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HomeMy WebLinkAboutMin - LB - 2002.04.16 BURLINGAME PUBLIC LIBRARY Burlingame Public Library Board of Trustees Minutes April 16, 2002 I. Call to Order . The meeting of April 16, 2002 was called to order by President Mary Herman at 4:30 pm. II. Roll Call Trustees Present: Jane Dunbar, Andrew Gurthet, Mary Herman, and Catherine McCormack Absent: Cecile Coar Staff Present: Alfred Escoffier, City Librarian �. Sidney Poland, Recorder Guest: _ Carol Rossi III. Warrants and Special Funds Trustees unanimously agreed to approve the warrants as presented. M/S/C (Gurthet/McCormick) IV. Minutes The Trustees unanimously agreed to approve the minutes of the March 19, 2002 meeting. M/S/C (McCormick/Gurthet) V. Correspondence Correspondence mailed in the packets was reviewed. VI. From the Floor There were not any comments from the Floor. 48o Primrose Road•Burlingame•CA 94010-4o83 Phone (650) 558-7474Fax(650) 342-6295 VII. Reports A. City Librarian's Report - Al Escoffier, City Librarian, reviewed his report highlighting the following issues. 1. Budget Fiscal Year 2002 - 2003 - The budget has been submitted to the City Manager with a total increase of 6.8%. Increases are in the personnel portion of the budget only; reductions are in the operating budget. Fixed costs grew for insurance and facilities maintenance. Collection costs increased in the media area which has not kept pace with use in past years. The Library will have to look to the Foundation and Friends for funding of special projects. 2. Easton Branch Project Status - The Library will request a proposal from Hal Brandes of Dahanukar Brandes Architects to proceed with the design work on the project. Presently architects and staff project,team are working on Plan D which is based on Plan B. Costs are being scrutinized and are remaining in line with costs given in the Plan B feasibility study. An additional cost will be the walled terrace facing Cabrillo which was not included in the original design. Collection development policies with regard to scope and size in a small area are now under consideration. �-' Percentage of children's collection will increase, as nearly 70% of circulation is children's materials. 3. Public Library Association Conference - The City Librarian thanked the Trustees for sending members of the staff, as well as himself, to the Public Library Association Conference in March. B. Foundation Report - Jane Dunbar - The Foundation Board agreed to create an Easton Capital Campaign Committee comprised of approximately ten to fifteen community leaders, organizations and businesses who will have made a pledge of $1,000 or more to the Easton renovation project. This will give the campaign momentum and possible donors can see the Easton project is already well supported. The names of those who have pledged will be featured in the Foundation fall newsletter. Kris Cannon, Mary Herman and Rochelle Yonezawa will represent the Board in setting up this committee. Library Board of Trustee Minutes 2 April 16,2002 �. VIII. Unfinished Business A. SAB Appointment - a motion was made to nominate Jane Dunbar to be the Library's representative to the System Advisory Board for the next two years. M/S/C Gurthet/McCormack B. 'Elegant Affair Date - Jane Dunbar advised the Trustees that the Foundation Board has approved Saturday, October 19th as r the date for the "Elegant Affair Branches Out" and requested that the Library close .at 4:00pm rather than 6:00pm. Trustee Gurthet made a motion for the Library to close at 4:00pm on October 19th. M/S/C (Gurthet/McCormack) The City Librarian will request approval from the City Council to serve alcohol at the event. C. Patriot Act - Summary - At the request of the City Librarian, the Board agreed to table this matter until the next meeting. D. May Meeting - A motion was made to move the May 21 sl meeting to May 141h. M/S/C Dunbar/Gurthet IX. New Business A request by the City Librarian to move the July meeting from July 161h to July 23rd will be placed on the Agenda for the May 14th meeting. `-' X. Announcements - There were not any announcements. XI. . Adjournment The meeting adjourned at 5:30pm. M/S/C (Dunbar/McCormack) The next meeting of the Library Board of Trustees is scheduled for May 14, 2002 at 4:30pm in the Library Conference Room. Respectfully Submitted ra"P, Alfred H. Escoffier City Librarian Library Board of Trustee Minutes 3 April 16, 2002