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HomeMy WebLinkAboutMin - LB - 2002.10.15 BURLINGAME PUBLIC LIBRARY Burlingame Public Library Board of Trustees Minutes October 15, 2002 k I. Call to Order The meeting of October 15, 2002 was called to order by the Secretary Katie McCormack at 4:30 pm. II. Roll Call Trustees Present: Cecile Coar, Catherine McCormack, Mary Herman and Carol Rossi Trustee Absent: Andrew Gurthet Staff Present: Alfred Escoffier, City Librarian Sidney Poland, Recorder III. Warrants and Special Funds The Trustees unanimously agreed to approve the warrants. M/S/C (Herman/Rossi) IV. Minutes The Trustees unanimously agreed to approve the minutes of the September 17, 2002 meeting. M/S/C (Herman/Coax) V. Correspondence Correspondence mailed in_the packets was reviewed. A. Proposed Reduction of Library Schedule - The City Librarian and the Trustees discussed the proposal for a reduction of library hours from 73 hours to 66 hours for the year 2003. Library hours ,would be Monday-Friday 10:00am to 9:00am, Saturday 10:00am to 5:00pm with Sunday hours remaining the same 1:00 - 5pm. Implementation of this schedule would result in a total savings of$83,095. 1. Library hours could be restored if the economy improved, as this would be considered a temporary reduction. 48o Primrose Road•Burlingame•CA 94010-4083 Phone (650) 558-7474Fax(650) 342-6295 2. The trustees requested that terminology be included in the proposal that would allow them to review the budget at a `- later date. 3. Trustee Rossi suggested weekly hours from 9:30am to 8:30pm be considered due to a 10:00am story time and with so many people job hunting, earlier Internet access would be helpful. 4. Trustee Herman requested that the library conduct a patron survey before the next Library Trustee meeting regarding the change in open hours from 10:00am to 9:00pm or 9:30am to 8:30pm. S. Further potential budget cuts are being discussed by the library managers and will possibly include reduction in the collection expenditures, as well as not filling recently vacated positions. 6. Suggested budget cuts from all departments are to be given to the City Manager at the end of October for review and will then be brought before the City Council who will make the final determination of which budget reductions will be implemented in early January. VI. From the Floor - No one from the public attended. VII. Reports A. City Librarian's Report - Al Escoffier, City Librarian, reviewed his report highlighting the following issues. 1. Dan Stone Memorial - The first Dan Stone Memorial Author's series for children featuring Paul Fleichman was very successful and the family has pledged a $ 2,000 donation for next year's program. 2. Easton Branch Renovation - The architects are working on the structural design, as well as having initial meetings on interior finishes, colors and lighting. 3. Friends Book Sale - The two day book sale netted approximately $1,500. B. Foundation Report - Carol Rossi 1. Elegant Affair Branches Out - The event will be held October 19th. Reservations have been increasing everyday and there are 160 guests to date. Library Board of Trustee Minutes 2 October 15, 2002 VIII. Unfinished Business �-- A. Community Room Policy Review - This matter was tabled until the November 19th meeting. B. Employee Achievement Award Process - Trustee Herman made a motion that the two Trustees overseeing the Employee Achievement Awards be given the authority to select the winners and present them to the Trustees at the November meeting. M/S/C (Herman/Rossi) IX. New Business A. Library Closure Schedule 2002-2004 - As a budget saving measure of approximately $ 1,600 in salaries, the City Librarian has proposed closing all day on Christmas Eve and New Year's Eve. The library is normally open 4 hours on each of those days. Human Resources will have to clear closing of these additional hours, as it will require staff to take 8 hours of vacation. The Trustees will vote on the Library Closure Schedule at the November meeting. B. Increase of Fines and Fees - The City is strongly requesting that the library raise its rates on overdue items. Adult fines would be increased to $ .25 and Children's fines to $ .15. 1. The present Fine system is county wide and unless �.. PLS increases fines across the board, Burlingame Library would have to recode its 300,000 materials. Overnight processing would take longer, as the system would be running two different fee calculations. 2. Trustee McCormack suggested waiting for a period of time and then instituting a larger increase for adults and less for children. 3. Interlibrary Loans will increase from $3.00 - $5.00. 4. Charging for use of the Internet could cost more to manage than revenues collected. 5. A system to monitor Internet printing is still under consideration. 6. Increases in fines and fees will be reviewed by the Trustees over the next few months. X. Announcements The Library has 5 tables for the Author's Luncheon sponsored by the Kidney Foundation. The Foundation is sponsoring a bus for the event. Library Board of Trustee Minutes 3 October 15, 2002 XII. Adjournment The meeting adjourned at 5:45pm. M/S/C (Herman/Coar) The next meeting of the Library Board of Trustees is scheduled for November 19, 2002 at 4:30pm in the Library Conference Room. Respectfully Submitted Alfred H. Escoff rr City Librarian Library Board of Trustee Minutes 4 October 15, 2002