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HomeMy WebLinkAboutMin - LB - 2002.07.23 BURLINGAME PUBLIC LIBRARY Burlingame Public Library Board of Trustees Minutes July 23, 2002 I. Call to Order The meeting of July 21, 2002 was called to-order;by President Mary Herman at 4;30 pm. President Herman officially welcomed Carol Rossi to the Board of Trustees. II. Roll Call Trustees Present: Cecile Coar, Andrew Gurthet, Mary Herman, Catherine McCormack and Carol Rossi Staff Present: Alfred Escoffier, City Librarian Sidney Poland, Recorder III. Warrants and Special Funds Trustees unanimously agreed to approve the warrants. M/S/C (Coar/Rossi) . IV. Minutes The Trustees unanimously agreed to approve the minutes of the June 18, 2002 meeting. M/S/C (Coar/Gurthet) V. Correspondence Correspondence mailed in the packets was reviewed. A. State Budget Cuts - Due to the official motion made by Budget Committee Conference Member Senator Wes Chesbro and passed by the Senate on June 28, 2002, $31.5 million was restored to the Public Library Foundation fund. 48o Primrose Road•Burlingame•CA 940zo-4o83 Phone (650) 558-7474-Fax (650) 342-6295 B. Trustee Special Fund Balances - The Xerox fund balance is $29,734.36. The City Librarian noted that revenue from the copy machines is decreasing due to less usage by the patrons. Copies made from the Internet are increasing and PLS is looking for a software program that will track cost of individual Internet copies and can be implemented on a system wide basis. VI. From the Floor - No one from the public attended. VII. Reports A. City Librarian's Report - Al Escoffier, City Librarian, reviewed his report highlighting the following issues. 1. Children's Activities a. Reading Road Trip USA is another Summer Reading Club success story. Programs are well attended and staff is enjoying listening to the children's book reports. b. Teen Summer Reading Club - Graphic novels, a new format in reading materials with large graphic images and storylines, have taken the teen summer reading program by storm. More titles are being ordered due to the popularity of the novels. �. 2. Easton Branch Renovation Project a. The City Council approved the architect's proposal for the Easton renovation on June 17th. Council members are very supportive of the project. b. Rob Mallick and his staff opened up a portion of the ceiling at the Easton branch to expose the trusses. It appears that the trusses are in inferior condition and may not be able to be exposed. 3. City Budget Status -All City departments have been asked to make 10% budget cuts. Al Escoffier will meet with his middle managers to discuss how to cut costs effectively. Our fines and fees are tied to the PLS system so raising them to increase revenue is probably not an option. 4. Personnel/Staff Development a. In keeping with the need for budget reduction, the Technical Services position of 25 hours will not be filled. A present hourly person will be trained to perform the duties related to this position. b. Kathy Von Mayrhauser was selected to fill the 10 hour Outreach Position. Library Board of Trustee Minutes 2 July 23,2002 B. Foundation Report - Carol Rossi 1. Newsletter - Approximately, 3,000 copies of the newsletter will be mailed in early September. Carol requested the Trustees to provide her with additional names for the newsletter. 2. Elegant Affair Branches Out - Invitations are scheduled to be mailed 5 weeks before the October 14th event date. 3. Easton Campaign - The campaign for the Easton renovation has raised approximately $35,000 to date. C. Alternative Energy Systems - Trustee McCormack shared her research on types of alternative energy programs for "green buildings" with the Trustees and explained ways to obtain financing. Al Escoffier will give this information to Hal Brandes of Dahanukar Brandes to determine if any of these alternative energy programs can be implemented in the Easton Branch design. VIII. Unfinished Business A. Council Assignments for Board The Trustees passed the motion made by Trustee Coar to accept the assignment of individual City Council members to each �. Trustee. M/S/C (Coar/Rossi) Mary Herman Mike Coffey Catherine McCormack Rosalie M. O'Mahony Cecile Coar Joe Galligan Andrew Gurthet Mary Janney Carol Rossi Cathy Baylock Trustee Coar amended her motion to include a provision that Trustees would contact their individual council member four times a year. M/S/C (Coar/Gurthet) IX. New Business A. Nomination of Officers for 2002/2003 Trustee McCormack nominated Andrew Gurthet to serve as President of the Board of Trustees for the year 2002/2003. M/S/C (McCormack/Rossi) Trustee Coar nominated Catherine McCormack to serve as Secretary of the Board of Trustees for the year 2002/2003. M/S/C (Coar/Rossi) The election for these nominations will take place at the August 20, 2002 Trustee meeting. Library Board of Trustee Minutes 3 July 23, 2002 B. Trustee Donation to Easton Project The City Librarian requested that the Trustees approve a donation to the Burlingame Library Foundation Easton Branch Campaign from their Special Fund. He suggested that the donation could be given in several small increments or as one large contribution. As well as showing support for the Foundation's efforts to provide funding for the Easton project, it is important for the public to be cognizant that the Library Trustees are strong advocates for the rebuilding of the Easton Library. Trustee McCormack made a motion that the Library Board of Trustees make a contribution of$5,000 from the Trustees Special Fund to the Easton Branch renovation project. M/S/C (McCormack/Coar) C. Copy Machine Lease Authorization The City Librarian requested that the Trustees authorize him to sign a contract to lease three new copiers for a period of 5 years. These copiers would replace the present copiers leased with Trustee Funds which are not providing quality copies and often need repair due to constant patron usage. Two of the machines would be digital black and white and one digital color. The machines are coin operated for the public and profits will be returned to the Trustees Fund. Trustee Rossi made a motion to proceed with the contract leases for the new copy machines. M/S/C (Rossi/Coar) X. Announcements Trustee Herman requested that the City Librarian obtain statistics for the Trustees on patron usage of foreign language books. XI. Adjournment The meeting adjourned at 5:30pm. M/S/C (Gurthet/McCormick) The next meeting of the Library Board of Trustees is scheduled for August 20, 2002 at 4:30pm in the Library Conference Room. Respectfully Submitted &A414 + 4�; Alfred H. Escoffier City Librarian Library Board of Trustee Minutes 4 July 23, 2002