HomeMy WebLinkAboutAgenda Packet - LB - 2003.01.13 URLINGAME PUBLIC LIBRARY I BURLINGAME
Board of Trustees Agenda _
A.
January 13, 2003 - 4.30pm °e�� �P
480 Primrose Road - Board Room c `
SUGGESTED ACTION
1. CALL TO ORDER
2. ROLL CALL
3. WARRANTS & SPECIAL FUND Approval
4. MINUTES Approval
5. CORRESPONDENCE AND ATTACHMENTS Information
a. Commissioner Attendance Report
b. Status of Library Fee Increases 'In
c. CALTAC Workshop Information
d. Letter: Paul Whitesides (Marshall Trust)
e. Internet Policy (See Item 9a)
6. FROM THE FLOOR (Public Comments)
7. REPORTS Information
a. City Librarian's Report - Escoffier Discussion
b. Foundation Report - Rossi Discussion
8. UNFINISHED BUSINESS ,^��yti � !�
a. Easton Status Report 'l I V" Discussion
b. City Budget Status / A���� o Discussion
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9. NEW BUSINESS
a. Internet Use Policy Discussion
10. ANNOUNCEMENTS
11. ADJOURNMENT Adjourn
13URLINGAME PUBLIC LIBRARY
Burlingame Public Library
Board of Trustees
Minutes
December 17, 2002
I. Call to Order
President, Andrew Gurthet, called the meeting to order at 4:30pm.
II. Roll Call
Trustees Present: Cecile Coar, Andrew Gurthet, Catherine
McCormack, Mary Herman and Carol
Rossi
City Attorney: Larry Anderson
Staff Present: Alfred Escoffier, City Librarian
Pat Harding, Library Services Manager
Sidney Poland, Recorder
Public Present: Mr. Lee, Patron
III. Warrants and Special Funds
The Trustees unanimously agreed to approve the warrants. M/S/C
(McCormack/Rossi)
IV. Minutes
The Trustees unanimously agreed to approve the minutes of the
November 19, 2002 meeting. M/S/C (Herman/Coar)
V. Correspondence and Attachments
Correspondence and Attachments mailed in the Board packet were
reviewed.
A. Duncan Trust Fund Activity Statement - The City Librarian
clarified that monies in the Duncan Fund can be used for any need
that the Trustees deem beneficial to the Library. The Peninsula
Community Foundation Grant Committee must approve a written
request for funds by the City Librarian. He noted that it was not
the intention of the Duncan Trust to be used for on-going Library
operations but to supplement Library services.
48o Primrose Road•Burlingame•CA 94010-4083
Phone (650) 558-7474'Fax(650) 342-6295
VIII. C. Unfinished Business Item 8c Disciplinary Action
for Library Patron, Mr. George Lee - A motion was made to move
item 8c to this point of the agenda, as Mr. Lee had arrived for his
hearing. M/S/C (McCormack/Rossi)
1. Request for Disciplinary Action of Mr. George Lee -
Pat Harding, Library Services Manager, passed out Internet
Rules for the one hour Internet, 15 minute express Internet
and explained her position, as well as that of the Reference
staff, in regard to Mr. Lee's continual disregard for Library
policy relating to the 15 minute express Internet. She
requested that the Trustees ban Mr. Lee from the Library for
one week. The following information was given to the
Trustees.
a. Mr. Lee has continually over stayed his 15
minute limit time periods. On November 22nd he
surpassed the time limit by 20 minutes and later in
the afternoon by 40 minutes. Even though a time
clock was installed to help patrons monitor their time,
Mr. Lee did not conform to the 15 minute policy.
b. Other patrons have continually become upset
and angry over Mr. Lee's constant abuse of the 15
minute policy. Pat Harding expressed concern that an
incident might occur and someone could be injured.
C. When approached by Reference staff to leave the
terminal, as his time was over, he has often been
argumentative, uncooperative, and on one occasion
used obscene language.
