HomeMy WebLinkAboutAgenda Packet - LB - 2002.05.14 �URLINGAME PUBLIC LIBRARY '.[ BURS'"SAME 1
Board of Trustees Agenda
May 14, 2002 - 4:30pm �P
480 Primrose Road - Board Room �c ` 03
SUGGESTED ACTION
1. CALL TO ORDER
2. ROLL CALL/
3. WARRANTS & SPECIAL FUND" Approval
4. MINUTES Approval
5. CORRESPONDENCE AND INFORMATION Information
,/a. News from the Capitol
C✓ Peninsula Community Foundation Letter & Report
. Patriot Act Statement
✓d. Operating Budget 2002-2003
6./FROM THE FLOOR (Public Comments)
7. REPORTS
�a. City Librarian's Report - Escoffier f Information
V15. Library Foundation Report - Poland 6 �; Information
8. UNFINISHED BUSINESS
✓a. Patriot Act Status / 1 Update/Discussion
Vb. Status of Trustees Seminar Sacramento—Board Information
SAB Appointment Information
pd. Elegant Affair Date/Venue Information
Vo. Easton Public Meeting Information
9. NEW BUSINESS
Va. Move July 16, 2002 Board Meeting to July 23, 2002 Approval
Vi. Operating Budget 2002-2003 Information
10...Announcements
da. Honoring Outgoing Trustee Jane Dunbar Discussion
11. Adjournment Adjourn
BURLINGAME PUBLIC LIBRARY
Burlingame Public Library
Board of Trustees
Minutes
April 16, 2002
I. Call to Order
The meeting of April 16, 2002 was called to order by President
Mary Herman at 4:30 pm.
II. Roll Call
Trustees Present: Jane Dunbar, Andrew Gurthet, Mary
Herman, and Catherine McCormack
Absent: Cecile Coar
Staff Present: Alfred Escoffier, City Librarian
�. Sidney Poland, Recorder
Guest:_ Carol Rossi
III. Warrants and Special Funds
Trustees unanimously agreed to approve the warrants as
presented. M/S/C (Gurthet/McCormick)
IV. Minutes
The Trustees unanimously agreed to approve the minutes of the
March 19, 2002 meeting. M/S/C (McCormick/Gurthet)
V. Correspondence
Correspondence mailed in the packets was reviewed.
VI. From the Floor
There were not any comments from the Floor.
L,=
480 Primrose Road•Burlingame•CA 94010-4083
Phone (650) 558-7474Fax(650) 342-6295
VII. Reports
A. City Librarian's Report -Al Escoffier, City Librarian,
reviewed his report highlighting the following issues.
1. Budget Fiscal Year 2002 - 2003 - The budget has
been submitted to the City Manager with a total increase of
6.8%. Increases are in the personnel portion of the budget
only; reductions are in the operating budget. Fixed costs
grew for insurance and facilities maintenance. Collection
costs increased in the media area which has not kept pace
with use in past years. The Library will have to look to the
Foundation and Friends for funding of special projects.
2. Easton Branch Project Status - The Library will
request a proposal from Hal Brandes of Dahanukar Brandes
Architects to proceed with the design work on the project.
Presently architects and staff project team are working on
Plan D which is based on Plan B. Costs are being
scrutinized and are remaining in line with costs given in the
Plan B feasibility study. An additional cost will be the walled
terrace facing Cabrillo which was not included in the original
design. Collection development policies with regard to scope
and size in a small area are now under consideration.
�-' Percentage of children's collection will increase, as nearly
70% of circulation is children's materials.
3. Public Library Association Conference - The City
Librarian thanked the Trustees for sending members of the
staff, as well as himself, to the Public Library Association
Conference in March.
B. Foundation Report - Jane Dunbar - The Foundation Board
agreed to create an Easton Capital Campaign Committee
comprised of approximately ten to fifteen community leaders,
organizations and businesses who will have made a pledge of
$1,000 or more to the Easton renovation project. This will give the
campaign momentum and possible donors can see the Easton
project is already well supported. The names of those who have
pledged will be featured in the Foundation fall newsletter. Kris
Cannon, Mary Herman and Rochelle Yonezawa will represent the
Board in setting up this committee.
Library Board of Trustee Minutes 2
April 16,2002
�. VIII. Unfinished Business
A. SAB Appointment - a motion was made to nominate Jane
Dunbar to be the Library's representative to the System Advisory
Board for the next two years. M/S/C Gurthet/McCormack
B. -Elegant Affair Date - Jane Dunbar advised the Trustees
that the Foundation Board has approved Saturday, October 191h as
the date for the "Elegant Affair Branches Out" and requested that
-the Library close at 4:00pm rather than 6:00pm. Trustee Gurthet
made a motion for the Library to close at 4:00pm on October 19th.
