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Agenda Packet - LB - 2001.09.11
URLINGAME PUBLIC LIBRARY '.' BU RLINGAME Board of Trustees Agenda September 11, 2001 — 4:30pm Go, Rei 480 Primrose Road - Board Room SUGGESTED ACTION 1. CALL TO ORDER 2. ROLL CALL ,,S. WARRANTS & SPECIAL FUND Approval L/4. MINUTES Approval 5V-60RRESPONDENCE AND INFORMATION Information a. Letter: Constantino—Library for Viet Nam b. Memo: Escoffier—Library of Viet Nam Project c. Letter Draft: Jonson d. News from the Capitol,August 29, 2001 e. Holiday Schedule 2001 - 2002 - 2003 £ Article: Davis Charity g. Report on Marble from Old Library h. Library Long Range Planning Session lty:;1FROM THE FLOOR (Public Comments) 7. REPORTS Information va. Librarian's Report - Escoffier V, Foundation Report—Dunbar, Herman 8. UNFINISHED BUSINESS ;,a. Draft Letter: Jonson Approval L_I>. Easton Meeting Status: October 16`'', 6:OOom Information ,,c. PLA Workshop Discussion/Approval d. Duncan Trust Information e. Donor Recognition Event (�C /St w Information 9. NEW BUSINESS ` (y v""a'. Vietnam "Sister Library" —Paul Constantino � � Information mob. Marble Status ,+"j Information 5 L/ Vo 10. Announcements �' Adjournment ,X. ��� Adjourn f ecRuncnme 1 6 U R L I N G A M E P U B L I C LIBRARY Burlingame Public Library Board of Trustees Minutes August 21, 2001 I. Call to Order The meeting of August 21, 2001 was called to order by President, Mary Herman, at 4:30 pm. II. Roll Call Trustees Present: Cecile Coar, Jane Dunbar, Andrew Gurthet, Mary Herman, Catherine McCormack Architects Present: Hal Brandes & Bharati Dahanukar Dahanukar Brandes Architects Staff Present: Alfred Escoffier, City Librarian Sidney Poland, Recorder IX. New Business - A motion to move the Architect Presentation to the next order of business was unanimously approved by the Trustees. M/S/C (Dunbar/Guerthet) A. Architect Presentation: Hal Brandes of Dahanukar Brandes discussed his preliminary findings of the Easton Branch's physical state, three possible building options and his recommendation for the future of the Easton Branch. 1. Preliminary Findings a. Easton Branch was not originally constructed to be a library but has served the public well in this capacity. b. Termite inspection by Hastie Termite Co. indicated window replacement needed but the structural condition is sound which deems the building worth retaining. c. There are three potential levels of building improvement. 4 8 0 P r i m r o s e R o a d • B u r I i n g a m e • C A 9 4 0 1 0 - 4 0 8 3 Phone ( 650 ) 342 - 1038 • Fax ( 650 ) 342 - 1948 • www. p1s . lib . ca . us / pls / pls . html 2. Scope of Options for Easton Branch a. Minimum Scope - This option would include required work to keep the building operable in its present state such as leakage, rot repair (window replacement) handicap access both interior and exterior, (includes bathroom facilities) elimination of stage and lowering of platform floor, book shelving, new furnishings, upgrades to HVAC, plumbing, and electrical services for new technology equipment. The interior would be refinished, repainted and new carpet would be installed. Estimated budget for this option is $620,000. (1) It is important to note that this option does not provide for a structural seismic upgrade which is not required by City Building Officials; only ADA access is required. b. Modernization Scope - This option includes all aspects of the Minimum Scope with the following additions: structural seismic upgrade, new roof and ceilings, exterior plaster wall finish, improved lighting and extended technology wiring and cabling. Estimated budget for this option is $850,000. c. New Building Replacement - A new building on the present site is inappropriate at this time. Code requirements for parking and property line setbacks would probably necessitate a site assessment survey for a larger lot. Estimated budget would be $1,200,000 with additional costs for finding a new potential site. 3. Trustee McCormack inquired into the energy efficiency of the building with new upgrades for HVAC and electricity, as well as the possibility of solar lighting. Mr. Brandes felt that with the replacement of the new windows there would be sufficient exterior lighting and with a portion of the new windows being operable to bring in outside air, air conditioning costs could be eliminated. He noted that if the windows are just replaced the building department will allow them to open. However, if the window openings are changed in anyway, they cannot open, as they are too close to the property line. 4. HVAC - A condenser could be added for the HVAC should the City decide to have air conditioning in the building. The fire department did not recommend sprinklers for the building. There will be a fire sprinkler in the area of the book drop. Library Board of Trustee Minutes 2 August 21, 2001 5. Building Life - projected life of Easton Branch under the Modernization Scope will be approximately 75 years. 