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HomeMy WebLinkAboutMin - LB - 2002.09.17 BURLINGAME PUBLIC LIBRARY Burlingame Public Library Board of Trustees Minutes September 17, 2002 I. Call to Order The meeting of September 17, 2002 was called to order by President Andrew Gurthet at 4:30 pm. II. Roll Call Trustees Present: Cecile Coar, Andrew Gurthet, Catherine McCormack, Mary Herman and Carol Rossi Staff Present: Alfred Escoffier, City Librarian �.. Sidney Poland, Recorder III. Election of Officers Trustee Herman moved that the nominations of,officers for 2Q02 - 2003 be closed and the slate be approved unanimously. M/S/C (Herman/Coag) IV. Warrants and Special Funds Trustees unanimously agreed to approve the warrants. M/S/C (Herman/Rossi) \ V. Minutes The Trustees unanimously agreed to approve the minutes of the August 20, 2002 meeting. M/S/C (Rossi/McCormack) 48o Primrose Road•Burlingame•CA 94010-4083 Phone (650) 558-7474-Fax (650) 342-6295 VI. Correspondence Correspondence mailed in the packets was reviewed. �-' A. Legislature Passes Budget Package - The Library will receive a 35 percent decrease in state funds for both book loans to non-residents and interlibrary loans. In addition, the Public Library Fund, which in the past has been funded at approximately $62,000 and is based on population served, will be decreased by 40 percent. B. Foreign Language Use - Average circulation for paperbacks is approximately several hundred items per month. Using July 2002 as an example, Chinese paperbacks have the highest circulation followed by Russian, Japanese, Spanish, German and French. Foreign language periodicals have the highest rate of periodical circulation. Trustee Rossi inquired as to the possibility of having a story time program in Spanish due to the large number of students in the elementary school district who speak Spanish as their first language. C. Community Room Policies - The Trustees reviewed the survey of public room polices of other libraries in the County. Trustee Coar suggested that Al Escoffier and Sidney Poland draft a revised policy for the Burlingame Library and present it at the October meeting. Trustee McCormack recommended deleting the word "educational" in section C of Item 4 under the Lane Room Use Policies, which in the present policy reads "Non-profit educational organizations (example: book groups, Scouts, etc.)" D. Report from Peninsula Community Foundation - The Trustees felt the report clarified information that had not been fully explained in past reports. Trustee Rossi commented that she was surprised at how aggressive the fund allocations are considering the current market. VII. From the Floor - No one from the public attended. VIII. Reports A. City Librarian's Report - Al Escoffier, City Librarian, reviewed his report highlighting the following issues. 1. Dan Stone Memorial - The first Dan Stone Memorial Author's series for children will be held September 26th in the Lane Community Room. Paul Fleichman is the featured children's author. This event is to be funded by a $2,000 donation from the Stone family. Library Board of Trustee Minutes 2 September 17, 2002 2. Budget Review - The City Manager has requested that �-- each City department prepare a budget with possible cuts in the area of 5 to 7.5%. His focus is to make cuts without laying off full time or permanent part time staff. Library department managers have had several meetings to discuss ways to restructure the budget. Library staff will be given an overview of the budget status by the City Librarian Wednesday, September 16th at the All Staff Meeting. B. Foundation Report - Carol Rossi 1. Newsletter - The newsletter was very successful and recipients have been very generous in donating to the Easton Branch renovation. 2. Elegant Affair Branches Out - Auction items for the event will be featured on the web site. 3. Easton Campaign Committee - Kris Cannon has prepared a list of businesses in the area for the Board of Directors to review and determine if any of them might be possible supporters of the Easton renovation campaign. IX. Unfinished Business A. Employee Achievement Award - The Employee Achievement Award letter and form will be given to all library staff October IStwith a request to return the recommendation of candidates by October 25th to Andrew Gruthet or Katie McCormack by e-mail or in their mailbox. B. Community Room Policy Review - This matter was discussed in Section VI Correspondence and Information. C. Employee Recognition Dinner - Trustee Rossi made a motion that the Library Trustees continue their policy to share half the cost of the event with the Library Foundation. M/S/C (Rossi/McCormack) D. Report from Peninsula Community Foundation- This matter was discussed in Section VI Correspondence and Information. E. Foreign Language Circulation Report - This matter was discussed in Section VI Correspondence and Information. X. New Business - There was not any new business Library Board of Trustee Minutes 3 September 17, 2002 XI. Announcements The Trustees requested that the procedure for the announcement of the Employee Award candidates to the full Board of Trustees be finalized at the October 15th meeting. XII. Adjournment The meeting adjourned at 5:45pm. M/S/C (Coar/McCormack) The next meeting of the Library Board of Trustees is scheduled for October 15, 2002 at 4:30pm in the Library Conference Room. Respectfully Submitted Al red H. Escoffie�o� City Librarian Library Board of Trustee Minutes 4 September 17, 2002