M/S/C (Gurthet/McCormack) The City Librarian will request
approval from the City Council to serve alcohol at the event.
C. Patriot Act - Summary - At the request of the City
Librarian, the Board agreed to table this matter until the next
meeting.
D. May Meeting - A motion was made to move the May 21St
meeting to May 14th. M/S/C Dunbar/Gurthet
IX. -New Business
A request by the City Librarian to move the July meeting from July
161h to July 23rd will be placed on the Agenda_for the May 14th
meeting.
X. Announcements - There were not any announcements.
XI. Adjournment
The meeting adjourned at 5:30pm. M/S/C (Dunbar/McCormack)
The next meeting of the Library Board of Trustees is scheduled for
May 14, 2002 at 4:30pm in the Library Conference Room.
Respectfully Submitted
Alfred H. Escoffier
City Librarian
Library Board of Trustee Minutes 3
April 16,2002
Page 1 of 2
Escoffier, Al
From: Crowe, Linda
Sent: Wednesday, May 01, 2002 4:04 PM
To: PLSCOUNCIL@PLSSRV2.PLSINFO.ORG
Subject: Fw: NEWS FROM THE CAPITOL
----- Original Message-----
From: Susan Negreen
To: CLA Listserve-CALIX
Sent: Monday,April 29, 2002 4:00 PM
Subject: NEWS FROM THE CAPITOL
April 26,2002
TO: CLA MEMBERS/ SYSTEMS/NETWORK CONTACTS
FROM: Mike Dillon, Lobbyist
Christina Dillon, Lobbyist
RE: NEWS FROM THE CAPITOL
I. SENATE EDUCATION COMMITTEE PASSES SCA 10-SPEIER
�. On Wednesday, the Senate Education Committee heard SCA 10 by Senator Jackie Speier, which would
amend the state constitution to allow the voters to approve a bond for public library facilities with a 55%
majority, rather than a two-thirds majority. It would also allow ad valorem tax on real property to
exceed the 1% limitation to pay for library facility bonds.
Senator Speier opened by stating that "libraries are as much a part of the educational system as our
schools are," and requested that the committee consider extending for libraries, the ability to pursue
facilities bonds at the same vote threshold that was afforded school construction bonds in 2000. CLA
was joined in testimony by Irene O'Connell, representing the San Bruno City Council. She stated that
their community tried to pass a library construction bond and failed, receiving only 57%. She noted that
while the vote indicated a"strong majority"was in favor of the bond, she added that requiring a two-
thirds vote "damages our opportunity to provide needed educational services." Also present in support
were the lobbyists representing the Alameda County Board of Supervisors, the California State
Association of Counties, and the California State PTA.
The Howard Jarvis Taxpayers Association lobbyist testified in opposition to the bill, calling SCA 10 the
"further watering down of the 100 year protection for homeowners." Senate Education Committee
Chair, John Vasconcellos said, "The bill doesn't do that. It only lets them vote. Are you against
voting?" The opponents replied, "Certainly not."
In an interesting twist at the conclusion of the hearing, committee member, Senator Dede Alpert, who
also chairs Senate Appropriations, sits on the Library Bond Construction Board, and has personally
authored several library bond measures on behalf of CLA, said the following: "I wish this were 50%
`.- instead of 55%. That is really what we need. If you have enough votes [in the legislature] to get a
straight majority vote, I will encourage that." She noted that she obviously supported the bill in its
current form, but would work with the Senator to see if the 50% threshold could be achieved. The bill
5/2/02
Page 2 of 2
passed from committee with the following Senators voting"aye": John Vasconcellos, Bruce
McPherson, Richard Alarcon, Dede Alpert, Wes Chesbro, Betty Karnette, Jack O'Connell, Jack Scott,
Byron Sher, and Ed Vincent. Voting against the bill were Republican Senators Ray Haynes and Pete
Knight.
II. PLF FUNDING ISSUE ON HOLD TILL MID MAY AS BUDGET DEFICIT GROWS
The Senate Budget Subcommitte Number 1 on Education Finance has decided to place the issue of the
Public Library Foundation(PLF) on its so-called"checklist," so that it can review the issue in late May,
after the Governor's May Revision is released. In testimony before the committee, CLA thanked the
Subcommittee members for their willingness in January to protect the $7.9 million in PLF funding that
was subject to the Governor's proposed"November Cuts." We then noted that the Governor's current
proposal to cut $11.2 million from the PLF in Budget year 2002-03, equated to almost 26% and was a
disproportionate reduction when compared with other program cuts. Subcommittee Chair, Senator Jack
O'Connell noted that the PLF was "a top priority for the members of this subcommittee, and we will see
what we can do to scrape up some nickels and dimes along the way for you." The subcommittee then
made a motion to defer action until May.