6. Next Steps - Mr. Brandes outlined the order in which the project will proceed, if approved by the City Council. a. Identify option - Mr. Brandes recommended the Modernization Scope as it is the most effective use of our funds. b. Public survey of users to solicit community input. c. Preliminary survey of all building aspects i.e., architectural, structural, mechanical, electrical, and site improvements. d. Specific study of ADA accessibility i.e., entry ramp, lobby, toilets and structural requirements for lowering floor at west end. e. Preliminary design review with City Officials. Mr. Brandes emphasized that it is important to have their support, as well as that of both the Planning and Fire Department. f. Upon design approval, construction documents would be prepared. g. Approval of construction documents by Building Department, pulling of permits etc. 7. Closing Comments a. Mr. Brandes noted that it is impossible to know all the �- details of a renovation job until construction begins. Hidden problems and construction delays are always a possibility. b. Mr. Brandes recommended finding a contractor who knows the requirements and needs of renovating a larger building but who is interested in overseeing reconstruction of a smaller building. III. Warrants and Special Funds Trustees unanimously agreed to approve the warrants as presented. M/S/C (Coar/Gurthet) IV. Minutes The Trustees unanimously agreed to approve the minutes of the July 24, 2001 meeting. M/S/C (Dunbar/McCormack) V. Correspondence - Correspondence mailed in the packets was reviewed. A. Peninsula Community Foundation - The Trustees requested that the City Librarian contact a spokes person from the Foundation and have them define an Endowment Pool. Library Board of Trustee Minutes 3 August 21, 2001 B. Daniel Stone Memorial - The donation in memory of Daniel Stone by his family was made directly to the library; the current contribution has been placed in the Revolving Fund. VI. From the Floor No public in attendance VII. Reports A. City Librarian's Report - Al Escoffier, The City Librarian reviewed his report highlighting the following issue. 1. Reference Services - The Trustees requested the City Librarian to inquire if it would be possible for Tracy Hammond to give a public workshop on PowerSearch 2. 2. Summer Reading Club - The summer reading club has concluded; final participation count is not yet available. However, the staff feels all programs were a great success. B. Foundation Report - Dunbar 1. The donor party to unveil the new donor vine will be held October 14, 2001 from 5:30-7:30pm. 2. The Foundation Board voted unanimously to merge with the Friends of the Burlingame Library. A sub-committee has been formed to finalize the details. VIII. Unfinished Business A. Holiday Schedule 2001 - 2002 - 2003 1. The Trustees agreed with the suggestion of Trustee Herman "Holiday" on the schedule be changed to "Closed". 2. The Trustees discussed changing the name of the "Holiday Schedule" to "Library Closure Schedule". Trustee McCormick made a motion that name of the "Burlingame Public Library 2001 - 2002 - 2003 Holiday Schedule be changed to the Burlingame Public Library 2001 - 2002 - 2003 Closure Schedule. M/S/C/ (McCormick/Gurthet) B. Marble Status Jackie Zlatunich has written to several marble fabricators. She received one response for $10,000. Trustee Herman asked for this item to be agendized for the September meeting. IX. New Business - A. Architect Presentation - Trustee Dunbar made a motion that the Library Board of Trustees forward the Easton Branch Library proposal to City Council with the recommendation to pursue Option II using Hal Brandes as the architect. M/S/C (Dunbar/Gurthet) Library Board of Trustee Minutes 4 August 21, 2001 B. Funding Proposal Easton - Trustee Coar moved to accept the recommendation of the City Librarian in its entirety. M/S/C (Coar/McCormick) Trustee McCormick suggested the trustees call their individual council member and advise each of them that they will be receiving a proposal for the Easton Branch renovation. C. Change Date of September Meeting to September 11, 2001 The Trustees agreed to change the date of the September meeting from September 18th to September 11th. M/S/C (Dunbar/Coar) X. Announcements - A. Agendized creating donor wall for Easton Branch. B. Trustees discussed attending Planning for Results to be held in San Diego October 161h. Al Escoffier, Mary Herman, Andrew Gurthet and Catherine McCormick will consider attending. XI. Adjournment The meeting was adjourned at 6:20pm. The next meeting of the Library Board of Trustees is scheduled for September 11, 2001 in the Library Conference Room. Respectfully Submitted Alfre H.�Escoffi City Librarian Library Board of Trustee Minutes 5 August 21, 2001 KUBOTA & CONSTANTINO NOELLK.KUBOTA ATTORNEYS AT LAW PAUL J.CONSTANTINO 433 AIRPORT BOULEVARD SUITE 323 BURLINGAME.CALIFORNIA 94010 attorneys@ kubota-constantino.com TELEPHONE: (650) 579-7535 FAX: (650) 579-7445 August 8, 2001 Alfred Escoffier, Librarian City of Burlingame 480 Primrose Burlingame, CA 94010 Re: The Library of Vietnam Project Dear Mr. Escoffier: I am writing to inform you of an interesting project, namely, the Library of Vietnam Project. Enclosed is a brochure about it. I am personally interested in assisting because I served during the Vietnam War,just east of Khe Sanh and have a personal interest in the opening and success of the Khe Sanh Library. I am also writing to inquire whether the library, and/or trustees, has ever "adopted" and assisted a �-- "sister library." If so, I would like to recommend assisting the library being planned for Khe Sanh, Vietnam. I would be available to speak to you or the trustees as to why I feel the affiliation would be a very worthy endeavor. Thank you. V4J. our t y, Pstantino PJC:jo Enc. pc-perso\escoffi er.080801 ABOUT i 7ET AA 11 TIIE 110:VOR.4B1_F. LF_ 1:1,1'B.4.N'G, In 1986,the government of Viet Nam initiated a FORIIF.R i 1E7-A-All GLOBAL COMMUNITY policy of reform called Doi Moi.it triggered AMBASSADOR TO THE UAI TED �+u. ongoing economic liberalization_The result has STATES OFFERS HIS SUPPORT been a dramatic increase in foreign im estment and economic growah.Viet Nam is now a SER viCE PROJECTS member of ASEAN-Association of Southeast When GCSP and Chuck Theusch decided that Asian Nations.On July 13,2000,the United The Library Project of Viet Nam should be La" - States and Viet Nam officially normalized trade initiated,they discussed it with the Honorable Le Van Bang,then Ambassador to the US,who�■e" L� •rartr relations. gave his unqualified suppon. INTRODUCES Raising the Roof on the Duc Pho Library' A country of 78 million people,with a land area In his letter of May 18..2000.the Ambassador approximately the size of New Mexico.Viet Nam has only started on the long road to wrote: economic prosperity.But the resources and raw "One time acfi'ersaries hm a juitred together to materials are there.The greatest natural resource is,undeniably,the people. build a d erem kind of memorial of the tear-a ^' living,breathing monument to peace, OLE �". Last century,Viet Nam fought wars with France, reconciliation and cooperation between our Japan,China,the United States and Cambodia. peoples.... Y - y`` The millennium is ushering in a period of With American enerosih'rs a ell known. J'rnrr j potential prosperity in the wake of peace.With g / the government continuing its enlightened policy support of this effort,no menet n'hal its size or of Doi Moi and freedom,Viet Nam has a real form rr viiii another teminronr to the heart of t potential to be one of the greatest economic "hat tri in 1 Bet Nam call Arnericans, `Nuoc Afr' rneannrg Bearnifrd People. success stories of the 21"century.Education will play a vital role,and the Library of VietIr Schoolchildren with Jump Ropes Nam Project is an important element. Global Community Service Projects Ha Noi 5683 Columbia Pike 4101 Falls Church,VA 22041 THE LIBRARY ■ , '2=leis 4, i Phone: 1 800 419 4446 OF W )I�f it ■■T,� E-mail:mselva@gspectrum com t E-mail: Dae PhoVIET NAM ;y.. GCSP is a qualifying organization under Section fi 501 c(3)of the US Internal