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HomeMy WebLinkAboutMin - LB - 2001.08.21 r BURLINGAME 1 1 r BUBLINGAME P U B L I C LIBRARY Burlingame Public Library Board of Trustees Minutes August 21, 2001 I. Call to Order The meeting of August 21, 2001 was called to order by President, Mary Herman, at 4:30 pm. II. Roll Call Trustees Present: Cecile Coar, Jane Dunbar, Andrew Gurthet, Mary Herman, Catherine McCormack Architects Present: Hal Brandes 8s Bharati Dahanukar Dahanukar Brandes Architects Staff Present: Alfred Escoffier, City Librarian Sidney Poland, Recorder IX. New Business - A motion to move the Architect Presentation to the next order of business was unanimously approved by the Trustees. M/S/C (Dunbar/Guerthet) A. Architect Presentation: Hal Brandes of Dahanukar Brandes discussed his preliminary findings of the Easton Branch's physical state, three possible building options and his recommendation for the future of the Easton Branch. 1. Preliminary Findings a. Easton Branch was not originally constructed to be a library but has served the public well in this capacity. b. Termite inspection by Hastie Termite Co. indicated window replacement needed but the structural condition is sound which deems the building worth retaining. c. There are three potential levels of building improvement. 4 8 0 P r i m r o s e R o a d • B u r l i n g a m e • C A 9 4 0 1 0 - 4 0 8 3 Phone ( 650 ) 342 - 1038 * Fax ( 650 ) 342 - 1 948 • www . pls . lib . ca . us / pls / pls . html 2. Scope of Options for Easton Branch a. Minimum Scope - This option would include required work to keep the building operable in its present state such as leakage, rot repair (window replacement) handicap access both interior and exterior, (includes bathroom facilities) elimination of stage and lowering of platform floor, book shelving, new furnishings, upgrades to HVAC, plumbing, and electrical services for new technology equipment. The interior would be refinished, repainted and new carpet would be installed. Estimated budget for this option is $620,000. (1) It is important to note that this option does not provide for a structural seismic upgrade which is not required by City Building Officials; only ADA access is required. b. Modernization Scope - This option includes all aspects of the Minimum Scope with the following additions: structural seismic upgrade, new roof and ceilings, exterior plaster wall finish, improved lighting and extended technology wiring and cabling. Estimated budget for this option is $850,000. c. New Building Replacement - A new building on the present site is inappropriate at this time. Code requirements for parking and property line setbacks would probably necessitate a site assessment survey for a larger lot. Estimated budget would be $1,200,000 with additional costs for finding a new potential site. 3. Trustee McCormack inquired into the energy efficiency of the building with new upgrades for HVAC and electricity, as well as the possibility of solar lighting. Mr. Brandes felt that with the replacement of the new windows there would be sufficient exterior lighting and with a portion of the new windows being operable to bring in outside air, air conditioning costs could be eliminated. He noted that if the windows are just replaced the building department will allow them to open. However, if the window openings are changed in anyway, they cannot open, as they are too close to the property line. 4. HVAC - A condenser could be added for the HVAC should the City decide to have air conditioning in the building. The fire department did not recommend sprinklers for the building. There will be a fire sprinkler in the area of the book drop. Library Board of Trustee Minutes 2 August 21, 2001 5. Building Life - projected life of Easton Branch under the Modernization Scope will be approximately 75 years. 6. Next Steps - Mr. Brandes outlined the order in which the project will proceed, if approved by the City Council. a. Identify option - Mr. Brandes recommended the Modernization Scope as it is the most effective use of our funds. b. Public survey of users to solicit community input. c. Preliminary survey of all building aspects i.e., architectural, structural, mechanical, electrical, and site improvements. d. Specific study of ADA accessibility i.e., entry ramp, lobby, toilets and structural requirements for lowering floor at west end. e. Preliminary design review with City Officials. Mr. Brandes emphasized that it is important to have their support, as well as that of both the Planning and Fire Department. f. Upon design approval, construction documents would be prepared. g. Approval of construction documents by Building Department, pulling of permits etc. 7. Closing Comments a. Mr. Brandes noted that it is impossible to know all the �- details of a renovation job until construction begins. Hidden problems and construction delays are always a possibility. b. Mr. Brandes recommended finding a contractor who knows the requirements and needs of renovating a larger building but who is interested in overseeing reconstruction of a smaller building. III. Warrants and Special Funds Trustees unanimously agreed to approve the warrants as presented. M/S/C (Coar/Gurthet) IV. Minutes The Trustees unanimously agreed to approve the minutes of the July 24, 2001 meeting. M/S/C (Dunbar/McCormack) V. Correspondence - Correspondence mailed in the packets was reviewed. A. Peninsula Community Foundation - The Trustees requested that the City Librarian contact a spokes person from the Foundation and have them define an Endowment Pool. Library Board of Trustee Minutes 3 August 21, 2001 B. Daniel Stone Memorial - The donation in memory of Daniel Stone by his family was made directly to the library; the current contribution has been placed in the Revolving Fund. VI. From the Floor No public in attendance VII. Reports A. City Librarian's Report - Al Escoffier, The City Librarian reviewed his report highlighting the following issue. 1. Reference Services - The Trustees requested the City Librarian to inquire if it would be possible for Tracy Hammond to give a public workshop on PowerSearch 2. 2. Summer Reading Club - The summer reading club has concluded; final participation count is not yet available. However, the staff feels all programs were a great success. B. Foundation Report - Dunbar 1. The donor party to unveil the new donor vine will be held October 14, 2001 from 5:30-7:30pm. 2. The Foundation Board voted unanimously to merge with the Friends of the Burlingame Library. A sub-committee has been formed to finalize the details. VIII. Unfinished Business A. Holiday Schedule 2001 - 2002 - 2003 1. The Trustees agreed with the suggestion of Trustee Herman "Holiday" on the schedule be changed to "Closed". 2. The Trustees discussed changing the name of the "Holiday Schedule" to "Library Closure Schedule". Trustee McCormick made a motion that name of the "Burlingame Public Library 2001 - 2002 - 2003 Holiday Schedule be changed to the Burlingame Public Library 2001 - 2002 - 2003 Closure Schedule. M/S/C/ (McCormick/Gurthet) B. Marble Status Jackie Zlatunich has written to several marble fabricators. She received one response for $10,000. Trustee Herman asked for this item to be agendized for the September meeting. IX. New Business - A. Architect Presentation - Trustee Dunbar made a motion that the Library Board of Trustees forward the Easton Branch Library proposal to City Council with the recommendation to pursue Option II using Hal Brandes as the architect. M/S/C (Dunbar/Gurthet) Library Board of Trustee Minutes 4 August 21, 2001 B. Funding Proposal Easton - Trustee Coar moved to accept the recommendation of the City Librarian in its entirety. M/S/C (Coar/McCormick) Trustee McCormick suggested the trustees call their individual council member and advise each of them that they will be receiving a proposal for the Easton Branch renovation. C. Change Date of September Meeting to September 11, 2001 The Trustees agreed to change the date of the September meeting from September 181h to September 11th. M/S/C (Dunbar/Coar) X. Announcements - A. Agendized creating donor wall for Easton Branch. B. Trustees discussed attending Planning for Results to be held in San Diego October 16th. Al Escoffier, Mary Herman, Andrew Gurthet and Catherine McCormick will consider attending. XI. Adjournment The meeting was adjourned at 6:20pm. The next meeting of the Library Board of Trustees is scheduled for September 11, 2001 in the Library Conference Room. Respectfully Submitted Alfre H. Escoffier City Librarian Library Board of Trustee Minutes 5 August 21, 2001