HomeMy WebLinkAboutMin - LB - 2002.08.20 BURLINGAME PUBLIC LIBRARY
Burlingame Public Library
Board of Trustees
Minutes
August 20, 2002
I. Call to Order
The meeting of August 20, 2002 was called to order by President
Andrew Gurthet at 4:30 pm.
II. Roll Call
Trustees Present: Cecile Coar, Andrew Gurthet, Catherine
McCormack and Carol Rossi
Trustee Absent: Mary Herman
Staff Present: Alfred Escoffier, City Librarian
Sidney Poland, Recorder
III. Warrants and Special Funds
Trustees unanimously agreed to approve the warrants. M/S/C
(McCormack/Coar)
IV. Minutes
The Trustees unanimously agreed to approve the minutes of the
July 23, 2002 meeting. M/S/C (Rossi/Coax)
V. Correspondence
Correspondence mailed in the packets was reviewed.
A. Duncan Trust Statement (June 30, 2002) - The Trustees
requested that the City Librarian contact the fund representative
and inquire as to what funds comprise the Endowment Pool, what
are the selected sectors and what percentage.of the fund is
invested in each sector.
48o Primrose Road•Burlingame•CA 94010-4083
Phone (650) 558-7474'Fax(650) 342-6295
B. Easton Renovation
1. Funding and Schedule of Project - The Trustees
reviewed the breakdown of the proposed funding of the Easton
project and the timeline for design completion (February 2003) to
the grand opening (November 2003). To date the Library
Foundation has raised approximately $90,000 with an ultimate
goal of$200,000; $650,000 will be provided from the Marshall
Trust and the City of Burlingame budgeted $100,000 last year and
$50,000 this year for the project.
2. Ceiling Trusses - Hal Brandes, architect for the
project, was able to view and photograph the trusses through an
open hatch in the lowered ceiling. The trusses are redwood
timbers and may not be restorable. A structural engineer, Mr.
Brandes and Al Escoffier will enter the ceiling to thoroughly
examine the trusses and determine whether the condition of the
trusses warrants exposing them as part of the new ceiling.
VI. From the Floor - No one from the public attended.
VII. Reports
A. City Librarian's Report - Al Escoffier, City Librarian,
reviewed his report highlighting the following issues.
1. Children's Activities - Summer programs for all ages
were a great success.
2. Easton Branch
a. Personnel- Connie Dougherty, Bernie Hinds and
Maureen Lennon were promoted to the classification of
Library Assistant I; Fiona Ho is the new Easton page.
b. Easton Renovation Campaign - The campaign
has raised approximately $90,000. Joan and Ralph Lane
have made a pledge of$50,000 and Our Lady of Angels
Church has pledged $ 10,000.
3. Budgeting and Personnel - Due to requests from the
City to make budget cuts, two 25 hour Library Assistant II
positions one in Technical Services and one in Children's will
not be filled. Trustee Gurthet inquired as to the impact this
decision will have on Library services. An hourly person is
filling the position in Technical Services. The Children's
Dept. may have to reduce the projects for the Teen Program,
full time staff may be placed on public services desks on
occasion to reduce hourly staff, and a volunteer recruitment
may be launched.
Library Board of Trustee Minutes 2
August 20, 2002
B. Foundation Report - Carol Rossi
1. Newsletter - Forty five hundred newsletters will be
mailed to the public by the second week of September.
2. Elegant Affair Branches Out - Invitations will be
mailed the first week of September to previous Elegant Affair
attendees and all new and former donors; Tickets are $85.
Maximum attendance is 200 guests.
3. New Board Members - Lisa Rosenthal and Mark
Lucchesi will join the Foundation Board. There are three
open positions remaining.
VIII. Unfinished Business (None)
IX. New Business
A. Revision of Community Room Policy- Staff has
recommended that revisions be made in the Community Room
policy regarding criteria for room usage, as well as increasing the
usage fee from $35.00 to $40.00. The Trustees suggested charging
$50.00 for use of the room. Trustees requested that the City
Librarian survey public room policies of other libraries in the
county and report the results at the next meeting. No action was
taken on this item.
B. City/Library Budget
1. The City has requested that all City departments
develop a plan for possible budget cuts of 5-7% that may be
implemented. The City Manager will submit the budget plan to
City Council. Council will determine which budget cuts will be
implemented.
2. The Library is considering possible cuts in the
following areas:
a. Close Friday night.
b. Hourly Staff- Use full time people instead of
hourly on public service desks.
C. Operations - create efficiencies in the general
operation of the Library.
d. Raising Fees - The fee charges are system wide
and a change would have to be proposed to the entire PLS
system.
e. Internet Printing Software - Trustee Gurthet
advised that the Santa Clara University Law Library does
have a printing software system which has reduced the cost
of paper and toner. However, administrative costs to
manage the system have increased.
Library Board of Trustee Minutes 3
August 20, 2002
3. The City Librarian noted that PLS is reviewing all
Technical Service Departments of each library in its system for the
purpose of raising the efficiency standards.
X. Announcements
A. Employee Achievement Award Dinner - Dinner to be held
Sunday, December 8th at the Sheraton Gateway Hotel. Trustee
Gurthet requested that this item be placed on the agenda for the
September Trustees' meeting.
B. CLA Conference November 16, 2002 - Barry Mills and
Linda Santo have expressed an interest in attending this event.
XI. Adjournment
The meeting adjourned at 5:45pm. M/S/C (McCormack/Rossi)
The next meeting of the Library Board of Trustees is scheduled for
September 17, 2002 at 4:30pm in the Library Conference Room.
Respectfully Submitted
(zl�I" .
Alfred H. Escoffier
City Librarian
Library Board of Trustee Minutes 4
August 20, 2002