for tonight's meeting;Burlingame Plaza owners'association is concerned that the project should not impact the traditional Trousdale entrance to the shopping center,and it is unacceptable to redirect traffic to the shopping center alley;oppose the revised plan,new landscaping won't fix the absence of large trees and loss of sky views,ask for story poles or something to help neighbors visualize the project; still believe that there are alternatives that could move the project further away from Davis Drive,problem is that they've split operations,neighbors are hearing that this is the only plan but there have been other plans and the constraints on the project are self-imposed, the design is not in character for Burlingame; before buying our house seven or eight months ago,we visited the hospital and looked out the windows and could see into our house,but with the curtains closed we could only see outlines,now with hospital closer they will see everything inside our house,hospital should not be built next to a residential area,cannot sacrifice the neighborhood,need to find a better solution;could some facades be stepped back,don't feel we've exhausted all options, style is out of character with the neighborhood and city,need a new skin; if the parking garage goes in first,will people have to walk through the construction site, is that safe. The applicant responded to public comments. This is a not-for-profit hospital with a local board,profits are returned to the community,there are no shareholders and this is not a Wall Street company;in terms of the alternatives, the hospital spent a lot of money looking at alternatives and then met with neighborhood and shared all the work that had been done; the hospital has been looking at alternatives for four to five years, and filed application two years ago, feel we have exhausted all of the alternatives; the District hired a second-opinion architect who endorsed Alternative C, and there was also the EIR consultant who came up with two alternatives in the EIR which started the process that ended in this project;the idea that there must be another way has been thoroughly exhausted at this point;for parking,if we just looked at the total number of employees we would have a 600-700 stall parking shortage today,and that is clearly not the case;the key is the 24-hour operation,with probably half the staff on the evening or night shifts. 6 City of Burlingame Planning Commission Unapproved Minutes October 25, 2004 Commissioners questions for the applicant,staff,and the EIR consultant:the number of helicopter landings per month;the size of the trees;the timeline for the study of undergrounding the utilities along the southern property line? that will be done by the end of the year; could the cooling towers be moved around to the west?that would impact the Emergency Department area and parking,would increase operating costs and also cooling towers are sound barrier for the emergency generator located on the first level; what level hospital will Burlingame be getting?state-of-the-art facility as good as anywhere in U.S.,programmatically different from large teaching hospital with 1,000 beds, but will be best community hospital anywhere; request for show of hands from audience on whether the design projects the image of Burlingame; how would left turn into Burlingame Plaza from Trousdale Drive work? the project would remove the current left-turn pocket,but it would still be legal to turn left into the driveway, although they would need to cross the left-turn pocket into the hospital as well as the westbound lanes of traffic; could there be a"keep clear" space in front of the driveway?possibly but that would encourage left turns there which would be safer at signalized Magnolia Drive; what were the traffic intensities at the left turn into the Plaza? the peak was about 60 vehicles per hour; since traffic studies are speculative, would it be reasonable to evaluate the situation after the project is built and then mitigating the left turn as necessary? could possibly reduce the hospital left turn queue length,but don't see any possibility of reducing it that much, but it's possible that something could be done; thought the noise from the cooling towers would be reduced? environmental document shows an increase of 0.04 dBA at the property line,the condition limits increases to 3 dBA which is about the lower limit that the average ear can detect;what about Mr.Anderson's critique of the parking? Fehr & Peers has done parking studies at the existing site and found that the need is met though not exceeded,but Mr. Anderson's tables assume an existing deficit,all employees are not on site at one time so he maybe overstating the issue;does the parking requirement consider the MOB and its employees,yes that was included. There were no further comments and the public hearing was closed at 10:30 p.m. Commission discussed the following topics and suggested amendments to the conditions: the ambient noise level and the noise of the cooling towers; the appropriate size of the trees at installation; on going maintenance of landscaping and replacement if necessary;planting vines on garage to break up the mass of the faces fronting the streets;have the final landscape plans come back as an FYI to the Commission at the various stages of installation;if neighbors agree provide screening trees in neighbors back yards;landscaping should address wind effects created by project on Davis Drive homes; continued monitoring of on-site parking for sufficiency after construction; use Davis Drive access for staff only 6:00 a.m. to 6:00 p.m., if increase over 100% of existing, reevaluate and modify timing of the oxygen refill; adjusting hours of construction with greater limits for grading, foundation and exterior construction within 150 feet of the southern property line;construction hours apply only to actual construction activities;post delivery hours on the loading dock;providing public art at the corner of El Camino and Trousdale; encouraging exchanging surface parking for future shared parking structures when the 4.15 acre parcel is developed;expand number of helicopter trips so that still reasonable but sufficient room for operation;in natural or national emergency circumstances override limitation; study eastbound left turn off Trousdale into shopping center, find solution, implement to maintain that access. Chair Osterling called for a break at 11:15 p.m. The meeting reconvened at 11:25 p.m. Commission discussed project design: the revised treatments for the MOB are a substantial improvement, giving the roof more weight reflects a residential look and is good, the punch-out look and fenestration change,looks more like true divided light windows seek in residential uses;think that this revised proposal provides enough guidance for us to approve,refinements which might occur during construction can return FYI to the commission as noted in conditions; the skin of the project still does not fit in with the 7 City of Burlingame Planning Commission Unapproved Minutes October 25, 2004 architectural style of the City, feel it could look outdated in 15-20 years, it has a Silicon Valley, industrial look and majority of residents here tonight oppose it (show of hands). Difficult to fit an institutional structure into a residential neighborhood,have done a good job of breaking up the mass and bulk by calling attention to features such as the towers; design item on table tonight is the medical office building, two schemes presented tonight,their qualities should be combined: • focus on the lower two or three stories because that is where the pedestrian visual impact will be; • should break the void at the cafeteria and the glass; use a glazing type similar to that of the stair towers on the hospital building combination of clear and translucent glass bands; • the horizontal striation breaks the vertical mass of the glass along the sight line; • treatment of the windows at the top should employ a window system component that reflects the other parts of the building,vary design from the stair tower so that the scale of the windows reflects an individual office in order to differentiate this area from the stair tower style; • the series of ribs on the building should end in an event at the top to add visual interest and to help the fagade; • like the cornice of the alternative on the Sketches,something happening at the cornice and to visually relate the support of the cornice to the vertical elements of the fagade; • window scheme used should reflect part of the hospital on the second and third story sections; • use polished granite at base if building at eye level rather than institutional ribbed cement; • use warmer stone continuously along the stairway and at the area entry inside to invite the public in and add interest; • removing the strong horizontal elements on the lower portion of the building will reduce the"Silicon Valley" look, consider extending/connecting the vertical elements of the upper floors somehow --� through to the ground floor at the base; • concerned that the horizontal elements across the glazing look like scaffolding on the front of the building; • should look at how to make louvers across the building have less weight, open up, fade out; • windows on the lower level of the medical office building should be changed/increased to mimic those on the hospital; • landscape plan along El Camino should include larger,screening vegetation and should support the "entry statement" on El Camino, add appropriately scaled trees, shrubs and vines between the building and the SF water easement, and on the easement as possible; • know that the stair on El Camino is not a main entry but should it be more ADA accessible; In support of the project requests the Commissioners state the following reasons and findings in support of certifying the environmental impact report,making findings of overriding consideration,the conditional use permit and design review, and the change in zoning designation, amendment to the zoning text to allow medical office buildings in an overlay zone at the hospital and on the conceptual map proposal,in addition to the findings made for the environmental document,rezoning,change to zoning text and conceptual lot line adjustment and tentative parcel map in the record of the initial public hearing on September 27,2004: the hospital is the largest employer in the City,retaining it is important to the city's economy especially at a time when many local industries and businesses are moving to the East Bay, and it is important for the City to encourage and continue the location health care uses close to our residents; given the importance of continuing the present health care services and the placement of the existing hospital, the replacement hospital will need to be located on the lower portion of the site where it would be almost impossible to not have a significant impact on the open sky view on Davis Drive;the hospital needs to stay open because it is very hard to attract people to a new hospital and the current employees and staff will move to other 8 City of Burlingame Planning Commission Unapproved Minutes October 25, 2004 locations;this is the best project for replacing the hospital,it is not perfect,the monitoring of the conditions during construction and after will be important to its success particularly noise and landscape which is important to view, but this is a full service hospital, it has been in the community since the 1950's, it is important to the city's economic base and it is a part of our community; neighbors on Davis Drive and Albemarle purchased properties with a hospital in place and with the chance that the hospital would change or relocate, and other immediate neighbors will benefit; responded to concerns and relocated the parking garage, have taken the neighbors concerns into account and maintained an acceptable balance,will be an asset to the community; have looked at mitigation based on new location and past experience,feel that the applicant has done their best to make best use of the campus; C.Brownrigg noting that the adequacy of the environmental document had been discussed at the September 27,2004 meeting and that those conclusions are a part of this record and that the hospital is a critical part of the city's economic and technical base so it is appropriate to override for the specific reasons noted in the draft statement of overriding considerations the two significant and unavoidable effects caused as noted in the Final Environmental Impact Report so moved to recommend the Final EIR and Statement of Overriding Considerations to the City Council. The motion was seconded by C. Vistica. Chair Osterling called for a voice vote on the motion to recommend certification and the draft statement of overriding considerations to the City Council for their action including the findings and reasons supporting this action made at the September 27,2004,Planning Commission meeting. The motion passed on a 6-0-1 (C. Keele absent) voice vote. C.Auran moved to approve the conditional use permit for the replacement hospital,medical office building and parking garage and height including all site improvements and landscaping by resolution and for the �.. reasons stated in the record tonight and at the September 27,2004,Planning Commission meeting,with the required mitigations from the Final EIR which encompass the Mitigation Monitoring Plan for the project and the following conditions as