HomeMy WebLinkAboutMin - LB - 2002.07.23 BURLINGAME PUBLIC LIBRARY
Burlingame Public Library
Board of Trustees
Minutes
July 23, 2002
I. Call to Order
The meeting of July 21, 2002 was called to-order;by President Mary
Herman at 4;30 pm. President Herman officially welcomed Carol
Rossi to the Board of Trustees.
II. Roll Call
Trustees Present: Cecile Coar, Andrew Gurthet, Mary
Herman, Catherine McCormack and Carol
Rossi
Staff Present: Alfred Escoffier, City Librarian
Sidney Poland, Recorder
III. Warrants and Special Funds
Trustees unanimously agreed to approve the warrants. M/S/C
(Coar/Rossi) .
IV. Minutes
The Trustees unanimously agreed to approve the minutes of the
June 18, 2002 meeting. M/S/C (Coar/Gurthet)
V. Correspondence
Correspondence mailed in the packets was reviewed.
A. State Budget Cuts - Due to the official motion made by
Budget Committee Conference Member Senator Wes Chesbro and
passed by the Senate on June 28, 2002, $31.5 million was
restored to the Public Library Foundation fund.
48o Primrose Road•Burlingame•CA 940zo-4o83
Phone (650) 558-7474-Fax (650) 342-6295
B. Trustee Special Fund Balances - The Xerox fund balance
is $29,734.36. The City Librarian noted that revenue from the
copy machines is decreasing due to less usage by the patrons.
Copies made from the Internet are increasing and PLS is looking
for a software program that will track cost of individual Internet
copies and can be implemented on a system wide basis.
VI. From the Floor - No one from the public attended.
VII. Reports
A. City Librarian's Report - Al Escoffier, City Librarian,
reviewed his report highlighting the following issues.
1. Children's Activities
a. Reading Road Trip USA is another Summer
Reading Club success story. Programs are well attended and
staff is enjoying listening to the children's book reports.
b. Teen Summer Reading Club - Graphic novels,
a new format in reading materials with large graphic images
and storylines, have taken the teen summer reading program
by storm. More titles are being ordered due to the popularity
of the novels.
�. 2. Easton Branch Renovation Project
a. The City Council approved the architect's
proposal for the Easton renovation on June 17th. Council
members are very supportive of the project.
b. Rob Mallick and his staff opened up a portion of
the ceiling at the Easton branch to expose the trusses. It
appears that the trusses are in inferior condition and may
not be able to be exposed.
3. City Budget Status -All City departments have been
asked to make 10% budget cuts. Al Escoffier will meet with
his middle managers to discuss how to cut costs effectively.
Our fines and fees are tied to the PLS system so raising them
to increase revenue is probably not an option.
4. Personnel/Staff Development
a. In keeping with the need for budget reduction,
the Technical Services position of 25 hours will not be filled.
A present hourly person will be trained to perform the duties
related to this position.
b. Kathy Von Mayrhauser was selected to fill the 10
hour Outreach Position.
Library Board of Trustee Minutes 2
July 23,2002
B. Foundation Report - Carol Rossi
1. Newsletter - Approximately, 3,000 copies of the
newsletter will be mailed in early September. Carol
requested the Trustees to provide her with additional names
for the newsletter.
2. Elegant Affair Branches Out - Invitations are
scheduled to be mailed 5 weeks before the October 14th event
date.
3. Easton Campaign - The campaign for the Easton
renovation has raised approximately $35,000 to date.
C. Alternative Energy Systems - Trustee McCormack shared
her research on types of alternative energy programs for
"green buildings" with the Trustees and explained ways to
obtain financing. Al Escoffier will give this information to
Hal Brandes of Dahanukar Brandes to determine if any of
these alternative energy programs can be implemented in the
Easton Branch design.
VIII. Unfinished Business
A. Council Assignments for Board
The Trustees passed the motion made by Trustee Coar to
accept the assignment of individual City Council members to each
�. Trustee. M/S/C (Coar/Rossi)
Mary Herman Mike Coffey
Catherine McCormack Rosalie M. O'Mahony
Cecile Coar Joe Galligan
Andrew Gurthet Mary Janney
Carol Rossi Cathy Baylock
Trustee Coar amended her motion to include a provision that
Trustees would contact their individual council member four times
a year. M/S/C (Coar/Gurthet)
IX. New Business
A. Nomination of Officers for 2002/2003
Trustee McCormack nominated Andrew Gurthet to serve as
President of the Board of Trustees for the year 2002/2003. M/S/C
(McCormack/Rossi) Trustee Coar nominated Catherine
McCormack to serve as Secretary of the Board of Trustees for the
year 2002/2003. M/S/C (Coar/Rossi) The election for these
nominations will take place at the August 20, 2002 Trustee
meeting.
Library Board of Trustee Minutes 3
July 23, 2002
B. Trustee Donation to Easton Project
The City Librarian requested that the Trustees approve a
donation to the Burlingame Library Foundation Easton Branch
Campaign from their Special Fund. He suggested that the donation
could be given in several small increments or as one large
contribution. As well as showing support for the Foundation's
efforts to provide funding for the Easton project, it is important for
the public to be cognizant that the Library Trustees are strong
advocates for the rebuilding of the Easton Library. Trustee
McCormack made a motion that the Library Board of Trustees
make a contribution of$5,000 from the Trustees Special Fund to
the Easton Branch renovation project. M/S/C (McCormack/Coar)
C. Copy Machine Lease Authorization
The City Librarian requested that the Trustees authorize him
to sign a contract to lease three new copiers for a period of 5 years.
These copiers would replace the present copiers leased with
Trustee Funds which are not providing quality copies and often
need repair due to constant patron usage. Two of the machines
would be digital black and white and one digital color. The
machines are coin operated for the public and profits will be
returned to the Trustees Fund. Trustee Rossi made a motion to
proceed with the contract leases for the new copy machines.
M/S/C (Rossi/Coar)
X. Announcements
Trustee Herman requested that the City Librarian obtain statistics
for the Trustees on patron usage of foreign language books.
XI. Adjournment
The meeting adjourned at 5:30pm. M/S/C (Gurthet/McCormick)
The next meeting of the Library Board of Trustees is scheduled for
August 20, 2002 at 4:30pm in the Library Conference Room.
Respectfully Submitted
&A414
+ 4�;
Alfred H. Escoffier
City Librarian
Library Board of Trustee Minutes 4
July 23, 2002