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HomeMy WebLinkAboutAgenda Packet - LB - 2002.01.15 :'►URLINGAME PUBLIC LIBRARY '.[BURLING AME 1 Board of Trustees Agenda January 15, 2001 - 4.30pm �c Ltig 480 Primrose Road - Board Room SUGGESTED ACTION 1. CALL TO ORDER 2.,ROLL CALL 3.JWARRANTS & SPECIAL FUND Approval 4. MINUTES Approval 5. CORRESPONDENCE AND INFORMATION Information a.VService Accomplishments 2000/2001 _ b.,,Yrogram Goal Status 2001 c. Legislative Analysis Report, December 21, 2001 d.., ston Q &A e.,Letter: Colman Conneely—Sheraton Hotel f.��*ernet g. Oracle Gift Article 6. FROM THE FLOOR (Public Comments) 7. REPORTS Information Va. City Librarian Report -Escoffier ,�,b. Foundation Report—Dunbar, k%%wm 8. UNFINISHED BUSINESS ✓a. Library of Vietnam—Constantino Information/Action ✓b. Easton Status Information 9. NEW BUSINESS Lions Gift Acknowledgement Information ,/11x. CALTAC Membership—Honor BoardOle Action 10. Announcemenl(s 1 1 11. Adjournment Adjourn (BURLIIYGhME I B U R L I N G A M E PUBLIC LIBRARY Burlingame Public Library Board of Trustees Minutes December 11, 2001 I. Call to Order The meeting of December 11, 2001 was called to order by President, Mary Herman, at 4:30 pm. II. Roll Call Trustees Present: Cecile Coar, Jane Dunbar, Andrew Gurthet, Mary Herman, Catherine McCormack Staff Present: Alfred Escoffier, City Librarian Sidney Poland, Recorder III. Warrants and Special Funds Trustees unanimously agreed to approve the warrants as presented. M/S/C (Dunbar/Coar) IV. Minutes The Trustees unanimously agreed to approve the minutes of the November 13, 2001 meeting with the following correction: Item X. Paragraph A. "......Holiday Schedule for the year 2002" should be changed to "......Closure Schedule for the year 2002." M/S/C (Gurthet/Coar) V. Correspondence Correspondence mailed in the packets was reviewed. VI. From the Floor Members of the public did not attend. 4 8 0 P r i m r o s e R o a d • B u r l i n g a m e • C A 9 4 0 1 0 - 4 0 8 3 Phone ( 650 ) 342 - 1038 • Fax ( 650 ) 342 - 1948 • www. pls . Iib . ca . us / pls / pls . html VII. Reports A. City Librarian's Report - Al Escoffier, the City Librarian, reviewed his report highlighting the following issues. 1. Holiday Program December 7th - The Library entertained the public with a holiday singing program featuring Manuel Caneri's vocal group and noted baritone, Nickoli Massenkoff. The Trustees suggested that the parking situation be improved for next year's tree lighting event. 2. Easton Branch - On December 13th, the staff committee for the Easton renovation will meet with Hal Brandes and Baharti Dahanukar of Dahanukar Brandes Architects to begin planning for the building renovation. 3. Staffing - Sue Reiterman has accepted the position of Branch Librarian; Dan Alveraz will be the new volunteer coordinator. 4. Planning for Results - In preparation for setting the Library goals for the next 3 years, Library managers, key staff and Trustees Katie McCormack and Andrew Gurthet attended the "Planning for Results" workshop given by Sandra Nelson. Specific goal planning for the Library will begin in the Spring of 2002. 5. Water Damage - A water leak from pipes in the parking lot caused the computer light board in the Lane Community Room closet to short out. The board has been replaced and the leak repaired. 6. Library Cleaning and Lamping Projects - The general cleaning which took place on November 23rd was a great success. All carpets in the Library were steam cleaned on November 12th. Staff of Facilities Maintenance is relamping and replacing ballasts as needed on all light fixtures throughout the building. B. Foundation Report - Dunbar/Herman 1. New Officers for 2002 - Newly elected officers for the year 2002 will preside at the annual meeting to be held on January 10, 2002. 2. Newsletter - The Newsletter was mailed to all previous donors on November 29th. VIII. Unfinished Business A. Employee Dinner Report - The dinner given in appreciation of the entire Library staff by the Foundation and the Library Board of Trustees was well attended and a good time was had by all. The City Librarian will write a letter to Colman Conneely thanking him and his staff for all their efforts in making the evening such a success. Maribeth Farcich, Amy Gettle and Rob Garcia were the recipients of the Employee Achievement Awards for the year 2001. Library Board of Trustee Minutes 2 December 11, 2001 B. Library of Vietnam - The Trustees discussed Mr. Constantino's request for the Library to consider giving some type of assistance to the Khe Sanh Library in Viet Nam. Trustee Gurthet suggested referring Mr. Constantino to the American Library Association and to provide him with ALA's resources on sister library partnerships. The Trustees also agreed to give Mr. Constantino the option of selecting appropriate reading materials from the books discharged from our collection. IX. New Business A. The City Librarian requested the Trustees approve his recommendation to fund travel and hotel expenses for four Library managers to attend the Public Library Conference in Phoenix, Arizona March 12 -16, 2002. The funds for this request will be allocated from the Xerox Entrepreneurial Fund in the Trustees Account; registration costs will be paid for out of the Library's regular budget. The Trustees requested that the City Librarian attend the conference as well. Trustee Dunbar made a motion to approve up to $5,000 to fund travel and hotel expenses for Al Escoffier, Barry Mills, Susan Reiterman, Linda Santo, and Vera Warrick. M/S/C (Dunbar/Coar) X. Announcements - None XI. Adjournment The meeting was adjourned at 5: 30pm. M/S/C (Gurthet/McCormack) The next meeting of the Library Board of Trustees is scheduled for January 15, 2002 at 4:30pm in the Library Conference Room. Respectfully Submitted (2� Je�/---LI- Alfred H. Escoffier City Librarian Library Board of Trustee Minutes 3 December 11,2001 rBURLINGAME 9 U R L I N G A M E P U 9 L I C LI9RARY Burlingame Public Library Board of Trustees Minutes For Special Meeting December 17, 2001 I. Call