amended by the commission: General: 1. that the project shall be built as shown on the plans submitted to the Planning Department and date stamped September 10, 2004, Sheets A0.01 through PS7, including topography, grading,utilities, landscape plans,floor diagrams,site plans,phasing plans,site section,elevations,parking structure plans, etc., dated September 10, 2004; (Planning, Building) 2. that the project shall include a hospital with a floor area of not more than 441,000 square feet and a medical office building with a floor area of not more than 150,000 square feet;(Planning,Building) 3. that the project shall provide a minimum of 1,490 parking spaces, with 809 spaces in the parking garage and no more than twenty(20)percent of the required parking shall be in compact parking spaces; (Planning,Building) 4. that construction shall be carried out in the phases described in the Environmental Impact Report and the phasing plans dated September 10, 2004; (Planning, Building,Public Works) 5. that the approved exterior design of the medical office building shall be further refined by the applicant pursuant to Commission direction at the October 25, 2004 Planning Commission meeting,and the refined design shall be submitted to the City planner for review and approval prior to issuance of the building permit for the parking garage;if the City Planner determines that the submitted exterior design is inconsistent with the exterior design approved by the Commission, the design shall be forwarded for review and approval to the Planning 9 City of Burlingame Planning Commission Unapproved Minutes October 25, 2004 Commission; in any event the emerging and final design of the medical office building, hospital and parking garage shall be forwarded to the Planning Commission for their information; and that any material changes in floor area,design,or use shall require City approval of an amendment to this use permit;(Planning) 6. that the applicant shall record an access easement between the Mills Peninsula Health Services property at 1811 Trousdale Drive and the adjacent Peninsula Hospital District property to the south before closing the El Camino Real access to the existing hospital, and that prior to issuance of a building permit for the garage, the applicant shall record an access easement or otherwise demonstrate legal irrevocable access for construction and parking ingress and egress between the merged Mills Peninsula Health Services properties along El Camino Real and the Peninsula Hospital District property to the west, to the satisfaction of the City Attorney; (Public Works) 7. that an application shall be submitted and recorded for a lot line adjustment for the exchange of 35 feet of street frontage along Trousdale Drive from the east side to the west side of Magnolia Gardens Care Center between Mills Peninsula Health Services and Magnolia Gardens Care Center prior to the issuance of a building permit for the parking garage; (Public Works) 8. that the two parcels with frontage on El Camino Real that are owned by Mills Peninsula Health Services shall be merged and the map recorded prior to issuance of a building permit for the parking garage; (Public Works) 9. that prior to issuance of a building permit for the medical office building,the three parcels remaining after compliance with Condition#8 shall be merged,the map shall be recorded,and the zoning shall be changed to Unclassified for the resulting parcel; (Public Works) 10. that if the actions described above in Condition#9 and all prerequisite conditions are not complete within five years of the approval of this Conditional Use Permit,the City shall review and modify the Conditional Use Permit as appropriate; (Planning) 11. that no building permit shall be issued to any structure whose required parking is on a separate parcel;(Building) 12. that any improvements for the hospital structure shall meet all requirements of California law and shall be approved by the California Office of Statewide Health Planning and Development; (Building,Planning) 13. that within three years of completion and occupancy of the new hospital facilities and medical office building, the existing hospital structure and its support facilities shall be demolished and all site improvements completed, inspected and approved by the city; (Building,Planning,Public Works) 14. that no later than the last phase of hospital construction (demolition of the existing hospital), the applicant shall meet with the property owners in the Davis Drive neighborhood to discuss whether or not the proposed landscaped area and improved pedestrian access from Davis Drive to the hospital site, which is shown on the approved plans, shall be provided or the site shall be used for an alternative use; and that if the parties cannot agree, the issue shall be decided by the Planning Commission; (Planning) 15. that any future development on the 4.15 acre undeveloped area to be left for future use or disposition by the Peninsula Hospital District shall require a conditional use permit from the City of Burlingame and shall be subject to review under the California Environmental Quality Act; (Planning) -� 16. that the applicant shall apply for and receive approval, including required permits, from all other regulatory public agencies as necessary and required prior to the issuance of a building permit for the 10 City of Burlingame Planning Commission Unapproved Minutes October 25, 2004 parking garage, including but not limited to the California Department of Transportation, the San Francisco Water District/SF PUC,the Federal Aviation Administration,the San Francisco Regional Water Quality Control Board,the San Francisco Air Quality Control Board, the San Mateo.County Airport Land Use Commission, and San Mateo County Transit Authority; (Planning) 17. that in the event of any discrepancy between adopted EIR mitigation measures for the project and these conditions of approval, or between any of these conditions of approval, the most stringent requirement shall apply; (Planning) 18. that the applicant shall pay for and designate an appropriate area to locate a significant piece of public statuary, art or fountain at the corner of the site at El Camino Real and Trousdale Drive;this proposed art work shall be selected and reviewed using a process with public input developed by the City for the selection and placement of public art and shall be installed at the time of the landscaping and hardscape on this corner of the site; the public art shall be substantial enough to become a focal point for the gateway and site and to help mitigate the location of the parking structure; (Planning) 19. that the surface parking area which is a part of the lease agreement for this development shall be available through good faith negotiations with the lessor and hospital operator to facilitate future development of the remaining 4.15 acre site by the Peninsula Hospital District and reduce the extent of surface parking;required parking for the hospital can be met after CEQA review by joint use of an appropriately located and sized multi-level parking structure by amendment to this conditional use permit; (Planning) Traffic,Parking and Transportation: 20. that neither the hospital or medical office building nor any other use on the site shall charge �-- employees, clients, patients or visitors for the use of on-site parking without an amendment to the conditional use permit, for which the application shall include traffic and circulation studies documenting the impacts of a pay-for-parking program on the site access, on-site circulation, use and shift of use of on-site parking,impact on access to and from any part of the site,and anypossible impact on off-site and on-street parking in the vicinity of the hospital and medical office building; (Planning) 21. that the applicant shall develop a Transportation Demand Management (TDM) program for the hospital and medical office building which shall be approved by C/CAG and the City of Burlingame consistent with C/CAG requirements, and that the required facilities for the TDM program shall be included in the plans for each facility prior to filing the plans for the new hospital structure with the California Office of Statewide Health Planning and Development or issuance of a building permit for the parking garage, whichever comes first, and shall be installed and/or implemented prior to occupancy of each structure; (Planning) 22. that the applicant shall do a baseline study and then monitor parking usage quarterly throughout construction,and if the monitoring reports,resident complaints and/or staff observations demonstrate that parking for this project is occurring off-site,the hospital shall propose modifications on-site to address the increase above the baseline which shall be approved by the City Engineer; and the approved necessary changes shall be implemented as soon as feasible by the hospital operator; (Planning, Public Works) 23. that following the completion of construction and occupancy of the replacement hospital,the applicant shall monitor parking usage quarterly for the first three years; if any quarterly study indicates that the on-site parking required is inadequate, the applicant shall identify 11 City of Burlingame Planning Commission Unapproved Minutes October 25, 2004 solutions in consultation with the City Engineer and shall implement the approved improvements in a time frame established by the City Engineer; (Planning, Public Works) 24. that no construction traffic shall use the Davis Drive access to the hospital, and no employees associated with the construction shall use the Davis Drive entrance to the site or shall park on Davis Drive or nearby residential streets; (Public Works) 25. that during construction, no vendor vehicles serving the hospital shall gain access to or from the hospital site from Davis Drive; (Public Works) 26. that to monitor the effectiveness of traffic access, circulation and parking during the entire construction period, including construction trucks and equipment, the applicant shall hire an independent traffic consultant to conduct a baseline parking and traffic study prior to the start of garage construction and to update the study quarterly during each critical phase of construction,and the baseline and intermediate studies by the traffic consultant shall be reviewed by the City Planner prior to issuance of the building permit for the garage; and that the applicant shall resolve any unanticipated problems identified through these traffic and parking studies and/or by the City Engineer within 15 days; (Public Works, Planning) 27. that the recycling deposit for the demolition of the existing hospital structure that is required pursuant to Condition#96 will be retained until the Davis Drive entrance is closed and landscaped to the satisfaction of the City Engineer and the City Arborist,and that the City may use these funds to close the Davis Drive entrance as required; 28. that the applicant shall include language in all construction documents prohibiting all construction traffic from using the Davis Drive entrance; (Planning) --� 29. that the applicant shall provide a plan for traffic control for each phase of construction, to be approved by the Department of Public Works prior to issuance of the next set of permits required for the project; (Public Works) 30. that at no time shall any person connected with the operation of the hospital direct, order or encourage parking off-site, and the hospital shall take all reasonable steps to ensure that staff and employees park on the site itself in the parking provided pursuant to this approval; (Public Works, Planning) 31. that the relocation and reconstruction,including paving and striping,of the Magnolia Gardens Care Center's required parking (west side lot) shall be done prior to the time that the construction entrance at Magnolia/Trousdale is built, with the final provision of a total of at least 26 on-site parking spaces for Magnolia Gardens; (Planning, Building) 32. that existing parking on the east side at the Magnolia Gardens Care Center shall not be demolished or restriped until the new west side lot parking is in place, construction of the west side lot shall not commence until the City has approved all required permits,and all construction shall be completed within 90 days;(Planning,Building) 33. that use of the fire access lane on the south side of the property shall be limited to pedestrians and emergency vehicles only; (Planning) 34. that trucks shall not be left more than 48 consecutive hours on the hospital site,either at the loading docks or in the parking areas; however, this condition shall not apply to a truck that is directly attached to the technology dock; (Planning) 35. that the hours for delivery at the hospital loading dock off El Camino Real shall be limited to 7:00 a.m. to 10:00 p.m.Monday through Friday,8:00 a.m.to 10:00 p.m. Saturdays,Sundays 12 City of Burlingame Planning Commission Unapproved Minutes October 25, 2004 and Holidays; these hours do not apply to delivery of medical equipment or consumable medical supplies that are required for use in the following 24 hours; holidays are defined in Burlingame Municipal Code Section 13.04.100;these hours shall be posted in clear public view and each vendor shall be notified of the hours of delivery; (Planning) 36. that the applicant shall install and/or replace streetlights along the project frontage on El Camino Real and Trousdale Drive, and