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Home My WebLink AboutAgenda Packet - LB - 2001.12.11 IURLINGAME PUBLIC LIBRARY BURLINGAME Board of Trustees Agenda December 11 2001 — 4:30pm Ge P 480 Primrose Road - Board Room SUGGESTED ACTION 1. CALL TO ORDER 2. ROLL CALL 3. WARRANTS & SPECIAL FUND Approval 4. MINUTES ' �e C //1ti(,617 Approval 5. CORRESPONDENCE AND INFORMATION Information a. Trustee, Revolving Account Statements b. Letter: Paul J. Constantino c. Legislative Analyst (November 14, 2001) d. Letter: Natalie Seliber e. Request for Training Attachment f. ALA Sister Libraries g. Library of Vietnam Project 6. FROM THE FLOOR (Public Comments) 7. REPORTS a. City Librarian's Report Information b. Foundation Report: Herman/Dunbar 8. UNFINISHED BUSINESS a. Employee Dinner Report Information ,b. Library of Vietnam Information 9. NEW BUSINESS a. Request for Training: PLA (Attachment E) Approval 10. Announcements 11. Adjournment Adjourn r BGRLIIYGAME 1 B U R L I N G A M E f B L I C LIBRARY Burlingame Public Library Board of Trustees Minutes November 13, 2001 I. Call to Order The meeting of November 13, 2001 was called to order by President, Mary Herman, at 4:30 pm. II. Roll Call Trustees Present: Cecile Coar, Jane Dunbar, Andrew Gurthet, and Mary Herman Trustees Absent: Catherine McCormack Staff Present: Alfred Escoffier, City Librarian Sidney Poland, Recorder III. Warrants and Special Funds Trustees unanimously agreed to approve the warrants as presented. M/S/C (Gurthet/Coar) IV. Minutes The Trustees unanimously agreed to approve the minutes of the October 16, 2001 meeting. M/S/C (Coar/Gurthet) V. Correspondence Correspondence mailed in the packets was reviewed. A. Library of Vietnam Leaflet - The Trustees felt that they needed to obtain more detailed information about the entity known as "Global Community Service Projects". The Trustees were interested in finding out whether there is any precedent of libraries having a sister library program. The City Librarian noted that ALA has a sister library program and offered to include information on this subject in the December board packet. The Trustees agreed to request that Mr. Constantino attend the January 15, 2002 meeting instead of the December 11th meeting. 4 8 0 P r i m r o s e R o a d • B u r I i n g a m e • C A 9 4 0 1 0 - 4 0 8 3 Phone ( 650 ) 342 - 1038 • Fax ( 650 ) 342 - 1948 • www. pIs . Iib . ca . us / pIs / pIs . html B. PR Outline: Years 1999, 2001 and 2002 - Linda Santo used this outline for her presentation to the City Council detailing adult programming made available to the public including exhibits and winning awards. VI. From the Floor Members of the public did not attend. VII. Reports A. City Librarian's Report - Al Escoffier, The City Librarian reviewed his report highlighting the following issues. 1. Easton Branch Renovation Project - At the City Council meeting held on October 16th, the Council agreed to support Option #2 as it best serves the needs of the public and meets the financial constraints of the project. This option includes completely renovating the interior with the following upgrades: HVAC, mechanical, electrical, seismic and handicapped accessibility. The Marshall Trust will be the main source of funding. The tentative timetable is to hold public workshops and complete design work in 2002 with construction beginning in 2003. On December 13th a meeting will be held to begin the planning process for the next phase of the project. 2. Easton Branch Staffing a. Lisa Dunseth resigned as the Branch Librarian effective on November 2nd. Lisa has accepted a position at San Francisco Public Library. b. Staffing for the Branch will be reorganized. An in-house recruitment for a Librarian III position will begin soon with a cut off date of November 9th. The person who is appointed to this position will oversee special projects of which the Branch will be one. C. Amy Gettle, Circulation Supervisor, is overseeing the transition period at the Branch. 3. California Library Association Awards - The Library received two awards from the California Library Association: one for the Foundation Newsletter and one for Adult Programming. Linda Santo, Maryam Refahi, Jan Eustis and Sue Reiterman comprise the PR Committee. B. Foundation Report - Dunbar/Herman 1. Nominating Committee - The nominating committee is accepting nominations for new board members who will be presented at the January meeting, as well as the officers for the coming year. Library Board of Trustee Minutes 2 November 13,2001 VIII. Unfinished Business A. Employee Achievement Awards - Mary Herman, Cecile Coar and Andrew Gurthet will present the Employee Achievement Awards for the year 2001. B. Employee Recognition Dinner - Invitations were sent out the first of November and responses are requested by December 3rd C. Holiday Tree Lighting - A holiday program will be held at City Hall on December 7th after which the traditional tree lighting will take place. The Library will host its Holiday program at 5:30pm. IX. New Business - A. The Trustees approved a motion to fund Lisa Dunseth's going away party in the amount of$200.00. M/S/C (Coar/Gurthet) X. Announcements - A. Patron David Jonson - Trustee Herman advised the trustees that she had received an e-mail from Mr. David Jonson inquiring as to whether the Library Trustees had made any further changes to the Holiday Schedule for the year 2002. Trustee Herman replied to Mr. Jonson by e-mail that no further changes were made. B. Employee Achievement Award Dinner - The trustees agreed to invite past trustees Jeff Berger and Mary Lou Morton to this event. C. New Council Member - The City Librarian advised the Trustees that he would be inviting newly elected Council member Cathy Baylock to the Library for an orientation session. XI. Adjournment - The meeting was adjourned at 5:15pm. M/S/C (Gurthet/Herman) The next meeting of the Library Board of Trustees is scheduled for December 11, 2001 at 4:30pm in the Library Conference Room. Respectfully Submitted Alfred H. Escoffier� City Librarian Library Board of Trustee Minutes 3 November 13, 2001 Trustees Account Balances Report As of 11/28/01 11/28/01 Page 1 11/28/01 Account Balance Bank Accounts Bradford Trust 0.38 Burlingame Bank and Trust 600.00 Donations-Misc 4,519.03 Duncan- Misc 1,868.40 Duncan-Audio Visual 69.89 Duncan-Fine Arts 4,000.00 Ellis Memorial 340.00 Farrell (Julia) Fund 9,675.06 Fricke (Alice) Fund 465.64 Gottlieb (Ruth) Fund 100.00 Interest 18,352.15 Jackson (Dorothea) Fund 10,000.00 Karp Fund 200.00 Lechich (George Paul) Fund 710.00 Markus Fund 325.00 Mayall (Angeline) Fund 275.00 Nadaner Fund 15.00 Peltier Memorial Fund 1,270.00 Porter (Hilda) Fund 11,142.36 Poulton Memorial Fund 110.00 Schmidt (Mary Jane) Fund 1,565.00 Shinnyo-En USA Fund 812.78 Thayer Fund 125.00 Xerox Fund 39,102.57 TOTAL Bank Accounts 105,643.26 OVERALL TOTAL 105,643.26 Revolving Account Balances Report (Includes unrealized gains) As of 11/28/01 1/28/01 Page 1 11/28/01 Account Balance ASSETS Cash and Bank Accounts Atkinson Fund 200.00 Books On Tape 5.51 Chautauqua Programs 0.00 Delgado Fund 200.00 DiLorenzo (Joann) Fund 0.00 Duncan Trust-Internet 3,305.70 Fast Forward 0.00 Friends of the Library 12,119.69 Henzel (Bonnie) Fund 355.38 Large Print Books 8.93 Manini (David) Fund 25.00 Moose (Gladys) Fund 100.00 PLS Video -71.24 Postcard Sales 430.50 Programming 54.20 Reading Club 634.51 _ Rental Fund 5,710.41 Retirement Party 172.39 Staff Recognition 342.70 Stone (Dan) Memorial Lecture Fund 2,000.00 Taylor (Isobel) Fund 20.67 Veech Fund 1,082.97 Volunteer Program 1,290.34 Writers Club 150.00 TOTAL Cash and Bank Accounts 28,137.66 TOTAL ASSETS 28,137.66 LIABILITIES 0.00 OVERALL TOTAL 28,137.66 KUBOTA & CONSTANTINO NOELL K.KUBOTA ATTORNEYS AT LAW PAUL J.CONSTANTINO 433 AIRPORT BOULEVARD SUITE 323 BURLINGAME,CALIFORNIA 94010 attorneys @ kubota-constantino.com TELEPHONE: (650) 579-7535 FAX: (650) 579-7445 November 20, 2001 Alfred Escoffier, Librarian City of Burlingame 480 Primrose Burlingame, CA 94010 Re: The Library of Vietnam Project Dear Mr. Escoffier: My apologies to you and the Library Board. Yes, I knew that you were meeting on November 13`h, but I thought you said that you had a full plate. So, I suggested that I attend the December meeting. I understand from your November 14`h letter that you would prefer that I meet with you on January 15, 2002. I would be pleased to attend. Unless I hear differently, I will be there at 4:30 p.m. the same time as the October meeting. If you or the Library Board have any questions or concerns, please don't hesitate to write