Meanwhile, the Budget estimates are growing more ominous by the day. The deficit is steadily
increasing, primarily due to the "dot com"bust, resulting in a steep decline in capital gains and stock
options,which produced a huge shortfall in state personal income tax receipts. In February, the
Legislative Analyst was predicting a potential shortfall of$16 billion in the current and upcoming
budget year, and recently, the deficit was pegged at $20 billion. The Governor and a number of
legislators are hoping to bridge the budget gap through a combination of budget cuts and short and long-
term borrowing. Other legislators feel that the problem cannot be solved without some sort of tax hike.
Susan Negreen,CAE
Executive Director
California Library Association
snegreen@cla-net.org
916-447-8541
5/2/02
Fund ID: 1012
peninsula
community foundation
Board of Directors May 3, 2002
John H.Clinton,Jr.,Chair
Thomas E. Bailard
Patricia Bresee
Bernadine Chuck Fong, Ph.D. Mr. Alfred H. Escoffier
Susan Ford Burlingame Public Library
Nylda Gemple, R.D./L.D.
Charles "Chip" Huggins 480 Primrose Road
Rick Jones Burlingame, CA 94010-4083
Olivia G. Martinez,Ed.D.
Linda R. Meier
Karen V.H.Olson
Nancy J. Pedot Dear Al,
Jennifer Raiser
Gordon Russell As we enclose your fund statement for the first quarter of 2002, I'd like to tell you about
William L.Schwartz,M.D.
Donald H.Seiler some of our breakthrough programs that are receiving national recognition, and how we're
Warren E. "Ned" Spieker,Jr. continuing to build community by creating powerful connections.
Jane H.Williams
Emeritus Impending State and Federal budget cuts, accompanied by the lingering economic
Marjorie Bolton slowdown,will mean less funds available to direct service providers—be they county, city,
Hugh C. Burroughs school or community-based agencies. This mix of destabilizing forces will challenge the
T.Jack Foster,Jr. philanthropic sector to allocate charitable dollars—whether tactically or strategically—in
Bruce Hinchliffe quick and careful was to alleviate some of the stress that nonprofits and the people the
Hon.Thomas M.Jenkins �l }' P P P y
Charles B.Johnson assist will inevitably face.
Robert C. Kirkwood
William Wilson III The Foundation's Board of Directors recently found an opportunity to leverage funds
Rosemary Young contributed to our Community Fund to quickly assist some of the key agencies providing
Committee Advisors food, shelter and other basic needs in San Mateo County.We directed$200,000 from the
Richard L. Bennett Foundation to augment$100,000 from The California Endowment and created a$300,000
Elizabeth Obershaw
"Safety Net Fund."
Marcia R.Wythes
Of Counsel In March, PCF staff interviewed 25 providers to assess service and fundraising challenges,
Albert J. Horn, Esq. which resulted in 19 immediate grants totaling$202,500 to organizations whose client loads
President increased while their funding decreased. This research enabled us to target resources in
Sterling K.Speirn critical areas without requiring nonprofit agencies to devote valuable staff time to
fundraising. Instead,these organizations continue to do what is necessary to offer food,
shelter, rental assistance and other basic needs to hundreds of low-income individuals and
families working to sustain themselves during the downturn.
This week I am presenting two examples of our multi-faceted approach to philanthropy at
the annual conference of the Council on Foundations in Chicago. Nationwide, foundations
are especially interested in strategies that reach into the heart of nonprofit organizations
l and build their fundamental capacities and strengthen their operations at the core—
�✓ something that PCF has always done well.
Peninsula Community Foundation TEL 650.358.9369
1700 South EI Camino Real,Suite 300 FAx 650.358.9817
San Mateo, California 94402-3049 WEB www.pcf.org
We will feature the results of our Organizational Capacity Grants Initiative (OCGI),a multi-
foundation partnership through which 16 nonprofits received$125,000 to enhance their
organizational effectiveness over a three-year period.The process demonstrated the efficacy of
"high-engagement"philanthropy,bringing funders and practitioners closer together in a
common pursuit of excellence.
We will also explore how foundations are changing in response to the dynamics of the digital
age. I'll offer examples of how PCF practices are helping us respond quickly,cross boundaries,
share knowledge, and do what it takes to meet the just-in-time expectations of the digital age.A
feature article in the latest edition of Foundation News and Commentary magazine frames
these issues, and I'd be pleased to send you a copy if you'd like to read more.