the size,design and location of the streetlights shall be approved by the Department of Public Works and shall have CalTrans permits prior to installation; (Public Works) 37. that the hospital operator shall permanently maintain an off-site supply warehouse to be used to stage deliveries to the hospital in smaller trucks for the duration of this permit, and that if this warehouse supply system is materially altered, the hospital shall pay for an independent traffic analysis of the change in the number and size of trucks used for deliveries,and shall provide appropriate mitigation as determined by the Planning Commission by amendment to this Conditional Use Permit; (Planning) 38. that the hospital shall inform and require all vendor trucks to use El Camino Real and city-designated arterial streets and not to use adjacent residential streets(collector or local)in traveling to or from the hospital, and failure to comply shall result in a review of the use permit; (Planning) 39. that the applicant shall pay the North Burlingame/Rollins Road Development Fee based on peak hour trips generated by the hospital and medical office building;with the fee for the hospital paid in two installments, one-half at the time of city approval of the project and one-half before demolition permits are issued for the existing hospital building; and the fee for the medical office building paid in two installments,one-half within 90 days of City Council certification of the Final EIR and one- half before the final inspection is scheduled for the medical office building; (Planning) 40. that the applicant shall replace the bus shelter on El Camino Real as directed by SamTrans and shall obtain all approvals for adjusting the location of the bus stop from required agencies prior to installing the curb, gutter and sidewalk improvements on the El Camino Real frontage of the site; (Public Works) 41. that because of the importance of providing continued access to the Burlingame Plaza shopping center from Trousdale between El Camino Real and Magnolia,the applicant shall prepare a traffic study to modify the left-turn movement/lanes into the hospital site to retain the existing left-turn pocket on Trousdale eastbound into the Burlingame Plaza Shopping Center,and,working with the City Engineer,determine how these changes can be most safely implemented;the identified solution shall be incorporated into the roadway improvements on Trousdale to be installed by the applicant; (Public Works) Signals: 42. that the applicant shall design, install and pay for any and all necessary upgrades to traffic signals including at Trousdale/Magnolia and El Camino Real/Trousdale intersections, as well as roadway restriping,and other transportation improvements required by the project,as described in the project plans dated September 10, 2004, the EIR for the project, and in the transportation Mitigation Measures set forth below; (Public Works) 43. that traffic signal plans shall be submitted to the Department of Public Works for all changes to traffic signals due to the project, and the plans shall be reviewed and approved prior to implementation pursuant to encroachment permits; (Public Works) 13 City of Burlingame Planning Commission Unapproved Minutes October 25, 2004 44. that prior to issuance of the demolition permit for the existing hospital building,the applicant shall provide an irrevocable letter of credit or other form of security acceptable to the City Attorney to cover the estimated cost of installation of a single traffic signal at the new Trousdale Drive emergency/staff entrance,which improvements,if necessary,shall be installed within three years of the date the security is provided. The applicant shall conduct traffic counts at the Trousdale/emergency entrance intersection approximately twelve months after the start-of-service date of the new hospital to determine whether the Manual of Uniform Traffic Control Devices peak hour signal warrants are met or exceeded at the new entrance, and if so,the applicant shall pay for the cost of installing said traffic signal improvements to City standards and requirements. In the alternative or in combination with improvements at the Trousdale/emergency entrance and if determined to be necessary by the City Engineer, the applicant shall pay for the cost of installing appropriate traffic control improvements at the intersection of Trousdale and Ogden or Marco Polo Way, provided that in no event shall the applicant be responsible for total costs, construction or installation greater than the dollar amount of the security provided for the one traffic signal;(Public Works) Helipad: 45. that a State Heliport permit shall be issued by the California Department of Transportation,Division of Aeronautics,for the replacement helipad prior to the issuance of a building permit for the medical office building; (Planning) 46. that the helipad shall be operated within the criteria of the State Heliport Permit and that no more than eight helicopter trips shall arrive at the hospital within any single month,with a maximum of 24 trips per year and that the only exception without amendment to this permit shall be in the event of natural or declared emergency; (Planning) 47. that helicopter service to the site shall cease during construction as required by the Federal Aviation Administration and the CalTrans Division of Aeronautics; (Planning) 48. that the primary helicopter flight path shall be the approach from the northeasterly direction over the intersection of El Camino Real and Trousdale Drive as shown on the Flight Path Layout dated September 29,2004,prepared by Heliplanners Aviation Planning Consultants,and that the westerly flight path arc shall only be used when strong wind conditions prevent the use of the primary flight path;helicopters shall not use the westerly flight path arc without Planning Commission review and approval except in emergency situations; (Planning) 49. that before the Peninsula Medical Center is identified and/or licensed to operate as a regional trauma center, the Planning Commission shall review and rule on any physical changes caused, including changes in helicopter and emergency service vehicles, and determine how the implementation of these changes will have the least impact on the safety and environment of the residents and businesses in the area; (Planning) Public Works/Engineering: 50. that curb and street elevations and detailed driveway profiles, as well as driveway transitions, for each phase of work shall be submitted to and approved by the Department of Public Works prior to issuance of construction permits for that phase of work; (Public Works) 51. that detailed plans for the curb,gutter and sidewalk realignment at the Marco Polo entrance shall be -� submitted and approved by the City prior to the commencement of work on the entrance and in the Marco Polo staff parking lot and that the driveway at Marco Polo Way shall be redesigned to be perpendicular to the street to provide safe sight distance for vehicles exiting from the parking lot,and 14 City of Burlingame Planning Commission Unapproved Minutes October 25, 2004 the design shall be approved by the City Engineer before issuance of an encroachment permit; (Public Works) 52. that all changes required within the right-of-way of Trousdale Drive for this project shall be reviewed and approved by the Department of Public Works pursuant to the encroachment permit process and approved for each phase by the Department of Public Works prior to implementing each phase; (Public Works) 53. that any damaged asphaltic concrete pavement along the project frontage on Trousdale Drive, El Camino Real and Marco Polo shall be repaved to pre-project conditions; (Public Works) 54. that,for each phase of construction,the applicant shall post a performance bond payable to the City of Burlingame for an amount sufficient to construct all required improvements for that phase of the project which are located within the public right-of-way including,but not limited to, curb, gutter, sidewalk,road way construction,utilities,traffic signals and street lighting to the satisfaction of the City Attorney prior to issuance of any permits for that phase; (Public Works) 55. that detailed plans for the modifications proposed to the medians along El Camino Real shall be reviewed and approved by CalTrans and the Department of Public Works pursuant to the encroachment permit process and approved for each phase by the Department of Public Works prior to implementing each phase; (Public Works) 56. that the applicant shall, at its own cost, design and construct public improvements including curb, gutter,sidewalk,asphaltic concrete pavement,street furniture and other necessary appurtenant work along the El Camino Real frontage of the site, Trousdale Drive between El Camino Real and the Magnolia Gardens Care Center property,and the entrance at Marco Polo Way in compliance with the streetscape guidelines in the North Burlingame/Rollins Road Specific Plan, and the improvements �— shall be designed by a civil engineer,approved by the City Engineer,and installed by the project,and that the design of these improvements shall be approved by the City Engineer prior to issuance of the building permit for the parking garage; (Public Works) 57. that the applicant shall submit detailed plans for the loading dock entrance on El Camino Real, including a complete dimensional layout, to the Department of Public Works for review and approval prior to issuance of a building permit for the medical office building;(Public Works) Water, Sewer and Drainage: 58. that the hospital shall design in and employ water conservation measures as adopted for the region or specifically by the City during construction and operation; (Planning) 59. that the applicant shall submit detailed plans for the proposed new water connection and sizing to the Department of Public Works prior to issuance of the building permit for the parking garage, and shall incorporate any on-site or off-site improvements deemed necessary by the Department of Public Works; (Public Works) 60. that prior to the issuance of the building permit for the parking garage, the applicant shall provide plans as approved by the San Francisco Water Department for the realignment of the SFPUC water line,including details of tie-ins and turn-outs,and all work associated with the realignment shall be coordinated with the Department of Public Works; (Public Works) 61. that,before issuance of the building permit for the medical office building,the applicant shall submit an updated sanitary sewer analysis of the public sewer system at the project site to assess the project Nft— flow effect of the proposed new sanitary sewer connection to the Department of Public Works, together with anticipated demands on the sanitary sewer system and the 1740 Rollins Road pump 15 City of Burlingame Planning Commission Unapproved Minutes October 25, 2004 station, and shall incorporate any on-site or off-site improvements deemed necessary by the Department of Public Works; (Public Works) --� 62. that the applicant shall relocate, restore or replace any City facility affected or damaged by the project, or of insufficient size, and shall replace any such facility in kind; (Public Works) 63. that prior to issuance of the building permit for the parking garage the applicant shall submit detailed plans to address storm and surface drainage on the site which identify potential impacts on CalTrans,the adjacent neighbors and the City's storm drain system,and shall comply with NPDES requirements to keep as much drainage on-site as possible,and shall incorporate any improvements deemed necessary by the Department of Public Works; (Public Works) 64. that, for each phase of construction,the applicant shall submit detailed plans for all City utilities in public rights-of-way adjacent to and affected by the work to the City Engineer,who shall approve the plans prior to issuance of any permits for that phase of the project; (Public Works) 65. that all irrigation systems and plantings shall follow the City's water conservation guidelines and each facility within the project shall be appropriately metered as determined by the City Engineer; (Public Works) 66. that all on-site catch basins and drainage inlets shall be protected during construction so that no debris can enter them, and all catch basins shall be stenciled with a City-provided stencil; (Public Works) 67. that the applicant shall submit an overall site drainage and erosion control plan for approval prior to the issuance of the building permit for the garage,and the plans shall conform to the guidelines and requirements of the Stormwater Pollution Prevention Program; (Public Works) -� 68. that, for each phase of construction,the site drainage and erosion control plan shall be refined and approved by the City Engineer prior to issuance of any permits for that phase of the project; (Public Works) Safety and ADA Access and Compliance: 69. that the hospital shall work with the Burlingame Police Department to identify and inspect installation of appropriate security surveillance devices along the all pedestrian pathway including the fire access lane, and the effectiveness of these devices in providing security shall be reviewed jointly each year,with improvements made as necessary; (Police Department) 70. that a safety and security measures shall be installed over or around the cooling towers and that there shall be an alarm system and surveillance