2. Mr. George Lee Addressed the Board of Trustees
Mr. Lee commented as follows:
a. He once stayed 42 minutes but he checked to
make certain that no one was waiting. It was his
understanding that if no one was waiting, he could
continue.
b. He plays games on the Internet, becomes very
involved and has difficulty stopping, if he is at a
particular level in the game. He said he noticed that
other patrons stayed on passed their 15 minutes.
C. As far as using "obscene" language, Mr. Lee
stated that he did not use "obscene" language but he
did tell a Reference librarian that he felt the librarian
was discriminating.
3. Comments and Discussion by Trustees
a. Pat Harding advised the Trustees that a 15
minute timing out program would be installed on a
trial basis in the future, which will give the patron a
L- warning signal and then the screen will return to the
web page.
Library Board of Trustee Minutes 2
December 17, 2002
b. The express stations are not set up for long term
projects and most patrons adhere to the 15 minute
express policy.
C. It is the obligation of the patron to monitor his
own time.
d. If no one is waiting for the station, patron can
stay on but must leave immediately if another patron
arrives.
e. Most patrons adhere to the Internet policy and
do not cause problems but Mr. Lee's behavior stands
out.
4. Conclusion of Hearing - Trustee Rossi made a motion
to support Pat Harding's request to suspend Mr. George Lee
for one week beginning December 18th to December 26th with
the hope that now the procedures have been explained, Mr.
Lee will be able to conform to the Internet policy. M/S/C
(Rossi/Herman)
5. Post Hearing - The Trustees requested that Internet
Policy be placed on the agenda for the January meeting.
VI. From the Floor - There were no other public comments.
VII. Reports
A. City Librarian's Report - The City Librarian reviewed his
report highlighting the following items:
1. City Budget Reduction - On December 91h, Al Escoffier
presented a draft budget proposal to the Library staff. The
staff asked questions and offered other suggestions for
budget cuts.
2. Proposed Reductions For the Library
a. Reduction of service hours to 11 hrs. per week
which will result in cutting approximately 10 FTE
staff.
b. Staff reductions cost out at 20% of FTE. The
total reduction is $600,000, or a 20% cut in the
Library budget.
C. City manager has recommended closing Easton
and reducing middle management staff by two
employees.
d. Cuts made in 2002 include $24,000 from the
book budget, $5,000 in audiovisual materials, and
foregoing the use of on- call employees who have filled
in for vacations and illness in the past. The financial
result has been that in December the Library was
6.5% under budget.
Library Board of Trustee Minutes 3
December 17, 2002
B. Foundation Report - Carol Rossi
1. Election of Officers will take place at the January 9,
2003 Annual Meeting.
2. Trustee Rossi encouraged the Library Trustees and the
Foundation to put the venue for the 2003 Employee
Achievement Award Dinner out to bid. Tentative date is
December 8, 2003.
VIII. Unfinished Business
A. Change in Trustee Meeting Date For January 2003
Trustee Herman made a motion to change the January 21 st
meeting to Monday January 13, 2003 at 4:30pm. M/S/C
(Herman/Coar)
B. Interlibrary Loan Fee Increase - Trustee Rossi made a
motion to increase the Interlibrary Loan Fee from $3.00 to $5.00.
M/S/C (Rossi/Herman)
C. Hearing of Mr. Lee Moved for Discussion/Action After
Item V of the Agenda
D. Draft of Budget Reductions - The Trustees discussed the
draft budget cut proposal and expressed concern over the possible
closure of Easton. The Trustees inquired into the possibility of
increasing the amount of the Hillsborough contract, which will be
re-negotiated in June 2003. The City Librarian stated that he will
.r contact the City Librarian of San Mateo in the early part of 2003 to
discuss the contract.
IX. New Business - There was not any new business.
X. Announcements
XI. Adjournment
The meeting adjourned at 6:00pm. M/S/C (Rossi/Herman)
The next meeting of the Library Board of Trustees is scheduled for
January 13, 2003 at 4:30pm in the Library Conference Room.
