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HomeMy WebLinkAboutMin - LB - 2002.06.18 BURLINGAME PUBLIC LIBRARY Burlingame Public Library Board of Trustees Minutes June 18, 2002 I. Call to Order - The meeting of June 18, 2002 was called to order by President Mary Herman at 4:30 pm. II. Roll Call Trustees Present: Cecile Coar, Jane Dunbar, Andrew Gurthet, Mary Herman, and Catherine McCormack Staff Present: Alfred Escoffier, City Librarian Sidney Poland, Recorder III. Warrants and Special Funds Trustees unanimously agreed to approve the warrants subject to corrections. M/S/C (Gurthet/Coar) IV. Minutes The Trustees unanimously agreed to approve the minutes of the May 14, 2002 meeting. M/S/C (McCormack/Gurthet) V. Correspondence Correspondence mailed in the packets was,reviewed. A. State Budget Cuts - The City Librarian noted that it is possible that the funds for the Public Library Foundation will be cut 43%. This means Burlingame Public Library's share would be $25,000 less than the $60,000 it usually receives. The funds from the Public Library Foundation come from the State and are charged off as revenue to the Library. B. Trustee Description - This,information provides- prospective Library Trustees with an overview of the Trustee's duties and responsibilities. L- VI. From the Floor - No one from the public attended. 48o Primrose Road•Burlingame•CA 94010-4083 Phone (650) 558-7474'Fax (650) 342-6295 VII. Reports A. City Librarian's Report - Al Escoffier, City Librarian, reviewed his report highlighting the following issues. 1. Children's Activities a. "Reading Road Trip USA" is the theme of the program for school age children. Children need to read and report on 6 books in any manner they choose. b. Teen Summer Reading Club - Books have been selected for middle and high school students. Also, teens may participate in a mural workshop by Precita Eyes Muralists from San Francisco. C. "Mouse Tales" is the program for the pre- readers and requires parent participation. 2. Patriot Act - Peninsula Library System is developing a policy on the Patriot Act to be implemented by all libraries in the PLS system including the community colleges. Mary Minnow, a librarian and an attorney specializing in library law, has been hired by PLS to help with drafting the policy. 3. Easton Branch Workshop - On Saturday, June 8th, a public workshop was held at Easton to review the work to date since the March workshop. Hal Brandes, architect, presented the conceptual plan, including alternate features. Renderings illustrating the concept of the interiors were also shown to the attendees. 4. Personnel - Interviews are being held to fill the 25 hour position in Technical Services held by Paul Lechich who retired recently after 34 years of service to the Library. 5. Easton Branch - Sue Reiterman is weeding the adult collection of all books that have not circulated for a period of 5 to 10 years. Trustee McCormack suggested contacting Paul Constantino and advise him that these books are available for him to send to the library in Khe Sanh, Viet Nam. B. Foundation Report - Jane Dunbar 1. Board Vacancies - Lisa Rosenthal and Mark Lucchesi are being invited to join the Foundation Board of Directors. 2. Elegant Affair Branches Out - The theme of the event is Southwestern; cuisine will follow this theme. A jazz trio will perform throughout the event. Board members will be requested to make a contribution of their choice. For example, one board member is offering a month of Sunday desserts. Richard T. Dwyer and Co. and AMS Bekins have offered to underwrite the event. Library Board of Trustee Minutes 2 June 18, 2002 C. Trustees CALTAC Conference Report - Gurthet, Herman and McCormack - The Trustees who attended the conference felt that they had benefited from the event both in the areas of library information and new ideas for our own library. Some ideas the trustees offered were as follows: 1. Periodical Room (Compact Shelving) - Use this room as a teen area. The City Librarian noted that originally the periodical room was designed as a study room and in the future it may be possible to change its usage. 2. Technology - Add more computers for public use if possible. The City Librarian advised that the PLS Internet Committee is reviewing software programs that would be used system wide to regulate the time of a patron's usage. Once the program has been selected and installed the library may add more public terminals. 3. Foreign Language Collection - If possible determine how often our foreign language collection is circulated, particularly Japanese children's books, to make certain the library is meeting the cultural diversities of its patrons. The City Librarian noted that the top ten magazines in circulation are in a foreign language. VIII. Unfinished Business A. Patriot Act - The City Librarian reviewed the policy statement he wrote for the Burlingame Library and had reviewed by the City Attorney, Larry Anderson. Trustee Gurthet felt the policy, if approved, should be posted. Trustee Dunbar proposed a motion that the Trustees approve and post the Librarian's written statement of policy until the PLS policy for all libraries in the system has been written and approved. M/S/C (Dunbar/Gurthet) B. Easton Plan of Service - The Trustees approved the Easton Plan of Service which was written by the City Librarian, Al Escoffier. M/S/C (Gurthet/Dunbar) The Trustees will send a copy of the Easton Library Plan of Service with a personal note to their individual City Council person. Mary Herman Mike Coffey Catherine McCormack Rosalie M. O'Mahony Cecile Clark Joe Galligan Andrew Gurthet Mary Janney Carol Rossi Cathy Baylock Library Board of Trustee Minutes 3 June 18, 2002 �. C. Board Recognition - The Trustees will host a dinner on July 23rd to welcome Carol Rossi to the Board of Trustees and to thank Jane Dunbar, outgoing Trustee, for her many years of service. IX. New Business There was not any New Business. X. Announcements Trustee McCormack suggested using the marble flooring from the old library for the new fireplace at Easton. It is also possible that the marble in question could be used for the counter tops which are designed to be similar to the ones at Books, Inc. XI. Adjournment The meeting adjourned at 5:30pm. M/S/C (Dunbar/Gurthet) The next meeting of the Library Board of Trustees is scheduled for July 23, 2002 at 4:30pm in the Library Conference Room. Respectfully Submitted Alfred H. Escoffier City Librarian Library Board of Trustee Minutes 4 June 18, 2002