to Order The meeting of December 17, 2001 was called to order by President, Mary Herman, at 4:30 pm. II. Roll Call Trustees Present: Cecile Coar, Andrew Gurthet, and Mary Herman Trustees Absent: Jane Dunbar, Catherine McCormack Staff Present: Alfred Escoffier, City Librarian Sidney Poland, Recorder III. From the Floor Members of the public did not attend. IV. New Business A. The Trustees approved the City Librarian's request to change the Library closing time on New Year's Eve, December 31St, from 5:00pm to 1:00pm. M/S/C (Gurthet/Coar) V. Adjournment - The meeting was adjourned at 4: 35pm. M/S/C (Coar/Gurthet) Respectfully Submitted Alfred H. Escoffier City Librarian Burlingame Library Board of Tr4stees 4 8 0 Dfec&rrlb81 f7,o260 f R o a d • B u r I i n g a m e • C A 9 4 0 1 0 - 4 0 8 3 Phone ( 650 ) 342 - 1038 • Fax ( 650 ) 342 - 1 948 • www . pls . Iib . ca . us / pls / pls . html Burlingame Library Service Accomplishments Fiscal Year 2000/2001 The Basics • Traffic in the building: 480,000 (est.) • Registered Borrowers: 21,520 (Up 16%) • Circulation of Materials: 448,187 (Up 5%) • Non-print Circulation: 78,956 (Up 16%) • Children's Circulation: 126,558 (Up 5%) • Interlibrary Loan Transactions: 52,772 (Up 4%) Direct Public Service Highlights Programs to inform, enrich, educate: • Offered 301 preschool programs reaching 12,564 children in Burlingame and Hillsborough • Offered 50 school age programs reaching 2,393 children in Burlingame and Hillsborough • Held 101 adult programs, reaching an audience of 2,621 adults • Celebrated the 12th annual "Poetry Month" for children with the support of the Friends and Foundation to give each child participating a poetry book of their own • Celebrated National Library Week with the Teen Poetry Cafe and an adult Author Program i • Held Children's Summer Reading Clubs for: toddlers and school-age sponsored for over 50 years by the Burlingame Lions Club • Held the 3rd annual Teen Summer Reading Club sponsored by the Foundation • Continued two successful book discussion groups, one day and one evening group per month • Held the successful 3rd annual Holiday Festival event, including lighting the library, entertainment with over 100 in attendance, and the annual Holiday Floral Design show in the library • Held a very successful public Book Appraisal Day with 23% more attendance than last year. Operational Highlights Promoted community outreach: • Participated in Art in the Park, Jazz on the Avenue, United We Stand, and the Holiday Program • Received over 1,700 hours of community volunteer work hours performed by 39 volunteers, including one parent/child volunteer pair Trained staff for effective service delivery: • Trained key staff and most managers in IBN (Interest Based Negotiations) training 2 • Drafted manual on "How to Hold a Book Sale" • Shifted staff to Microsoft Outlook software for email, scheduling, etc. Trained all staff using commercial firm "Learn it" • Sent staff to over 50 training sessions in the area of information technology • Trained all staff in SEMS (Standardized Emergency Management System) disaster preparedness training via representatives of the Fire Department Improve and Maintain Library Collections, databases: • Revamped the reference vertical files to contain only current and local information • Partnered with San Mateo, Redwood City and South San Francisco Libraries for a year's subscription to FIS (Financial Information Services) online database • Partnered with South San Francisco to provide Gale Literary Research Center database • Reorganized audio visual shelving to provide greater patron access (new shelving, signage, labeling) • Reorganized sorting shelves for 3rd Floor collections providing additional shelving in the Fiction and Mystery areas. 3 Upgrade Easton Library service delivery and building: • Received Council approval for a complete renovation of the interior of the Easton Branch Library • Began an analysis of Easton Branch service levels • Appointed a new Branch Librarian at the mid-manager level to spearhead the project Promotion of library services and materials: • Developed bookmarks and training materials to introduce students of Burlingame and Mills High Schools to the public library databases • Won two state public relations awards as part of the library's standard PR promotion of the over 100 programs offered during the year Major Operational Changes: • Developed and implemented a new posting and distribution policy (Board Level, City involvement) • Researched and implemented a new closure schedule (Board Level and City involvement) • Replaced all public service computer terminals for greater efficiency and accuracy 4 Community Partnerships for better service: • Began the move toward a consolidation of the Friends of the Library and the Library Foundation to focus fund development and volunteers under one umbrella organization • Received $ 8,000 in funding from the Duncan Trust to provide for literacy training for Burlingame residents Planning for effective service delivery: • Completed the 3rd and final year of the Library Long Range Plan • Provided training for the next cycle of developing a Library Long Range Plan with Board, and key staff, by the nationally known Public Library Association author of"Planning for Results" • Participated as a beta site for the "QandA Cafe" to test the viability of 24/7 real time reference service F 5 Year 2001 Work Program Service Goals Status Report:December 2001 1) Increase and improve our award-winning library public relations, programming and outreach to the community (Recreation). ➢ Public Relations program continuing; Two state awards received ➢ Programming, outreach continuing for all ages 2) Increase access to electronic services for the public providing: greater access to important databases and development of an e-Book collection for all libraries in Peninsula Library System. ➢ New Databases added July 2001:Literary, Business, etc. ➢ E-Book circulating collection available January 2002. 