One such case study is PCF Connect,the Foundation's secure, online resource that gives you
the flexibility to research your giving and recommend new grants"24/71."I invite you to log on
to www.pc£orand test out our most recent system upgrades. Information on both new and
upcoming features is outlined in your attached statement.
The Council on Foundations has honored PCF with the silver Wilmer Shields Rich Award for
excellence in communications for our 1999-2000 Annual Report: Portfolios of Promise. Mrs.
V.S. Rich guided the creation of the Council on Foundations and became its first executive
director in 1957.Throughout her life, she exhorted foundations and trustees to communicate
more openly about the resources and activities of their philanthropies.
Speaking of awards, I invite you to reserve the evening of Thursday, October 24,2002 for our
second Thomas W. Ford Award gala dinner. Please take the time now to nominate an
L outstanding philanthropist that you know for this $50,000 award.The deadline for nominations
is Tune 14. Nomination forms are available on our Web site at www.pc£org,or by calling the
Foundation at 650.358.9369.
In closing, I'd like to pay tribute to the passing of a great man. Years ago, I received a phone
call from Foundation Board member, Rosemary Young,who said she had a special holiday gift.
Little did I know it would be a gift to treasure for a lifetime—an introduction to John Gardner.
Like hundreds of people around the world, I looked to John Gardner as a mentor, and he
provided wise counsel to me on PCF programs. In recent years,John shared his expertise
through the American Leadership Forum of Silicon Valley,where I serve as a Board member.
One of his final gifts was to lend his name and mentorship to the creation of The John Gardner
Center for Youth and their Communities at Stanford. I air honored to sit on the Advisory
Board of the Center,which is currently working ambitiously with the schools,local government
and nonprofit agencies in Redwood City to create a model for community youth development.
John Gardner summed up the democratic compact he saw at the heart of"The American
Experiment,"in just nine words: "Freedom and responsibility, liberty and duty.That's the
deal." His accomplishments and his words will continue to guide and challenge us.
Sincerely,
4* peirn
President
Peninsula Community Foundation TEL 650.358.9369
1700 South EI Camino Real, Suite 300 FAx 650.358.9817
San Mateo, California 94402-3049 WEB www.pcf.org
Peninsula Community Foundation 1012
16b - • Roger and Jean Hunt Duncan Fund
10k 1W
peninsula Fund Activity Statement
Cr I[Y1unity foundation January 1, 2002 through March 31, 2002
Prepared for: Mr. Alfred H. Escoffier
Burlingame Public Library
480 Primrose Road
Burlingame, CA 94010-4083
Fund Activity - - - - - - - - -
Q-T-D Y-T-D
Beginning Balance $ 951,531.23 $ 951,531.23
Contributions 0.00 0.00
Investment Income 4,808.21 4,808.21
Gain/Loss on Gifted Securities 0.00 0.00
Gain/Loss on Investments 12,182.21 12,182.21
Interfund Contributions 0.00 0.00
Other Income 0.00 0.00
Grants 0.00 0.00
Interfund Grants 0.00 0.00
Administration Fees (1,184.99) (1,184.99)
Other Expenses 0.00 0.00
Ending Balance $ 967,336.66 $ 967,336.66
Grants Payable $0.00
Balance Available for Grants $277,439.00
Investment Allocation
Asset Allocation Per Agreement:
Endowment Pool 100.00%
CommentsWe invite you to check out the latest enhancements to PCF Connect. We are continuing to add new features to �!
assist you with your grant-making and provide additional financial information. There are two new line items on the
Fund Summary screen that show the income, gains and losses from investment, as well as administration expenses
charged to the Fund. The grant recommendation function has been upgraded so that you can easily make repeat
nrants and link to Guidestar, a national database of nonprofit organizations. Coming soon will be investment returns,
estment guidelines, and a link to PhilanthropyCenter, our local database of nonprofit organizations. Please let us
pow what you think of these new features. We love to hear from you.
Burlingame Public Library
Statement on the Patriot Act
May 6, 2002
The USA Patriot Act (the Uniting and Strengthening America by Providing Appropriate
Tools Required to Intercept and Obstruct Terrorism Act of 2001). The Patriot Act
amended over 15 federal statutes, including the laws governing criminal procedure,
computer fraud and abuse, foreign intelligence, wiretapping, and immigration. These
amendments expanded the authority of the FBI and the law enforcement to gain access to
stored Internet and electronic communications. Libraries that provide access to the
Internet and e-mail service to patrons may become the target of a court order requiring
the library to cooperate in the monitoring of electronic communications sent through
library's computers or network. Burlingame Public Library complies with court orders
from law enforcement agencies.