Revenue Code All PROJECT contributions are tax-deductible.and receipts will be issued 110 Chi Afinh C'ig• Duc Pho Libr•art (R)next to ADB School (,Saigon) GLOBAL CO.YMUNITYSERIICES GCSP is making a concerted effort, to expand Working with '.Marcia Selva of Global PROJECTS these comer;pity service events,and the Libras Community Service Projects, Chuck sought a of Viet Nam Project is a prime example. way to contribute to the community.Duc Pho,in the central part of the country, is an area which GLOBAL COMMUNITY Global Con-unity Services Projects(GCSP)is In addition.. GCSP is working on developing endured some of the worst action of the war.It is .e non-profit arm of Global Spectrum, a travel vola-leer opportunities. not only ir. Vie. SERVICE PROJECTS Virginia-based tour operator specializing in Nam, but also in other Southeast Asia: "•'=�! Southeast Asia. countries Such opportunities might include CO\TRIBCTION FORM teaching En fish,building a well or a classroo: :r:_-�- - Marcia Seiva, founder and President of Global assisting in an orphanage or clinic, or doing �^�, ►� � � THE LIMURY OF VIET NAM � � Spectrum,explains the genesis of GCSP: "It is research at the Thai Elephant Conservation �� '� � a^� *'.4 } PROJECT our philosophy io give back to the local t ^ communities-people who never fail to give our Center -- sharing one's life, academic, or experience skills with a global neighbor. travelers a warm welcome. We frequently feature meaningful and rewarding humanitarian ' NAME exchanges in our travel programs, especially in ADDRESS iet Aam, xhere we time operatedfor over ten THE LIBRARY OF EIET AA:b1 • PROJECT Chuck Theusch with Duc Pho Schoorchildrert PHONE•:ears. FAX The Match Grant Proms am is z significant still poor today, and suffers regularly from E-MAIL In 1999,Francis J.(Chuck)Theusch returned to extreme weather which causes severe flooding. CELLPHONE `entire of GCSP's contribution opportunities. Duc Pho, Qwang\gai Province, Viet \am. on Nonetheless, the people place great value on Donated funds are thatched up to S25 per person the 30`•anniversary of his first trip as a private education, understanding that it the most = I wish to contribute to The Library of Viet 3y Global Spectrum.The funds are then applied in the U.S.Array. important building block for a brighter future for Nam Project: toward locally purchased gifts for communities, their children.The community would welcome a schools, clinics, orphanages and other needy As he tells his story: library the Peoples Committee said. S50 - $100 croups. Examples of such contributions include water buffalo, sampans, dental products, and •'Meeting the people in a Viet.'yam at peace was To help make this vision come a reality,GCSP - Other school.supplies-even jump ropes' truly awe-inspiring• worked with Chuck and the Vietnamese at the - local, provincal and federal levels to establish I would like to assist in obtaining corporate funding for a library. Please contact me to Other retur,,ees told me that i would find the the first library branch of the Library of Viet people to befiendly and charming.Indeed rhea Nam Project. discuss. were. My guide and interpreter, Tran Dinh : Song, explained this strange (to mei The building was completed in ✓larch, 3001, -- i would like to donate books and/or computer phenomenon. In spite tf the horrors of war. the and it will be formalh� dedicated in October. equipment. national me>_snry does include the American acts 2001. of generosm;to orphanages,the poor,and other 1llake checks payable to: Global Community unfortunates. Service Projects f Twelve libraries are planned. The Viet Nam 1 Veterans Memorial Fund has elected to sponsor Send your contribution to: s A new day has dawned bringing peace and two libraries in. Quang Tri Province. another reconciliation between the American and province intensely affected by the wart in Dong GCSP 5683 Columbia Pike'101 Vietnamese peoples. We have shown the desire Ha and Khe Sanh. to 'hind up the nation's wounds' as Abraham Falls Church VA 23041 Lincoln phraved it - by promoting peace and GCSP is seeking contributions from corporate ros crit, with former adversaries in the Phone: 1800 419 spec 446 p p' f and private sponsors for the books. computers, r,_ vlarcia Seita and Friend at Ci, o Hoe atermathofxar.' g E-mail:mselva.a,�spectrum.com f p f and furnishings as well as to build the other