Respectfully Submitted
Alfred H. Escoffier
City Librarian
a..
Library Board of Trustee Minutes 4
December 17, 2002
CITY OF BURLINGAME
COMMISSIONER ATTENDANCE REPORT*
July - December 2002
COMMISSION: Library
TOTAL
COMM'ISSIO.NER, Jurt3'rd Au usC =. Ott: 19t"Fi Dec-' ! 'i "h "ABSENCES
Cecile Coar
Andrew Gurthet A 1
1'
Mary Herman A 1
Catherine McCormack
Carol Rossi
*Please indicate only absences. [ATTENRPTI
A = absent
COMMENTS:
Memorandum
To: Honorable Mayor Coffey and City Council
CC: Jim Nantell,City Manager
From: Al Escoffier,City Librarian
Date: 12/30/02
Re: Status of Library Fee Increases
Fee Increases Decisions by Library Board of Trustees
The Library Board recently raised the fees for two areas of library use.
The Lane Room use fee has been raised from$35.00 to$ 50.00 for non-profits using the room.Use
of the room by Library,City or School District is gratis.This should increase the total revenue for the
room by about$ 1,000 annually, since so much of the use is by groups who do not pay.This increase
is effective January 1,2003.
The fee for Interlibrary Loan requests(requests for books from outside the Peninsula Library System)
has been raised from$3.00 to$5.00 per request. Several years ago,the PLS Directors set a goal to
reach$5.00 per request. Since this is a very small part of our interlibrary work,we can expect only
about$ 1,000 increase annually. This increase is effective January 1,2003.
Other increases in fees for library overdues have a significant impact on our neighboring libraries and
are currently under review by the PLS Council.
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Registration Form for Northern Workshop
African American Museum & Library (AAMLO), Oakland • February 8, 2003
Name: Library or System:
Address: Role:
City, State, Zip: CALTAC Member? ❑ Yes ❑ No
email: Phone: Fax:
Registration Fee (includes luncheon): Make checks payable to CALTAC and mail to:
CALTAC Members $27.00 Nancy Toledo
Non-members $30.00 3057 Carleton Place
Late Registration* $40.00 Santa Clara, CA 95051
TOTAL: $
*Cost for members and non-members who register after January 31, 2003.
See attached form for Membership Application. Application and dues may be mailed with this registration form.
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Southern Workshop
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Saturday, March 8, 2003
Glendora Public Library 1 0
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140 Glendora Avenue
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Directions 0 N U c
The Library is located in the City Hall complex on 1 'd } ° 3: o v
the corner of Foothill and Glendora Ave. Parking is i C U "
free along Glendora Ave. and in the Vista Bonita 1 ca U v
Street parking lot off of Foothill, past City Hall. _ N a •L L fl
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CA-57 NORTH. Take 1-210 WEST toward Pasadena. (You I ou V 0 1
can also take 1-15 NORTH to 1-210.) Take the Grand L
Ave. exit and make a right at the bottom of the ramp C
onto Baseline Rd. Turn left on Glendora Ave. Continue 1 U 2 n o
on Glendora Ave. for approx. 1 mile. 1 p N a
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From Orange County: Take 1-57 NORTH. Take 1-210 1
WEST toward Pasadena. Take the Grand Ave. exit and i V Q) o
make a right at the bottom of the ramp onto Baseline1 0LL. � o a
Rd. Turn left on Glendora Ave. Continue on Glendora
Ave. for approx. 1 mile. ; •0 i Q
From LA: Take 1-210 EAST. Take the Grand Ave. exit 1 R J s
and go north on Grand to Foothill. Make a right onto .r M v o 0 0
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..,, BUILDING COMMITMENT,
COMMUNICATION,
AND COOPERATION WITH LIBRARY
FOUNDATIONS, FRIENDS OF THE
LIBRARY, AND LIBRARY STAFF
In the North and South,
three panels of Trustees/Commissioners,
.: Friends, Foundation Members & Staff
— from three different cities —
will share their plans, successes, and failures
while working together to support
their local libraries.