provided for oxygen storage bunker; (Planning Department,Building) 71. that a pedestrian access way that is compliant with the Americans with Disabilities Act shall be provided from El Camino Real to the main entrance area of the hospital and medical office building; (Building,Public Works) 72. that all work shall be done in conformance with the requirements of the Americans with Disabilities Act (Building, Public Works) 73. that pedestrian access along all street frontages shall be provided continuously throughout construction and shall comply with ADA requirements; (Pubic Works) Building Division: 74. that a set of plans clearly showing the division between the portions of the project that are under the 16 City of Burlingame Planning Commission Unapproved Minutes October 25, 2004 jurisdiction of the California Office of Statewide Health Planning and Development(OSHPD)and the portions that are under the jurisdiction of the City of Burlingame shall be approved by both �.. OSHPD and the Burlingame Building Official and provided to the Building Official before plans for the medical office building shall be accepted by the Building Department for plan check;(Building) 75. that the applicant shall verify compliance with the California Building Code for building type, occupancy group, allowable area, allowable area increases, height, sprinklers, property lines or assumed property lines, exiting plan, accessibility, and minimum plumbing facilities according to Appendix Chapter, Table 29-A, for both the parking garage and the medical office building; (Building) 76. that all improvements for the Medical Office Building and garage shall meet all the requirements of the California Building and Fire Codes, 2001 Edition as amended by the City of Burlingame; (Building) Fire Department: 77. that Fire Department access shall be consistent with Section 902 of the 2001 California Fire Code, including clearly identified fire lanes and curb parking restrictions consistent with the Burlingame Municipal Code Section 17.04.025; (Fire) 78. that canopies and vegetation along fire lanes shall maintain clear heights of 13'6" to provide clearance for fire and emergency equipment; (Fire, City Arborist) 79. that turn radii and surface support capabilities of fire lanes shall accommodate the largest fire department apparatus within San Mateo County and fire lanes shall not exceed sixteen(16) percent in slope at any point; (Fire) 80. that fire flow requirements shall be consistent with Appendix IIIA and RIB,and fire sprinklers shall be provided for all structures over 2000 square feet, with consideration for fire sprinklers being applied to fire flow reductions to be negotiated with the Fire Marshal,and additional considerations shall be made to ensure roof tip standpipes achieve a minimum pressure of 100 psi at the outlet; (Fire) 81. that fire pumps shall be diesel driven or have secondary power supplied by emergency generators with an on-site fuel supply of 48 hours of more;(Fire) 82. that Fire Department connections for standpipes and fire sprinkler systems shall be located within 50 feet of a fire hydrant;(Fire) 83. that a post indicator valve shall be provided for each separate building and so located as to be at least two-thirds the height of the building away from the building,and control valves and separate shut- off valves shall be provide for each floor of each building and electronically monitored;(Fire) 84. that fire alarm annunciation shall be identified by each smoke compartment and/or by each floor for buildings equipped with a fire alarm system(required for all buildings in excess of 20,000 square feet), and that activation shall clearly identify the location of the device and remote annunciation shall be visible from the exterior of the building,in a location to be approved by the Central County Fire Department;(Fire) 85. that the applicant shall receive approval by the Central County Fire Department for the location of the fire control room in the hospital structure,and the fire control room shall be clearly shown on the floor plans,prior to issuance of a building permit for the medical office building; (Fire) 17 City of Burlingame Planning Commission Unapproved Minutes October 25,2004 Landscaping: 86. that any land area which is to remain undeveloped and not specifically landscaped as shown on the approved plans, including the 4.15 acre area to be left for future use by the Peninsula Hospital District,shall be hydromulched and planted with materials which will meet NPDES erosion control requirements and shall be properly irrigated and maintained with ground cover until the use of the land changes; (Public Works) 87. the applicant shall submit a report from a certified arborist citing measures to be taken to protect trees during construction,particularly the redwood grove behind the Magnolia Gardens Care Center, and that report shall be approved by the City Arborist prior to issuance of a building permit for the garage and that protection shall be installed for each phase of construction as required by the City Arborist before grading and/or building permits are issued for the phase of work; (City Arborist) 88. that planters with irrigation shall be installed as approved by the Planning Department and City Arborist on the upper roof level of the parking garage as shown on the landscape plans before an occupancy permit shall be issued for the garage, plant materials shall be approved by the City Arborist; and vines shall be planted at various locations at the base of the parking garage structure on both the El Camino Real and Trousdale sides to break up the mass of the building and blend it into the gateway landscaping and design at this corner and along these street frontages,the City Arborist shall review the selection of vine and its irrigation and proposed maintenance program; (Planning, City Arborist,Building) 89. that the landscaped setback areas along El Camino Real and Trousdale Drive and along the entire south property line parallel to Davis Drive shall be irrigated and maintained by the hospital operator; (Public Works) 90. that the approved landscape plan for the site shall be further refined in the following stages by the applicant pursuant to Commission direction prior to the issuance of a demolition or building permit for (1) the construction of the new emergency/replacement entrance to the existing hospital, (2)the installation of the San Francisco water main on the south side of the property, (3) the construction of the new main entrance and parking garage (to include landscaping construction detail along Trousdale and El Camino Real street frontages)and(4) the demolition of the existing hospital (landscaping of the remainder of the site); and the refined plans at each of these stages shall include detailed tree protection measures including long-term maintenance programs,and planting,irrigation and hardscape plans and shall be submitted to the City Planner and reviewed by the City Arborist who will make recommendations, the plans will then be forwarded to the Planning Commission for information; during each period of construction the City Arborist shall inspect the site for compliance with the approved installation plan;if the project landscaping causes an unusual level of inspection by the City Arborist, the costs for inspection shall be reimbursed by the applicant to the City; (Planning, City Arborist) Noise: 91. that truck deliveries, pick-ups, collection of trash and other wastes, refilling and servicing of the oxygen tanks and other truck service noise-generating activities shall be prohibited prior to 7:00 am and after 10:00 p.m. Monday through Friday, and prior to 8:00 a.m. and after 10:00 p.m. on -� Saturday, Sundays and holidays or as stated in the Municipal Code, Section 10.40.039; (Planning) 92. that the testing of the emergency generators shall be limited to once per week or the minimum 18 City of Burlingame Planning Commission Unapproved Minutes October 25, 2004 required by law,whichever is more frequent,and if possible,shall occur between 7:00 a.m.and 8:00 p.m. on weekdays only; (Planning) 93. that the oxygen storage tanks adjacent to the loading dock shall only be filled three times a week during daylight hours,and only between the hours of 8:00 a.m.and 5:00 p.m.;(Planning) Construction Noise: 94. that because of the impact on the residential neighborhood along the southern property line of the hospital site,there shall be stricter construction hours imposed for the grading,foundation, framing and exterior cladding of all structures or portion of structures within 150 feet of the southern property line; in this area construction shall be limited to the hours of 8:00 a.m. to 6:00 p.m.Monday through Saturday and no construction on Sundays and holidays as defined in C.S. 13.04.100;these construction noise restrictions shall not apply to work done within the building after it is fully enclosed; construction on all other portions of the site shall comply with the City's adopted construction hours,although there shall be no exterior construction on the site on Sundays and Holidays; (Planning) Recycling: 95. that the applicant shall submit to the City a recycling plan for each structure to be approved prior to issuance of the demolition permit for that structure, and a site inspection for compliance shall be required prior to each new phase of construction; (Building) 96. that a recycling deposit and compliance report shall be required for each phase of the project; (Building) 97. that the hospital and medical office building shall have a recycling plan approved by BFI and the �- City and shall continuously recycle as much of their waste stream as is possible and insures the public health; (Building) CONDITIONS FROM NEIGHBORHOOD MEETINGS Traffic, Parking and Transportation 98. that during construction and demolition of the existing hospital,at the direction of the City Engineer, the applicant shall evaluate the operation of the Marco Polo/Trousdale intersection whenever a traffic safety/operation problem is identified by the City, and the applicant shall install whatever interim solution the City Engineer determines to be appropriate for the duration of the phase of construction or the event causing the problem; (Public Works) Davis Drive Access 99. that the Davis Drive access to the hospital shall be open only to hospital staff during construction and when demolition is occurring; the Davis Drive access shall be regulated by kiosk with security officer or by card actuated gate between the hours of 6:00 a.m. to 6:00 p.m. daily; outside of these hours the entrance shall be closed by a gate or chain;the use of this staff access shall be monitored to establish a current baseline of the use and then quarterly during construction; should the usage during construction exceed 100% of the current baseline usage, the applicant shall review with the City Engineer ways to reduce the level of use; the determination of the City Engineer may be appealed to the Planning Commission; should the staff gate access prove to be inadequate or become a neighborhood nuisance the applicant shall meet with the neighbors and the City Engineer to discuss appropriate and safe alternatives, the City Engineer shall determine an appropriate and safe the alternative solution,and the applicant shall install or construct the necessary facilities; (Public Works) 19 City of Burlingame Planning Commission Unapproved Minutes October 25, 2004 Landscaping: 100. that before the end of 2004, the applicant shall undertake a feasibility and cost study for undergrounding and connecting to the houses the electric and any other utilities currently placed along the shared property line between the hospital site and Davis Drive and, provided it is possible and economically feasible to underground just the utilities behind the north side of Davis Drive;and based on the conclusions of the feasibility and cost study, the applicant shall work with all the affected parties to determine if the utility work is feasible,how the costs to underground would be shared and its effect on landscaping; all of the affected parties must agree on the program and the timing for accomplishing the work in the context of the landscaping and other construction and operations on the hospital site; (Planning) 101. that the applicant shall investigate the feasibility including P.U.C. approval of moving the San Francisco Water Line Easement along the rear of the properties facing Davis Drive north to increase the planting area between the property line and easement to at least 15 feet,the City Engineer shall review the study and shall determine the viable setback;however that setback shall be no less than 10 feet at any point except where the existing line connects to the new line at Balboa extended; (Public Works) 102. that the applicant shall build a wall or fence between the rear of the Davis Drive residences and the replacement hospital's landscaped areas along the southern property line of the hospital,the wall or fence shall be built at a location and of a common design agreed to by all parties;if the parties cannot agree the Planning Commission shall select the location and type of wall or fence prior to the completion of the installation of the San Francisco Water Main in the new easement; (Planning) 103. that the landscaping within the area between the rear of each of the property lines on Davis Drive and the San Francisco Water Line Easement shall be selected by each