Orphanage nine library branches. RE: Library of Vietnam Project Burlingame resident Paul Constantino would like to address the Board on the Library of Vietnam Project. Mr. Constantino will make a presentation to the Board regarding this rebuilding of the infrastructure in Vietnam. Mr. Constantino is suggesting that Burlingame consider adopting a "sister library" in Vietnam. To the best of my knowledge this has not been done in Burlingame before. Page 1 of 2 Escoffier, Al From: Susan Negreen [snegreen@cIa- ~" Sent: Friday, August 31, 2001 11:18 AM To: CLA Listserve- CALIX Subject: NEWS FROM THE CAPITOL August 29, 2001 TO: CLA MEMBERS/ SYSTEMS/NETWORK CONTACTS FROM: Mike Dillon, Lobbyist Christina Dillon, Lobbyist RE: NEWS FROM THE CAPITOL I. EFFORT TO RESTORE SIGNIFICANT BUDGET CUT AGAINST THE COMMUNITY COLLEGES: LIBRARIES, PHYSICAL PLANTS POTENTIALLY BENEFIT In the wake of a sizeable cut made by the Governor to the community colleges' Budget this year, a bi- partisan effort has emerged in recent days to attempt to restore the funding to this portion of the higher education system. Legislators and representatives from the community colleges indicated after the Governor's veto action in late July that the community colleges received a disproportionate cut, compared to the other areas of the Budget. In response to the veto action, Assemblyman Robert Pacheco has introduced emergency legislation to restore $98 million in community college funds. The bill, AB 1159 would save the legislature from actually having to engage in a"Governor's veto override," a tool which is seldom, if rarely used at the Capitol. In a press release issued by the Assemblyman, Mr. Pacheco states that"[Governor] Davis slashed the entire $98 million dedicated to building maintenance, repairs, and instructional equipment. Typically used to repair leaky roofs and replace antiquated computers and library materials, these funds have been repeatedly allocated for over 15 years." Highlighting the fact that a total of 47 members have co-authored the measure, "including 7 Democrats," Assemblyman Pacheco adds, "I am optimistic that the Governor will consider our proposal. The restoration of these funds is important to the promise that we have made to our communities regarding access to a quality higher education. The failure to restore scheduled maintenance and instructional equipment funds will severely hurt our neediest students." Senator Burton announced that the Senate would consider actions relative to "veto overrides" on Tuesday of next week. However, yesterday's Sacramento Bee is reporting that the Governor's Cabinet members have been engaged in a series of negotiations relative to the restoration of the community college funding, and that a deal may be produced that would save the Governor from facing an actual "veto override" motion. The Bee stated that the Governor's spokesperson told them that it is "uncertain how much would be restored or where the money would come from, since the reversal of veto cuts is unusual. But she said the administration is focusing on projects critical to safety, such as seismic improvements, and equipment that is essential to a program being offered to students." �.- II. TALKS CONTINUE WITH THE ADMINISTRATION ON ERAF ORPHAN LIBRARY BILLS 8/31/01 Page 2 of 2 Both CLA, and separately, Senators Jackie Speier and Tom Torlakson, have been engaged in a series of discussions with the Governor's Cabinet relative to the release of the so-called "ERAF Orphan bills" from the Assembly Appropriation's Suspense File. The "suspense file," the system that the fiscal committees utilize to prioritize bills totaling $150,000 or more, will be addressed and dispensed with in the coming days. You will recall that SB 74 by Senator Speier would prohibit a county auditor from shifting funds into the Educational Revenue Augmentation Fund (ERAF) from dependent library districts in 24 specified counties and 11 independent library districts, beginning in 2003-04. Mitigation efforts brought about by this bill for these libraries would be upwards of$80 million total. Similarly, Senator Torlakson's measure, SB 94, would also take effect with a delayed implementation date, as it is "double joined" to Senator Speier's measure. (Both bills would have to be signed by the Governor to take effect.) SB 94 allows a county or a city and county to direct