African American Museum and
' Library (AAMLO), Oakland
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0 Saturday, March 8, 2003
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` I Trustees • Commissioners • SAB Members • Librarians •
Friends • City Council Members • County Supervisors •
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Trustees & Commicsioners
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Cathy Penprose - CALTAC President I )
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9:45 If you have a Lemon, Make Lemonade I E � m
—Making the Best of Bad Times I W o v -0 o
State Librarian, Dr. Kevin Starr I ❑ u 0 L
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North, Berkeley v E E a
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South, Newport Beach I M R -0 o y rn
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Marshall 1991 Trust
Paul Whitesides, Trustee
215 Carville Circle
Carson City, NV 89703
_ (775) 841-1758
December 26, 2002
Mr. Alfred H. Escoffier
City Librarian, City of Burlingame
480 Primrose Road
Burlingame, CA 94010-4083
Re: Marshall 1991 Trust
Dear Mr. Escoffier:
Enclosed find a Marshall 1991 Trust distribution check in the
amount of $9, 147.24 payable to City of Burlingame, San Mateo Co.
Library Fund.
The financial report for the year 2002 transactions should be
available by the end of January 2003, if the usual year-end informa-
tion is received from the bank on time.
Yours very truly,
w
Internet Use Policy
'he Burlingame Public Library provides public access to the Internet in keeping with its role in providing
equal access to information and resources to meet the educational, informational, and recreational needs
of members of a-free and democratic society. Users of the Internet should be aware that the Internet is a
global entity. The library has no control over the information on the InteJet and cannot be held
responsible for its contents. Some Internet sites contain information that users may.find to be inaccurate,
incomplete, outdated, controversial, or offensive. All Internet users are expected to adhere to the general
rules of behavior in the library and to use library computer equipment in an appropriate and responsible
manner.
Staff Assistance
Librarians are available to assist you in finding the information you seek, however, basic computer
literacy is required. For those who wish to learn more about accessing the World Wide Web, tutoring is
available. Staff cannot control the accuracy and validity of the information, the availability of links users
would like to visit, or materials users may find offensive.
Filtered Access
Filtered access to the Internet is available to children in the Children's Department of the library. Our
librarians share parents' concern for safety on the web. Parents are encouraged to explore the Internet
with their children. Even with filters there is no real control over the content of online sites. Children
`could be aware that many sites may be funded through advertising. Other sites may be offensive,
contain inappropriate material, or be harassing.
User Responsibilities
With the freedom and privilege to access computer networks comes the responsibility to use them in an appropriate
manner. The library's workstations are in a public area. Because others may be involuntarily exposed to what you
view, the library asks that in consideration of others you exercise judgement in what you view on these public
workstations. if what you view causes discomfort to others, staff may intervene. In addition the library has
deemed the following to be unacceptable uses of the Internet and all other electronic resources within the library.
Violations may result in disciplinary actions up to and including loss of library privileges.
• Using resources for illegal or unauthorized purposes.
• Moving, damaging or tampering with computer equipment in any way.
• Attempting to modify or gain access to files, passwords, or data belonging to the library or others.
• Seeking unauthorized access to computer operating systems and/or altering software components of a
computer, database or network.
• Making unauthorized copies of copyrighted or licensed software or data.
• Violating the posted library behavior policies or procedures.
• Harassing other users or staff.
• Violating another user's right to privacy.
The Internet is a useful and powerful source for information. Users are encouraged to access "search the
,,,.tternet" for librarian-recommended sites located on the Peninsula Library System Home Page.
02/23/00
BPL INTERNET USER GUIDELINES—EXPRESS STATION
Time Limits
• The Express Internet Stations are available for your use. The time limit is 15
minutes and you are responsible for monitoring your time. There are 5 additional
Internet stations available on the Lower Level for 1 hour.
User Limits
No more than two persons are allowed at a terminal at one time!
Printing Charges
• The first 10 pages per person per day are free.