property owner from a palate of trees and shrubs provided by the applicant and approved by the City Arborist,with each property owner receiving individual assistance from the project's licensed landscape architect;selection of all trees and shrub sizes shall be based on achieving the design intention of the landscape plan including the maximum growth in a reasonable time given the species, location including utilities and landscape objectives, and any discrepancies between property owner and applicant shall be arbitrated by the City Arborist;the applicant,with permission,shall install trees on private property if it is determined that such planting are a reasonable or better way to address the wind or visual impacts caused by the project; the entire planted area shall be irrigated with irrigation in place within 30 days of planting,and the landscaping shall be installed as soon as the segment of the water line along the hospital's south property line is installed unless it is necessary to wait for a better planting season or timing as determined by the City Arborist; (Planning, City Arborist) 104. that the parking lot landscaping on hospital property at the southern property line west of the San Francisco Water Line Easement shall be selected by each adjacent Davis Drive property owner from a palate of trees and shrubs provided by the applicant and approved by the City Arborist, with the objective of providing a 20 foot tall vegetative screen for the property line fences and to extend the overall pattern of landscaping for the replacement hospital site; this landscaping and its irrigation system as approved by the City Arborist shall be installed in a planter area no less than 4 feet in width on the hospital side of the replacement property line wall or fence; the plant size at installation shall be based on achieving the design intent of the landscape plan including the maximum growth in a reasonable amount of time given the species,location including utilities and landscape objectives,disputes shall be resolved by the City Arborist;planting and irrigation 20 City of Burlingame Planning Commission Unapproved Minutes October 25, 2004 shall be installed no later than the second phase of construction of the replacement hospital;and that the applicant shall provide individual landscape consultation to each property owner in order to determine the best solution for screening along the hospital property line, with mutual agreement this could include plantings on the private property side,if it is agreed that it is the best location to achieve the landscape goals for the location; (Planning, City Arborist) 105. that because the maintenance landscaping is so important to achieving the growth goals and to the quality of the hospital project,the property owner shall be required to provide intensive professional maintenance of all landscaped areas and to maintain all irrigation systems in operating condition, failure to do so shall result in Planning Commission review of the use permit; (Planning, City Arborist) 106. that if the eucalyptus trees at the end of Albemarle Drive cannot be retained, the applicant shall investigate relocating them within the planting area between the hospital's southern boundary and the San Francisco Water Easement;if this is not a viable option as determined by the City Arborist,the applicant shall with the cooperation of the City plant a tree variety selected by the City Arborist,at a size selected by the City Arborist,which will achieve at height of at least 25 feet in six years and a maximum height of at least 60 feet,irrigation shall be provided to this cluster of trees and they shall be planted with irrigation when the water line installation is completed and before a building permit is issued for the medical office building; (Planning, City Arborist) 107. that the area on the north side of the San Francisco Water Main Easement adjacent to the replacement hospital shall be raised with the approval of the P.U.C.by an earthen berm and planted with a massing of redwood trees and other varieties of tall growing trees and shrubs which will grow to a height to screen the view of the lower and closer portions of the new hospital structure from view of the near by residents;the selection and various sizes of plant material and trees as well as the irrigation system, shall be approved by the City Arborist prior to installation,no trees installed shall be smaller than 24 inch box size, and this landscaping and its necessary grading shall be installed before issuance of the demolition permit for the existing hospital structure;(Planning,City Arborist) 108. that the design of the grading and landscaped area between the replacement hospital and the rear of the properties along Davis Drive shall include drainage which will retain all surface and subsurface drainage on the hospital site and which will accommodate as necessary existing natural surface and subsurface drainage now occurring from adjacent private properties;the City Engineer shall approve all site grading and drainage plans affecting this area prior to commencement of the work to relocate the San Francisco Water Main; (Public Works) 109. that the applicant shall evaluate the impact of the proposed hospital structure on the wind velocity and turbulence on the properties adjacent to the south property line of the hospital site, this study shall be completed by the mid-point of Phase Two of the construction (installation of the San Francisco water line)so that landscaping along the southern property line east of the Davis Drive access can be adjusted to mitigate any changes to prevailing wind velocity or turbulence caused on the adjacent properties, landscape consultations with individual property owners shall include this information and address the wind issue; Noise: 110. that the applicant shall establish a 24-hour baseline of the noise generated by the current cooling towers at the closest point to the property line facing Davis Drive prior to commencing any demolition or construction on any portion of the site, and shall insure that after construction is completed with the full operation of the hospital and cooling towers that the noise level of the 21 City of Burlingame Planning Commission Unapproved Minutes October 25, 2004 cooling towers at the Davis Drive(south)property line of the hospital site shall not increase over the dBA generated by the current cooling towers and should the noise level from the new cooling towers exceed the current dBA of the cooling towers at the south property line, the applicant shall cause the noise level from the cooling towers to be reduced or relocate them; failure to comply shall result in review of the conditional use permit; (Planning) 111. that the applicant shall establish,before construction, an adjusted current ambient baseline without cooling tower noise,and should the noise level at any property line exceed 3 dBA over ambient at any time of day, the hospital operator shall take whatever steps are necessary to reduce the noise increase to less than 3 dBA,the City Planner shall review the measures taken and subsequent study shall confirm that the operation is within the maximum 3 dBA limit; failure to make correction based on complaint shall result in review by the Planning Commission; Construction Impacts 112. that the applicant shall adhere to all NPDES and air quality requirements throughout construction, and shall meet with homeowners or tenants at their request and provide individually negotiated and reasonable on-site mitigation for observed impacts of dust and particulates from the replacement hospital construction, landscape installation or demolition of the existing hospital; (Public Works, Building) 113. 114. that during the construction of the replacement hospital,the demolition of the existing hospital and the final landscaping of the site, parking on the Peninsula Hospital site shall be limited to -� employees, staff, patients, patient visitors and construction workers only during the hours of their employment on the site;on site parking shall not be used for off-site parking for any other facility or service and shall not be used by any employee,staff,or member of the community for more than 24 consecutive hours; (Planning) 115. that for the duration of the project construction and any use of the site for a hospital and medical office building, no on-site parking required by the municipal code or by city approval for staff, employees,or users of Peninsula Hospital shall be leased,loaned or otherwise obligated to any other user or business; (Planning) Construction/Design 116. that the south tower of the hospital facing Davis Drive shall be clad in translucent spandrel glass with a low reflectivity rating(reflectance out) of 9%to limit the amount of interior light emitting to the exterior, and that all hospital rooms above the third floor level facing the Davis Drive side of the property shall include interior design which shall encourage occupants to stand back at least 3 feet from the window, all windows shall be provided with blinds or coverings,and glazing shall reduce light transmission at night; (Planning) 117. that,if feasible given the location of protected trees,the agreement of adjacent commercial property owners to the north,the amount of grading/fill required to achieve appropriate slope and the approval of the PUC regarding appropriate protection of the San Francisco water line and its facilities in the area as determined by the City Engineer,to reduce the heavy truck traffic immediately adjacent to the single family residences on the south side and west end of Davis Drive during the phase of construction which includes the demolition of the existing hospital,there shall be a truck entrance to the site established and maintained from Marco Polo Drive,in addition to the existing Marco Polo staff entrance; and should it be feasible and necessary during other phases of construction for more 22 City of Burlingame Planning Commission Unapproved Minutes October 25, 2004 than two days a week for heavy trucks to stage or access the site from Marco Polo the applicant shall provide a second access to Marco Polo sooner;if this additional entrance causes a relocation of staff parking on site,the applicant shall submit a plan to the City Engineer for approval to show how this parking will be accommodated elsewhere; the approved plan will be implemented immediately as directed by the City Engineer; (Public Works) 118. that prior to removal of hazardous materials and demolition of the existing hospital, the applicant shall meet with the neighbors to discuss the methods of removal to be used, the precautions being taken, the timing of the various activities, and how possible impacts on their properties can be cooperatively addressed; (Public Works,Building) 119. that the project sponsor shall install planters at the upper deck(roof level)of the El Camino Real and Trousdale Drive sides of the garage upon completion of garage construction;(visual quality;Public Works) (VQ 1.1) 120. that the project sponsor shall agree to develop and implement a Construction Visual Improvements Plan that would make visual improvements to construction zones within a given construction phase and between phases if the zone is not scheduled for construction activity or will remain unused for a period greater than six months;construction zones subject to this mitigation measure shall be defined by the City Planner,and shall consider the size of the area,the nature of the construction activity,and the proximity or visibility of the area to public vantage points or residential uses; the Construction Visual Improvements Plan shall be implemented by the project contractor(s)and must be approved by the City Planner;the intent of the plan is to aesthetically improve portions of the project site that would remain unimproved for an extended period and screen the construction zone from view by passersby along the public streets and sidewalks,or to make the zone usable for MPHS employees, patients, and the public; possible improvements in the plan include, but are not limited to, the following (if timelines other than six months are specified below, the shorter of six months or the time specified below shall apply): a. the project sponsor shall clear a construction zone of construction debris and remove construction equipment whenever construction is not anticipated for at least two weeks; b. if a site is a construction zone,but no construction activities are scheduled for more than one month,the project sponsor shall be responsible for regular garbage removal and watering of any existing landscaping; C. the project sponsor shall ensure fencing is removed or visually treated around construction zones that front onto El Camino Real,Trousdale Drive,Marco Polo Way,or Davis Drive in a manner deemed acceptable by the Chief Building Official, in order to promote safety, connectivity through the site, and pedestrian friendliness; d. if a site is not in use as a construction zone for more than six months due to demolition or construction of a structure,the project sponsor shall improve the site with landscaping(e.g., trees,shrubs,and groundcover),passive recreation/open space facilities(e.g.,benches,picnic tables), decorative fencing and/or seating walls, and pedestrian and bicycle routes that connect to adjacent open spaces;pedestrianibicycle networks shall be defined by and to the satisfaction of the City Planner; e. the proj ect sponsor