the county auditor to allocate up to 3% of its "contribution" to ERAF to a county general fund library. Mitigation to these libraries would total approximately $20 million. Because of the delayed implementation date, the Department of Finance estimates the 2003-04 cost for both bills to be approximately $120 million. (We are meeting with Finance tomorrow regarding these measures.) Both authors have worked tirelessly on behalf of the libraries on this issue and all parties remain hopeful that a proposal could be brought forth that will assist these segments of local government in restoring their property tax losses. In addition, an "ERAF Subcommittee"has been established within CLA, to assist our office and the bill's authors in drafting amendments that hopefully will make the bills acceptable to the Governor. We will keep you posted if details should emerge. Susan Negreen,CAE Executive Director California Library Association snegreen@cla-net.org 916-447-8541 8/31/01 Burlingame Public Library 2001-2002- 2003 Closure Schedule Date Day Holiday Hours December 31, 2001 Monday New Year's Eve 1 /2 day Close g 1 pm January 1, 2002 Tuesday New Year's Da * Closed January 21, 2002 Monday M.L. King Jr.'s Birthday * Closed February 18, 2002 Monday President's Da * Closed March 31, 2002 Sunday Closed May 27, 2002 Monday Memorial Da * Closed July 4, 2002 Thursday Independence Da * Closed September 1, 2002 Sunday Closed September 2, 2002 Monday Labor Day Closed October 14, 2002 Monday Columbus Da * Closed November 11, 2002 Monday Veteran's Da * Closed November 27, 2002 Wednesday Day before Thanksgiving Close g Spm November 28, 2002 Thursday Thanksgiving Da * Closed November 29, 2002 Friday Day After Thanksgiving Closed December 24, 2002 Tuesday Christmas Eve 1 Y2 day Close g 1 m December 25, 2002 Wednesday Christmas Da * Closed December 31, 2002 Tuesday New Year's Eve 1 l2 da * Close 1 m January 1, 2003 Wednesday New Year's Da * Closed (1) Easton - Closed * City Holiday Approved by the Burlingame Library Board of Trustees August 21, 2001 ,apitol Alert: Davis' ties to charity raise issues of ethics Page 1 of 4 ###I###1# CAPITOL ALERT 'N ' I `4'Mi'N 10 13E F Davis' ties to charity raise issues of ethics By Emily Bazar Bee Capitol Bureau (Published Sept. 4, 2001) rates arllt sola RMest "- A charitable fund named after Gov. Gray Davis and spearheaded by his sreo. wife, Sharon, has attracted thousands of dollars from special interests whose contributions don't have to be disclosed publicly. 0 KXPR/KXJZ The Governor's Book Fund, which was created by the Davises and the Hear nightly installments of the California State Library Foundation, has pulled in nearly $285,000, most California Capitol Report. of it dedicated to the purchase of books for needy school libraries. N POLITICAL PULSE Insider political news from But the fund has raised ethical questions about the role an elected leader Political Pulse. should play in the creation and endorsement of a charitable organization. CAPITOLWEEK Because the Governor's uninextricably' Bk Fd is iicabl linked to Davis -- Weekly Capitol news from }' public television's KVIE. both in name and through his wife's advocacy -- campaign finance crusaders believe the opportunities for abuse are rife, both by contributors and the governor himself. Davis' ties to char raise raise issues of ethics Not only can contributors attempt to vie for the governor's attention Four Oakland cops without widespread public scrutiny, but Davis stands to benefit accused of abuses. politically as his wife travels the state and personally awards grants to Charges against the cash-strapped school libraries. 'Riders' upset convictions and result "It sounds like the charity is doing a good job and is doing good work," in lawsuits. BART strike_looms said Larry Noble, executive director of the Center for Responsive alternate routes Politics in Washington, D.C. readied It's the season for fund "But the other distinct part of it is it's a way for companies and unions raising: 'Capitol and wealthy individuals to curry favor with the officeholder outside of tradition' is at the the normal campaign finance laws, including disclosure," he said. climax of the session's legislation. Dan Walters: State's Officeholders and their spouses often create nonprofit funds to publicize infrastructure crisis and raise money for their favorite issue. The recently created Laura Bush grows,_but no one Foundation for America's Libraries is strikingly similar to the seems to have a plan Governor's Book Fund, and will raise money for school library books. State Digest:_Holiday fatalities up from last In California, nonprofits aren't governed by the same disclosure laws year that require state elected officials to report individual political http://www.capitolalert.com/news/capalert0l_20010904.html 9/4/2001 'Capitol Alert: Davis' ties to charity raise issues of ethics Page 2 of 4 contributions with the secretary of state. 