• There is a charge of 15 cents per page after the first 10 pages.
• Please pay at the Reference Desk.
User Responsibilities
• Use the equipment with care. It is illegal to physically or electronically modify computer
equipment, or tamper with hardware or software (California Penal Code, Section 502 et. seq.)
• Please ask the library staff for assistance if you are having problems with the computers.
• Downloading to disk is not allowed for security reasons.
• When finished with your session please return to the"Home" page by clicking on the"Home" icon.
User Behavior Standards
• Harassing other users or staff is prohibited.
• Violating another's right to privacy is prohibited.
• The library's workstations are in a public area. If what you view causes discomfort to others, staff
may intervene.
• Failure to relinquish the terminal on request, or to conform to the Behavior Standard,wiWresult
in the loss of Internet use privileges.
Additional Internet Stations
• There are five additional Internet stations available on the Lower Level for use for 1 hour with I.D.
They are available by walk-in or telephone reservations at 342-1284
12/00
Burlingame Public Library
Statement on the Patriot Act
June ll,2002
The USA Patriot Act(the Uniting and Strengthening America by Providing Appropriate Tools Required to
Intercept and Obstruct Terrorism Act of 2001).The Patriot Act amended over 15 federal statutes,including
the laws governing criminal procedure,computer fraud and abuse,foreign intelligence,wiretapping,and
immigration.These amendments expanded the authority of the FBI and the law enforcement to gain access
to stored Internet and electronic communications.Libraries that provide access to the Internet and e-mail
service to patrons may be subject to a court order requiring the library to allow the monitoring of electronic
communications sent through library's computers or network.Burlingame Public Library complies with
court orders from law enforcement agencies.
Inquiries regarding review of library files by a law enforcement officer or anyone else should be referred to
the City Librarian or his designate and/or to the City Attorney for review before any access is allowed.
Approved by:City Attorney,May 6,2002;Approved by Library Board,June 18,2002
BPL INTERNET USER GUIDELINES—LOWER LEVEL STATIONS
Time Limits
• The Internet is available for one hour per person per day.
• Identification (library card, driver's license, student ID)will be necessary to make a reservation and will be held
while the computer is in use.
• Patrons may continue use at the end of their hour if no one is waiting, and only until another user arrives.
Reservations
• Reservations may be made by calling 650-558-7420 or by coming to the lower level desk.
• Reservations will be accepted for the current day and for the following day.
• Reserved stations will be held for 10 minutes and then will be made available to others.
User Limits
• Nor more than two persons are allowed at a terminal at one time!
Printing Charges
• The first 10 pages per person per day are free.
• There is a charge of 15 cents per page after the first 10 pages.
• Please pay at the service desk when you pick up your identification.
User Responsibilities
• Use the equipment with care. It is illegal to physically or electronically modify computer equipment, or tamper with
hardware or software (California Penal Code, Section 502 et. Seq.)
• Please ask the library staff for assistance if you are having problems with the computers.
• Downloading to disk is not allowed for security reasons.
• When finished with your session please return to the"Home: page by clicking on the"Home" icon.
User Behavior Standards
• Harassing other users or staff is prohibited.
• Violating another's right to privacy is prohibited.
• The library's workstations are in a public area. If what you view causes discomfort to others, staff may intervene.
• Failure to relinquish the terminal on request, or to conform to the Behavior Standards, will result in the loss of
Internet privileges.
By reserving an Internet Station you agree to abide by the Guidelines listed above.
There are 3 additional Internet terminals, "Express Stations", available on the Main Level in the Electronic Gallery for 15
minutes without sign-ups or registration.
Thank you for your cooperation.
Burlingame Public Library -
Statement on the Patriot Act
June 11. 2002
The USA Patriot Act(the Uniting and Strengthening America by Providing Appropriate Tools Required
to Intercept and Obstruct Terrorism Act of 2001). The Patriot Act amended over 15 federal statutes,
including the laws governing criminal procedure, computer fraud and abuse, foreign intelligence,
wiretapping, and immigration. These amendments expanded the authority of the FBI and the law
enforcement to gain access to stored Internet and electronic communications. Libraries that provide
access to the Internet and e-mail service to patrons may be subject to a court order requiring the library
to allow the monitoring of electronic communications sent through library's computers or network.
