HomeMy WebLinkAboutMin - LB - 2002.09.17 BURLINGAME PUBLIC LIBRARY
Burlingame Public Library
Board of Trustees
Minutes
September 17, 2002
I. Call to Order
The meeting of September 17, 2002 was called to order by
President Andrew Gurthet at 4:30 pm.
II. Roll Call
Trustees Present: Cecile Coar, Andrew Gurthet, Catherine
McCormack, Mary Herman and Carol
Rossi
Staff Present: Alfred Escoffier, City Librarian
�.. Sidney Poland, Recorder
III. Election of Officers
Trustee Herman moved that the nominations of,officers for
2Q02 - 2003 be closed and the slate be approved unanimously.
M/S/C (Herman/Coag)
IV. Warrants and Special Funds
Trustees unanimously agreed to approve the warrants. M/S/C
(Herman/Rossi) \
V. Minutes
The Trustees unanimously agreed to approve the minutes of the
August 20, 2002 meeting. M/S/C (Rossi/McCormack)
48o Primrose Road•Burlingame•CA 94010-4083
Phone (650) 558-7474-Fax (650) 342-6295
VI. Correspondence
Correspondence mailed in the packets was reviewed.
�-' A. Legislature Passes Budget Package - The Library will
receive a 35 percent decrease in state funds for both book loans to
non-residents and interlibrary loans. In addition, the Public
Library Fund, which in the past has been funded at approximately
$62,000 and is based on population served, will be decreased by
40 percent.
B. Foreign Language Use - Average circulation for paperbacks
is approximately several hundred items per month. Using July
2002 as an example, Chinese paperbacks have the highest
circulation followed by Russian, Japanese, Spanish, German and
French. Foreign language periodicals have the highest rate of
periodical circulation. Trustee Rossi inquired as to the possibility
of having a story time program in Spanish due to the large number
of students in the elementary school district who speak Spanish as
their first language.
C. Community Room Policies - The Trustees reviewed the
survey of public room polices of other libraries in the County.
Trustee Coar suggested that Al Escoffier and Sidney Poland draft a
revised policy for the Burlingame Library and present it at the
October meeting. Trustee McCormack recommended deleting the
word "educational" in section C of Item 4 under the Lane Room Use
Policies, which in the present policy reads "Non-profit educational
organizations (example: book groups, Scouts, etc.)"
D. Report from Peninsula Community Foundation - The
Trustees felt the report clarified information that had not been fully
explained in past reports. Trustee Rossi commented that she was
surprised at how aggressive the fund allocations are considering
the current market.
VII. From the Floor - No one from the public attended.
VIII. Reports
A. City Librarian's Report - Al Escoffier, City Librarian,
reviewed his report highlighting the following issues.
1. Dan Stone Memorial - The first Dan Stone Memorial
Author's series for children will be held September 26th in
the Lane Community Room. Paul Fleichman is the featured
children's author. This event is to be funded by a $2,000
donation from the Stone family.
Library Board of Trustee Minutes 2
September 17, 2002
2. Budget Review - The City Manager has requested that
�-- each City department prepare a budget with possible cuts in
the area of 5 to 7.5%. His focus is to make cuts without
laying off full time or permanent part time staff. Library
department managers have had several meetings to discuss
ways to restructure the budget. Library staff will be given an
overview of the budget status by the City Librarian
Wednesday, September 16th at the All Staff Meeting.
B. Foundation Report - Carol Rossi
1. Newsletter - The newsletter was very successful and
recipients have been very generous in donating to the Easton
Branch renovation.
2. Elegant Affair Branches Out - Auction items for the
event will be featured on the web site.
3. Easton Campaign Committee - Kris Cannon has
prepared a list of businesses in the area for the Board of
Directors to review and determine if any of them might be
possible supporters of the Easton renovation campaign.
IX. Unfinished Business
A. Employee Achievement Award - The Employee
Achievement Award letter and form will be given to all library staff
October IStwith a request to return the recommendation of
candidates by October 25th to Andrew Gruthet or Katie McCormack
by e-mail or in their mailbox.
B. Community Room Policy Review - This matter was
discussed in Section VI Correspondence and Information.
C. Employee Recognition Dinner - Trustee Rossi made a
motion that the Library Trustees continue their policy to share half
the cost of the event with the Library Foundation. M/S/C
(Rossi/McCormack)
D. Report from Peninsula Community Foundation- This
matter was discussed in Section VI Correspondence and
Information.
E. Foreign Language Circulation Report - This matter was
discussed in Section VI Correspondence and Information.
X. New Business - There was not any new business
Library Board of Trustee Minutes 3
September 17, 2002
XI. Announcements
The Trustees requested that the procedure for the announcement
of the Employee Award candidates to the full Board of Trustees be
finalized at the October 15th meeting.
XII. Adjournment
The meeting adjourned at 5:45pm. M/S/C (Coar/McCormack)
The next meeting of the Library Board of Trustees is scheduled for
October 15, 2002 at 4:30pm in the Library Conference Room.
Respectfully Submitted
Al red H. Escoffie�o�
City Librarian
Library Board of Trustee Minutes 4
September 17, 2002