or call. Briefly, I am asking that the Burlingame Library provide some assistance, even if it be old discharged books to the Library of Vietnam's Khe Sanh Library. The construction is to commence in January 2002 and it should be dedicated and in operation in early summer 2002. Very tours, Pa onstaritino PJC:j o Enc. pc-perso\esco tf ier.110101 Page 1 of 2 Escoffier, Al From: Susan Negreen [snegreen@cla-net.org] Sent: Wednesday, November 14, 20014:44 To: CLA Listserve- CALIX Subject: News From the Capitol November 14, 2001 TO: CLA MEMBERS/SYSTEMS/NETWORK CONTACTS FROM: Mike Dillon, Lobbyist Christina Dillon, Lobbyist RE: LEGISLATIVE ANALYST RELEASES 2002 BUDGET OUTLOOK—GRIM FORECAST Today, Legislative Analyst, Elizabeth Hill, held a press conference to announce the release of "California's Fiscal Outlook: Legislative Analyst's Office Projections" for 2001-02 through 2006-07. As anticipated, the numbers are quite grim, due to a national and state economy that was softening into recession, and then was further exacerbated by the September 11 tragedies. The LAO warns that revenues are "projected to fall 12 percent in 2001-02 —the deepest one-year decline in the post World War 11 period." Specifically, the numbers are projected to be in the area of a $12.4 billion shortfall for 2002-03, and could potentially increase "absent corrective actions"by the Governor and Legislature. The LAO notes, "A key indicator of the revenue slowdown is the slide in personal income tax (PIT) withholding,"which dropped 18 percent in the current year. In addition, capital gains and stock options have plummeted approximately 60 percent this year. Thus, the "dramatic decline in capital gains and stock options is the single most significant factor in the unprecedented drop in General Fund revenues estimated for 2001-02." The LAO then adds that the "terrorist attacks pushed the U.S. economy `over the edge' into recession by accelerating the slowdown....consumer and business spending collapsed in the weeks immediately following." While the LAO is tentatively projecting that the recession will last until the Spring of 2002, it also takes into account certain "wildcard" elements which would effect this recovery: 1) Effects of Terrorism: if consumer spending and employment does not rebound, coupled with the concern of additional "terrorist-related disruptions" such as the current mail delivery issue. 2) Timing of Information Technology Spending Recovery: "the timing of an upturn in business investment spending involving information technology-related goods and services." 3) Stock Market's Effects: "The future performance of the market will be a key factor in the timing and strength of our California's economic recovery." The LAO also makes several spending and revenue-related strategy offerings, including "substantial ongoing adjustments"which would be enacted in a given year and then continue into future budget years, which include "reductions or elimination of inflation adjustments for programs, permanent reductions in program service levels, or permanent increases in fees or tax rates." The LAO report does note that while the decision to purchase bonds to repay the state for electricity costs in 2001, "does not itself reduce the General Fund's budgetary balance, it does have fiscal implications from a cash-management perspective," as the state will be required to "borrow an 11/15/01 Page 2 of 2 additional several billion dollars from investors to bridge the cash gap. This will pose a special challenge since the General Fund's projected large deficit will already require an unusually large amount of cash borrowing." As of this writing, the Public Utilities Commission has continued to delay their action to allow State Treasurer Phil Angelides to purchase the bonds necessary for this state repayment plan. The bottom line: a tough year lies ahead on all budgetary fronts. Susan Negreen,CAE Executive Director California Library Association snegreen@cla-net.org 916-447-8541 Susan Negreen,CAE Executive Director California Library Association snegreen@cla-net.org 916-447-8541 11/15/01 724 Farringdon Lane Burlingame, Ca. 94010 Oct. 12, 2001 Dear Ms. Harding, I was so pleased with the excellent service provided by Marybeth F., the very nice woman in your reference room. Instead of giving up in trying to locate a-hard-to-find article quoted in the N.Y. Times, she persevered, was able to find the original journal article, and then copied it for us. In these busy days when one often encounters impersonal responses, it was refreshing to find Marybeth---and we appreciated her being so conscientious and caring. I asked her for the name of her supervisor, as I thought you would like to be advised of this helpful reference librarian. Sincerely, �' Natalie Seliber CITY 0 STAFF REPORT IN BURUNGAME I Burlingame Public Library a $M"KD J N[� December 4, 2001 TO: Library Board of Trustees FROM: Alfred Escoffier, City Librarian SUBJECT: Request to Attend Out of State Conference Recommendation: To approve out of state travel for five library program managers to attend the Public Library Association Conference in Phoenix, Arizona, March 12-16, 2002. The managers include: Barry Mills, Technology Manager; Susan Reiterman, Branch Librarian; Vera Warrick, Technical Services Manager; Linda Santo, Librarian in charge of Public Relations. Background: The biennial conference of the Public Library Association, the largest division of the American Library Association is being held in Phoenix, Arizona this spring. There are many programs that are relevant to the development of staff at the Burlingame Public Library. Two staff would like to attend a pre-conference on collection development and building branch libraries, two activities we will be very involved in the coming year. There will also be sessions on development of adult programming and community outreach activities, technology and planning which mirror the priorities in our library's Plan of Service. The total cost for all to attend, excluding registration would be: $ 3, 722.00 Budget Impact: I am proposing a partnership to cover the costs of this important staff development activity. The registration cost of the conference would be borne by the Library's regular budget. The travel cost (hotel and airline) would be approved by the Library Board to be paid from the Special Fund budget and would not be borne by the City. I am requesting $ 3,722.00 be allocated for this training to come from the Xerox Entrepreneurial Fund in the Trustees Account. This account currently has a balance of$ 39,102.57. Sarah Long, ALA President- Sister Libraries Page 1 of 1 • f� EL!braries build community, but today's community is a global one. Many of today's library users have immigrated 1 from other companies. Many routinely travel for pleasure and conduct business abroad. Becoming a Sister Library is Ly an opportunity to build relationships with libraries in other cultures that can help us learn, understand and better L B serve our own community. i Sarah Ann Long President, 1999-2000 American Library As odation TIP SHEET SUCCESS _-- ENGLISH STORIES i----- ---- -- —� ESPANOL International Relations Round Table REQUEST A ---------------- SISTER LIBRARY American Library- Association http://www.ala.org/sisterlibraries/ 11/14/01 Sister Libraries Tip Sheet Page 1 of 1 TIP SHEET ENGLISH NP Cl ESPAYOL srr� SUCCESS STORIES The Sister Library Program Tip Sheet SEND IN YOUR STORY "Libraries build community, but today's community REQUEST A is a global one. Many of today's library users have SISTER LIBRARY immigrated from other countries. Many routinely travel for pleasure and conduct business abroad. Becoming a Sister Library is an opportunity to build relationships with libraries in other cultures that can help us learn, understand and better serve our own community." Sarah Ann Long AMERICAN President 1999-2000 r IRRARr American Library Association A55OUA'rION To promote the concept of a global community of libraries, the American Library Association(ALA) is encouraging U.S. libraries to form relationships with libraries in other countries as part of the Sister Library Program. This tip sheet provides ideas and resources to help you arrange this type of partnership. The Sister Library Program Tip Sheet Why Become a_Sister Library? Getting Started How to Find_a Sister Library Ways to Participate Suggested Activities Sister Library-Success-Stories Dates to Remember Resources For More Information: American Library Association International Relations Office Telephone: 800-545-2433, ext. 3201 Fax: 312-280-3256 E-mail: intl(&ala.org Tip Sheet: English Espanol Send in Your Story Request a Sister Library Success Stories( Dates to Remember I Resources Sister Libraries I ALA I IRRT http://www.ala.org/sisterlibraries/tipsheet.html 11/14/01 Request a Sister Library Page 1 of 1 TIP SHEET ENGLISHtriC7 ESPAyOL St LIg(tP�� SUCCESS STORIES Request a Sister Library SEND IN YOUR STORY The American Library Association encourages Sister Library REQUEST A relationships at all levels of commitment. If you are interested in SISTER LIBRARY establishing a Sister Library relationship,please complete the online request form. Below is also a list of libraries looking for a Sister Library connection. Please look at these lists to help you find a partner. Thank you for your interest in this program. U.S. Library Request.Form I International Library_Request_Form List of U.S. Libraries Looking Fo_r_A_Sister Library AMERICAN 1ARRARY List of International_Libraries Looking For A Sister Library ASSOCI, HON Tip Sheet: English Espanol I Send in Your Story I Request a Sister Library Success Stories I Dates to Remember I Resources Sister Libraries I ALA I IRRT http://www.ala.org/sisterlibraries/request.htm 11/14/01 Sister Library Success Stories Page 1 of 6 TIP SHEET ENGLISH �� Gj ESPAVOL ST£R LIBRA�� SUCCESS STORIES SEND IN Sister Library Success Stories YOUR STORY REOUEST A Send in_you r story! SISTER LIBRARY NEW. -` Lexington Public Library, in Lexington, Kentucky, is using e-mail tec to build a sister library relationship with the Tygerberg Public Library system ANI RrCAN Town, South Africa. The connection began in the fall of 1999, when Wendy M I IRRARY reference librarian at L.P.L., initiated contact with the system's director, Johnny ASSOCtAl ION through a mutual colleague who teaches library and information science at the t of the Western Cape. Mr. Jacobs was enthusiastic from the start. Since his library system is developil model, he was interested a variety of administrative issues: "Strategic planning. `., selection criteria, library standards, collection development, marketing, centralised/decentralised library models, goals, key performance indicators, lev needs, levels of service, budget/funding, training, municipal service partnershif plan, community surveys, and management." Lexington Public Library will, in response, start by e-mailing him a copy of its plan; in addition, L.P.L. is looking forward to learning about the innovations th-, taking place in public libraries in South Africa. Both parties feel certain that thi,, relationship will be mutually enriching, and also a learning experience in creatir alliances." While global connections can be slow at times, using e-mail has spe, the process considerably. The Swarthmore College Library is establishing a sister relationship with the University of Ghana, Legon. The College has had a relationship with the International Center for African Music and Dance (ICAMD) at the University of Ghana through its academic program in the Department of Dance since 1995. In the summer of 1999, Peggy Seiden, College Librarian, went to visit the University of Ghana with Sharon Friedler, Professor in the Department of Dance. Since their return, Seiden and Friedler have collaborated on a proposal to fund a project on the documentation of ethnographic dance. The ICAMD at the University of Ghana possesses an archive of valuable material on �-- African dance but lacks the funding to fully document the resources for the sake of both access and preservation. Peggy Seiden and http://www.ala.org/sisterlibraries/success_stories.htm 11/14/01 Sister Library Success Stories Page 2 of 6 Sharon Friedler's proposal involves two approaches. One will focus on the development of complete documentary records for video and film currently housed by the ICAMD. The other will concentrate of the production of such material in the field and the factors/proscriptions which field workers should consider in their recordings. Darlington, USA to Darlington, UK. The Darlington County Library Carolina has established a "Sister Library" program with the Darlington, Englan Library. This is a new initiative of the American Library Association and the D, Library is the first in South Carolina to reach an agreement with it's sister librar In his reply to our suggestion for a sister library agreement, Peter White, librari( for Darlington Borough Libraries, England stated "We will be very happy to pai your suggestion for an information sharing programme between our two libraric enthusiastic and think both library services will gain from this contact." Both libraries have started the program by sharing basic statistical information, number of items in the collections, size and population of the county, number of Our children's librarians have already began to exchange ideas and programmin information. It is also hoped that we will be able to exchange genealogical infor Internet technology. In the future we also want to exchange visiting librarians. I �. will be primarily exchanged by e-mail initially. A web link to the Borough of D England has been added to the Darlington Library (SC) web page so that interes patrons may find out more about this beautiful and historic town. "A program of this type is only limited by the imagination and we hope to take 1 advantage of this opportunity", stated Darlington, SC library director Sue Raine If you would like to know more about this program, visit the Darlington County web site at: http://wA,w.geocities.com/Athens/Parthenon/2023/or contact Ray N Systems Administrator mcbride_r a).infoavc.net or 843-398-4940 The New Westminster Public Library signed a Sister Library agreem the Quezon City Public Library in the Philippines last October. The two cities h signed a sister city agreement and New Westminster Library Director Ron Clan approached his counterpart in Quezon City who got approval from her Board as Clancy did with his. The agreement was signed by the mayors and City Libraria cities during the first visit from New Westminster to Quezon City. Their most practical project to date is the collection and shipment of books from Westminster to Quezon City. Through the generous support of a local transport company, New Westminster has been able to ship hundreds of pounds of books `— to the Library. The books were selected based on a profile supplied by Quezon giving their areas of greatest need. Books are mostly donations as a result of cot http://www.ala.org/sisterlibraries/success_stories.htm 11/14/01 Sister Library Success Stories Page 3 of 6 solicitation that would otherwise go into New Westminster's book sale for fundi In return,New Westminster expects to receive books about the Philippines and which will aid them in serving their large local Philippino community. The University of Florida Health Science Center Library (UF) and Un Zambia Medical Library (UNZA) sister library program is based on concern for care issues that impact on public health throughout the world. This project has e access to biomedical information for health care workers in a developing countr originally concentrating on print material, the program has evolved into utilizing Internet and other new information technology components. This sister library match began in April 1992. During the first six months, the pi emphasized MEDLINE searches and document delivery of journal reprints. The libraries then concentrated on supplying requested documents and building a joi reprint collection based on key subjects suggested by the UNZA staff. During tl years, the two Libraries worked on expanding the delivery of library materials. l 1997, the Libraries began developing an Internet based collaborative project. This situation has led to mutual growth - the wealth of assistance in many forms the UNZA library has made it one of the most important medical libraries in Afi the first to have it own Internet Home Page. Full Text Several years ago, Barbara Castilla, the Head of a the Foreign Language Program at North Shore Country Day School in Winnetka, Illinois, i went to Oaxaca and enjoyed � her visit so much that the next summer she took her children to Oaxaca... Full_Text Texas A&M University (Corpus Christi, Texas) Jeff& Mary Bell Li had a Sister Library relationshi Instituto Tecnol6gico y de 1 Superiores de Monterrey C Informaci6n Biblioteca (M( ...._... Mexico) since... �.. Full Teat http://www.ala.org/sisterlibraries/success—stories.htm 11/14/01 Sister Library Success Stories Page 4 of 6 Crandall Public Library in Glens Falls,N.Y., has had a Sister Library relationship with the Municipal Library in