Burlingame Public Library complies with court orders from law enforcement agencies.
Inquiries regarding review of library files by a law enforcement officer or anyone else should be referred
to the City Librarian or his designate and/or to the City Attorney for review before any access is allowed.
Approved by: City Attorney, May 6, 2002; Approved by Library Board, June 18, 2002
BURLINGAME PUBLIC LIBRARY
City Librarian's Report
January 13, 2003
City Budget Reduction Review
An initial study session with the City Council will take place on Tuesday,
January 21, 2003, 5 PM. At that time the Council will begin the rigorous
task of reviewing the budget reductions necessary to balance the City's
budget for the 2003-2004 fiscal year.
Reductions in Library Budget for Current Year J
We have already reduced our budget this year. In the area of collections, we
have reduced $ 24,000 in the book budget and $ 5,000 in the media budget.
We have ceased the-use of on call staff that fill in for sickness or vacation
and moved more permanent staff to the public desks. We are requesting that
permanent staff maintain regular schedules. We will not be hiring for
vacated positions except for shelvers.
Marshall Trust Receipt
We are in receipt of$ 9,147.24 in some funds from the Marshall Trust. The
funds are the remainder of an investment that Mr. Marshall made which has
several years yet to run. This money has been deposited with the City in the
Marshall Trust Fund.
IPAC Nearly Ready
IPAC is nearly ready to be launched to the public. This is a revised version
of the online catalog. It is very user friendly and has the look of
Amazon.com. Like Amazon, it includes pictures of dust jackets and reviews
for some of the titles in Dynix. It will be available online on the PLS
website.
Volunteer Programs
Twenty-five volunteers contributed a total of 91.5 hours during the month of
November. Volunteers did a variety of tasks including: processing new
480 Primrose Road•Burlingame•CA 94010-4083 1
Phone (650) 558-7474-Fax(650) 342-6295
paperbacks and magazine donations, processing magazine withdrawals,
shelving magazines, straightening shelves, monitoring the terrace, assisting
with weeding projects and delivering materials to the homebound. A
volunteer also continues the monthly reading program to the residents of the
Magnolia Gardens Care Center in Burlingame.
San Mateo Temporary Library Site Chosen
Last week the City of San Mateo announced that the San Mateo Library
Temporary Library site would be located at the Siebel complex near
Hillsdale Boulevard and Highway 101. The Library will take over two floors
of the complex, one for the public and one for the staff for a period of two
years. The move trims about $ 500,000 from the costs of the temporary
building and is scheduled to take place in August 2003.
However, at the same time, San Mateo will be closing and renovating both
branches beginning in June 2003. I would assess a significant impact on the
"business" of the Burlingame Library and it's programs, as the Siebel site is
nearly 3 miles and a 10-minute drive from the present San Mateo library.
We will be working with San Mateo as well as our own public service
managers to assess the best approach of this impact.
Mid Manager Teambuilding
We are winding down a six-month project of teambuilding with our library
middle managers. We have been working with consultant and author Marty
Brounstein. I feel we have made significant progress with the group,
particularly in light of the difficult budgetary decisions that need to be made.
The outcome of the January session will be individual work plans based on
eight major library management goals outlined by the group at earlier
sessions.
Upcoming Events:
• January 13, 2003, Monday, Revised Board Meeting Date
• January 20, 2003, Monday, Martin Luther King Holiday closure
• January 21, 2003, Tuesday, Council Study Session on Budget
• January 25, 2003, Saturday, Council Goals Session, 9 AM- Noon,
Lane Room
• February 17, 2003, Monday, President's Day Holiday, Closed
• February 18, 2003, Tuesday, Library Board Meeting
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