3) Work with the Board and community to revise the library's 3-Year Long-Range Plan. ➢ Training for the Plan with Board and staff completed 4) Work with Facilities Maintenance to improve library maintenance projects (Public Works). ➢ Library maintenance fully transitioned, both fiscally and operationally. 5) Streamline Circulation operations: upgrade training, review recruitment and retention of pages; support the enhancement of permanent support staff for Circulation. ➢ Cross training implemented and Page recruitment and training program in place 6) Complete building upgrade projects: shelving backstops, media shelving. ➢ Project complete. 7) Hold teambuilding workshops for mid-managers to improve communications and management. ➢ Pending. 8) Continue to support Foundation and Friends fund-raising efforts; assist in Friends/Foundation merger. ➢ Agreement reached with both Friends and Foundation 9) Fulfill outside leadership roles as Chair of PLS Council and assistance with ALA conference (June 2001) in San Francisco. ➢ Responsibilities in PLS continue;ALA completed. 10)Complete needs assessment and develop costs for Easton Library renovation project ➢ Study completed and approved by City Council, November 2001 11)Continue to provide a safe, comfortable, welcoming environment from which to offer library services to the community. ➢ Training continuing in computer, customer service and safety skills for staff Pagel of 2 Escoffier, Al From: Crowe, Linda ~- Sent: Wednesday, December 26, 2001 9:03 AM To: PLSCOUNCIL@PLSSRV2.PLSINFO.ORG Subject: Fw: NEWS FROM THE CAPITOL ----- Original Message----- From: Susan Negreen To: CLA Listserve-CALIX Sent: Monday, December 24, 2001 10:36 AM Subject: NEWS FROM THE CAPITOL December 21, 2001 TO: CLA MEMBERS/ SYSTEMS/NETWORK CONTACTS FROM: Mike Dillon, Lobbyist Christina Dillon, Lobbyist RE: NEWS FROM THE CAPITOL LEGISLATIVE ANALYST RELEASES PROPOSAL TO ADDRESS BUDGET SHORTFALL On Wednesday, Legislative Analyst, Elizabeth Hill, released a primer to assist the Legislature in considering a"wide range of Budget solutions" in tackling the $12.4 billion current-year and budget year shortfall, when they return in January. The document, entitled, "Addressing the State's Fiscal Problem," explores various proposals to bring the state budget back in line, including program eliminations and modifications, suspension of cost of living adjustments, spending deferrals, and funding shifts, to name a few. In addition to the Governor's proposed $2 billion cut list, the LAO has located $1.5 billion in cuts,primarily in education, that could be "additions to or in lieu of the Governor's," as additional current-year budget options. (You will recall that the Governor is proposing to cut an additional $7.9 million from the PLF, in the current year Budget, when the Legislature returns in January.) In a segment entitled, "Where Did All the Money From the `Good Times' Go?," the LAO notes: "The magnitude of the current budget problem and the speed with which it emerged are in striking contrast to the booming economy and good times that the state budget has enjoyed for a number of years. Given this, a natural question is: Exactly what happened to the billions of dollars of new revenues that the state's economic boom generated?" The piece goes on to describe that after emerging from the early 1990's recession, "between 1993-94 when the economic recovery began and 2001-02, total spending more than doubled—from $39 billion to $79 billion—with about one half of this overall increase occurring in 1999-00 and 2000-01." The rising spending over the last several years is attributed to an increase in program workload, new or expanded programs, tax relief and other factors. The LAO warns that the "annual excesses of expenditures over revenues will persist well beyond the budget year, absent corrective actions...The fact that the state's projected annual operating deficit does not disappear over time indicates that the state cannot simply `grow itself' out of its budget problem." To this end, the LAO makes several suggestions to achieve balance between one-time versus ongoing solutions and various revenue and spending options. 1/2/02 - Page 2 of 2 Within "Spending-related options,"the LAO proposes the legislature could examine such options as: eliminating or modifying programs, suspending or reducing COLAs, and deferring spending. Within the "Revenue-related options,"the legislature could: raise tax rates, eliminate or modify tax expenditures, broaden basic tax bases, etc. The LAO piece also discusses the potential of a two-year budget process. If the legislature opts to pursue a multi-year approach, the LAO cautions, "Previous court cases have established the state's ability to borrow cash from investors in order to finance its operations during deficit periods. However, the exact bounds on such borrowing are not entirely clear. It would thus be important for the Legislature to obtain the necessary legal clarification should it wish to explore this option." The other caution against the two year process is in the event that the economy does not rebound, "the deficit will continue to grow and necessitate even larger spending cuts and revenue actions." Lastly, the LAO warns that multi-year financing options could be seriously hindered if the state is unable to sell the electricity revenue bonds that are needed to repay the General Fund's loan for electricity purchases that occurred earlier in 2001. We will keep you posted as plans for the Extraordinary Session on the Budget are announced when the Legislature returns after the first of the year. WE WISH YOU A HAPPY AND SAFE HOLIDAY AND ALL THE BEST IN 2002! Susan Negreen,CAE Executive Director California Library Association snegreen@cla-net.org 916-447-8541 1/2/02 Easton Branch Library Renovation Project Some Questions about the Project January 2002 1) How old is the Easton Branch Library Building? The Easton Branch Library building is a 73-year-old building of wood frame construction designed in the "Pueblo Mission" style. It was built as the North Burlingame Woman's Club in 1927 and was purchased by the City and converted to a Library in 1943. 