Saga City,Japan, since 1995. Crandall Public Library has established a permanent exhibit of fine arts and local crafts from the Saga City area. In 1996, the director of the Crandall Public Library traveled with a Sister City delegation to Saga City to celebrate the opening IN— of a new 238,000 square foot public library. Ffn to =N, aKa(ily I'ublicl,�brn1> tiitite Libra"c \ crui 'ni :Crandall I'ub6c I,ibrars a On August 8, 1996, the two libraries signed a treaty of cooperation as Sister Libraries. The residents of both communities have developed an appreciation of each other's culture and an understanding of each other as people. L The Queens Borough Public Library (QBPL) in 1997 became the first U.S. public library to sign an exchange agreement with a library in China, the Shanghai Library. This agreement http://www.ala.org/sisterlibraries/success_stories.htm 11/14/01 Sister Library Success Stories Page 5 of 6 already has provided substantial benefits: a loan exhibition (Shanghai Library Treasures: Historical Rubbings and Letter, held in July 1998), the exchange of library materials and a staff exchange (two QBPL librarians spent two months in Shanghai, and two librarians from Shanghai spent three months in New York learning about QBPL). Queens also has provided its library users, many of whom read Chinese with a direct link to the Shanghai Library through the Queens WorldLinQ multilingual site (http://www..queens_library.org/wllnq�.In late 1997, QBPL signed an agreement with the National Library of China in Beijing. most likely its first such agreement with a public library. Highland Park(Ill.) Public Library has a Sister Library relationship through Sister Cities International with the library in Ferrera, Italy. The librarian from Ferrera visited Highland Park in 1992, and the director of the Highland Park Library visited Ferrera in 1993. The Highland Park Public Library has hosted photographic displays from Ferrera. The library's participation in these events has brought people in to the library, earned coverage in the newspapers and in newsletters, and has been a way to get to know townspeople involved in various organizations. Participation also has been stimulating for staff, who have discussed the difference between the libraries and what they can learn from each other. The Ezra Taft Benson Agriculture and Food Institute supplied materials, the Brigham Young University Lee Library supplied expertise, and the community supplied labor to build one- room libraries in Salitron, Chiquimala, Guatemala; Chanco, Chiquimala, Guatemala; Corral de Piedras, Chiquimala, Guatemala; and San Nicolas de Tunshi, Chimborazo, Ecuador. This endeavor has opened new avenues of communication for BYU librarians with other campus faculty, and with other libraries in the United States and South and Central America. The people in Ecuador and Guatemala now have libraries that will assist them with their immediate reference and literary needs. It is hoped that their agrarian practices may be further enhanced through the use of these libraries. Universidad Autonoma de Ciudad Juarez, Mexico, has borrowing agreements, publications exchange, acquisition sharing and staff exchanges with New Mexico State University libraries and El Paso Community College libraries. This transborder collaboration has enabled all three libraries to better serve the http://www.ala.org/sisterlibraries/success_stories.htm 11/14/01 • LIBRARY OF VIET NAVA PROJECT ' in partnership with Global Community Services Projects � P LIBRARY OF VIET NAMPROJECT ' � t i • t . a a � J R STANDARD LIBRARY OF VIET NAM PROJECT BRANCH EA CILITIES DE IGNi CONSTR UCTION ADMINI TZ VE PIAN AND AGREEMENTS oil GLOBAL COMrMJNITY SERVICE PROJECTS 5683 Columbia Pike, Suite 101 t Falls Church, VA 22041 Tel. (703)671-9619(800)419-4446 Fax: (703)671-4747 LIBRAR Y OF VIET NAM PROJECT BRANCH MAP v ' Guif of T I 1) Pho Thuan Du c Ph o District „ Quang Ngai Province Completed April 20, 2001 �. 2) Quang Tri Town 2 Quang Tri Province 1 . - Construction:Sept-Oct 2001 ... 5 •'hl 3) She Sanh Quang Tri Province Projected Site/Construction: y Jan-March, 2002 d Y More to follow To" �r ant w Ssw ,r Tr P 6 Tr lye 0 �d I Waw SOUTH CHINA # --- SBA — i t GLOBAL COMMUNITY SERVICE PROJECTS LIBRARY OF VIET NA-M PROJECT INTRODUCTION Global Community Service Projects has developed a plan for the step by step construction and stocking of a full functioning library system with branch facilities for use both by schools at the sites and, importantly, for the surrounding communities as well. 1 The initial building was constructed adjacent to Pho Thuan Secondary School, Duc Pho District, Quang Ngai Province. We were honored to have the advice and support of the various People's Committees at the Commune,District, and j Provincial levels. We consulted with the administrative officials for the Ministry of Education and Training in Ha Noi who so kindly received us when we asked for permission to show them our idea. The result of this effort by Vietnamese and Americans is a library that all of us can be proud of and which stands as a monument to cooperation of our peoples. Also, because we received so much input from both Vietnamese and Americans, it provides a well-conceived and thought-out simple blueprint for additional branch ' facilities we plan to build. While each new site will have unique characteristics that require, once again, the advice and support of the People's Committees, we still have the base design that will be the hallmark of every new one. With the your support, we will ' be able to build, furnish, and stock the library and provide computer capabilities, + within our budget. What follows is an outline of the central elements of the project, the design, and standard agreements along with a list of individuals on our team. S We are truly honored to have the opportunity to present this project to you and look forward to working with you to make it a reality. -Marcia Selva Francis (Chuck) Theusch Tran Dinh Song Chairman, Library of Viet Nam Project In-Country Manager Global Community Global Community Service Projects Service Projects . 1 Ipl2 • r a GLOBAL COMMUNITY SERVICE PROJECTS • LIBRARY OF VIET NAM PROJECT b GENERAL GUIDELINES FOR ACQUISITION AND CONSTRUCTION OF • BRANCH FACILITIES 1 L Building Site 4b The People's Committees know what is needed and where. They will advise us as to a selection of one or more possible locations.The land is * then provided by the local government. H. Building Design 1 The building design is the one developed for the original site. It is the result of great deliberation by all parties. It has been successfully completed a within budget capabilities. Among its features are placement of the library on the second floor as a protection against loss due to flooding, a disability access ramp, a distinctive roof design, a meeting room on the first floor, fans, 1b computer rooms, and a balcony outdoor reading area. All materials will be exactly as set out in the materials list used on the Pho Thaun project,to include paints,colors, tiles, and so on. III. Maintenance The community and school provide for the regular administration, maintenance, utilities, and security for the library. • IV. Inventory of Titles,Computer Capabilities,Maps,Charts and other • Accouterments Global will provide a base stock of books as set forth in the initial R stocking list. This list was compiled upon recommendation b of Vietnamese school officials. Also, Global will be engaging in an ongoing plan for soliciting additional titles, upgrading and expanding of computer capabilities, and adding to the store of maps and periodicals. Periodic contributions to the general library inventory will be to the extent possible given continuing fundraising and book drive efforts. 