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HomeMy WebLinkAboutMin - LB - 2002.03.19 �BURLINGAME T B U R L I N G A M E f U B L I C LIBRARY Burlingame Public Library Board of Trustees Minutes March 19, 2002 I. Call to Order The meeting of March 19, 2002 was called to order by President Mary Herman at 4:30 pm. Il. Roll Call Trustees Present: Cecile Coar, Jane Dunbar, Andrew Gurthet, Mary Herman, Catherine McCormack Staff Present: Alfred Escoffier, City Librarian Sidney Poland, Recorder City Representation: Larry Anderson, City Attorney Guest: Kris Cannon III. Warrants and Special Funds' Trustees unanimously agreed to approve the warrants as presented. M/S/C (McCormack/Gurthet) IV. Minutes The Trustees unanimously agreed to approve the minutes of the February 19, 2002 meeting. M/S/C (Dunbar/Coar) V. Correspondence Correspondence mailed in the packets was reviewed. VI. From the Floor There were not any comments from the Floor. 4 8 0 P r i m r o s e R a ado B u r I i n g a m e • C A 9 4 0 1 0 4 0 8 3 Phone ( 650 ) 342 - 1038 • Fax ( 650 ) 342 - 1948 • www . pls . lib . ca . us / pls / pls . html VII. Reports ~" A. City Librarian's Report - Al Escoffier, the City Librarian, reviewed his report highlighting the following issues. 1. Budget 2002- Each operating department will decrease current year expenditures by at least 5%. Specifically, the Library will reduce its expenditures $46,000. In addition, fewer databases will be purchased but present subscriptions will be continued, half of the public computers will still be replaced, and on-call hours for emergency fill-in staff will be limited. 2. Budget 2003 - Negotiated personnel salaries will remain in place, capital projects will be limited and operating budgets will be trimmed to meet the budgeted amount for the Library. Easton renovation plans will continue as most of this project is being funded by the Marshall Trust. 3. Easton Branch Project Status - The results of the public survey have been compiled and are available. Future steps in the development process are for the architect to produce a conceptual drawing; City Staff and the Library Project Team will contract with an architect for the project, and hire a construction manager to oversee the project. 4. System Advisory Board Representation- Mary Lou Morton does not wish to be reappointed to the System Advisory Board when her term ends June 30, 2002. The Trustees need to recommend a candidate to City Council before this time. B. Foundation Report - To be discussed under Old Business C. Duncan Trust - (attachment c) The City Librarian prepared a compilation of the Duncan Trust for the year 1997-2001 for the Trustees. He noted that approximately $555,584 of the endowment cannot be touched. Interest from the endowment can be used for Library projects subject to recommendation by the Library Board of Trustees and approved by the Peninsula Community Foundation. Library Board of Trustee Minutes 2 March 19, 2002 VIII. Unfinished Business A. Patriot Act - Larry Anderson 1. The Trustees revisited the two major privacy issues of the Patriot Act, which would affect Library procedures. One, should the Library post signage informing patrons that material selected and viewed on the Internet/e-mail could be monitored by a government agency and two should the Library continue to have patrons make reservations to use the Internet/e-mail? 2. The City Librarian noted that the Library staff found keeping manual records of patron Internet reservations to presently be the most efficient way to manage patron usage. These records must be kept for two years in accordance with State Law and are also subject to government review or seizure. 3. Trustee Dunbar inquired if the Library should post a sign regarding possible Internet/e-mail monitoring by a government agency. The City Attorney felt that it was a good policy to let people know that the material viewed on the Internet/e-mail can be subject to government review or seizure. He also noted that the Library is not required to post a sign; one sign is satisfactory. 4. Trustee McCormack suggested that a fact sheet of the Patriot Act be made available to the public. 5. The City Librarian will inform other libraries in the PLS system how Burlingame Library has addressed the privacy issue. 6. Trustee McCormack made a motion that the Library post a simple sign at the Internet stations advising patrons that what they view on the Internet/e-mail may be subject to monitoring by a government agency and that a fact sheet is available for those who want more information about the Patriot Act. M/S/C (McCormick/Dunbar) 7. Trustee Dunbar made a motion that the Library will continue to take and maintain Internet reservations for 2 years. M/S/C (Dunbar/Gurthet) s B. Foundation Report - Dunbar Elegant Affair 2002 The Foundation Board will meet Thursday, March 21 st and set a date for this event. Based on a recent circulation and traffic report for a regular Friday and Saturday, it appears that Saturday would be a better day to close early. There is a concern that the Jewel Ball to be held on October 19th may conflict with the Elegant Affair. Jane Dunbar felt this matter should be brought to the attention of �-- the Foundation Board. Library Board of Trustee Minutes 3 March 19,2002 IX. New Business A. SAB Appointments Trustee Dunbar whose term as a Library Trustee expires June 30, 2002 expressed a possible interest in this position but could not give a firm commitment at this time. The Board agreed to table this matter until the April 2002 meeting. B. Joint Board/Council Meeting Agenda - This meeting has been postponed until further notice. X. Announcements A. There will be a budget study session on March 28th in the Lane Room. Part Harding will represent the Library. B. The Friends April book sale has been postponed. The on- going book sale has been so successful that there are not enough books for a two-day sale. C. The merger of the Friends and Foundation is presently on hold until the Friends resolve their tax situation with the IRS. XI. Adjournment The meeting was adjourned at 5:30pm. M/S/C (McCormack/Coar) The next meeting of the Library Board of Trustees is scheduled for April 16, 2002 at 4:30pm in the Library Conference Room. Respectfully Submitted Alfred H. Escoffier City Librarian Library Board of Trustee Minutes 4 March 19,2002