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HomeMy WebLinkAboutMin - LB - 2002.08.20 BURLINGAME PUBLIC LIBRARY Burlingame Public Library Board of Trustees Minutes August 20, 2002 I. Call to Order The meeting of August 20, 2002 was called to order by President Andrew Gurthet at 4:30 pm. II. Roll Call Trustees Present: Cecile Coar, Andrew Gurthet, Catherine McCormack and Carol Rossi Trustee Absent: Mary Herman Staff Present: Alfred Escoffier, City Librarian Sidney Poland, Recorder III. Warrants and Special Funds Trustees unanimously agreed to approve the warrants. M/S/C (McCormack/Coar) IV. Minutes The Trustees unanimously agreed to approve the minutes of the July 23, 2002 meeting. M/S/C (Rossi/Coax) V. Correspondence Correspondence mailed in the packets was reviewed. A. Duncan Trust Statement (June 30, 2002) - The Trustees requested that the City Librarian contact the fund representative and inquire as to what funds comprise the Endowment Pool, what are the selected sectors and what percentage.of the fund is invested in each sector. 48o Primrose Road•Burlingame•CA 94010-4083 Phone (650) 558-7474'Fax(650) 342-6295 B. Easton Renovation 1. Funding and Schedule of Project - The Trustees reviewed the breakdown of the proposed funding of the Easton project and the timeline for design completion (February 2003) to the grand opening (November 2003). To date the Library Foundation has raised approximately $90,000 with an ultimate goal of$200,000; $650,000 will be provided from the Marshall Trust and the City of Burlingame budgeted $100,000 last year and $50,000 this year for the project. 2. Ceiling Trusses - Hal Brandes, architect for the project, was able to view and photograph the trusses through an open hatch in the lowered ceiling. The trusses are redwood timbers and may not be restorable. A structural engineer, Mr. Brandes and Al Escoffier will enter the ceiling to thoroughly examine the trusses and determine whether the condition of the trusses warrants exposing them as part of the new ceiling. VI. From the Floor - No one from the public attended. VII. Reports A. City Librarian's Report - Al Escoffier, City Librarian, reviewed his report highlighting the following issues. 1. Children's Activities - Summer programs for all ages were a great success. 2. Easton Branch a. Personnel- Connie Dougherty, Bernie Hinds and Maureen Lennon were promoted to the classification of Library Assistant I; Fiona Ho is the new Easton page. b. Easton Renovation Campaign - The campaign has raised approximately $90,000. Joan and Ralph Lane have made a pledge of$50,000 and Our Lady of Angels Church has pledged $ 10,000. 3. Budgeting and Personnel - Due to requests from the City to make budget cuts, two 25 hour Library Assistant II positions one in Technical Services and one in Children's will not be filled. Trustee Gurthet inquired as to the impact this decision will have on Library services. An hourly person is filling the position in Technical Services. The Children's Dept. may have to reduce the projects for the Teen Program, full time staff may be placed on public services desks on occasion to reduce hourly staff, and a volunteer recruitment may be launched. Library Board of Trustee Minutes 2 August 20, 2002 B. Foundation Report - Carol Rossi 1. Newsletter - Forty five hundred newsletters will be mailed to the public by the second week of September. 2. Elegant Affair Branches Out - Invitations will be mailed the first week of September to previous Elegant Affair attendees and all new and former donors; Tickets are $85. Maximum attendance is 200 guests. 3. New Board Members - Lisa Rosenthal and Mark Lucchesi will join the Foundation Board. There are three open positions remaining. VIII. Unfinished Business (None) IX. New Business A. Revision of Community Room Policy- Staff has recommended that revisions be made in the Community Room policy regarding criteria for room usage, as well as increasing the usage fee from $35.00 to $40.00. The Trustees suggested charging $50.00 for use of the room. Trustees requested that the City Librarian survey public room policies of other libraries in the county and report the results at the next meeting. No action was taken on this item. B. City/Library Budget 1. The City has requested that all City departments develop a plan for possible budget cuts of 5-7% that may be implemented. The City Manager will submit the budget plan to City Council. Council will determine which budget cuts will be implemented. 2. The Library is considering possible cuts in the following areas: a. Close Friday night. b. Hourly Staff- Use full time people instead of hourly on public service desks. C. Operations - create efficiencies in the general operation of the Library. d. Raising Fees - The fee charges are system wide and a change would have to be proposed to the entire PLS system. e. Internet Printing Software - Trustee Gurthet advised that the Santa Clara University Law Library does have a printing software system which has reduced the cost of paper and toner. However, administrative costs to manage the system have increased. Library Board of Trustee Minutes 3 August 20, 2002 3. The City Librarian noted that PLS is reviewing all Technical Service Departments of each library in its system for the purpose of raising the efficiency standards. X. Announcements A. Employee Achievement Award Dinner - Dinner to be held Sunday, December 8th at the Sheraton Gateway Hotel. Trustee Gurthet requested that this item be placed on the agenda for the September Trustees' meeting. B. CLA Conference November 16, 2002 - Barry Mills and Linda Santo have expressed an interest in attending this event. XI. Adjournment The meeting adjourned at 5:45pm. M/S/C (McCormack/Rossi) The next meeting of the Library Board of Trustees is scheduled for September 17, 2002 at 4:30pm in the Library Conference Room. Respectfully Submitted (zl�I" . Alfred H. Escoffier City Librarian Library Board of Trustee Minutes 4 August 20, 2002