Inquiries regarding review of library files should be referred to the City Librarian or his
designate and/or to the City Attorney for review.
4
April 3, 2002
TO: Jim Nan , City Manager; Rahn Becker, Assistant City Manager
FROM: Al Escoffier, City Librarian.
RE: Budget Message, 2002-2003
Budget Overview: The Library budget has been one of the most difficult in recent
memory, due primarily to the need to cover all personnel costs and contain or reduce
operating costs. The total budget increase is 6.9%. The Library budget is 74%personnel
costs, as library public service operations are "people-intensive." In addition, we pride
ourselves on a high level of patron service.
Personnel Overview: The Personnel component of the budget includes 19 full time, 6.35
FTE permanent part time, and 12.49 FTE hourly staff, for a total of 37.84 FTE, the same
as last year. The staffing cost is $ 2,409,105. This is an increase of 10 % over last year.
This figure includes negotiated raises for all staff except pages and aides (these classes
were raised mid-year in 2000 and we are still competitive). This figure also includes
merit raises for those eligible and promotions of four hourly employees for taking on
additional higher level clerical work at the Branch and Main.
Operations Overview: Most objects in the operations budget have been reduced. The
only areas to grow were fixed costs (Insurance, Facilities maintenance) and one
collection area: Media. The Media budget has not kept up with the use and we have
experienced a 41% increase in circulation in media since 1998. We also receive donor
funds for media to assist us with this program. We are very pleased with the progress the
Facilities maintenance crew has made in maintaining the library buildings.
Program Highlights: Over the past 5 years the following trends can be seen in our
services:
• Total Circulation: Up 11% (Nationally, public library circulation is down)
• Branch Circulation: Up 16% and climbing
• Media Circulation: Up 41%
• Children's Circulation: Up 10%
• Program attendance: Up 65%
• Internet and Database Use: Up 35%
Major Goals for this Budget Year:
• Complete the architectural planning for the Easton renovation
• Develop and implement Easton services and collections
• Bid, select and implement contracting of the renovation
• Re-negotiate Hillsborough library service contract
• Expand public relations efforts
I i
Budget: Library Acct. No. 101-67500 BUDGET SUMMARY
CITY OF BURLINGAME
:::::2002-2003::::::::::::::: : :::::::::::::::::::
Prior Year Currentfc ::::::: :::::::::Adopted
Actual Budget >: Re ust?:::::: :::::>:::::.:. :>::::.::: :gu:d`et: . .:
:..
Salaries and Wages 1,902,622 2,155,806 2,409,074
Operating Expense 743,253 824,189 844,754
Capital Outlay 15,664 82,325 15,000
TOTAL 2,661,539 3,062,320 3,268,828 - -
Full Time Positions 21.00 21.00 19.00
Part Time Full Time Equivalent) 13.00 16.84 18.84
Funding Sources:
Program Revenues 528,491 628,000 638,000
General Fund 2,133,048 2,434,320 2,630,828 - -
DESCRIPTION OF ACTIVITY
MISSION STATEMENT• The Burlingame Public Library serves all members of the community by providing and promoting free and equal access to resources
and information in a professional, welcoming environment.
COMMUNITY ACCESS TO INFORMATION, COLLECTIONS, RESOURCES:
A. REFERENCE DIVISION: Provide professional guidance and access to information via collections and electronic resources. Select print and electronic
resources to enhance user access. Coordinate outreach, volunteer programs, public relations.
B. CIRCULATION DIVISION: Centralized loan and return operations. Maintain circulation, overdue, and billing records. Provide inventory control.
C. CHILDREN'S DIVISION: Reader guidance and access to information for children and youth. Promote effective use of the library via extensive
programming efforts both in the library and the community. Select resources for children and youth.
D. EASTON BRANCH LIBRARY: Direct services at neighborhood branch library. Guide and oversee major renovation.
TECHNICAL AND PROFESSIONAL SUPPORT SERVICES•
E. TECHNICAL SERVICES DIVISION: Purchase, catalog, process and maintain print and non-print collections: books, magazines, newspapers, microfilm,
and other collections. Interlibrary loan. Maintain online databases, local, regional, national.
E. TECHNOLOGY SUPPORT SERVICES: Plan, organize, maintain computer hardware, software and database access. Liaison with PLAN and City
networks. Train staff in technology protocols. Maintain Internet site.
