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HomeMy WebLinkAboutMin - LB - 2003.01.13 BURLINGAME PUBLIC LIBRARY l .Burlingame Public Library Board of Trustees t Minutes January 13, 2003 I. Call to Order President Andrew Gurthet called the meeting to order at 4:30pm. II. Roll Call Trustees Present: Cecile Coar, Andrew Gurthet, Catherine McCormack, Mary Herman and Carol Rossi Staff Present: Pat Harding, Library Services Manager Sidney Poland, Recorder Staff Absent: Al Escoffier, City Librarian III. Warrants and Special Funds ii The Trustees unanimously agreed to approve the warrants. M/S/C (Gurthet/Rossi) IV. Minutes The Trustees unanimously approved the minutes of the December 17, 2002 meeting as amended. M/S/C (Herman/Rossi) V. Correspondence and Attachments Correspondence and Attachments mailed in the Board packet were reviewed. A. CALTAC Workshop February 8, 2003 - The Trustees decided that they should attend the Goals study session on February 8th rather than the CALTAC workshop. B. Internet Policy - Internet Policy"is agendized to be discussed under New Business. VI. From the Floor - No one from the public attended the meeting. 48o Primrose Road•Burlingame•CA 940zo-4o83 Phone (650) 558-7474'Fax(650) 342-6295 VII. Reports A. City Librarian's Report - Pat Harding reviewed the report. 1. City Budget Reductions - The council will hold a study session to review the proposed budget on January 21St 2003 at 5:00pm. The session is open to the public. The Council traditionally does not invite comments or opinions from the audience at this time. 2. Proposed Reductions For the Library a. Tier I, which if approved, would cut Library Hours by 7 hours. Opening and closing times would be as follows: Monday through Friday 10:00am - 9:00pm; Saturday 10:00am - 5:00pm; Sunday 1:00 - 5:00pm. b. Change in the Library hours would become effective July 1, 2003 resulting in loss of 2 FTE hourly positions or 6 hourly staff. Full time staff will be used to cover the public desks whenever possible. 3. IPAC - IPAC replaces WebPac, which is our current on- line catalog system, and will be out in the next couple of months. Pat will provide the Trustees with the URL. Burlingame Library will still maintain the Dynix as our in - house database system. B. Foundation Report - Sidney Poland 1. Election of Officers -The following slate of officers for the coming year was approved at the Annual Foundation meeting held on January 9th: Jane Dunbar - President, Carol Rossi - 1st Vice President, Don Roberts - 2nd Vice President, Mary Blythe - Treasurer, and Lauren Rosen - Secretary. 2. Friends and Foundation Merger - The Friends have been granted official tax exempt status from the Federal Government and are now in the process of trying to obtain tax exempt status from the State of California. VIII. Unfinished Business A. Easton Status Report - The design team comprised of Al Escoffier, Pat Harding, Sue Reiterman, Hal Brandes and Bharati Dahanukar, architects for the project, met with the lighting consultant, David Malman. Mr. Malman presented several lighting systems from which the design team selected the light fixtures they felt best represented the architectural feel of Easton. The design phase of the project is scheduled to be completed in March of this year. Library Board of Trustee Minutes 2 January 13,2003 B. City Budget Status 1. Transit Occupancy Tax - The hotel tax has shown a slight increase. However, room rates are considerably less than before 9/11 and therefore tax revenues paid to the City are not yet high enough to help prevent the budget crisis. 2. Tier I - City Department Heads and the City Manager will recommend to the City Council that only Tier I cuts be implemented July 1, 2003. 3. Golf Center Contract - The City is planning to cancel their contract with the present Golf Center management company. IX. New Business A. Internet Use Policy 1. Time Out Software - Once the time out software has been installed, Internet procedures will undergo some changes. Each patron will have a total of 2 hours Internet time per day; 1 hour on lower level and 1 hour at express stations in 20 minute increments during the day. Installation of this software should result in less need for reference staff to monitor patrons. 2. Internet Stations - There will be an addition of 3 express stations on main level. 3 Library Card - Trustee Rossi inquired as to whether all users would have to have a Library card to use the Internet with the new software. Pat Harding advised that visitor cards would be given with a specified expiration date. This procedure would be mostly to accommodate out of town visitors. 4. Recommendation: The Trustees accepted Trustee Rossi's recommendation to put the discussion of the Internet Policy on hold until the time out software has been installed and evaluated by Library staff. X. Announcements A. Disciplinary Action of Mr. George Lee - Pat Harding advised the Trustees that Mr. Lee did conform to his suspension from the Library for misuse of the Internet. Pat thanked the Trustees for their concern and support in this matter. Library Board of Trustee Minutes 3 January 13,2003 XI. Adjournment The meeting was adjourned at 6:00pm in the memory of Christine Escoffier. M/S/C (Herman/Rossi) The next meeting of the Library Board of Trustees is scheduled for February 18, 2003 at 4:30pm in the Library Conference Room. Respectfully Submitted, Alfred H. Escoffier City Librarian Library Board of Trustee Minutes 4 January 13, 2003