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HomeMy WebLinkAboutMin - LB - 2002.05.14 BURLINGAME PUBLIC LIBRARY Burlingame Public Library Board of Trustees Minutes May 14, 2002 I. Call to Order The meeting of May 14, 2002 was called to order by President Mary Herman at 4:30 pm. II. Roll Call Trustees Present: Cecile Coar, Andrew Gurthet, Mary Herman, and Catherine McCormack Absent: Jane Dunbar Staff Present: Alfred Escoffier, City Librarian Sidney Poland, Recorder III. Warrants and Special Funds Trustees unanimously agreed to approve the warrants as presented. M/S/C (Gurthet/McCormack) IV. Minutes The Trustees unanimously agreed to approve the minutes of the April 16, 2002 meeting. M/S/C (McCormack/Gurthet) V. Correspondence Correspondence mailed in the packets was reviewed. A. Operating Budget 2002-2003 - The City Librarian will meet with Councilman Mike Coffey before the June 5th study session to review and discuss the Library budget. Al Escoffier noted that the media budget was increased due to a 41% increase in circulation since 1998. Trustees were encouraged to attend the study session. VI. From the Floor There were not any comments from the Floor. 480 Primrose Road•Burlingame•CA 94010-4083 Phone (650) 558-7474-Fax(650) 342-6295 VII. Reports �- A. City Librarian's Report - Al Escoffier, City Librarian, reviewed his report highlighting the following issues. 1. Easton Branch Project Status -At the June 17, 2002 City Council meeting, the Council will be presented with a staff report, prepared by the City Librarian, on the Easton Branch renovation. The scope of the project will be defined. Added features, not included in the original budget, will be noted. i.e., ceilings, Secret Garden, terrace on Cabrillo and fireplace. The architect, Hal Brandes, has been requested to obtain costs for the newly added features. 2. Baker and Taylor - The Library has been awarded $40,000 as a result of a successful class action suit against Baker and Taylor for overcharging customers on their product. These funds will be allocated towards the Easton Branch renovation. 3. Easton Public Input Session - On June 8, 2002, 10:00am until noon, the architect, Hal Brandes, will present the final conceptual design known as Plan D. Plan D is based for the most part on Plan B. This is the plan that the majority of the public preferred, as indicated by the tally of the worksheets filled out by the attendees at the first public meeting held on March Stn. B. Volunteer Recognition Tea - The Volunteer Tea held on April 17th was well attended by volunteers, staff, city employees and council members. C. Foundation Report - Sidney Poland Kris Cannon, Mary Herman and Rochelle Yonezawa are organizing the funding campaign for the Easton project. A targeted mailing will be sent to possible major donors in May. Personal follow up calls will be made in June. Contributing donors will be acknowledged in the Foundation fall newsletter. VIII. Unfinished Business A. Patriot Act Status - The Trustees discussed the Library's policy statement on the Patriot Act. The Patriot Act has expanded the authority of the FBI and other law enforcement agencies with regard to monitoring patrons' usage of the internet and e-mail. Library Board of Trustee Minutes 2 May 14, 2002 The City Librarian emphasized that, although the Library complies with court orders from law enforcement agencies, inquiries to review Library patrons' files must be referred to him or his designate and the City Attorney before access to anyone's file shall be permitted. Presently, Burlingame Library is the only Library in the County to form a policy on this issue. The Library staff is now waiting for PLS to develop its policy on the Patriot Act. B. Status of Trustees Seminar Sacramento - Andrew Gurthet, Mary Herman and Katie MacCormack will attend the seminar. C. SAB Appointment - The City Council approved Jane Dunbar's appointment to the SAB Advisory Board. D. Elegant Affair - The City Council approved the Foundation's request to hold the "Elegant Affair Branches Out" at the Library on October 19th, as well as their request to serve alcoholic beverages during the event. E. Easton Public Meeting - The next public meeting will be held at the Easton Branch from 10:00am until noon on June 8th. IX. New Business A motion was made to approve the City Librarian's request to move the regularly scheduled July Board meeting from July 16th to July 23rd at 4:30pm in the Library conference room. M/S/C (McCormack/Gurthet) X. Announcements - The Trustees discussed having a dinner to honor Jane Dunbar for her years of service as a Trustee. It was decided to place this matter on the agenda for the June meeting. XI. Adjournment The meeting adjourned at 5:30pm. M/S/C (McCormack/Gurthet) The next meeting of the Library Board of Trustees is scheduled for June 18, 2002 at 4:30pm in the Library Conference Room. Respectfully Submitted Alfred H. Escoffier City Librarian Library Board of Trustee Minutes 3 May 14,2002