2 r n• 1 a a V. Agreements The "Joint Agreement" used on the first library construction contains the standard terms and conditions all parties felt comfortable with and will be used as the template for additional projects. The Construction Contract will be the standard form used on the inital building. i VI. Parties to the Project Acquisition, Building and Administration Process i The People's Committee will be providing the names of contractors known to them to Global. Global will have its Site Manager review the contractors and examples of their prior work. He will make a final j selection of the contractor. Global's Site Manager will also be in charge of quality control. Global's In-Country Manager as well as its Project Coordinator will also be involved in the oversight of the construction. GLOBAL COMMUNITY SERVICE PROJECTS STAFF I. MARCIA SELVA Chairman, Global Community Services H. FRANCIS (CHUCK) THEUSCH Library Of Viet Nam Project III. TRAN DINH SONG In-Country Manager,GCSP IV. MARIANNE HENDERSON Project Coordinator V. TRI PHAN Architect VI. NGUYEN HUU HUNG GCSP Site Manager 3 vnlp3 1 1 1 1 GLOBAL COMMUNITY SERVICE PROJECTS LIBRARY OF VIET NAM PROJECT ► i STANDARD BUDGET: LIBRARY OF VIET NAM BRANCH CONSTRUCTION ► FURNISHING,STOCKING AND COMPUTERIZATION_ ► THE BUILDING ► I. Basic Building Cost $18,300 H. GCSP Overhead and Miscellaneous 6,000 Expense increment III. Site Management(2mos) 1,000 IV. Pre-construction document preparation 450 V. Pre-construction Site visits by Manager (2) 450 VI. First floor build-out based on Pho Thuan 1,200 prototype VII. 10% Contingency Costs 2,600 TOTAL FIRM COST: $30,000 FURNISHING INITIAL BOOR STOCKING AND COMPUTER I. Furnishing 1,200 H. Basic stock of books: Vietnamese 1,900 M. Computer: Purchased in-country 800 IV. GCSP Overhead and Misc. Expense 1,100 TOTAL FIRM COST $5,000 COSTS ARE FIRM.ADJUSTMENTS CANNOT BE MADE AS CONTRIBUTORS HAVE DONATED BASED ON THE REPRESENTATION THAT THE PROJECT WILL BE COMPLETED AS OUTLINED FOR THAT PRICE A BIEN BAN THOA THUAN GWA MO_T BEN LA GLOBAL COMMUNITY SERVICE PROJECTS(GCSP) VA MOT BEN LA UBND HUYEN DUC PHO V/V XAY DUNG VA DIEU HANH THY VIEN PHO THUAN I+ H6m nay,ngay 30 thing I 1 nam 2000, chung t6i cung ky ten du6i day -MARCIA SELVA - Chu tich Cling ty GLOBAL SPECTRRUM - FRANCIS (CHUCK) THEUSCH - Giam d6c Dur an Thu vien Viet Nam -TRAN DINH SONG - Gidm doc Van phong Dai dien thikmg ti-6 GLOBAL SPECTRUM tai Viet Nam -HOANG QU6C VE -Ph6 Chu Lich UBND huyen Diic Pho - VO VAN BE -Tw*ng Phbng C6ng nghiep Xay dung - PHAN TIEN NGHIA -Pho phbng Giao duc Dao tao -LUTHIEN DAI -Chu tich UBND xa Pho Thuan A -LE VIET HUNG -Hieu tnrcmg trurcmg THCS Ph-0 Thuan Chung t61 cung nhau ban bac trao d6i y kien, nguygn von- va muc dich ve viec xay dung,dieu Mnh va bio quan thcr vien Pho Thuan. �- Chung t6i dong y nhu sau: 1. Phi ton that sir xay dung thur vien se dugc cluyet dinh sau khi hoar thanh ban thiet ke ky thuat. Phi ton du kien hien nay BL 18,300 USD (Mum tam ngan ba tram d6 la My) va se kh6ng nhidu hon 20,000 USD(Hai much ngan d6 la My). Phi ton tren day DL dua vao ban bio gia cua Sar Tai chinh Vat gid Quang Ngai vao thhi diem ky hop dong kh6n-moon hon 31/12/2000. i Ngoai phi ton ke tren va 5.5% thug xay dung, se kh6ng co bat cii phi ton nao khdc do bat cii ben nao doi hoi them. :t 2. GCSP se cir mat Gidm doc xay dung 1am dai then chinh th6c de theo doi va gidm sat viec thuc hien du an cho den khi hoan thanh du dn. 3. Chinh quyen huyen Dic Pho se tao moi diou kien thuan Icri gidp da 6ng Tran Dinh Sona va 6ng Giam doc xay dung thuc hien nhiem vu ve du'An. 4. it nhat se co hai nha thau co uy tin vii chat Wong dugc chinh quyen dia phirang gihi # thieu de GCSP chon lua. 1 5. Moi sur thay doi phai dugc hai ben chap thuan bang van ban. Giam doc xay dung va/noac dai then cua GCSP co tham quy6n quyet dinh ve qua trinh xay dung va hop dong. s t r 6. GCSP se thanh town true ti6p v6i nha thau bang titin deng V idt Nam theo thoa thu�m trong hcrp d6ng xay dung. 7. Du ki6n se bat dau xay dung vao khoang 15/02/2001 va hoan thank trong thin gian khoang 2 thang. 8. Nguan dien thap sang va didn thoai se ductc cung cap day du cho d. an tir dia diem hien tai. ► 9. Thu vien chi sit dung lam thu vien va mir cira cho hoc sinh truing Ph6 Thuan cung nhan dan dia phucng. GCSP ducrc d6n tham thu vien nhung phai th6ng Wo truck vdi chinh quy6n dia phuong. 10. Tnrimg PTCS Pha Thuds chiu trach nhidm bao quan va die3u hank thu vin cung nhir # cung cap thu thu va bao vd kd tir ngay nhdn ban giao thu vidn. 11. Ban ve ser thio dia GCSP d8 ngay 20/01/2000 ducrc hai ben chip thuds ngay ' 30/11/2000 se duan dung lam cct sir cho ban thi6t k6 ky thudt xay dung. GLOBAL COMMUNITY SERVICE PROJECTS iv1ARC1A SELVA FRANCIS (CHUCK) TRAN DINH SONG 'VAM C11EG`.�. '• ;-DAI .G', T A,4ANG j w 7 UBND HUYEN DLC PHO VO VAN B HOANG QUOC VE---- _ E PHAN TIEN NGHIA LffTHIEN DAI LE WET HUNG i JOINT AGREEMENT BY GLOBAL COMMUNITY SERVICE PROJECTS (GCSP) AND THE PEOPLE S COMMITTEE OF DUC PHO DISTRICT FOR CONSTRUCTION AND ADMINISTRATION OF THE PHO THUAN LIBRARY On this 30' day of November, 2000 we the undersigned: I. Marcia Selva - Chairman of GLOBAL SPECTRUM 2. Francis (Chuck) Theusch - Chairman of Library of Vietnam Project 3. Tran Dinh Song - Official Representative of GLOBAL SPECTRUM in Viet Nam 4. Hoang Quoc Ve - Vice President of the People's Committee of Duc Pho District 5. Vo Van Be - Chief of the Construction and Industry i Department 6. Phan Tien Nghia - Vice Chief of the Department of Education & Training 7. Lu Thien Dai - President of the People's Committee of Pho Thuan Commune 8. Le Viet Hung - Headmaster of Pho Thuan Secondary High school ' Having engaged in a full and complete exchange of ideas, desires and goals for the construction, administration and maintenance of the Pho Thuan Library agree as follows: i 1. Actual cost of the construction will be determined upon completion of construction documents. The predetermined budget cost of the projects is approximately 18,300 USD and not to exceed 20,000 USD. These costs are based on costs of labor and material set by The Services of Finance and Pricing on date of contract not later than December 31, 2000. No • additional fees of any kind will be assessed to the project by any party besides the construction costs and no more than 5.5% tax on labor only. 2. GCSP shall provide a Construction Manager to oversee the project on behalf of GCSP until completion of the project. 3. Duc Pho authorities shall assist Tran Dinh Song and/or the Construction Manager in any way necessary to succesfully carry out the project. 4. At least two contractors will be qualified by GCSP and the local authorities. 5. Any changes will be agreed upon, and initialed by, both parties. Final decisions on the construction process or contract will be by GCSP's Construction Manager and/or the In- country Representative of GLOBAL SPECTRUM. 6. GCSP shall make payment in VN Dong on terms and conditions as determined in the contractor `s agreement. } 7. Construction is expected to start on or about February 15, 2001 and projected to take approximately two months to complete. ' 8. Adequate electrical and telephone services shall be accessible for the project from current location. 9. The building will be used solely as a library and open to the students of Pho Thuan school and the local community. GCSP is free to visit the library upon reasonable notice to ' the school. 10. Maintenance and administration of the library, to include provision of a librarian and guard will be the responsibility of the school from the date of dedication on. 11. The drawing issued by GCSP dated November 20, 2000 and approved by both parties on November 30, 2000 will be used as the basis of the design. GLOBAL COMMUNITY SERVICE PROJECTS MARCIA SELVA FRANCIS (CHUCK) TIUEUGH IRAN DR-4H SONG - t PEOPLE S COMMITTEE OF DUC PHO DISTRICT ' HOANG QUOC VE VO VAN BE PHAN TIEN NGHIA CC,r, LU THIEN DAI LE VIET HUNG MIA 'I. mow.:-�., � /�'': :--•' � ----- JJ .,� y' _ oo1J - 001 116._r� � _ •--�_: --s--�-Utz. -S�, LA .y fi•�,j rr., ,1,p, r,,, - �311Gj "1`Vl1'�1'd� 1 S p ru cL5/ r� w,yri a _ h -va I � VAN BAN GHI NH6 GILTA GLOBAL COMMUNITY SERVICE PROJECTS (GCSP) VA UBND THI XA QUANG TRI V/V KAY DUNG VA DIEU HANH TNU VIEN THI XA QUANG TRI H6m nay, ngay 06/06/2001, tai thi xa Quang Tri, ch6ng t6i clung ky ten dirdi day: GLOBAL COMMUNITY SERVICE PROJECTS: Dai dien: Ong Francis (Chuck ) Theusch/Library Project of Vietnam/GCSP Chun vu: Chu tich Dia chi: 5683 Columbia Pike, Suite 101, Falls Church, VA 22041, USA Tel:'NS.671.9619($Q) 703 UBND THI XA QUANG TRI: Dai dien: Ong Nguyen Cir Chdc vu: Chu tich UBND thi xa Dia chi: 295 -Tran Hung Dao -Thi xa Quang Tri Tel: 05 3.861281 Fax: 053.861066 Chung t6i clung nhau ban bac trao d6i y kien, nguyen vong va muc dich ve viec xay dung, dieu hanh va bio quan thur vien thi xa Quang Tri. Chung t6i d6ng y nhur sau: 1. Phi ton thuc to xay dung thir vien se dugc quyet dinh sau khi hoan thanh ban thiet ke ky thuat. Phi ton du kien hien nay la 18.300 USD (Maori tam ngan ba tram d6 la My) va se kh6ng nhieu hon 20.000 USD (Hai muton ngan d6 la My). Phi ton thurc to se dtra vao bao gia cua S& Tai chinh VAt gia Quang Tri vao than diem ky harp d6ng kh6ng mu6n ham thangk9/2001. a1 Ngoai phi t6n k@ tren va 5,5% thug xay dung, se kh6ng c6 b6t cul phi t6n nao khac do b9t cur ben nao d6i hoi them. 2. GCSP se cir m6t Giam d6c xay dung lam dai dien chinh thdc de theo d6i va giam sat viec thirc hidn du an cho den khi hoan tMnh du an. 3. Chinh quyen thi xa Quang Tri s6 tao moi dieu kien thuan lai giup dog can b6 GCSP va Eng quan 1y xay dung cua GCSP thuc hien du an. 4. It nhat se" co hai nha thau co uy tin va ch6t ltrorng dtrgc chinh quyen dia phtramg gi6n thieu de GCSP chon lua. 5. Moi str thay d6i phai duc(c hai ben chap thuan bang van ban. Quan ly xay dung va/hoac dai than cua GCSP c6 thimquyen quyet Binh ve qua trinh xay dtmg va hcrp d6ng. 6. GCSP se thanh town tnrc tiep v6ri nha thau bang titin ding Vi@t nam theo thoa thuAn trong harp dung xAy dung. 7. Dur kien se bat dAu xfty dung vao khoang thing 9/200 va hoan thanh trong th6i gian khoang 3 thing 8. Thu vidn chi sit dung lam thin vidn va mor cira cho hoc sinh va nhan din thi xa Quang Tri . GCSP ducrc den than va sir dung thtr vidn nhung phai th6ng bao tru6c v6i chinh quy6n dia phuong. 