2) Why is the renovation being considered at this time? Recently, during a routine building inspection, it was found that the building had significant dry rot, as well as termite infestations. The windows leak and the building is not handicapped accessible. In addition, the building is not seismically braced for protection against earthquakes. 3) What other changes need to be made to the building? The preliminary plan is to lower the "stage" portion of the building to make the entire 3,000 square feet more usable and accessible for all. We are also looking at ways to open up the central space for programs and story hours. 4) Will there be new lighting? In early discussions, the emphasis has been on bringing in more natural light from the windows, as well as improving the electrical lighting. The concept is to make the space a more inviting place to study, read and enjoy library programs. S) How will the technology be improved? The current plan is to increase the number of computer workstations to provide greater access to the catalog and other databases that are used to access information. In addition, a high-speed data line as well as other improved technology should increase speed and information service delivery. 6) What about the library collection? In reviewing the library collection, staff has determined that the most heavily used portions of the collection are children's books, especially picture books and books in support of school curriculums. For adults, the new and popular materials are the most used. We will continue to emphasize collections for these groups, as well as broadening the scope of the Branch by introducing new collections in other media. 7) Will the restrooms be improved? To meet City code, the facility requires two restrooms, both of which must be handicapped accessible. In practical terms, this means a wheelchair must be able to turn 180 degrees in the restroom. 8) What work has been done on the project so far? `. In addition to the building inspections, the City has completed a preliminary plan for the renovation, which was approved by the City Council in November 2001. The Council agreed to Option #2 which was to modernize the facility. This modernization will include: seismic, electrical, plumbing, termite, dry rot and foundation work. A site survey of the property has also been done. A Library Consultant has worked on the project to assist staff with functionality issues. 9) What will the project cost? The preliminary cost plan brings the project in at about $ 850,000, including new shelving and furnishings. 10) How will the project be paid for? The Library has been fortunate to be the beneficiary of the Marshall Trust. Mr. and Mrs. Thomas Z. Marshall lived in Burlingame for nearly 50 years and upon their death left 1/4 of their estate for use by the library. This trust should fund 80% of the project. In addition, the Burlingame Library Foundation has pledged to raise funds to furnish the building. The City General Fund will pick up design and planning costs. 11) What will the project look like on the outside? The project team is anxious to retain the cozy, comfortable feeling of the branch and to bring it back to its "Pueblo Revival" architectural roots. The exterior of the building will change very little, though handicapped access and re-landscaping will be necessary at the front. 12) What will the building look like inside? Inside, we are hoping to bring back the character and feeling of an original mission style building of the period. The concept is to create comfortable areas to read, write and study. A fireplace element will be included, along with wood furnishings, warm comfortable colors, light and a variety of comfortable seating. We are discussing creating a special gathering area just for young children. 13) What will the timeline of the project be? The approximate timeline will be 18-20 months. Design work will take place during 2002; construction will likely take place in 2003. 14) What can I expect when the library opens? The Easton Branch was a full service branch before the results of the passage of Proposition 13 in 1978 cut the hours and services by half. In November, the City Council pledged to look at expanding the hours and staffing at the Branch upon completion of the project to make it even more accessible to the community. auRuncnne I I c 8 U R L I N G A M f f U 6 L I C L18R•ARY December 20, 2001 Coleman Conneely Sheraton Gateway Hotel 600 Airport Blvd Burlingame, CA 94010 Dear Coleman: On behalf of the Board of Trustees, the Foundation Board and the staff, I would like to thank you for your extra efforts to make our Staff Recognition Dinner on December 9th a great success! Your staff created a warm environment in which to have the'event. The staff was very responsive to our needs. Ivan Ban, Ambrosio Ventocilla and �. Cynthia Fleming were especially helpful in keeping the evening on track. The food was excellent. The attendees were uniformly pleased with the presentation and the meal. Thank you for making this event special for our Boards and staff. It is always an important event in the life of the library, but it was particularly memorable this year. Happy Holidays to you, and all good wishes for a wonderful year ahead! Sincerely, C&I Alfred H. Escoffier City Librarian 4 8 0 P r i m r o s e Road Burlingame CA 9 4 0 1 0 4 0 8 3 Phone ( 6 5 0 ) 342 - 1038 • Fox ( 650 ) 342 - 1948 • www . pls . lib . ca . us / pls / pls . html PAGE 2A THE INDEPENDENT SERVING BURLINGAME AND H LibrarY project- Urade' s Hefty company's "This is where we feel our core com- of young students prone to petency is and where we can help the learning on the computer. rant goes t® most," said Rosalie Gann, director of "We know that kids can make t� Oracle Giving, the philanthropic changes in their lives when they Project Explore branch of the company.According to increase their skills and confidence," p Gann, the money headed for San said Jean Crispieri, capital campaign By Michael Flaherty Mateo's