shall install all landscaping as early as possible to decrease visual impacts of construction; (visual quality; Public Works) (VQ 6.1) ``' 121. that the project sponsor shall be responsible for lengthening the left-turn pocket on northbound El Camino Real (to westbound Trousdale Drive) from about 180 feet to 375 feet; this improvement 23 City of Burlingame Planning Commission Unapproved Minutes October 25, 2004 would eliminate left-turning vehicles from blocking traffic flow along northbound El Camino Real and satisfy the queue storage requirement; note that under cumulative conditions, a lengthier turn pocket (475 feet) is required, as described in Mitigation Measure TR-12.1 below; (transportation; Public Works) (TR 2.1) 122. that the project sponsor shall be responsible for converting the eastbound through lane on Trousdale Drive at El Camino Real to a shared left-through lane; the project sponsor shall be responsible for extending the existing dedicated left-turn lane to provide 145 feet of storage(a 35-foot extension)for vehicles turning left;the left-turn pocket(145 feet)and the extra capacity in the shared left-through lane(about 380 feet)would be sufficient to accommodate the 400-foot queue length;(transportation; Public Works) (TR 2.2) 123. that the project sponsor shall be responsible for extending the southbound left-turn pocket on El Camino Real at Trousdale Drive an additional 100 feet;this measure would require the removal of a portion of the median strip;this measure is necessary because,by adding project traffic to the other turning movements at this intersection,signal green time is taken away from the southbound left-turn movement; longer turn storage is needed; (transportation; Public Works) (TR 2.3) 124. that the project sponsor shall be responsible for extending the eastbound left-turn pocket on Trousdale Drive at Magnolia Avenue to 175 feet; (transportation; Public Works) (TR 2.4) 125. that the project sponsor shall be responsible for extending the westbound left-turn pocket on Trousdale Drive at Magnolia Avenue/Main Entrance to 175 feet; adequate distance is available between the main entrance and the El Camino Real intersection to accommodate the left-turn pocket requirements identified in Mitigation Measure TR-2.2 and this measure (in a back-to-back configuration)plus a 60-foot taper; (transportation; Public Works) (TR 2.5) 126. that the project sponsor shall be responsible for providing signage on eastbound Trousdale Drive to notify shoppers going to the Burlingame Plaza that access to the shopping center is from Magnolia Avenue; requirements for signage shall be included in project construction drawings and specifications to be fulfilled by the contractor; (transportation; Public Works) (TR 3.1) 127, that the project sponsor shall implement an attendant parking program to increase the parking supply during critical phases of construction; the project sponsor shall fully fund a mitigation monitoring program (Program)that will enable City of Burlingame to monitor parking demand on a quarterly basis throughout the critical phases of construction; the Program shall also provide an alternative that could be quickly implemented should the monitoring show that the parking deficit remains; (transportation; Public Works) (TR 9.1) 128. that the project sponsor shall adjust the property line and construct the proposed replacement parking area at the northwest end of the Magnolia Gardens Care Center property prior to demolishing existing parking area and both property line adjustments may occur on the same map; (transportation; Public Works) (TR 9.2) 129. that the project sponsor shall complete the roadway improvements needed to mitigate the project traffic impacts (i.e., Mitigation Measures TR-2.1 through TR-2.5)prior to the start of Phase 2, to ensure that construction traffic would have a less-than-significant impact; (transportation; Public Works) (TR 10.1) 130. that the Revised Project with cumulative development would result in LOS E operations on the El Camino Real/Trousdale Drive intersection during the AM & PM peak hours; one turn lane is insufficient to accommodate this high turn volume; the project sponsor shall be responsible for ensuring that sufficient capacity is available by converting the eastbound Trousdale Drive through 24 City of Burlingame Planning Commission Unapproved Minutes October 25, 2004 lane to a left-through lane,which would require the signal to operate in a split phase scheme in the east-west direction;converting this lane would improve operations to LOS D,reducing this impact to a less-than-significant level; (transportation; Public Works) (TR 11.1) 131. that the project sponsor shall be responsible for lengthening the left-turn pocket on northbound El Camino Real (to westbound Trousdale Drive) from about 180 feet to 475 feet; this improvement would eliminate left-turning vehicles from blocking traffic flow along northbound El Camino Real and satisfy the queue storage requirement; (transportation; Public Works) (TR 12.1) 132. that the project sponsor shall be responsible for extending the southbound left-turn pocket on El Camino Real at Trousdale Drive an additional 100 feet;this measure would require the removal of a portion of the median strip; (transportation; Public Works) (TR 12.2) 133. that the project sponsor shall incorporate the following practices into the construction documents to be implemented by the project contractor, and these practices shall be provided to the City Planner for approval prior to the issuance of building permits; a. maximizes the physical separation between noise generators and noise receptors; such separation includes,but is not limited to, the following measures: • use heavy-duty mufflers for stationary equipment and barriers around particularly noisy areas of the site or around the entire site; • use shields, impervious fences, or other physical sound barriers to inhibit transmission of noise to sensitive receptors; • locate stationary equipment to minimize noise impacts on the community; and • minimize backing movements of equipment; b. use quiet construction equipment whenever possible; C. impact equipment (e.g., jack hammers and pavement breakers) shall be hydraulically or electrically powered wherever possible to avoid noise associated with compressed air exhaust from pneumatically-powered tools; compressed air exhaust silencers shall be used on other equipment; other quieter procedures, such as drilling rather than using impact equipment, shall be used whenever feasible; d. prohibits unnecessary idling of internal combustion engines; e. select routes for movement of construction-related vehicles and equipment in conjunction with the Burlingame Planning Department so that noise-sensitive areas,including residences, hotels,and outdoor recreation areas,are avoided as much as possible; include these routes in materials submitted to the City Planner for approval prior to the issuance of building permits; ff, designate a noise disturbance coordinator who will be responsible for responding to complaints about noise during construction; the telephone number of the noise disturbance coordinator shall be conspicuously posted at the construction site and shall be provided to the Burlingame Planning Director; copies of the construction schedule shall also be posted at nearby noise-sensitive areas; (noise; Public Works) (NO 1.1) 134. that to reduce particulate matter emissions during project demolition and construction phases, the project sponsor shall require the construction contractors to comply with the dust control strategies developed by the Bay Area Air Quality Management District(BAAQMD);the project sponsor shall include in construction contracts the following requirements: 25 City of Burlingame Planning Commission Unapproved Minutes October 25, 2004 a. cover all trucks hauling construction and demolition debris from the site; b. water all exposed or disturbed soil surfaces at least twice daily; C. use watering to control dust generation during demolition of structures or break-up of pavement; d. pave, apply water three times daily, or apply (non-toxic) soil stabilizers on all unpaved parking areas and staging areas; e. sweep daily (with water sweepers) all paved parking areas and staging areas during the earthwork phases of construction; f. provide daily clean-up of mud and dirt carried onto paved streets from the site; g. enclose,cover,water twice daily,or apply non-toxic soil binders to exposed stockpiles(dirt, sand, etc.); h. limit traffic speeds on unpaved roads to 15 mph; i. install sandbags or other erosion control measures to prevent silt runoff to public roadways; and j. replant vegetation in disturbed areas as quickly as possible;(air quality;Public Works)(AQ 1.1) 135. that MPHS shall retain a qualified environmental specialist (e.g., a Registered Environmental Assessor or similarly qualified individual)to inspect existing buildings subject to demolition for the presence of asbestos,polychlorinated byphenyls(PCBs),mercury,lead,or other hazardous materials; MPHS shall submit the report to the City prior to demolition,together with an explanation of how the project will address any issues identified in the report; if found at levels that require special handling(i.e., any building material containing 0.1 percent asbestos,paint that contains more than 5,000 parts per million of lead, or any building materials known or suspected to contain PCBs or -� mercury),MPHS shall manage these materials as required by law and according to federal and state regulations and guidelines,including those of the Department of Toxic Substances Control(DTSC), BAAQMD,California Occupational Safety and Health Administration(Cal/OSHA),County of San Mateo Health Services Agency (CSMHSA), and any other agency with jurisdiction over these hazardous materials (hazardous materials; CSMHSA) (HM 1.1) 136. that in the event that contamination is visually discovered during construction activities,MPHS shall be required to conduct a Phase H Environmental Site Assessment;this investigation shall involve the collection and analysis of soil and groundwater samples as directed by the site assessment consultant; sampling shall extend at least to depths proposed for excavation, and samples shall be tested for elevated levels of petroleum hydrocarbons,VOCs,or lead,if any; soil and/or groundwater samples shall be collected throughout the project site as directed by the site assessment consultant; this assessment shall be completed by a Registered Environmental Assessor, Registered Geologist, Professional Engineer,or similarly qualified individual prior to initiating any further earth-moving activities at the project site; if it were determined by sample collection and analysis that petroleum hydrocarbons,VOCs,or lead is present in soil and/or groundwater samples,the impacted materials shall be segregated and stockpiled separately from non-impacted soils throughout the construction phase;if deemed necessary by the local oversight agency,some impacted materials shall be mitigated prior to construction; soils with elevated petroleum hydrocarbon,VOC,or lead concentrations may require excavation and off-site disposal;soils with concentrations above regulatory threshold limits for petroleum hydrocarbons, VOCs, or lead shall be disposed of off site in accordance with California hazardous waste disposal regulations (CCR Title 26) or shall be managed in place with -� approval of DTSC, CSMHSA or the Bay Area Regional Water Quality Control Board; (hazardous materials; CSMHSA) (HM 2.1) 26 City of Burlingame Planning Commission Unapproved Minutes October 25, 2004 137. that in the event that contaminated soil or groundwater is encountered,MPHS shall comply with the Occupational Safety and Health Guidance Manual for Hazardous Waste Site Activities regulatory requirements for hazardous materials/waste health and safety plans;the Site Health and Safety Plan shall establish policies and procedures to protect workers and the public from potential hazards posed by residual contamination issues at the site; the plan shall include items applicable to site conditions, such as: • identification of contaminants; • potential hazards; • material handling procedures; • dust suppression measures; • personal protection clothing and devices; • controlled access to the site; • health and safety training requirements; • monitoring equipment used during construction to verify health and safety of workers and the public; • measures to protect public health and safety; and • emergency response procedures; if petroleum hydrocarbons are present in the soil or groundwater proposed for the use of backfill or disposal,the handling and disposal of the contaminated soil or groundwater shall be governed by the applicable local and federal hazardous materials regulations;(hazardous materials;CSMHSA)(PIM 2.1) 138. that in the event that runoff induced by the Revised Project implementation would enter the Caltrans storm drainage system under SR-82, the project sponsor would immediately contact Caltrans for necessary review and approval; (hydrology; Public Works) (HY 1.1) 139. that the project applicant shall prepare a Storm Water Pollution Prevention Plan(SWPPP)to prevent polluted runoff from flowing into public drainage facilities during construction of the proposed facilities; the SWPPP shall include Best Management Practices(BMPs) that include schedules of activities, prohibitions of practices, maintenance procedures, and other management practices to prevent or reduce the pollution in storm water runoff during construction; the SWPPP shall be reviewed and approved by the City of Burlingame and other appropriate agencies, such as the Regional Water Quality Control Board(RWQCB),prior to issuance of a grading or building permit; (hydrology; Public Works) 140. that the proj ect sponsor shall submit an application to the City of Burlingame's Parks and Recreation Department Director for a tree removal permit and meet the replacement requirements of the Tree and Vegetation Ordinance(Municipal Code,Title 11.06.020); included with the permit application shall be a landscaping plan that illustrates species, numbers, and sizes of replacement trees; (biological resources; Parks and Recreation) (BR 1.1) 141. that the project sponsor shall be responsible for maintaining and protecting the existing on-site trees to be retained; the following specific actions shall be followed to maintain the health of the remaining trees: a. any pruning shall be done according to the direction of a certified arborist and all pruning shall comply with International Society of Arboriculture,Western Chapter Standards or other comparable standards deemed acceptable to the City Arborist; �..