9. UBND thi xa se chiu trach nhidm bio, quan va di6u hanh thur vidn cung nhu cung cap thu thtr va bao ve ke dr ngay nh;an ban giao thu vidn. 10. Ban ve scr thio cua GCSP d6 ngay 6/6/2001 dtrgc hai bdn chep thuAn se duck dung lam ca sor cho ban thiet ke ky thuat x-Ay dung. f�V(]��yt„�yb q ghi nh6 nay se co hieu I= sau khi ducrc car quan co t Quang Tri phe c IC(IM SE$ G T i UBND THI XA QUANG TRI rr M''Yraf.yLfM1�'Job w MEMORANDUM OF UNDERSTANDING BY GLOBAL COMMUNITY SERVICE PROJECTS (GCSP) AND THE PEOPLE 'S COMMITTEE OF QUANG TRI TOWN FOR CONSTRUCTION AND ADMINISTRATION OF THE QUANG TRI TOWN LIBRARY On this 6th day of June ,2001 we the undersigned: GLOBAL COMMUNITY SERVICE PROJECTS Representative: Mr. Francis (Chuck ) Theusch/Library Project of Vietnam/GCSP Position: President Add: 5683 Columbia Pike, Suite 101, Falls Church, VA 22041, USA Tel: 671.961%8M) PEOPLE'S COMMITTEE OF QUANG TRI TOWN Representative: Mr. Nguyen Cu Position: Chairman Add: 295 -Tran Hung Dao str. - Quang Tri town Tel: 053.861281 Having engaged in a full and complete exchange of ideas, desires and goals for the construction, administration and maintenance of the Quang Tri town Library agree as follows: 1. Actual cost of the construction will be determined upon completion of construction documents. The predetermined budget cost of the projects is approximately 18,300 USD and not to exceed �- 20,000 USD. These costs are based on costs of labor and material set by The Services of Finance and Pricing on date of contract not later than September,,,2001 . No additional fees of any kind will be assessed to the project by any party besides the construction costs and no more than 5.5% tax on labor only. 2. GCSP shall provide a Construction Manager to oversee the project on behalf of GCSP until completion of the project. 3. Quang Tri Town authorities shall assist GCSP's Agents and/or the Construction Manager in any way necessary to succesfully carry out the project. 4. At least two contractors will be qualified by GCSP and the local authorities 5. Any changes will be agreed upon, and initialed by, both parties. Final decisions on the construction process or contract will be by GCSP's Construction Manager and/or the In- country Representative of GLOBAL Comminity Service Projects. L 6. GCSP shall make payment in VN Dong on terms and conditions as determined in the contractor's agreement. 7. Construction is expected to start on or about September, 2001 and projected to take approximate l ly 03 months to complete. 8. Adequate electrical and telephone services shall be accessible for the project from current ` location. 9. The building will be used solely as a-library and open to the students of Quang Tri town and the local community. GCSP is given free access and use of the library upon reasonable notice to the school. 10. Maintenance and administration of the library, to include provision of a librarian and guard will be the responsibility of Quang Tri town from the date of dedication on. 11. The drawing issued by GCSP dated 6 June, 2001 and approved by both parties on will be used as the basis of the design. This MOU will come into force upon the approval from the competent authorities of Quang TRi province.!: GLOBAi 4 1TY SEI� .PR�.1�e'1�S -, PEOPLES COMMITTEE OF QUAIYG TRI TO '.. �S��' ,tib.. _ _ _ -------- npo Llil I 7 I III ( I t:_�II ��i . �� 4 • 1 An � v i t� R* niny Pt IT, r i •� _way(. r 1' Cbng ho!a xa hbi chu nghia Viet Nam DOC lap - ]I if do - Hanh 11116c ----9.,:)..-:J: ------------- ------------------- HOP DONG KINH TE VE CIAO NHAN THAU THI CONG XAy DUNG N,-iry 29 th(irr 0l 10m 2001 DUAN : THU*VIEN TRUON( i T>k1J 1-I0C 111-10THUAN DIA DIEM : HUYEN DOL' PHO - 'PINI-I QUAN6 N(.iA( I. DAI DIEN CAC BEN GIA6,'NHAN THAU : 1. Dai digin ben Giao thau : ( Sau day g9i tat Ia ben A) . Ten don vi : The Library of Viet nam Project Dai digin 1a bng/ba: Tran Dinh Son, Chirc vu : Glarn dOc Det an tai Vicl nam Dia ch i : 422/6 Tri n Cao Va n - Dir Nang So tai khoan : Viet combank 004. 1 370019669 i 2. Dai digin ben Nhan thau : ( Sau day goi tat la ben B). Tell don v i : )Gr?`� � k Dai digin IA 6ng/ba. 1/u Ch irc v u Dia chi : �C/ - % f' �` ��d•/ - i!>� � �� So t1l khoan II.HAI BEN THONG NH XT KY KET HOP DONG XAY LAP CONE TRINH VOI CAC NOI DUNG SAU DAY Dieu 1: CAC TAI LIEU DUQC COI IA MUT PHAN HOP D6N( i . a) Ket qua trung thaiu va c5c 1)11L.1luc kern theo . b) Will thuyet minh ky thwAt , 11,","11 lien Iu'c>ng cinh 111,i rlu' ihaiu CJI - hill] Vhicil I)hJil, Ii,; coag , so' CIO' to chk con; tru'un , b6 tri n11an Iris , lien do (Iii C011(1 CLM 1111,"l 111�-M c) Bo bairn ve thie( ke k�, thuat thi coil,) do bzn moi thaiu cu110 Call). Dieu 2. PHAM VI CONG V I -C; . Mi A glao cho bin B thl cling holn chlnh town b6 hang muc nha thu' vier c6a tru'�1110 tie-'Ll hoc huyen Du'c Pho tinh Quang Nadi theo clung cac yeu caiu va b in ve 111iet ke k thuat till coag . Dieu 3. THOI GIAN THUG; HIEN I-IUP DUNG . 31 "I'hoi han hoan thank cling trinh . Thi�i gian thi cong hoan thanh va ban giao cong trinh lac Do2/�� Thai gian thi cang dttoc fink tit ngay co lenh khoi conb ` 3.2 Th6i han bao hanh cong trinh . Thoi han bao hanh cong trinh 1a 12 thing ke t%r ngAy nghiem filo ban giao coni, lrinh . Dieu 4. GIA TRI HOP DONE VND ✓ lu Tong gia tri hop long - x,6.0• / � � G BJJriig cllcc' . etc .J Q co st�ayngO11 pham vi cac cong viec qui Binh tai lieu 2 nhu'ng Trtlonb hop kllonQ do ben B gay ra thi cac pkat sink se duoc tint town dura tree khoi lu'ong va cic�ii b (y la tllOng nllat v1 c6 SU xaC ishan CUa giant sat thi cong . Dieu 5 . TAM UNfj V A THAN H "LOAN . 5.1. Hinh thuc thank town . Ben A se tam ung va thank town Cho ben B bang lien Viet Nam Hong ( VNO) thong hirc tri titin mat hoac chtiyen khoan . qua hitch t 5.2 Phuong thuc thanh town . 1, ram iing . gay ben A se tam dng Cho ben B I0% gia tri hop dont, Sau klli co lenh khoi cong 05 n 2. Thanh town tong ky ronQ von OS ng 05 ke t%r ngay nhan dtroC ho so de nghi thanh town , ben A phai tier --� T b b hanh kiem tri nghiem thu khoi Krol 1he1�tl a kl oitluong 1 oan thanh , ben A ph�ii Khong chain lion 10 ngay Sau khi �, thank toan Cho ben B town bo gia tri phan viec da dt�oC t thilConojan hmono�� t.►�nh sau - Sau khi tier hanh thi cong phan mong 701/'o bla Sau khi tier hanh tlli cong xong phan filo : 50/c tong a'a tri bo�i tri ll dong.Q - Sau khi hoan thank ban giao cong t' cold' bao hAli] cong trinh . Khoan titin nay se - Ben A se giR lai 05% gia tri hop donb , dtroc thanh town sau khi ket thuc thoi gian bao hanh cong t6nh . 5.3. Ho so de nghi thanh town . Ho sc de nghi thank town bao goill - Ho so nghiem thu . - Bang tong hop khoi prong hoall thank. - Phieu thank town . Ho so de- nghi tong thank toan - Bien ban tong nghiem thu ban giao cong tririh . - Ho so quyet. loan C6 triilll duoc ben A chap 111,41 . Dieu C. TRACH NHIEM CUA 13EN A. • G.I Ban giao ban ve thiel ke ky thuat thi cong lrinh da dtroc [phi duyt Flu lam �u su hien va oan ly gcam Sal . Ball giao neat bang till cong va cac CUng viec gc�ic' t.lu.c c q tllau Clio ben B theo dung Ilan . c Binh tai die C.2 Tam u'ng va thank toan Clio ben B Theo dung qui u _5 ica hop dont, . 110 ten va pham vi trach nhiem cho ben B . Trong trtrcfng ho'p c6 sir thay d6i ben A phai th6ng bao cho ben B . Chi co nhirng can bo Giam sat duoc ben A th6ng bao cho ben B moi duoc quydn kiem tra viec thi cling c6a ben B . }lieu 7. TRACH NHIEM CUA 13EN 13. 7.1. Van de chung . . Ben B co trach nhiem hoan thanh ban giao moi cling viec cila hop d6ng theo dluig t.h��i han , ddng ban ve thiet k-' , dap ling cac tieu chum , qui clue n ve xay dung do Nha ntr6c ban hanh. 7.2 . flam bao chat luting . Ben B phai co trach nhiem tq bao dam chat lagng cila bat ky c6ng tac nao lien quan tcii c6ng teinh . Ben B kh6ng ttf y thay d61 chung loai vat lieu , dac tinh ky thu t cua bat ky phan viec nao da dlxgc qui dinh .. 