library is one of the largest director for the foundation. Oracle is Independent Newspapers local grants a e �..._c..p_m an_y__.as _v...e_r, currently researching the best educa- SAN MATEO — Christmas came early offered.More importantly,"it's a won- tional software for these computers. this year for the San Mateo Public derfid way to help a lot of the resi- Teachers are also encouraged to use Library Foundation. dents in San Mateo,"she said. these terminals for creating projects Early in December, the Oracle Some money from this gift will go for students. Corporation awarded the foundation a towards to the purchase of 10 new According to Crispieri, two volun- generous$300,000 grant for a new chil- computers that will be specifically set teers, Nancy Jalonen and Daniel dren's library program. Known as aside for Project Explore. These com- Cooperman, were instrumental in Project Explore, the program is aimed paters will be specially equipped with developing the plans for this project. at encouraging youngsters to exp ore educational software. Together with the library staff and technology, science, math and lan Supporters of the project hope that foundation members, the group guage. Oracle's gift was contingent on these 10 computer stations will both designed and wrote the Project the project's ability to enhance a child's enhance a student's academic profi- Explore proposal that they eventually development in these four subjects. ciency and increase the self-esteem presented in front of the Oracle Giving arff"V j ISBOROUGH JANUARY 1, 2002'.°,_ • attention, funding committee. Crispieri gave particular The larger plan proposes a building credit to Cooperman, a senior vice twice the size of the existing structure president at Oracle, for getting these that would cost$55 million.Following . plans in front of the grantors. through with the grander design One of the most heavily-used parts of depends upon several factors includ- the children's' area of the existing ing fund-raising,the purchase of prop- main library is the math and science erty on the adjacent Bank of America section. A portion of Oracle's grant lot, and success of the city's applica- will pay for the purchase and the tion for state money. ,shelving of potentially 50 percent While the city, the library staff and 4, ' ,shelving math and science books for the the foundation await an official nod soon-to-be-renovated library. on which plan will go forward, s The city is reviewing two plans that Orae le's gift provides the new facility 'will ultimately determine the space with a good head start in its services and appearance of this facility. for children. Although the city is aware that lack of "We're really grateful for the gen- f funding may prompt them to pursue a erosity of Oracle. We hope it will =smaller, 70,000-square-foot library inspire other corporations, founda' plan costing$45 million,project man- tions and individuals to contribute at "agers for the library upgrade are hop- this level or even greater," said Tl IJng for the best. Crispieri. Dear Library Director: As a concerned taxpayer in this community, and as someone who enjoys using our public library, I am asking that you protect our children from the dangers of Internet pornography on our library computers. am urging that you filter every computer in the library.This will not only protect our children, but will discourage pedophiles from using the library computers to download child pornography and other illegal materials. Please let me know what you are doing about filtering the computers in our library. Sincerely, (BURLIIVGAME f B U R L I N G A M f January 2, 2002 P U B L I C LIBRARY Mr. & Mrs. Eugene Peterson 1147 Eastmoor Road Burlingame, CA 94010 Dear Mr. Peterson: I am in receipt of your postcard regarding the Library's Internet Policy. While I share your concern to protect the children of Burlingame, filtering of the Internet on the library's computers is a complex issue. In 1997, the Library's open Internet policy was challenged by a member of City Council. At that time the Library Board of Trustees, along with legal counsel, held several open public meetings discussing and developing a workable policy. Our present policy allows patrons to make a choice between a filtered or an unfiltered Internet session. Among the findings of the Board: 1) Filtering of all library terminals could constitute a violation of the First Amendment. 2) Filtering of terminals gives a false impression of security to parents and children, as filters are still an imperfect device. 3) Parents and guardians are encouraged to work with children on the Internet and help them discriminate between what is appropriate and what is inappropriate material. 4) Of the thousands of Internet sessions that have occurred in the Library over the past 6 years, we have had only a handful of complaints about site content on the Internet. 5) Local Librarians have developed a recommended list of excellent web sites for children which are located on our web page: www.plsinfo.org I hope this helps answer your concerns. Please do not hesitate to call me if you have further questions. Sincerely, \ Alfred H. Escoffier City Librarian 4 8 0 P r i m r o s e Road B u r l i n g a m e • C A 9 4 0 1 0 4 0 8 3 Phorie ( 650 ) 342 - 1038 * Fax ( 650 ) 342 - 1948 • www . pls . lib . ca . us / pls / pls . html _ Internet Use Policy The Burlingame Public Library provides public access to the Internet in keeping with its role in providing equal access to information and resources to meet the educational, informational, and recreational needs of members of a free and democratic society. Users of the Internet should be aware that the Internet is a global entity. The library has no control over the information on the Internet and cannot be held responsible for its contents. Some Internet sites contain information that users may find to be inaccurate, incomplete, outdated, controversial, or offensive. All Internet users are expected to adhere to the general rules of behavior in the library and to use library computer