- b. any abandoned utility lines(water, electrical, etc.)in the root zones(radius of ten times the trunk diameter) shall be cut and left in the ground to the satisfaction of the City Arborist; 27 City of Burlingame Planning Commission Unapproved Minutes October 25, 2004 C. any surfacing material inside the root zone shall be pervious and installed on top of the existing grade; as an example,pervious pavers are acceptable provided the base material is also sufficiently pervious; base rock containing granite fines is not sufficiently pervious; d. temporary construction fencing shall be erected to protect the retained trees of a size to be established by the City Arborist; the fencing shall be placed at the perimeter of the root zone unless the pavement is supervised by a certified arborist;the fencing shall be in place prior to the arrival of construction materials or equipment; e. the landscape irrigation shall be designed to prevent trenching inside the root zones of retained trees; f, supplemental irrigation shall be provided during construction; approximately 10 gallons of water for each inch of trunk diameter should be applied at or near the perimeter of the root zone every two weeks during the dry months(any month receiving less than 1 inch of rainfall on average); g. retained trees shall be thoroughly mulched with a 3-inch layer of bark chips with the exception of a 6-to 12-inch area around the base of the root collar,which must be left bare and dry; (biological resources; Parks and Recreation) (BR 1.2) 142. that the removal of trees,shrubs,or weedy vegetation shall be avoided during the February 1 through August 31 bird nesting period to the extent possible; if no vegetation or tree removal is proposed during the nesting period, no surveys shall be required; if it is not feasible to avoid the nesting period,a survey for nesting birds shall be conducted by a qualified wildlife biologist no sooner than 14 days prior to the start of removal of trees, shrubs, grassland vegetation, buildings, grading, or other construction activity;survey results shall be valid for 21 days following the survey;therefore,if vegetation or building removal is not started within 21 days of the survey, another survey shall be -� required; the area surveyed shall include all construction sites, access roads, and staging areas, as well as areas within 150 feet outside the boundaries of the areas to be cleared or as otherwise determined by the biologist;in the event that an active nest is discovered in the areas to be cleared,or in other habitats within 150 feet of construction boundaries, clearing and construction shall be postponed for at least two weeks or until a wildlife biologist has determined that the young have fledged (left the nest), the nest is vacated, and there is no evidence of second nesting attempts; (biological resources; Parks and Recreation) (BR 2.1) 143. that the project sponsor shall revise the preliminary planting plan to give preference to native trees; suggested native tree species,subject to approval by the City Arborist,include California sycamore, box elder,Monterey cypress,and Monterey pine; (biological resources;Parks and Recreation,City arborist) (BR 3.1) 144. that the project sponsor shall include methods of water conservation in the Proposed Project's buildings and landscaping;these methods shall include,but not be limited to the following: a. install water-conserving dishwashers and washing machines,and water-efficient centralized cooling systems in the hospital and MOB; b. install water-conserving irrigation systems (e.g., drip irrigation and automated irrigation systems); C. design landscaping with drought-resistant and other low-water-use plants; d. install water-saving devices such as water-efficient toilets, faucets, and showerheads; (utilities;Public Works) (UT 5.1) -� 145. that the following mitigation measures shall be incorporated into the grading and construction contracts: 28 City of Burlingame Planning Commission Unapproved Minutes October 25, 2004 a. if potential historical or unique archaeological resources are discovered during construction, all work in the immediate vicinity (within approximately 50 feet) shall be suspended and alteration of the materials and their context shall be avoided pending site investigation by a qualified archaeological or cultural resources consultant retained by the project applicant; construction work shall not commence again until the archaeological or cultural resources consultant has been given an opportunity to examine the findings,assess their significance, and offer proposals for any additional exploratory measures deemed necessary for the further evaluation of and/or mitigation of adverse impacts to any potential historical resources or unique archaeological resources that have been encountered; b. if the find is determined to be a historical or unique archaeological resource,and if avoidance of the resource would not be feasible,the archaeological or cultural resources consultant shall prepare a plan for the methodical excavation of those portions of the site that would be adversely affected;the plan shall be designed to result in the extraction of sufficient volumes of non-redundant archaeological data to address important regional research considerations; the work shall be performed by the archeological or cultural consultant, and shall result in detailed technical reports; such reports shall be performed by the archaeological or cultural resources shall be submitted to the California Historical Resources Regional Information Center; construction in the vicinity of the find shall be accomplished in accordance with current professional standards and shall not recommence until this work is completed; C. the project applicant shall assure that project personnel are informed that collecting significant historical or unique archaeological resources discovered during development of the project is prohibited by law;prehistoric or Native American resources can include:chert or obsidian flakes, projectile points, mortars, and pestles; and dark friable soil containing shell and bone dietary debris, heat-affected rock, or human burials; historic resources can include nails, bottles, or other items often found in refuse deposits; d. if human remains are discovered,there shall be no further excavation or disturbance of the discovery site or any nearby area reasonably suspected to overlie adjacent human remains until the project applicant has complied with the provisions of State CEQA Guidelines Section 15064.5(e); in general, these provisions require that the County Coroner shall be notified immediately; if the remains are found to be Native American,the County Coroner shall notify the Native American Heritage Commission within 24 hours; the most likely descendant of the deceased Native American shall be notified by the Commission and given the chance to make recommendations for the remains; if the Commission is unable to identify the most likely descendent, or if no recommendations are made within 24 hours, remains may be re-interred with appropriate dignity elsewhere on the property in a location not subject to further subsurface disturbance;if recommendations are made and not accepted, the Native American Heritage Commission will mediate the problem; (cultural resources; Planning) The motion was seconded by C. Boju6s. Comment on the motion:this project is in compliance with the City's General Plan and the recently adopted Specific Area Plan for the North Burlingame area, and with the C-1 and ultimately Unclassified zoning designation on the site, and as such, given the project design, it will,not be detrimental to the community and the built in mitigations will help to reduce existing and most future impacts to acceptable levels; the conditions of approval and the amendments made by the commission will address long term the compatibility of the hospital with its surrounding community. 29 City of Burlingame Planning Commission Unapproved Minutes October 25, 2004 Chair Osterling called for a voice vote on the motion to approve the conditional use permit for the hospital and related uses on the site and for height with the mitigations,mitigation monitoring plan and the amended conditions of approval with the findings stated in the records of the September 27, 2004, and tonight's meetings. The motion passed on a 6-0-1 (C. Keele absent)voice vote. C. Brownrigg moved to approve the commercial design review for the hospital, medical office building, parking garage and associated structures with the direction given tonight including the condition that the staff review and commission be made aware of any changes to the design,by resolution with the amended conditions of approval including the mitigation monitoring plan as included in the conditions of approval. The motion was seconded by C. Auran. Discussion on the motion: revised project is a significant improvement over the original in terms ofineeting community design goals as stated in the General Plan and the North Burlingame Specific Plan, it is much more inviting for pedestrians, makes a reasonable transition from El Camino to the entry plaza, better transition to the adjacent residential areas;many people share concern about the texture,cold glass and metal tile on the proposed buildings,feel that the textured concrete and warm colors of the palate will help soften the structures. This is improved over the existing 9-story building,reduced the height,added redwood trees at base for transition,makes a positive and better gateway statement,relocation of the water line increased the setback to 60 feet or more along El Camino and Trousdale allowing creation of a "gateway" element; condition that requires City Planner to review changes to materials and keep Commission informed will insure that the identified concerns continue to be addressed if any changes are made to the facades of any of the buildings or to the landscaping which is integral to the design of the project. Chair Osterling called for a voice vote on the motion to approve the commercial design review. The motion passed on a 5-1-1 (C. Bojues dissenting, C. Keele absent)voice vote. The City Attorney noted that although the Commission's decision on the conditional use permit and the design review are final, since the remainder of the project will go to the City Council for action, these decisions will automatically move forward and do not need to be appealed. C.Vistica noted that the commission had given direction on the rezoning,change to the C-1 zoning text,and on the conceptual lot line adjustment and tentative map at the September 27,2004,meeting he would move to formally recommend these items to the City Council for approval action, for the reasons stated at the September 27, 2004 meeting. The motion was seconded by C. Keighran. Chair Osterling called for a voice vote on the motion to recommend to City Council the proposed rezoning, change to C-1 zoning text,and on the conceptual lot line adjustment and tentative map. The motion passed on a 6-0-1 (C. Keele absent)voice vote. CA Anderson requested the Commission to adopt the resolution addressing the entire project including the Environmental Documents and findings of Overriding Consideration, the conditional use permit, the commercial design review, the rezoning, change to the C-1 zoning district, and the conceptual lot line adjustment and tentative map with the mitigations serving as the mitigation monitoring plan and the conditions of approval as amended by the Planning Commission. C. Brownrigg moved to adopt an inclusive resolution which addresses the entire project and all the project requests including Environmental Documents and findings of Overriding Consideration,the conditional use permit,the commercial design review,the rezoning,change to the C-1 zoning district,and the conceptual lot 30 City of Burlingame Planning Commission Unapproved Minutes October 25, 2004 line adjustment and tentative map with the mitigations serving as the mitigation monitoring plan and the conditions of approval as amended by the Planning Commission. The motion was seconded by C.Vistica. Chair Osterling called for a voice vote on the motion to adopt an inclusive resolution to address