7.3. Cap dien nu6c thi Ong - Ha ging ky thuat . fliton0 tam+ He thong ha tang ky thuat phuC vu thi c6ng ( b m thi c6ng , nha quoin ly c6ng, trinh , dien , nLf6c thi c6ng} thuoc trach nhiem va chi pili cila ben B . Neu sir dung nguon nlxdc ngam , ben B c6 trach nhiem khai thac , xii ly nu'dc de dim i bao Chat lll'011g nu'6c thou man cac yeti c�iu ky t.huat cho C6110 tac xily �I�iilb . 7.4. RAo tam , bao the c6ng trinh . Ben B phai lam rico tam bao ve c6ng t6nh trong sudt qua trinh thi c6ng . + 7.5. Dinh vi va vach tuyen . Ben B chin trach nhiem - flinh vi chinh xac c6ng trinh so vdi diem goc, cao d. goc do ben A ban giao . - Hieu chinll vi tri , cao do , tuyen , loch thltdc toan bo c6ng tri1111 . - Cung cap town bo thiet bi lao dong , phu kien can thiet lien quan tdi trach nhiem nen tree . Ben B phai bao ve toan b6 cac coc Mu , coc moc va vi tri duoc sit dung trong khu dinh + vi c6ng teinh . Ben B phai ttr chic trach nhiem ve d6 chinh xac cua c6ng t, Binh vi . 7.G An town - An ninh va ba ve m8i truimg , PCCC, ch(ing set . Trong su6t qua trinh thi c6ng ben B phai - Chiu trach nhiem ve an town cua ngu'o'i 1an1 viec tree c6ng tru'ong va bio vc c6ng ninh trona pham vi mirnh thi c6ng . >. - Ctng cap va bao quan he thong chie-u sang , bao ve , rao tam cho viec bao vel an ninh c6ng trinh kh6ng lam anh hang t6i c6ng cong va cac chic the k11ac . - Ap dLu1g cac Bien phap can tlliet de dam bao ve sinh m6i truing tren va xung quanh khu vtrc thi c6ng , kh6ng Ram anh htr0'llg CaC c6ng tr11111 Ming gUatlh . - Co bien phap ph6ng chay, chua ch, phong Chong set trong qua trinh thi cong . - Trong ua t6nh thi c6ng neu ben B de xay ra cac su co lam anh huo'ng td'i cac cdna b q b tri1111 c6ng c6ng hoac c6ng trinll ben canh thi ben B phai Chiu trach nhiem tti xii ly b b bang chi phi ciia minh dong thii kh6ng 1am anh hirong t6i tien do thi c6ng c6ng trinh . L a • �. *ju'a cnua nu nong . Ben B phai sira Chita moi hu hong va boi thuong moi thiet hai do hu' hong !_ruc ti ;p hciy pian tiep cho ben A . 0 Trong truorng hop hu hong gay ra can kiem dinh va khac phu doi hoi thiet ke s Chita ba sung , moi chi phi pkat Binh do ben B Chiu . Viec sira chira hu hong do ben B gay r i khong phai la ly do Ram Cham titin do . 7.8 "Chir nghiem vat lieu va Ching chi thi nghiem . Cac vat lieu xay dung , vat lieu hoan thien , thiet bi chink cong cal) cho C611" t.rinh l�h:'ii Xuk trlah chU'ng Chi cUa nha San XUat hoac co quan klern dlnll Chat. IU'ong . 1 Vao thoyi diem bat ky ben A co quyen lay mau this doc lap . Trong tru'ong hop ket qu i thir nghiem cua hai ben khong thong nhat ben A co quyen yeu cau ben B thay the hoac si'ta Chita vh ben B phai chic chi phi thir nghiem vat lieu ph, si ill . y 7.9 Hoan thanh Ong trinh . Ben B Chiu trach nhiem cong voi Giam sat cong trinh hoan tat ho so hoan cong klii kei thuc cong trinh theo cac qui dinh ve quan ly chat prong cong trinh xay dung . Dieu S. GIAM SAT THI CLING . Giam sat cong trinh Ia dai dien hop phap dia ben A duoc quyen tie-p can Cac vi tri thi cong , cac nha may san xuat , gia cong san de kiem tra cong tac cua ben B , giam sat �► cong truih co trach nhiem thay mat ben A ky nghiem thU ky thuat va khoi lu'o'ng cone viec ben B thi cong . 1 . Die^u 9 . BAT KHA KHA KFIANG . i Cac nguyen nhan bat khii khang gom : thien tai ( Lu lut , bao 161 , gio to, ...) . Trong trLr6ng hop co thiet do nguyen nhan do thien tai hai xay ra hai ben ph a*' titin harsh danh gia mirc do thiet hai va phan trach nhiem nhcr sau - Ben A co trach nhiem giai quyet nhirng thiet hai doi v6i cac phan viec da duoc ben A 10 dong y nghiem thu . - Ben B Chiu trach nhiem giai quyet thiet hai xay ra doi voi cac phan viec clang lam 10 dang do hoac hoan tha'r ll ma chu'a duoc ben A nghiem thu . .0 Trong tra&ig hop khong the thi cong duoc do nguyen nhan bat kh1 khang ben B phai a lap biers ban co xac nhan cua Giam sat cong trinh dd lam h6 so gia Ilan titin do . Dieu 10. PHAN XU•VA (31 'At QUYET BAT DC)NG . 10.1. GiA quyet thong qua dam phan . Neu trong qua trinh dli cong xuat hien cac bat dong giu'a cac ben ve clank gia ch.i� among , khoi Luong , Wen phap thi cong hoac cac van de phap ly khac lien quan toi cong 10 tic xay dLrng cong trinh thi truoc 1-1et cac van de nay se duoc giai quyet thong qua dam 0 phan . # Trong troong hop sau dam phan hai ben chrra thfing nkat y kien thi se trung cau giam dinh Iiia cc quan chuc nang duoc ca hai ben dong y chop de tier harsh giam dinh . 10.2. Phan xii. D Neu cac bat donida cac ben koniai quyet dc banthoa tas ' viec s% ggggg dLra ra Toa an kink to tinh Quang Ngai de giai quyet . Moi quyet dinh cua Toan an CICU phai duoc cac ben tuan this . f A.Lvub uivi bL.LUL Ll AI ..vub vCL vcav LALL All 1 %.VLIb LAI III I L1�+U L.V LJCLl. L.0 IIIVI. JUI JVI. 1 1160 ve chi tieu ky thuat , chat lurnlg cua cac nguyen vat lieu , thiet bi dui vao conn, trnh khong phu hpvoi yu cau ca hop don ( Co kem theo tieu Chuan kyog thuat , chat Luong ) hoac dua vao sir dung ma chua duoc ben A nghiem thu Illi ben A co quyen yeu cau ben B sira chira , thay the hoac lam lai cac phatl vie--c do bang chi phi cua ben B . ' Viec yeu cau sira china , thay the hoac lam lai phai dLroc ben A thong Mo cho ben B . Sau hai Lan thong bao ma ben B khong tien hanh sira chira theo yeu cau cua ben A ma khong co ly do chinh ding thi ben A co quyen - Yeu cau ben this ba thuc hien cong viec nay, town bo chi phi se trir vacs khiii t lu'ong thanh t:oin . Ben B khong, co quyen khieu nal ve C111 phi Ilay . - Khong nghiem t.hu t.hanh (0611 phJin viec co sai sot va cac p1dii viec kl6c lien quan hoac dinh chi thi cong neu thay can thiet . 11.2. Neu ben B khong hoan thanh cong t0nh dung th01 hall glll dinh Cela flop dotl(T thi phai Chiu phat vi phaco tie-'n do . ( TrU truong hop do nguyen nhan bat kha" khang ) M& pleat cham titin do la 0.25 % gia tri hop dong cho thing thir nhat bi chane. Mire ghat chAm titin do la 0.5 % gia tri hop dong cho mot thing bi cham ke t6- thing thir hai tro di . Dieu 12 . HIEU LU(,' HOP DONG . Hop dong nay co hieu hrc ke ttr ngay ky ket . ` Bat cu mo_t sLr thay doi hoac bo sung llao khk chi c0 gia tri khl hal bell thollg ilhat. bang van ban , cac thay doi se dlrOC lap thanh mot ban phu Luc 11(11) don; va c(i nhli mot 1)11611 khong tach roi Clea hop dong nay . Sau k}li cong trillh 110,1n tl1a1111 , hal bell c0 trich nhlem thallll ly hop d611v Mico Celli (hf�' Cita Nha nLr6c ve h0'p dong kinh to . Hop doing tidy dire e 1r1) tlrc idi 04 Neill , nioJi bent Jiir 02 bell( cac bdn d,cu c 6 gici tri iihit nhaat. Dal then ben A Dai dien ben B 7 1 i { Tran Dinh Sang L i THE AMBASSADOR '' EMBASSY OF VIETNAM 1233 206 Street,NW,Suite 400 Washington,D.C. 20036 Tel. (202) 861-0737 • Fax(202) 861-0917 May 18, 2000 Dear Friends, a Recently Marcia Selva, a member of the Board of Director for the Vietnam • Humanitarian Organization of America and President of Global Spectrum, an agency specializing in travel in Asia and Vietnam, came to me with a story about an American Veteran and his meeting with a Vietnamese Veteran. On December 15, 1999, a twice wounded ex-guerilla and now President of Pho 4A Thuan People's Committee, Duc Pho, Quang Ngai Province sat down with Francis r (Chuck) Theusch, U.S. Army Vietnam and Tran Dinh Song, guide-interpreter on the Global Spectrum staff in Duc Pho. Former enemies, they naturally talked of the war. But the discussion turned from the past to the future soon enough. Mr. Dai and Mr. Theusch agreed that "We can't ft change the past but we can change the future." They have set about to do so. Tran Dinh * Song noted the need for libraries and books throughout the country, and especially in the Duc Pho area. The idea was born. One time adversaries have joined together to build a different kind of memorial of the war - a living, breathing monument to peace, reconciliation and - s cooperation between our peoples. A library books. A place to learn. The People's Committee will provide the labor, the generosity of others will provide the funding for materials, the books and furnishings necessary for a fully functioning library. a Mr. Le Viet Hung, able Headmaster of the Duc Pho Education and Training Chamber, Pho Tuan Secondary School, has provided a list of things he needs in his endless efforts to provide a sound education regardless of the poverty. The project is working to fill the request. American generosity is well known. Your support of this effort, no matter its size or form, whether a contribution of books, money, time, or expertise, is still another i testimony to the heart of what we in Vietnam call Americans, "Nuoc My".. meaning "Beautiful People". 