equipment in an appropriate and responsible manner. Staff Assistance Librarians are available to assist you in finding the information you seek, however, basic computer literacy is required. For those who wish to learn more about accessing the World Wide Web, tutoring is available. Staff cannot control the accuracy and validity of the information, the availability of links users would like to visit, or materials users may find offensive. , Filtered Access Filtered access to the Internet is available to children in the Children's Department of the library. Our librarians share parents' concern for safety on the web. Parents are encouraged to explore the Internet with their children. Even with filters there is no real control over the content of online sites. Children should be aware that many sites may be funded through advertising. Other sites may be offensive, contain inappropriate material, or be harassing. User Responsibilities With the freedom and privilege to access computer networks comes the responsibility to use them in an appropriate manner. The library's workstations are in a public area. Because others may be involuntarily exposed to what you view, the library asks that in consideration of others you exercise judgement in what you view on these public workstations. If what you view causes discomfort to others, staff may intervene. In addition the library has deemed the following to be unacceptable uses of the Internet and all other electronic resources within the library. Violations may result in disciplinary actions up to and including loss of library privileges. • Using resources for illegal or unauthorized purposes. • Moving,damaging or tampering with computer equipment in any way. • Attempting to modify or gain access to files,passwords, or data belonging to the library or others. • Seeking unauthorized access to computer operating systems and/or altering software components of a computer,database or network. _ • Making unauthorized copies of copyrighted or licensed software or data. • Violating the posted library behavior policies or procedures. • Harassing other users or staff. • Violating another user's right to privacy. The Internet is a useful and powerful source for information. Users are encouraged to access "search the Internet" for librarian-recommended sites located on the Peninsula Library System Home Page. 02/23/00 • �' r BURLIIVGAME 1 T 8URLINGAMf `-' P U B L I C LIBRARY City Librarian's Report January 15, 2002 Accomplishments for 2001 As part of the preparation for citywide goal setting, a list of the status of last year's goals, as well as a list of accomplishments has been developed for Manager and Council review. It's been a very busy year, with many accomplishments, new services and exciting new plans in the works for 2002! Grand Holiday Program a Success! Our 3rd annual Holiday Program in cooperation with the Burlingame Recreation Department and City Hall was a great success with over 200 people in attendance. The events included entertainment: a staff vocal ensemble and a noted local baritone. Hot cider and mementos of the occasion were available. Children's Programs The children's outreach to young readers, "Begin with Books" reached 692 children and their families with 18 programs both in the library and at nursery schools. Regular story hour programs at both the main and branch libraries continued in January. Poetry Month, which celebrates the joy of poetry, will be featured for the month of January. The Burlingame Library Foundation underwrites support for the distribution of free poetry books to children. Easton Branch Renovation Project Status A planning session was held with the Easton Branch Planning Committee. �.. This group consists of Sue Reiterman, Branch Librarian; Pat Harding, 4 8 0 P r i m r o s e R o a d • B u r I i n g a m e • C A 9 4 0 1 0 14 0 8 3 Phone ( 650 ) 342 - 1038 • Fax ( 650 ) 342 - 1948 • www . pls . lib . ca . us / pls / pls . html Library Services Manager, and Amy Gettle, Circulation Supervisor and myself. Architect Hal Brandes and consultant Kathy Page were on hand to review ideas for the interior and exterior of the building. Sue gave a presentation on the "Pueblo Mission" style. Functional issues and focus were also discussed. An idea book has been started to aid the team in the work. The next meeting will be held in late January. New Security System As part of the City's efforts to step up security in public buildings, the City will be moving toward key card security for all City buildings. Since the Library is the only building already on a key card system, we will be the first installation of the system as a beta site. The current vendor, Simplex, was non-responsive to the bid process, so the system will be upgraded to one manufactured by Security Solutions. The key card system will be much the same, but staff will have key cards with their photo on them. The cards will double as official City identification cards. Volunteer Program Duties With Sue Reiterman's appointment to Branch Librarian, Dan Alvarez has been appointed as Library Outreach coordinator. Dan will oversee the entire outreach function for shut-ins and others who cannot use the library in the regular fashion. He will soon be hiring a 10-hour per week assistant to replace Dale Nelson, who retired last year. It is my hope to expand this program in the months to come. Upcoming Events: • Martin Luther King Holiday, Monday, January 21, Closed • Goals Session with Council, Saturday, February 2, 8:30 AM, Lane Room (Note new time and date) • All Staff Meeting, Thursday, February 14, 8 AM • Library Board Meeting, Tuesday, February 19, 4:30 PM Alfred Escoffier City Librarian 01/08/02 2 Page 1 of 2 Escoffier, Al From: Crowe, Linda Sent: Thursday, January 10, 2002 4:31 PM To: PLSCOLlNCIL@PLSSRV2.PLSINFO.ORG Subject: Fw: News from the Capitol -----Original Message----- From: Susan Negreen To: CLA Listserve- CALIX Sent: Thursday, January 10, 2002 4:09 PM Subject: News from the Capitol January 10, 2002 TO: CLA MEMBERS/ SYSTEMS/NETWORK CONTACTS FROM: Mike