HomeMy WebLinkAboutMin - LB - 2002.11.19 BURLINGAME PUBLIC LIBRARY
Burlingame Public Library -
Board of Trustees
Minutes
November 19, 2002
I. Call to Order
President, Andrew Gurthet, called the meeting to order at 4:30pm.
II. Roll Call
Trustees Present: Cecile Coar, Andrew Gurthet, Catherine
McCormack, Mary Herman and Carol
Rossi
Foundation President: Jane Dunbar
Staff Present: Alfred Escoffier, City Librarian
`.. Sidney Poland, Recorder
III. Warrants and Special Funds
The Trustees unanimously agreed to approve the warrants. M/S/C
(McCormack/Rossi)
IV. Minutes
The Trustees unanimously agreed to approve the minutes of the
October 15, 2002 meeting. M/S/C (McCormack/Coar)
V. Correspondence
Correspondence was discussed under Old Business.
VI. From the Floor - Foundation President Jane Dunbar
commented on the Foundation Board's concern regarding the
impact of the budget reductions on the Easton Branch renovation.
The City Librarian stated that the City Manager had requested that
the Branch be put on the table for consideration of possible
closure.
480 Primrose Road•Burlingame•CA 94010-4083
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VII. Reports
�.. A. City Librarian's Report
1. Easton Branch Renovation - The project is currently
in the design stage. Donations from the private sector are
approximately $ 830,000.
2. Holiday Open House December 6th - The Library will
host the event this year. The children will perform on the
Library's front porch. The Peninsula Girl's chorus will be
featured at the Library's annual program.
B. Foundation Report - Carol Rossi
1. Elegant Affair Branches Out - The Foundation
members are very excited about the success of the event.
Even though expenses were higher, the event raised
approximately $21,000 in comparison to $18,000 two years
ago.
2. Nominating Committee - The committee will be
recruiting up to four new members to replace those whose
terms have been completed.
C. Budget Reductions - 1st Draft - Al Escoffier
1. Fiscal Year 2003 - 2004 - Originally the City Manger,
Jim Nantell, asked the department managers to cut 7.5%
from their individual budgets. As budget shortfalls
�. continued to surface, Mr. Nantell increased his requested
budget cuts for each department by an additional 5% for a
total of 12.5%
2. 3 Tier Reductions - Budget cuts in the first tier will
total $2 million and be implemented at the beginning of the
fiscal year, July 1, 2003. Cuts in the second tier totaling
$1 million will also occur during the fiscal year 2003-2004.
Third tier cuts will total $1 M but if the State is able to
handle its budget deficit without taking funds from the
cities, these reductions may not be necessary.
3. Library Reductions - The library could lose one or
more middle managers as part of its portion of the first tier
reductions; closing of the Easton Branch is now under
consideration for second tier reductions.
4. City Staff- Jim Nantell, City Manager, will release his
draft of possible budget reduction options to City staff on
December 9th. Department Managers will meet with their
staff for discussion of the document.
Library Board of Trustee Minutes 2
November 19,2002
5. City Council - The City Council will review the
City Manager's draft budget on January 21 st; a study
session will be held before which can be attended by the
public. Trustee Herman emphasized that it was very
important for all Trustees to attend this session.
6. Hillsborough Contract - The Trustees inquired as to
the status of the Hillsborough Contract. The present
contract which expires in June 2003 is for the amount of
$280,000.
VIII. Unfinished Business
A. Holiday Closure Request - The Trustees approved the City
Librarian's request to close the Library all day on Christmas Eve
Day and New Year's Eve Day instead of just half a day as in
previous years. M/S/C (Herman/Coar)
1. Closure for both days will save the Library $1,600 in
salaries plus a small savings in utilities.
2. Approval for this change was obtained from the labor
unions. Employees who are affected by the loss of 8 hours
work time will be given the option of taking vacation or time
without pay.
3. Trustee Herman recommended that signage to advise
the public of the all day closures read "Closure"
B. Library Closure Schedule 2002 2003 2004 - The Trustees
approved the schedule with the following changes: December 31,
New Year's Eve Day 2002 - Closed, November 26, 2003 - Close at
5:00pm, November 28, 2003 - Closed, December 24, 2003 - Closed,
December 31, 2003 - Closed. Signage for these dates will read
"Closed". M/S/C (Rossi/McCormack)
C. Community Room Policy - The Trustees approved the
revised Community Room Policy for the Library. (Herman/Rossi)
D. Revised Lane Community Use Fees - The Trustees approved
the increase in use fees for the Lane Community Room to $50.00 per
event for non-profits and $20.00 per hour for use of audiovisual
equipment with staff assistance. M/S/C (Coax/McCormack)
E. Survey of Library Use - In accordance with the Trustees'
request, library staff surveyed patron usage from 8:00pm to
9:00pm and from 9:00am to 10:00am. Average use for both these
time periods was 60 patrons. Overall patron average per hour for
all open hours is 109.
Library Board of Trustee Minutes 3
November 19, 2002
F. Employee Achievement Awards - Trustee Gurthet noted
`- that the contract with the Sheraton Gateway for the Employee
Dinner has been signed and the cost is $25.00 per person. Present
count is 50 guests. Andrew Gurthet and Jane Dunbar will prepare
the program. Andrew Gurthet, Carol Rossi, and Katie McCormack
will present the employee awards.
IX. New Business - There was not any New Business.
X. Announcements
Trustee Rossi requested that a change of date for the January,
2003 meeting be placed on the December 17th agenda.
XI. Adjournment
The meeting adjourned at 6:00pm. M/S/C (Herman/McCormack)
The next meeting of the Library Board of Trustees is scheduled for
December 17, 2002 at 4:30pm in the Library Conference Room.
Respectfully Submitted
Alfred H. Escoffier
City Librarian
Library Board of Trustee Minutes 4
November 19,2002