all the items brought forward with the project including recommendation on the certification of the Final EIR and Statement of Overriding Consideration;the action on the conditional use permit for the use and height and the commercial design review; and the affirmative recommendation on the rezoning, change to the C-1 zoning district regulations, and the conceptual lot line adjustment and tentative map and including the mitigation monitoring plan in the conditions of approval. The motion passed on a 6-0-1 (C.Keele absent). CP Monroe noted that this item would be scheduled for a public hearing before the City Council on November 15,2004,at 7:00 p.m.in the Council Chambers. She also noted that the applicant would return to the Planning Commission with an FYI to confirm the changes to the fagade of the medical office building on November 8, 2004. This item concluded at 12:25 a.m., Tuesday, October 26, 2004. VIII. DESIGN REVIEW STUDY ITEMS There were no design review study items for review. PLANNER REPORTS There were no Planners Reports. The Council meeting of October 18, 2004, will be reviewed at the next �-- Planning Commission meeting,November 8, 2004. XI. ADJOURNMENT Chair Osterling adjourned the meeting at 12:25 a.m. Respectfully submitted, Michael Brownrigg, Secretary SAMINUTMunapproved minutes 10.25.04.doc 31 10-01-04 SUMMARY OF PART ONE OFFENSES PAGE: 1 FOR: AUGUST, 2004 Current Prev Last Actual Actual YTD YTD Crime Classification.................... Current Year.. YTD.. YTD.. Change Change Murder and Nonnegligent Manslaughter 0 0 0 0 0 Manslaughter by Negligence 0 0 0 0 0 Rape By Force 1 0 4 4 0 0.00 Attempt to Commit Forcible Rape 0 1 1 1 0 0.00 Robbery Firearm 0 1 4 2 2 100.00 Robbery Knife 0 1 0 2 -2 -100.00 Robbery Other Dangerous Weapon 1 0 5 4 1 25.00 Robbery Strong-Arm 0 1 2 4 -2 -50.00 Assault - Firearm 0 0 0 0 0 Assault - Knife 1 0 5 3 2 66.67 Assault - Other Dangerous Weapon 5 1 14 10 4 40.00 Assault Hands,Fists,Feet 3 2 10 5 5 100.00 Assault - Other (Simple) 17 27 139 125 14 11.20 Burglary - Forcible Entry 7 10 60 51 9 17.65 Burglary - Unlawful Entry 5 7 70 40 30 75.00 Burglary - Attempted Forcible Entry 0 1 0 1 -1 -100.00 Larceny Pocket-Picking 0 0 0 0 0 Larceny Purse-Snatching 0 1 0 2 -2 -100.00 Larceny Shoplifting 5 2 25 17 8 47.06 Larceny From Motor Vehicle 16 33 196 154 42 27.27 Larceny Motor Veh Parts Accessories 5 2 41 33 8 24.24 Larceny Bicycles 5 6 19 24 -5 -20.83 Larceny From Building 3 3 12 12 0 0.00 Larceny From Any Coin-Op Machine 0 2 11 19 -8 -42.11 Larceny All Other 32 13 189 146 43 29.45 Motor Vehicle Theft Auto 8 10 80 48 32 66.67 Motor Vehicle Theft Bus 0 0 0 2 -2 -100.00 Motor Vehicle Theft Other 1 0 5 3 2 66.67 ------- ------ ------- ------- 115 124 892 712 115 124 892 712 10-01-04 MONTHLY SUMMARY OF PART TWO OFFENSES PAGE: 1 CITY REPORT FOR: AUGUST, 2004 Current Prev Last Actual Actual YTD YTD Crime Classification.................... Current Year.. YTD.. YTD.. Change Change All Other Offenses 40 33 314 276 38 13.77 Animal Abuse 0 1 1 2 -1 -50.00 Animal Nuisance 0 0 0 1 -1 -100.00 Arson 0 0 4 10 -6 -60.00 Assists to Outside Agencies 0 0 0 0 0 Bicycle Violations 0 0 0 0 0 Bigamy 0 0 0 0 0 Bomb Offense 0 1 0 2 -2 -100.00 Bomb Threat 0 0 0 1 -1 -100.00 Bribery 0 0 0 0 0 Check Offenses 0 0 3 14 -11 -78.57 Child Neglect/prot custody 3 5 15 17 -2 -11.76 Computer Crime 0 0 0 0 0 Conspiracy 0 0 0 0 0 Credit Card Offenses 0 0 0 0 0 Cruelty to Dependent Adult 0 0 2 2 0 0.00 Curfew and Loitering Laws 0 0 0 0 0 Death Investigation 0 3 19 19 0 0.00 Disorderly Conduct 3 4 13 26 -13 -50.00 Driver's License Violations 1 0 3 3 0 0.00 Driving Under the Influence 4 4 55 40 15 37.50 Drug Abuse Violations 5 2 31 15 16 106.67 Drug/Sex Registrants 0 0 1 2 -1 -50.00 Drunkeness 5 9 39 46 -7 -15.22 Embezzlement 1 0 15 5 10 200.00 Escape 0 0 0 0 0 Extortion 0 0 0 0 0 False Police Reports 0 0 0 0 0 False Reports of Emergency 0 0 0 0 0 Fish and Game Violations 0 0 0 0 0 Forgery and Counterfeiting 4 3 29 34 -5 -14.71 Found Property 12 6 77 61 16 26.23 Fraud 1 3 23 29 -6 -20.69 Gambling 0 0 0 0 0 Harrassing Phone Calls 3 5 30 33 -3 -9.09 10-01-04 MONTHLY SUMMARY OF PART TWO OFFENSES PAGE: 2 CITY REPORT FOR: AUGUST, 2004 Current Prev Last Actual Actual YTD YTD Crime Classification.................... Current Year.. YTD.. YTD.. Change Change Hit and Run Accidents 3 3 39 22 17 77.27 Impersonation 2 0 3 1 2 200.00 Incest 0 0 0 0 0 Indecent Exposure 0 1 3 6 -3 -50.00 Intimidating a Witness 0 0 1 0 1 Kidnapping 0 0 0 0 0 Lewd Conduct 0 0 2 0 2 Liquor Laws 0 1 5 6 -1 -16.67 Littering/Dumping 0 0 0 0 0 Marijuana Violations 2 2 18 13 5 38.46 Mental Health Cases 5 10 68 78 -10 -12.82 Missing Person 3 4 38 16 22 137.50 Missing Property 10 15 66 75 -9 -12.00 Municipal Code Violations 7 7 45 28 17 60.71 Narcotics Sales/Manufacture 0 0 1 0 1 Offenses Against Children 0 1 1 6 -5 -83.33 Other Assaults 17 27 139 125 14 11.20 Other Juvenile Offenses 0 0 2 3 -1 -33.33 Other Police Service 10 10 51 43 8 18.60 Pandering for immoral purposes 0 0 0 0 0 Parole Violations 1 0 2 0 2 Perjury 0 0 0 0 0 Possession of Burglary Tools 0 0 0 1 -1 -100.00 Possession of drug paraphernalia 0 0 0 0 0 Possession of obscene literature;picture 0 0 0 0 0 Probation Violations 0 0 3 5 -2 -40.00 Prostitution and Commercial Vice 0 0 1 0 1 Prowling 0 0 0 0 0 Resisting Arrest 0 0 3 0 3 Runaways (Under 18) 0 0 0 0 0 Sex Offenses 0 0 1 3 -2 -66.67 Sex Offenses against Children 0 0 1 3 -2 -66.67 Sodomy 0 0 0 0 0 Stalking 0 1 1 3 -2 -66.67 Statutory Rape 0 1 0 2 -2 -100.003 F _ t : ii ' i ! Y. 10-01-04 MONTHLY SUMMARY OF PART TWO OFFENSES PAGE: 3 CITY REPORT FOR: AUGUST, 2004 Current Prev Last Actual Actual YTD YTD Crime Classification.................... Current Year.. YTD.. YTD.. Change % Change Stolen Property;Buying;Receiving;Possess 1 0 2 2 0 0.00 Suspended License 3 1 32 18 14 77.78 Tax Evasion 0 0 0 0 0 Temp Restraining Orders 10 2 36 22 14 63.64 Terrorist Threats 2 2 22 13 9 69.23 Towed Vehicle 44 37 286 271 15 5.54 Trespassing 2 2 10 11 -1 -9.09 Truants/Incorrigible Juvs 0 0 3 1 2 200.00 US Mail Crimes 0 0 0 0 0 Vagrancy 0 0 0 0 0 Vandalism 18 31 135 188 -53 -28.19 Vehicle Code Violations 3 1 21 33 -12 -36.36 Violation of Court Order 5 3 16 18 -2 -11.11 Warrants - Felony 2 2 11 10 1 10.00 Warrants - Misd 3 4 41 22 19 86.36 Weapons;Carrying,Possessing 2 0 14 5 9 180.00 Welfare Fraud 0 0 0 0 0 237 247 1,797 1,691 237 247 1,797 1,691 I E f 10-01-04 MONTHLY SUMMARY OF CITATIONS PAGE : 1 CITY REPORT FOR: AUGUST, 2004 Current Prev Last Actual Actual Crime Classification. . . . . . . . . . . . . . . . . . . . Current Year. . YTD. . YTD. . Parking Citations 4353 3 , 723 33 , 634 25, 684 Moving Citations 244 279 2 , 177 1, 984 - ----- - - ----- ----- -- ------- 4597 4 , 002 35 , 811 27 , 668 4597 4 , 002 35 , 811 27 , 668 BURLINGAME Officer Productivity. . . . generated on 10/01/2004 at 02 : 50 : 51 PM Reported On: All Officers Report Range: 08/01/2004 to 08/31/2004 Data Type Reported on: PARKING Valid A11 Voids A11 % Officer: ID: Cnt Valid Cnt Voids Valid ------------------------------------------------------------------------------------------------------------------------ DAVIS 190 484 11.52 6 6.12 98.78 DAZA-QUIROZ 634 712 16.95 16 16.33 97.80 GARRETT 501 953 22.69 38 38.78 96.17 HARRISON 506 1153 27.45 10 10.20 99.14 KIRKPATRICK 502 898 21.38 28 28.57 96.98 MORAN 201 1 0.02 0 0.00 100.00 Total 4201 98 Page 1 of 1 0-13-04 SUMMARY OF PART ONE OFFENSES PAGE: 1 FOR: SEPTEMBER, 2004 Current Prev Last Actual Actual YTD YTD rime Classification.................... Current Year.. YTD.. YTD.. Change Ik Change urder and Nonnegligent Manslaughter 0 0 0 0 0 'anslaughter by Negligence 0 0 0 0 0 .ape By Force 0 0 4 4 0 0.00 .ttempt to Commit Forcible Rape 0 0 1 1 0 0.00 .obbery Firearm 2 1 6 3 3 100.00 .obbery Knife 0 0 0 2 -2 -100.00 :obbery Other Dangerous Weapon 0 0 5 4 1 25.00 :obbery Strong-Arm 0 1 2 5 3 -60.00 .ssault - Firearm 0 0 0 0 0 .ssault - Knife 1 0 6 3 3 100.00 .ssault - Other Dangerous Weapon 2 1 16 11 5 45.45 .ssault - Hands,Fists,Feet 1 1 11 6 5 83.33 Lssault - Other (Simple) 14 18 153 143 10 6.99 3urglary - Forcible Entry 7 11 67 62 5 8.06 3urglary - Unlawful Entry 6 7 76 47 29 61.70 3urglary - Attempted Forcible Entry 0 0 0 1 -1 -100.00 Larceny Pocket-Picking 0 0 0 0 0 Larceny Purse-Snatching 0 0 0 2 -2 -100.00 Larceny Shoplifting 0 2 25 19 6 31.58 Larceny From Motor Vehicle 25 41 221 195 26 13.33 1larceny Motor Veh Parts Accessories 4 4 45 37 8 21.62 Larceny Bicycles 3 0 22 24 -2 -8.33 Larceny From Building 0 4 12 16 -4 -25.00 Larceny From Any Coin-Op Machine 0 2 11 21 -10 -47.62 Larceny All other 27 26 216 172 44 25.58 4otor Vehicle Theft Auto 8 12 88 60 2B 46.67 4otor Vehicle Theft Bus 1 0 1 2 -1 -50.00 4otor Vehicle Theft Other 0 1 5 4 1 25.00 ------- ------ ------- ------- 101 132 993 844 101 132 993 844 P 0-13-04 MONTHLY SUMMARY OF PART TWO OFFENSES PAGE: 1 CITY REPORT FOR: SEPTEMBER, 2004 Current Prev Last Actual Actual YTD YTD 'rime Classification.................... Current Year.. YTD.. YTD.. Change Change .11 Other Offenses 26 40 340 316 24 7.59 nimal Abuse 0 0 1 2 -1 -50.00 nimal Nuisance 0 0 0 1 -1 -100.00 sson 0 0 4 10 -6 -60.00 .ssists to Outside Agencies 0 0 0 0 0 .cycle Violations 0 0 0 0 0 I ;igamy 0 0 0 0 0 tomb Offense 0 1 0 3 -3 -100.00 tomb Threat 0 0 0 1 -1 -100.00 )ribery 0 0 0 0 0 .heck Offenses 0 0 3 14 -11 -78.57 'hild Neglect/prot custody 1 1 16 18 -2 -11.11 'omputer Crime 0 0 0 0 0 'onspiracy 0 0 0 0 0 'redit Card Offenses 0 0 0 0 0 'ruelty to Dependent Adult 1 0 3 2 1 50.00 .urfew and Loitering Laws 0 0 0 0 0 )eath Investigation 4 1 23 20 3 15.00 )isorderly Conduct 6 3 19 29 -10 -34.48 )river's License Violations 1 0 4 3 1 33.33 )riving Under the Influence 4 8 59 48 11 22.92 )rug Abuse Violations 3 2 34 17 17 100.00 )rug/Sex Registrants 0 0 1 2 -1 -50.00 )runkeness 4 2 43 48 -5 -10.42 embezzlement 0 2 15 7 8 114.29 escape 0 0 0 0 0 extortion 0 0 0 0 0 �alse Police Reports 0 0 0 0 0 false Reports of Emergency 0 0 0 0 0 �ish and Game violations 0 0 0 0 0 -Porgery and Counterfeiting 4 1 33 35 -2 -5.71 �ound Property 9 7 86 68 18 26.47 baud 2 2 25 31 -6 -19.35 ambling 0 0 0 0 0 farrassing Phone Calls 9 8 39 41 -2 -4.88 .0-13-04 MONTHLY SUMMARY OF PART TWO OFFENSES PAGE: 2 CITY REPORT FOR: SEPTEMBER, 2004 Current Prev Last Actual Actual YTD YTD 'rime Classification.................... Current Year.. YTD.. YTD.. Change %r Change [it and Run Accidents 3 2 42 24 18 75.00 Impersonation 0 0 3 1 2 200.00 :nest 0 0 0 0 0 :ndecent Exposure 0 1 3 7 -4 -57.14 Intimidating a Witness 0 0 1 0 1 ,idnapping 0 0 0 0 0 ,ewd Conduct 0 0 2 0 2 ,iquor Laws 0 0 5 6 -1 -16.67 ,ittering/Dumping 0 0 0 0 0 farijuana Violations 3 2 21 15 6 40.00 tental Health Cases 18 10 86 88 -2 -2.27 tissing Person 3 4 41 20 21 105.00 7issing Property 11 4 77 79 -2 -2.53 7unicipal Code Violations 11 7 56 35 21 60.00 Iarcotics Sales/Manufacture 0 0 1 0 1 )ffenses Against Children 1 0 2 6 -4 -66.67 )they Assaults 14 18 153 143 10 6.99 )ther Juvenile Offenses 0 0 2 3 -1 -33.33 )ther Police Service 10 4 61 47 14 29.79 ?andering for immoral purposes 0 0 0 0 0 ?arole Violations 0 0 2 0 2 ?erjury 0 0 0 0 0 ?ossession of Burglary Tools 0 0 0 1 -1 -100.00 ?ossession of drug paraphernalia 0 0 0 0 0 ?ossession of obscene literature;picture 0 0 0 0 0 ?robation Violations 0 1 3 6 -3 -50.00 ?restitution and Commercial Vice 1 0 2 0 2 ?rowling 0 0 0 0 0 resisting Arrest 0 0 3 0 3 Zunaways (Under 18) 0 0 0 0 0 Sex Offenses 0 0 1 3 -2 -66.67 Sex Offenses against Children 0 0 1 3 -2 -66.67 Sodomy 0 0 0 0 0 Stalking 0 0 1 3 -2 -66.67 Statutory Rape 0 0 0 2 -2 -100.00 N , 0-13-04 MONTHLY SUMMARY OF PART TWO OFFENSES PAGE: 3 CITY REPORT FOR: SEPTEMBER, 2004 Current Prev Last Actual Actual YTD YTD rime Classification.................... Current Year.. YTD.. YTD.. Change % Change tolen Property;Buying;Receiving;Possess 2 0 4 2 2 100.00 uspended License 1 4 33 22 11 50.00 'ax Evasion 0 0 0 0 0 'emp Restraining Orders 6 4 42 26 16 61.54 'errorist Threats 0 3 22 16 6 37.50 'owed Vehicle 49 34 335 305 30 9.84 'respassing 1 2 11 13 -2 -15.38 'ruants/Incorrigible Juvs 0 1 3 2 1 50.00 S Mail Crimes 0 0 0 0 0 'agrancy 0 0 0 0 0 'andalism 14 24 149 212 -63 -29.72 'ehicle Code Violations 2 2 23 35 -12 -34.29 'iolation of Court Order 1 2 17 20 -3 -15.00 Iarrants - Felony 1 0 12 10 2 20.00 larrants - Misd 5 3 46 25 21 84.00 Ieapons;Carrying,Possessing 1 1 15 6 9 150.00 Ielfare Fraud 0 0 0 0 0 ------- ------ ------- ------- 232 211 2,029 1,902 232 211 2,029 1,902 10-13-04 MONTHLY SUMMARY OF CITATIONS PAGE : 1 CITY REPORT FOR: SEPTEMBER, 2004 Current Prev Last Actual Actual Crime Classification. . . . . . . . . . . . . . . . . . . . Current Year. . YTD . . YTD. . Parking Citations 4653 3 , 186 38 , 287 28, 870 Moving Citations 315 379 2 , 492 2 , 363 ------- ------ --- ---- ------- 4968 3 , 565 40 , 779 31, 233 ------- ------ ------- ------- ------- ------ ------- ------- 4968 3 , 565 40, 779 31, 233 BURLINGAME Officer Productivity. . . . generated on 10/13/2004 at 03 : 07 : 44 PM Reported On: All Officers Report Range: 09/01/1904 to 09/30/2004 Data Type Reported on: PARKING Valid All Voids % All Officer: ID: Cnt Valid Cnt Voids Valid ------------------------------------------------------------------------------------------------------------------------ DAVIS 190 5630 23.96 55 12.59 99.03 DAZA-QUIROZ 634 2694 11.47 37 8.47 98.65 GARRETT 501 5501 23.41 155 35.47 97.26 HARRISON 506 5650 24.05 75 17.16 98.69 KIRKPATRICK 502 4007 17.05 115 26.32 97.21 MORAN 201 13 0.06 0 0.00 100.00 Total 23495 437 Page 1 of 1