Dillon, Lobbyist Christina Dillon, Lobbyist RE: NEWS FROM THE CAPITOL 1. GOVERNOR RELEASES 2002-03 BUDGET: CUTS TO LIBRARY PROGRAMS Shortly before 1 p.m. this afternoon, Governor Gray Davis met with members of the press corps to release his 2002-03 State Budget. Facing a $12.5 billion budget deficit, the Administration and the Legislature are facing difficult decisions regarding where to make the necessary cuts. However, the Governor's Budget states that"essential programs, providing core services were protected from significant reductions, including K-12 education,public safety, and health coverage for children and low-income families, as well as those programs that will provide an immediate stimulus to the state's economy." Unfortunately the Public Library Foundation (PLF) took a significant hit. The PLF total currently stands at $52,970,000 million. The Governor's Budget reduces this amount to $41,812,000, a cut of $11,158,000 or 21% from the Budget signed by the Governor in July. (This includes the $7.9 million cut proposed by the Governor in November and reported to you.) You will recall that last January, the Governor increased the 2000-01 PLF amount of$56,870,000 by a COLA of$2,092,000 for a total of $58,962,000. Thus, the Governor's proposed Budget for 2002-03, reflects a reduction of 29 % from his Budget proposed last January. The Governor tries to put a positive spin on these disappointing numbers by stating that most library programs have enjoyed increases since he took office in 1999. Following are the comments from the Governor's Budget Summary: "Public Libraries The Budget provides ongoing assistance in 2002-03 as follows: $41.8 million for local public libraries to provide basic library services under the Public Library 1/11/02 Page 2 of 2 Foundation Program. With this funding, over $200 million has been provided over the course of this Administration." �-" "$598,000 to reduce funding for the Library of California from $4.0 million to $3.4 million. Over four years, the Administration has provided approximately $15.4 million for this program." "Other library funding provided since 1999-00 includes: $350 million from the California Library Construction Bond Act." The CLA Legislative Committee will be meeting tomorrow in Sacramento to discuss legislative issues and the Governor's Budget, and will be formulating a collective response to today's news. Note: Attached for your information is a chart showing the recent budget cuts. II. ASSEMBLYMAN HERB WESSON ELECTED NEW ASSEMBLY SPEAKER This morning, Assemblyman Herb J. Wesson (D-Culver City) was elected as the 65th Speaker of the California State Assembly. The vote to elect, Speaker Wesson was unanimous, and his name was placed in nomination by current Speaker Bob Hertzberg. Because the vote was supported by both Democrats as well as Republicans, Speaker Hertzberg noted that "it is a tribute to this House that we are moving ahead without rancor or discord to elect a new Speaker." Assemblyman Wesson will be sworn into office officially on February 6, 2002. Shortly after that time, it is rumored that many of the committees may change Chairmanships as well as their committee composition. Susan Negreen,CAE Executive Director California Library Association snegreen@cla-net.org 916-447-8541 1/11/02 RECENT FUNDING REDUCTIONS TO PUBLIC LIBRARY FOUNDATION 2000-01 Public Library Foundation $56,870,000 2001-02 January Budget $58,962,000* 2001-02 Governor's May Revision $52,970,000 ($2.1 million COLA cut) ($3.9 million cut in July) 2002-03 Governor's Budget $41,812,000 ($11.158 million cut) • Cut from July Budget 21% $52,970,000 - 41,812,000 $11,158 • Cut from January 2001-02 Budget 29% $58,962,000 - 41,812,000 $17,150,000 * $2,092,000 COLA Duncan Trust Fund January 14, 2002 Questions Regarding the Status of the Fund: 1) What is the Endowment Pool? The Endowment Pool is a group of investment managers, hired by the Foundation Investment Committee to manage the assets of the Peninsula Community Foundation. 2) How are the investments distributed in the markets? As of this date the investments are: 35% Fixed Income assets and 65% Equity investments. 3) How is the Equity Investment allocated? The Equity Investments are allocated as follows: Large Cap 40% Small Cap 6% Venture 10% International 10% 4) What is the Duncan Trust balance to date? The 4th quarter of 2001 had better results. The two-month gain was: $ 3708. The current balance is: $ 949,102. From Vera Bennett, PCF, January 14, 2002 -(/ t K-100� �-- peninsula community foundation November 7, 2001 Board of Directors Mr. Alfred H. Escoffier Gordon Russell,Chair Burlingame Public Library Thomas E. Bailard Patricia Bresee 480 Primrose Road John H.Clinton,Jr. Burlingame, CA 94010-4083 Bernadine Chuck Fong, Ph.D. Susan Ford Charles "Chip" Huggins Dear Al: Olivia G. Martinez, Ed.D. Linda R. Meier Fall is here. Along with the passing of the autumnal equinox comes your third Karen V.H.Olson quarter unstatement and a season of philanthropy perhaps unlike an before in Nancy J.Pedot q fund t p PY p P Y William L. Schwartz,M.D. our great country. Donald H.Seiler Warren E. "Ned" Spieker,Jr. I hope by now you have received, under separate cover, our newly published 1999- Board Emeritus 2000 Annual Report entitled, "Portfolios of Promise: Passion for Potential Marjorie Bolton Fulfilled." On page 69 you'll find a photograph of the amazing group of people who T.Jack Foster,Jr. Bruce Hinchliffe staff Peninsula Community Foundation. I would not ordinarily call attention to my Qi Thomas M.Jenkins colleagues; indeed, the Foundation's success in fulfilling our community's potential .Robert B.Johnson has come from consistent) keeping the focus squarely on "donors and doers." Yet, Robert C. Kirkwood Y p. g q Y William Wilson III this photo will always have special meaning to me because it was taken at 10:00 a.m. Rosemary Young on September 11, 2001. Committee Advisors Richard L. Bennett Amidst shock and disbelief, followed later by horror, grief and anger, this was the Elizabeth Obershaw only moment that