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HomeMy WebLinkAboutMin - LB - 2001.09.11 (BURLINGAME I � I B U R L I N G A M f �. PUBLIC LIBRARY Burlingame Public Library Board of Trustees Minutes September 11, 2001 I. Call to Order The meeting of September 11, 2001 was called to order by President, Mary Herman, at 4:30 pm. A moment of silent prayer was observed for the many people who lost their lives, as a result of the terrorist attack on the World Trade Center, their families and loved ones. II. Roll Call Trustees Present: Cecile Coar, Jane Dunbar, Andrew `-- Gurthet, Mary Herman, and Catherine McCormack Staff Present: Alfred Escoffier, City Librarian Sidney Poland, Recorder III. Warrants and Special Funds Trustees unanimously agreed to approve the warrants as presented. M/S/C /(Gurthet/Dunbar) IV. Minutes The Trustees unanimously agreed to approve the minutes of the August 21, 2001 meeting. M/S/C (McCormack/Dunbar) V. Correspondence Correspondence mailed in the packets was reviewed. A. Long Range Planning - Due to schedule conflicts and cost concerns for the Public Library Association Planning Session in San Diego on October 16th, the City Librarian suggested an alternative plan to the Trustees. He recommended retaining Sandra Nelson, workshop leader, to hold a private planning workshop at the library. Cost would be less and convenience a plus. 4 8 0 P r i m r o s e Road Bu r 1 i n g a m e • CA 9 4 0 1 0 - 4 0 8 3 Phone ( 650 ) 342 - 1038 * Fax ( 650 ) 342 - 1948 • www . pls . lib . ca . us / pts / p1s . htrn1 IX. New Business Trustee Dunbar made a motion to move agenda item 9a to the next order of business in order that Paul Constantino could present information on The Library of Vietnam Project. M/S/C (Dunbar/Coax) A. Paul Constantino explained that a reform economic policy initiated in Vietnam in 1986 has brought about successful foreign investment. The Global Community Service Projects, a non-profit organization located in Falls Church, VA, is promoting the construction of new libraries. Mr. Constantino served in Viet Nam east of Khe Sanh and is therefore personally interested in having a library built in this city. He requested that the Trustees consider being a "sister library" to the library in Khe Sanh. B. Trustee Dunbar felt the Trustees needed more information on the manner in which the Global Community Service Projects implemented its services. C. Mr. Constantino agreed to provide the Trustees with more information on the organization at the next board meeting. VI. From the Floor Members of the public did not attend. VII. Reports A. City Librarian's Report - Al Escoffier, The City Librarian reviewed his report highlighting the following issue. 1. Easton Branch Renovation Project - City staff is reviewing the Easton Branch Library Improvement Project proposal prepared by Dahanukar Brandes which will be discussed at a study session October 16th at 6:00pm in conference room A. Council members, staff, architects, library trustees and the City Librarian will attend. City staff has requested a site survey of the Easton property. 2. Disaster Training - Disaster training was offered to all full time and part time staff by Ken Musso and John Parkin of the Burlingame Fire Department. Public Service Personnel are required to serve as disaster workers either in Burlingame or their city of residence in the event of a major disaster. 3. Friends of the Library- The Friends held a one day book sale on August 25th and netted $1,200. B. Foundation Report - Dunbar/Herman 1. Donor Event - Invitations for the donor event have been sent out. Andrew Bradford of Copper Iron Designs, Inc. has confirmed that the vine will be installed before October 14th. Library Board of Trustee Minutes 2 September 11, 2001 2. Employee Awards Dinner - Employees will receive nomination forms for the employee achievement awards within the next week. Forms should be returned to Mary Herman by October 121h. The awards will be presented at the annual employee awards dinner to be held on December 2nd. Andrew Gurthet and Katie McCormack volunteered to help with the event. VIII. Unfinished Business A. Draft Letter: Johnson - The Trustees reviewed the draft letter to Mr. Jonson which advised him of the Library Trustees decision regarding his request to open the Burlingame Library on Easter Sunday. Trustee Coar recommended that the Library Closure Schedule for the years 2001-2002-2003, which was approved by the Library Trustees at the August 22nd meeting, be enclosed with the letter. Trustee Dunbar made a motion to approve the letter to Mr. Jonson with the suggested changes and further to enclose the Library Closure Schedule. M/S/C/ (Dunbar/Coar) B. Easton Meeting Status - October 161h, 6:00pm - Mr. Escoffier advised the Trustees that before this meeting he would contact Hal Brandes to determine if his firm has the capabilities to be the Construction Manager for this job. �.. C. PLA Workshop - This item was previously discussed under Correspondence. D. Duncan Trust - The City Librarian was unable to obtain the information the Board requested from The Peninsula Community Foundation regarding the definition of "Endowment Pool." E. Donor Recognition Event - Discussed under Foundation Report. IX. New Business - A. Vietnam "Sister Library" - Paul Constantino - moved by motion of the Board to beginning of agenda. B. Marble Status - The Trustees decided to delay any decisions on the future of the marble until more information is available. X. Announcements - A. October Meeting - The Board agreed to have the October meeting begin at 5:30pm. After which they will attend the study session on the Easton Branch renovation at 6:00pm. B. November Meeting - The City Librarian reminded the Trustees that the November meeting was previously changed to November 131h due to the Thanksgiving holiday. Library Board of Trustee Minutes 3 September 11, 2001 C. Powersearch Workshop - In answer to the Trustees request to have Tracy Hammond hold a powersearch workshop for interested patrons, Tracy felt the advance searching techniques would be too advanced for the general public. In her view, a more basic approach would be more appropriate and recommended printing a "Search Tools Chart" and a 'Search Tools Quick Guide" found on the Infopeople website (infopeople.org) and distributing it to the public. XI. Adjournment - The meeting was adjourned at 6:00pm. The next meeting of the Library Board of Trustees is scheduled for October 16, 2001 at 5:30pm in the Library Conference Room. Respectfully Submitted Alfred H. Escoffier City Librarian Library Board of Trustee Minutes 4 September 11, 2001