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HomeMy WebLinkAboutMin - LB - 2001.11.13 r 9URLINGAME 1 1 B U R L I N G A M E �-- PUBLIC LIBRARY Burlingame Public Library Board of Trustees Minutes November 13, 2001 I. Call to Order The meeting of November 13, 2001 was called to order by President, Mary Herman, at 4:30 pm. II. Roll Call Trustees Present: Cecile Coar, Jane Dunbar, Andrew Gurthet, and Mary Herman Trustees Absent: Catherine McCormack Staff Present: Alfred Escoffier, City Librarian Sidney Poland, Recorder III. Warrants and Special Funds Trustees unanimously agreed to approve the warrants as presented. M/S/C (Gurthet/Coar) IV. Minutes The Trustees unanimously agreed to approve the minutes of the October 16, 2001 meeting. M/S/C (Coar/Gurthet) V. Correspondence Correspondence mailed in the packets was reviewed. A. Library of Vietnam Leaflet - The Trustees felt that they needed to obtain more detailed information about the entity known as "Global Community Service Projects". The Trustees were interested in finding out whether there is any precedent of libraries having a sister library program. The City Librarian noted that ALA has a sister library program and offered to include information on this subject in the December board packet. The Trustees agreed to request that Mr. Constantino attend the January 15, 2002 meeting instead of the December 11th meeting. 4 8 0 P r i m r o s e R o a d • Burl i n g a m e • CA 9 4 0 1 0 - 4 0 8 3 Phone ' ( 650 ) 342 - 1038 • Fax ( 650 ) 342 - 1948 • www . pls . lib . ca . us / pls / pls . html B. PR Outline: Years 1999, 2001 and 2002 - Linda Santo used this outline for her presentation to the City Council detailing ` adult programming made available to the public including exhibits and winning awards. VI. From the Floor Members of the public did not attend. VII. Reports A. City Librarian's Report - Al Escoffier, The City Librarian reviewed his report highlighting the following issues. 1. Easton Branch Renovation Project - At the City Council meeting held on October 16th, the Council agreed to support Option #2 as it best serves the needs of the public and meets the financial constraints of the project. This option includes completely renovating the interior with the following upgrades: HVAC, mechanical, electrical, seismic and handicapped accessibility. The Marshall Trust will be the main source of funding. The tentative timetable is to hold public workshops and complete design work in 2002 with construction beginning in 2003. On December 13th a meeting will be held to begin the planning process for the next phase of the project. 2. Easton Branch Staffing a. Lisa Dunseth resigned as the Branch Librarian effective on November 2nd. Lisa has accepted a position at San Francisco Public Library. b. Staffing for the Branch will be reorganized. An in-house recruitment for a Librarian III position will begin soon with a cut off date of November 9th. The person who is appointed to this position will oversee special projects of which the Branch will be one. C. Amy Gettle, Circulation Supervisor, is overseeing the transition period at the Branch. 3. California Library Association Awards - The Library received two awards from the California Library Association: one for the Foundation Newsletter and one for Adult Programming. Linda Santo, Maryam Refahi, Jan Eustis and Sue Reiterman comprise the PR Committee. B. Foundation Report - Dunbar/Herman 1. Nominating Committee - The nominating committee is accepting nominations for new board members who will be presented at the January meeting, as well as the officers for the coming year. Library Board of Trustee Minutes 2 November 13,2001 VIII. Unfinished Business A. Employee Achievement Awards - Mary Herman, Cecile Coar and Andrew Gurthet will present the Employee Achievement Awards for the year 2001. B. Employee Recognition Dinner - Invitations were sent out the first of November and responses are requested by December 3rd. C. Holiday Tree Lighting - A holiday program will be held at City Hall on December 71h after which the traditional tree lighting will take place. The Library will host its Holiday program at 5:30pm. IX. New Business - A. The Trustees approved a motion to fund Lisa Dunseth's going away party in the amount of$200.00. M/S/C (Coar/Gurthet) X. Announcements - A. Patron David Jonson - Trustee Herman advised the trustees that she had received an e-mail from Mr. David Jonson inquiring as to whether the Library Trustees had made any further changes to the Holiday Schedule for the year 2002. Trustee Herman replied to Mr. Jonson by e-mail that no further changes were made. B. Employee Achievement Award Dinner - The trustees agreed to invite past trustees Jeff Berger and Mary Lou Morton to this event. C. New Council Member - The City Librarian advised the Trustees that he would be inviting newly elected Council member Cathy Baylock to the Library for an orientation session. XI. Adjournment - The meeting was adjourned at 5:15pm. M/S/C (Gurthet/Herman) The next meeting of the Library Board of Trustees is scheduled for December 11, 2001 at 4:30pm in the Library Conference Room. Respectfully Submitted Y� Alfred H. Escoffie� City Librarian Library Board of Trustee Minutes 3 November 13, 2001