day any of us was able to smile. By day's end, our team had done Marcia R.Wythes what we know how to do best: create a relief fund as a vehicle for our donors to Of Counsel respond. As I write, more than 400 donors have contributed $1,064,174.27, to join Albert J. Horn, Esq. the gifts of concerned citizens around the globe. President Sterling K.Speirn Two weeks ago in Vancouver, British Columbia, I gave a plenary speech to the annual conference of community foundations from throughout the United States, Canada, Europe, and from countries as far away as Australia. The spirit of solidarity in the room was palpable. If charity begins at home, I thought, then surely philanthropy thrives in community. An accident of history—the fact that the first community foundation was established in 1914 in Cleveland—and the words of one of our greatest Presidents offered the perfect context for hope. I explained that it was four score and seven years ago that our forefathers brought forth on this continent a new notion, conceived in philanthropy, and dedicated to the proposition that all communities are created benevolent. Peninsula Community Foundation TEL 650.358.9369 1700 South EI Camino Real, Suite 300 FAx 650.358.9817 San Mateo,California 94402-3049 WEB www.pcf.org And here on the Peninsula and in Silicon Valley,we have ample proof that this tradition is alive— is indeed, thriving. Next month, thanks to the extraordinary generosity of PCF donors and local foundations, a brand new community health center and nonprofit campus will open its doors to serve the residents of East Palo Alto. In one of the largest grants in our history, the Foundation issued a check for $1.8 million to pay for the initial phases of this remarkable new community resource. Throughout the "Portfolios of Promise"you'll find equally remarkable stories. Lives have been touched, children nurtured, families strengthened, communities built,wounds healed, dreams realized. With your tremendous support, we are practicing the simplest acts of kindness while at the same time tackling big issues like poverty(Assets for All Alliance), literacy (Raising a Reader@), community (One East Palo Alto), and the capacity of our leading charitable corporations to achieve their mission (Organizational Capacity Grants Initiative). As part of our ongoing efforts to connect donors with causes they care about, our Center for Venture Philanthropy recently launched it third annual Venture Van series—with an amphibian twist. Forty donors, along with PCF Board, staff, and experts from the California Academy of Sciences, Peninsula Open Space Trust, Save the Bay, the Audubon Society of Santa Clara County, and Environmental Volunteers, paddled out toward Bair Island from the shores of the Marine Science Institute in Redwood Shores on a beautiful October morning. The local experts provided historical and scientific background on the restoration work of our great local treasures—the marshlands and the San Francisco Bay. We know from talking with our nonprofit partners that there is concern that the economic downturn, followed by the events of September 11, have created an environment of increased demand for nonprofit services at a time when the resources to support charitable organizations may be constrained. To navigate this new terrain, the Foundation is co-sponsoring with local foundations and corporations a conference entitled"Leadership in Uncertain Times: A Silicon Valley Forum."The event will be hosted by the Center for Excellence in Nonprofits on Friday, November 16 at National Semiconductor in Sunnyvale. To address potential funding stresses on local nonprofits, we're asking, oy u to partner with us to help build our Community Fund this year. The Fund will enable us to have resources at the ready when nonprofits turn to us for support. With your help, the Foundation will stand prepared to provide extra support for charitable organizations striving to maintain critical services. A grant recommendation form is enclosed. On behalf of our Board of Directors and staff, I thank you, our donors, and I salute our nonprofit leaders and practitioners, the doers. It is a privilege and an honor to work in such a charitable community, and we look to the challenges in the weeks and months and year ahead with confidence, resolve, and hope. *SSincerelirn enclosures Peninsula Community Foundation TEL 650.358.9369 1700 South EI Camino Real, Suite 300 rnx 650.358.9817 San Mateo, California 94402-3049 wee www.pcf.org Aft Peninsula Community Foundation 1012 16b Roger and Jean Hunt Duncan Fund peninsula Ve Fund Activity Statement Cr'MMUfltty foundation July 1, 2001 through September 30, 2001 Prepared for: Mr. Alfred H. Escoffier Burlingame Public Library 480 Primrose Road Burlingame, CA 94010-4083 Fund Activity Q-T-D Y-T-D Beginning Balance $ 975,818.86 $ 995,286.90 Contributions 0.00 0.00 Investment Income 5,447.40 16,850.42 Gain/Loss on Gifted Securities 0.00 0.00 Gain/Loss on Investments (62,901.99) (91,326.84) Interfund Contributions 0.00 0.00 Other Income 0.00 0.00 Grants (8,000.00) (8,000.00) Interfund Grants 0.00 0.00 Administration Fees (1,210.10) (3,656.31) Other Expenses 0.00 0.00 Ending Balance $ 909,154.17 $ 909,154.17 Grants Payable $0.00 Balance Available for Grants $230,075.03 Investment Allocation Asset Allocation Per Agreement: Endowment Pool 100.00% Comments Year-end is fast approaching. This is a friendly reminder to please send your grant recommendations to the Foundation by December 14th, so we can ensure your favorite charities receive their gifts by December 31 st. Thank you. As always, if you have any questions regarding your statement, please call Kara Coyle, Controller, or Vera Bennett, "-;e President of Finance and Administration, at 650.358.9369. Peninsula Community Foundation 1012 Roger and Jean Hunt Duncan Fund peninsula ! Fund Activity Statement cram 1'unity foundation July 1,2001 through September 30,2001 Date Grantee Amount 08/29/2001 Burlingame Public Library (8,000.00) *-denotes a void/refund (8,000.00) #-denotes a canceled payment