1 1 t Thank you, >t a Le Van Bang FROM ST. MARY ' S SCHOOL, WAUKESHA WISCONSIN: ONLY THE BEGINNING! 1 From us to Vietnam ' ► 1 i i 1 1 � 1 1 43 boxes ready to be shipped Contents - 1,600 Library Books 10 cartons of Science Curriculum Material Macmillan/McGraw - Hill K-5 7 cartons of notebook paper 2 cartons of assorted crayons 1 carton of assorted markers 110 bottles of glue 112 small boxes of crayons 596 pencils Thanks for your support, help, and donations! THE LIBRARY OF VIET NAM 7'his is to cert'y that is a member in goodstanding of the Pho 7huan Branch 2,uang Ngai Province Viet Nam A Global Community Services Project F. J. T usch, C airman 1f & • 00 • ft & 4b & 4Jhf, 0 & 041► / JlhQ� 0 011be lb ilk * • 01b0 041,, M0 • fW40, W ►, •, dP • -i. .W.w%.... -14 A P I Taw Front Library Level Balcony View First Floor MPPPP I `3 i i M-01 Front View Library View to Computer Rooms Standard Window ' ism y� •t ri lk' Standard Tile Library Standard Window Disability Access Romp -` IPI. s r R• BURL111GAME l a+ T 8 U R L I N G A M E PU9LIC LIBRARY City Librarian's Report December 11, 2001 Grand Holiday Program Planned! December 7t" marks our 3rd annual Holiday Program in cooperation with the Burlingame Recreation Department and City Hall. We will again "light the library" when the City Hall tree lighting occurs. We will have additional lights on the island between City Hall and the Library. Events include entertainment both at City Hall, and later at the Library. Hot cider and a sing along is planned. �-- Children's Programs During November, Cathy Somerton did a total of 23 programs, including: 7 Preschool Story Times, 12 Toddler Story Times, 2 Saturday Story Times, and 2 visits to Easton. These programs were attended by a total of 1,183 people. Easton Branch Renovation Project Status The project moved forward this month with receipt of the final survey report from Kavanaugh Engineering. This report outlined the legal boundaries and elevations of the site in preparation for architectural work. On December 13t", we will begin the planning process for the next phase of the project. Easton Branch Staffing Sue Reiterman was appointed our new Branch Librarian, effective December 1St. Sue has worked for Burlingame for the last 4 years in Reference and as our Volunteer Coordinator. Sue also did a stint full time in Reference in the 1980's. She returned to us in 1997 after serving as Branch Librarian in Pasadena and San Francisco Public Libraries. We are very pleased to welcome Sue to this new position. 4 "8 0 P r i m r o s e R o a d • Bu r 1 i n g a m e • CA 9 4 0 1 0 -1 4 0 8 3 Phone ( 650 ) 342 - 1038 • Fax ( 650 ) 342 - 1 948 • www . pls . Iib . ca . us / pIs / pIs . html Training_Opportunities We have had a number of training opportunities for staff in the past weeks. All staff has been trained on Microsoft Outlook. Five members of the management staff participated in the IBN (Interest Based Negotiations) training. This training is part of a citywide effort for staff to learn how to make better decisions and work together on problem solving. Library managers and selected other staff, along with two Board members, Katie McCormack and Andrew Gurthet, also attended the "Planning for Results" workshop on December P. Sandra Nelson, the author of the book "Planning for Results", offered this workshop. I was able to bring Nelson to California cost effectively by partnering with PLS and developing a two-day workshop and inviting librarians from all over the Bay Area to attend. Water Damage On December 3rd we discovered a leak in the east wall of the Lane Room, which in turn shorted out the lights in the Community Room. Facilities �— Maintenance was able to produce a quick fix; a longer-term fix is in the works. Library Cleaning The library cleaning on the Day after Thanksgiving was a great success. The building looks great! Restrooms were steam-cleaned. Tile throughout the building was cleaned and sealed. Blinds, light fixtures and stacks were dusted. Upcoming Events: • December 7, Holiday Program, 4:30 PM • December 9, Employee Recognition Dinner, 6 PM, Sheraton • December 11, Reception for Cathy Baylock prior to Board Meeting, 3:30 PM • December 18, Chamber Mixer, Lane Room, 5:30 PM • Holiday Closure Schedule: December 24, Close at 1 PM; December 25, Closed; December 31, Close 1 PM; January 1, Closed. Alfred Escoffier City Librarian 12/04/01 2 BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF SEPTEMBER 2001 Registered Borrowers Previous month's total #Added Total Registered Burlingame Adults 13,720 115 13,835 Burlingame Children 3,896 47 3,943 Hillsborough Adults 2,185 16 2,201 Hillsborough Children 1,106 2 1,108 Non-San Mateo Co. Borrowers 1,036 19 1,055 Totals 21,943 199 22,142 Circulation Activity Main Branch Adult Print Materials 17,146 808 Children's Print Materials 9,453 1,350 AudioNisual Materials 7,057 174 Circulation Totals This month total Main 36,006 This month previous year 32,403 11.1% Increase This month total Branch 2,608 This month previous year 2,313 12.8 % Increase This month Grand Total 38,614 This month previous year 34,716 11% Increase Reference Activity Inter Library Loans Questions Directions Lent 2,834 Reference 2,458 293 Borrowed 2,091 Children's 972 775 TOTAL 4,925 Lower Level 1,132 2,739 Branch 94 164 TOTAL 4,656 3,971 Collections Main Titles Added Main Volumes Added Branch Volumes Added Adult Non Fiction 290 374 20 Children's Non Fiction 75 169 54 YA Non Fiction 3 3 0 Adult Fiction 131 189 35 Children's Fiction 70 214 38 YA Fiction 6 17 5 Cassettes 45 425 22 Compact Discs 37 51 0 Videos 37 gg 2 Children's Audio 0 22 0 Children's Video 0 5 0 Children's Compact Disc 0 1 0 TOTALS 694 1,569 176 BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF SEPTEMBER 2001 PAGE 2 Other Material Volumes added Total Held Adult un-cataloged books 91 3,829 Children's un-cataloged 152 3,207 books Foreign Language un- 76 510 cataloged Deposited with the City Treasurer Main $6,301.30 Branch $ 303.25 Total $6,604.55 Other Deposits Rental $ 97.00 PLS Video $ 32.20 Photocopies* $623.45 *This Figure is included in the "total main deposit". Estimated User Traffic 27,574 Daily Average 985 Community Room Adult TOTAL MEETINGS HELD: 6 ATTENDANCE: 166 Children's and Young Adult Attendance Pre-school programs 21 941 School-Age K-5 3 90 Book rou ies 1 8 Total 25 1,039 Internet Use One Hour Express Childrens Total 1,343 2,100 75 3,518 BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF OCTOBER 2001 Registered Borrowers Previous month's total #Added Total Registered Burlingame Adults 13,835 104 13,939 Burlingame Children 3,943 16 3,959 Hillsborough Adults 2,201 16 2,217 Hillsborough Children 1,108 2 1,110 Non-San Mateo Co. Borrowers 1,055 22 1,077 Totals 22,142 160 22,302 Circulation Activity Main Branch Adult Print Materials 17,991 746 Children's Print Materials 9,414 1,531 AudioNisual Materials 7,282 196 Circulation Totals This month total Main 37,297 This month previous year 34,673 7.6 % Increase This month total Branch 2,865 This month previous year 2,849 .6 % Increase This month Grand Total 40,162 This month previous year 37,522 7% Increase Reference Activity Inter Library Loans Questions Directions Lent 3,200 Reference 2,966 350 Borrowed 2,193 Children's 1,563 977 TOTAL 5,393 Lower Level 1,480 3,028 Branch 117 104 TOTAL 6,126 4,459 Collections Main Titles Added Main Volumes Added Branch Volumes Added Adult Non Fiction 305 452 24 Children's Non Fiction 92 131 25 YA Non Fiction 4 5 0 Adult Fiction 239 301 34 Children's Fiction 138 241 44 YA Fiction 16 27 7 Cassettes 55 455 0 Compact Discs 39 49 0 Videos 47 69 0 Children's Audio 0 4 0 Children's Video 0 17 0 Children's Compact Disc 0 2 0 TOTALS 935 1,753 134 BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF OCTOBER 2001 PAGE 2 Other Material Volumes added Total Held Adult un-cataloged books 76 3,905 Children's un-cataloged 85 3,292 books Foreign Language un- 0 510 cataloged Deposited with the City Treasurer Main $6,782.25 Branch $ 208.45 Total $6,990.70 Other Deposits Rental $112.00 PLS Video $ 56.80 Photocopies* $878.80 *This Figure is included in the "total main deposit". Estimated User Traffic 28,851 Daily Average 961 Community Room Adult* TOTAL MEETINGS HELD: 7 ATTENDANCE: 162 *Friend's Book Sale October 1st-6th Children's and Young Adult Attendance Pre-school programs 32' 1,538 School-Age K-5 0 0 Book rou ies 1 3 Total *Halloween Story Time— 101 adults and children Internet Use One Hour Express Childrens Total 1,514 2,844 51 4,409