COMMUNITY PARTNERSHIPS
Maintain partnerships and share resources with peninsula, regional libraries and the State. Maintain liaison with constituent groups: Board of Trustees,
Burlingame Library Foundation, PLS System Advisory Board, service clubs, schools, businesses, community groups.
89
Budget: Library Acct. No. 101-67500 PROGRAM STATUS
2002-2003
CITY OF BURLINGAME
MAJOR GOALS
1) Complete design and begin renovation of Easton Branch
2) E Begin planning process for Long Range Plan
3) Re-negotiate Hillsborough service contract
4) Expand library public relations efforts to better inform public of services
SIGNIFICANT WORKLOAD STATISTICS 2000-2001 2001-2002 2002-2003
Items Circulated Total: (Estimated) (Projected)
Main: 419,397 442,240 464,300
Easton Branch: 27,085 30,384 32,200
Total: 448,015 472,624 500,000
Non-Book: 78,956 90,098 100,100
Children's Circulation: 126,558 124,830 126,000
Users Served:
Reference: 109,085 110,870 113,100
Interlibrary Loan: 52,772 61,444 70,100
People Entering Main Library: 373,858 335,270 340,000
Program Attendance: 17,579 19,958 23,000
Internet Use 45,785 44,914 48,000
CHANGES FROM CURRENT YEAR
1) Personnel costs include negotiated increases; no increase in FTE
2) Branch Supervisor reports directly to City Librarian
3) Significant reductions in operating budget
4) Capital Project: Easton Renovation (Majority donor funding)
5) Increased technology maintenance costs
6) Literacy Project included in the budget for the first tim( 90
`udget: Library I Acct. No. 101-67500 PERSONNEL SUMMARY
CITY OF BURLINGAME
............................. .. . . ... ........ ............... .
2002-2003:
Prior Year Current Dep#:::::::::::::::::::CM:::ReC::::::::::::::Acfojtecl
Actual Budget Request ': Budget.
. ..................
Salaries 1,026,966 1,197,574 1,226,441
Part Time 682,746 662,504 862,494
Overtime 2,473 - -
Employee Benefits 190,437 295,728 320,139
TOTAL 1,902,622 2,155,806 2,409,074 - -
FULLTIME POSITIONS AUTHORIZED
City Librarian 1.00 1.00 1.00
Library Services Manager 1.00 1.00 1.00
Library Technology Supervisor - 1.00 1.00
Librarian III 3.00 3.00 3.00
Librarian II 4.00 3.00 2.00
Circulation Supervisor 1.00 1.00 1.00
Library Assistant III 1.00 1.00 1.00
Library Assistant II 7.00 7.00 7.00
Library Assistant I - - -
Account Clerk II 1.00 1.00 1.00
Administrative Secretary 1.00 - -
Secretary - - -
Building Maintenance Worker 1.00 1.00 1.00
TOTAL FULLTIME POSITONS 21.00 20.00 19.00 - -
BENEFITTED PART TIME
Administrative Secretary - 0.975 0.975
Librarian II 2.25 2.25 2.82
Library Asst. II 1.93 1.93 2.55
4.18 5.15 6.35 - -
HOURLY PART TIME
Custodian - 0.45 0.43
Librarian II - 0.38 -
Librarian II - 0.19
Library Asst. II 2.00 2.60 2.60
Library Asst. 1 4.21 4.18 4.90
Aide 2.54 2.50 1.80
Page 3.00 3.00 3.00
11.75 12.66 12.49 - -
91
Budcg..L' -ibrary # \cct. No. 101-67500 BUDGET LINE ITEi, (�
CITY OF BURLINGAME
.............................. . . .......................................
2002 2003::
Acct. Account Name Prior Year Current ::::: `: 111E::Rec : >: ?:Ado ted
................................. ..
...
No. Actual Budget Request Budget
..................... ......
