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HomeMy WebLinkAboutMin - LB - 2002.11.19 BURLINGAME PUBLIC LIBRARY Burlingame Public Library - Board of Trustees Minutes November 19, 2002 I. Call to Order President, Andrew Gurthet, called the meeting to order at 4:30pm. II. Roll Call Trustees Present: Cecile Coar, Andrew Gurthet, Catherine McCormack, Mary Herman and Carol Rossi Foundation President: Jane Dunbar Staff Present: Alfred Escoffier, City Librarian `.. Sidney Poland, Recorder III. Warrants and Special Funds The Trustees unanimously agreed to approve the warrants. M/S/C (McCormack/Rossi) IV. Minutes The Trustees unanimously agreed to approve the minutes of the October 15, 2002 meeting. M/S/C (McCormack/Coar) V. Correspondence Correspondence was discussed under Old Business. VI. From the Floor - Foundation President Jane Dunbar commented on the Foundation Board's concern regarding the impact of the budget reductions on the Easton Branch renovation. The City Librarian stated that the City Manager had requested that the Branch be put on the table for consideration of possible closure. 480 Primrose Road•Burlingame•CA 94010-4083 Phone (650) 558-7474'Fax(650) 342-6295 VII. Reports �.. A. City Librarian's Report 1. Easton Branch Renovation - The project is currently in the design stage. Donations from the private sector are approximately $ 830,000. 2. Holiday Open House December 6th - The Library will host the event this year. The children will perform on the Library's front porch. The Peninsula Girl's chorus will be featured at the Library's annual program. B. Foundation Report - Carol Rossi 1. Elegant Affair Branches Out - The Foundation members are very excited about the success of the event. Even though expenses were higher, the event raised approximately $21,000 in comparison to $18,000 two years ago. 2. Nominating Committee - The committee will be recruiting up to four new members to replace those whose terms have been completed. C. Budget Reductions - 1st Draft - Al Escoffier 1. Fiscal Year 2003 - 2004 - Originally the City Manger, Jim Nantell, asked the department managers to cut 7.5% from their individual budgets. As budget shortfalls �. continued to surface, Mr. Nantell increased his requested budget cuts for each department by an additional 5% for a total of 12.5% 2. 3 Tier Reductions - Budget cuts in the first tier will total $2 million and be implemented at the beginning of the fiscal year, July 1, 2003. Cuts in the second tier totaling $1 million will also occur during the fiscal year 2003-2004. Third tier cuts will total $1 M but if the State is able to handle its budget deficit without taking funds from the cities, these reductions may not be necessary. 3. Library Reductions - The library could lose one or more middle managers as part of its portion of the first tier reductions; closing of the Easton Branch is now under consideration for second tier reductions. 4. City Staff- Jim Nantell, City Manager, will release his draft of possible budget reduction options to City staff on December 9th. Department Managers will meet with their staff for discussion of the document. Library Board of Trustee Minutes 2 November 19,2002 5. City Council - The City Council will review the City Manager's draft budget on January 21 st; a study session will be held before which can be attended by the public. Trustee Herman emphasized that it was very important for all Trustees to attend this session. 6. Hillsborough Contract - The Trustees inquired as to the status of the Hillsborough Contract. The present contract which expires in June 2003 is for the amount of $280,000. VIII. Unfinished Business A. Holiday Closure Request - The Trustees approved the City Librarian's request to close the Library all day on Christmas Eve Day and New Year's Eve Day instead of just half a day as in previous years. M/S/C (Herman/Coar) 1. Closure for both days will save the Library $1,600 in salaries plus a small savings in utilities. 2. Approval for this change was obtained from the labor unions. Employees who are affected by the loss of 8 hours work time will be given the option of taking vacation or time without pay. 3. Trustee Herman recommended that signage to advise the public of the all day closures read "Closure" B. Library Closure Schedule 2002 2003 2004 - The Trustees approved the schedule with the following changes: December 31, New Year's Eve Day 2002 - Closed, November 26, 2003 - Close at 5:00pm, November 28, 2003 - Closed, December 24, 2003 - Closed, December 31, 2003 - Closed. Signage for these dates will read "Closed". M/S/C (Rossi/McCormack) C. Community Room Policy - The Trustees approved the revised Community Room Policy for the Library. (Herman/Rossi) D. Revised Lane Community Use Fees - The Trustees approved the increase in use fees for the Lane Community Room to $50.00 per event for non-profits and $20.00 per hour for use of audiovisual equipment with staff assistance. M/S/C (Coax/McCormack) E. Survey of Library Use - In accordance with the Trustees' request, library staff surveyed patron usage from 8:00pm to 9:00pm and from 9:00am to 10:00am. Average use for both these time periods was 60 patrons. Overall patron average per hour for all open hours is 109. Library Board of Trustee Minutes 3 November 19, 2002 F. Employee Achievement Awards - Trustee Gurthet noted `- that the contract with the Sheraton Gateway for the Employee Dinner has been signed and the cost is $25.00 per person. Present count is 50 guests. Andrew Gurthet and Jane Dunbar will prepare the program. Andrew Gurthet, Carol Rossi, and Katie McCormack will present the employee awards. IX. New Business - There was not any New Business. X. Announcements Trustee Rossi requested that a change of date for the January, 2003 meeting be placed on the December 17th agenda. XI. Adjournment The meeting adjourned at 6:00pm. M/S/C (Herman/McCormack) The next meeting of the Library Board of Trustees is scheduled for December 17, 2002 at 4:30pm in the Library Conference Room. Respectfully Submitted Alfred H. Escoffier City Librarian Library Board of Trustee Minutes 4 November 19,2002