010 Regular Salaries 1,026,966 1,197,574 1,226,441
011 Part-Time Salaries 682,746 662,504 862,494
012 Overtime 2,473 - -
030 Employee Benefits 190,437 295,728 320,139
110 Office Expense 14,810 15,000 15,000
120 Special Department Expense 24,995 25,000 25,000
122 Periodicals 40,000 37,000 31,092
123 Book Binding 12,852 14,375 11,000
124 Cataloging Expense 23,999 24,000 22,000
125 Audio Visual Colllections-records & cassettes 15,846 20,000 25,000
128 Vehicle Allowance 1,200 1,200 1,200
129 Book and Maps 243,705 243,350 243,350
130 Small Tools - 125 -
160 Communications 8,928 10,000 8,300
170 Utilities 88,894 126,000 117,500
190 Maint of Building/Grounds 77,553 25,000 23,500
200 Equipment Maintenance 6,530 5,000 5,000
209 Electronic Resources 101 48,140 30,000
210 Professional and Specialized Service 9,960 9,960 9,960
220 Contractual Services 109,968 88,035 116,946
240 Dues and Subscriptions 2,378 2,483 2,483
250 Travel, Conferences & Meetings 1,072 2,200 2,200
251 Dept. Head Conferences & Meetings 1,197 1,200 1,100
252 Staff Conferences & Meetings 1,800 2,000 2,000
260 Training & Safety 2,647 2,800 2,800
400 Non Capital Equipment - - 25,000
701 Insurance Cost Allocation 6,120 7,083 8,896
702 Computer Maintenance 24,600 24,000 20,000
703 Vehicle Services Allocation - 3,143 2,487
721 Facilities Services Allocation 24,098 87,095 92,940
800 Capital Outlay` 15,664 82,325 15,000
TOTAL 2,661,539 3,062,320 3,268,828 - -
Capital Outlay: Budget Change 206,508
Percent 6.74%
Net Increase w/fees 8.07%
92
CITY O I IRLINGAME
{ OPERATING ANO tPITAL
OUTLAY WORKSHEET
Budget: Library Account: 101-67500 2002-2003
Acct. No. Name Total Change
Requested From Explanation & Justification
Curr. Yr.
110 Office Expense 15,000 - No Change
120 Special Department Expense 25,000 - No Change
122 Periodicals 31,092 (5,908) Reduction (SFC on CDROM)
123 Book Binding 11,000 (3,375) Reduction (NYT on Fiche)
124 Cataloging Expense 22,000 (2,000) Reduction (Communications costs down)
125 Audio Visual Collections 25,000 5,000 Increase due to 40% circ increase
128 Vehicle Allowance 1,200 - No Change
129 Book and Maps 243,350 - No Change
130 Small Tools - (125) Reduction
160 Communications 8,300 (1,700) Reduction due to lower communication costs
170 Utilities 117,500 (8,500) Reduction in usage
190 Maint of Building/Grounds 23,500 (1,500) Reduction
CITY OF BURLINGAME
I
OPERATING AND VAPITAL
OUTLAY WORKSHEET
Budget: Library Account: 101-67500 2002-2003
Acct. No. Name Total Change
Requested From Explanation & Justification
Curr. Yr.
200 Equipment Maintenance 5,000 - No Change
209 Electronic Resources 30,000 (18,140) Reduction
210 Professional and Specialized ServiCE 9,960 - No Change
220 Contractual Services 116,946 28,911 PLAN, Literacy contracts
240 Dues and Subscriptions 2,483 - No Change
250 Travel, Conferences & Meetings 2,200 - No Change
251 Dept. Head Conferences & Meeting 1,100 (100) No Change
252 Staff Conferences & Meetings 2,000 - No Change
260 Training & Safety 2,800 - No Change
400 Non Capital Equipment 25,000 25,000 New object, formerly in 800-PC Replacement
701 Insurance Cost Allocation 8,896 1,813 2002-2003 Per Finance Dept
702 Computer Maintenance 20,000 (4,000) Reduction in computer maintenance
703 Vehicle Services Allocation 2,487 (656) 2002-2003 per Finance Dept
721 Facilities Services Allocation 92,940 5,845 2002-2003 Per Finance Dept
800 Capital Outlay* 15,000 (67,325) Reduction: Signage major project
BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF MARCH 2002
gistered Borrowers Previous month's total #Added Total Registered
Burlingame Adults 14,380 112 14,492
Burlingame Children 4,067 19 4,086
Hillsborough Adults 2,263 13 2,276
Hillsborough Children 1,134 10 1,144
Non-San Mateo Co. Borrowers 1,129 11 1,140
Totals 22,973 165 23,138
Circulation Activity Main Branch
Adult Print Materials 20,072 797
Children's Print Materials 10,628 1,153
AudioNisual Materials 7,961 211
Circulation Totals
This month total Main 41,313 This month previous year 39,686 4.1% 1
This month total Branch 2,479 This month previous year 2,559 -3.1%D
This month Grand Total 43,792 This month previous year 42,245 4.0%1
Reference Activity Inter Library Loans
Questions Directions Lent 3,620
Reference 3,039 343 Borrowed 2,258
Children's 1,062 472 TOTAL 5,878
Lower Level 1,535 3,458
Branch 111 116
TOTAL 5,747 4,389
Collections Main Titles Added Main Volumes Added Branch Volumes Added
Adult Non Fiction 236 423 36
Children's Non Fiction 129 139 6
YA Non Fiction 1 1 0
Adult Fiction 184 250 31
Children's Fiction 36 56 8
YA Fiction 9 9 0
Cassettes 18 20 0
Compact Discs 10 11 0
Videos 4 4
0
Children's Audio 0 9 0
Children's Video 0 4 0
Children's Compact Disc 0 5 0
-OTALS 627 931 81
BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF MARCH 2002
PAGE 2
Other Material Volumes added Total Held
^dult un-cataloged books 77 4.312
iildren's un-cataloged 82 3,539
ooks
Foreign Language un- 0 554
cataloged
Deposited with the City Treasurer Main $7,547.56
Branch $ 359.00
Total $7,906.56
Other Deposits Rental $107.00
PLS Video $ 52.50
Photocopies* $957.85
*This Figure is included in the "total main deposit".
Estimated User Traffic 32,902' —Daily Average 1,097
Community Room Adult*
TOTAL MEETINGS HELD: 30 IATTENDANCE 316
WLT PROGRAMS N/A ATTENDANCE N/A
l�-
Childrens and Young Adult Attendance
Pre-school programs ' 25 1,014
School-Age K-5
Book groupies 1 6
Total 26 1,020
Internet Use
One Hour Express Childrens Total
1,545 2,347 145 4,037
L.
BURLINGAME PUBLIC LIBRARY
City Librarian's Report
May 14, 2002
Easton Branch Renovation Status
A proposal for the design work has been received from Dahanukar Brandes
architects for the design work for Easton. City staff will review the proposal
and approval from the City Council will be sought.
During the past few weeks, staff has "mapped the collection" on the Easton
Plan to see how well the collections will shelve and be displayed in the
space available. Hal Brandes will review the staff comments and revise the
plans accordingly. The revised plan will be submitted to the full Easton
Planning Team on May Stn
`- A second public input session to present the final conceptual design for the
project will be held on Saturday, June 8, 10 AM- Noon, Easton Branch. At
this session, the architect will review the suggested changes by staff and
public and present a new conceptual design.
Easton Renovation Funding_Campaign
Kris Cannon, Rochelle Yonezawa and Mary Herman will head the Funding
Campaign for the Easton Project. They are planning a targeted mailing to
potential major donors in May. Letters will then be followed up in June by a
personal telephone call. Pledges and donations will be received in July. In
August, the results of the preliminary campaign will be announced in the
Foundation Newsletter.
Volunteer Recognition Tea
The Volunteer Recognition "Thank You" Tea, April 17th, was one of the
best attended in recent memory. We were pleased to honor our many
volunteers who make our library a better place to study and work.
480 Primrose Road•Burlingame•CA 94010-4o83 1
Phone (650) 558-7474'Fax (650) 342-6295
Personnel/Staff Development
A number of staff has been attending a workshop on "Building a Positive
and Respectful Work Environment." The purpose of the workshop is to
enhance understanding of sexual and other types of harassment in the
workplace.
The entire staff extends their condolences to Maureen Lennon and her
family on the death of her mother-in-law.
Children's Services
Planning for the Children's and Teen summer reading clubs is underway.
During April, the children's staff did a total of 23 programs including: 8
preschool Story Times, 9 Toddler Story Times, 2 Saturday Story Times, 3
class visits to Easton, and 1 program at the preschool. These programs were
attended by a total of 1001 people.
The Teen Haiku program was a great success, reaching over 25 teens. The
teens each wrote his or her own verse and spent time discussing poetry with
Michael Dylan, the instructor.
Upcoming Events:
• Memorial Day Holiday, May 27, Closed
• Burlingame Author Lee Tyler discusses her new book, May 29, 7 PM
• Fred Luskin discusses his book on "Forgiveness."June 4, 7 PM
• City Council Study Session on the budget, June 5, Lane Room, 7 PM
• All Staff Meeting, June 6, 8 AM
• Public Hearing and Budget Adoption, June 17, Council Chambers, 7 PM
• Art in the Park, June 8 & 91h
• Easton Design Meeting, June 8, 10 AM, Easton
• Foundation Board, June 13, 4:30 PM
• Board Meeting, June 18, 4:30 PM
• Independence Day Holiday, July 4, Closed
Alfred Escoffier
City Librarian
May 6, 2002
2
BURLINGAME PUBLIC LIBRARY
Library Board of Trustees
Action Item #9a
Date: May 14, 2002
Proposal: Due to staff and Board vacations, move the regularly scheduled July
Board meeting from July 16th to July 23rd, 4:30PM. Library Conference Room.
S,