4 Pick One - Charities, on the other hand, report the total amount of money that was raised and spent in one year to the Internal Revenue Service and the state attorney general. The details of individual donations from philanthropists, companies and other organizations need not be disclosed publicly. � PRIY1'ER-FItlENELY VERSION of STONY In the case of the Governor's Book Fund, which is administered by the California State Library Foundation,the names of donors are listed in E-r p A FR� the State Library Bulletin. The bulletin is distributed to members of the foundation and libraries across the state. But the amounts of the donations aren't included. Upon a request from The Bee, however, the foundation supplied the details. Of 34 donors to the Governor's Book Fund, most consist of large corporations or their charitable foundations, such as State Farm Insurance Cos. and Wal-Mart Foundation. The majority gave $5,000 each-- presumably in connection with the fund's annual golf tournament fund-raiser -- and a handful gave $10,000 or $25,000. A group hoping to commercially develop controversial property in San Bernardino County, Redlands Joint Venture, contributed $5,000. That group and others affiliated with the development also gave more than $100,000 to Davis' campaign account-- after he vetoed a bill to allow the development. He signed a subsequent bill last year. Many of the donors are regular contributors to the governor's campaign war chest, which currently holds more than $30 million though it's still more than a year until the November 2002 election. For instance, the Ralphs/Food 4 Less Foundation gave $5,000. Ron Burkle, the billionaire associated with the supermarkets, has given significantly to Davis in the past, including a$50,000 donation in June. A few of the donations stand out for other reasons. In one case, R.J. Reynolds Tobacco Company contributed $5,000. The gift is particularly striking because Davis refuses to accept donations to his campaign committee from tobacco companies. "It allows the governor as a candidate to say he won't accept any tobacco money," Noble said, "but allows the charity associated with him to take that same tobacco money." Seth Moskowitz, an R.J. Reynolds spokesman, said the donation is one of many the company has made to "worthwhile causes." But he denied that it was made to establish political leverage with the governor. http://www.capitolalert.com/news/capalert0l_20010904.html 9/4/2001 'Capitol Alert: Davis' ties to charity raise issues of ethics Page 3 of 4 "It is not based on any expectation that we will change any official's views or positions," he said. The California State Lottery also donated $5,000 to the fund, making it the only state agency to contribute. According to lottery spokesman Vincent Montane, the money did not come from the funds that are required by law to be distributed among school districts. Instead, he said, the State Lottery contributed to the book fund out of money dedicated to administrative costs. "We have a little bit of money that allows us to assist in certain areas of education and sponsor events we otherwise would not be able to," Montane said. The extent to which the governor and Sharon Davis participate in raising money or encouraging donations is one way to determine the propriety of the charitable endeavor, government reformers suggested. Nick Nyhart, executive director of Public Campaign, a Washington- based campaign finance reform organization, said direct solicitations by officials could indicate an abuse of power. Sharon Davis said that neither she nor the governor makes calls to solicit contributions, but do answer questions when asked and refer interested parties to the California State Library Foundation. At the charity's annual fund raiser, the "Vintner's Classic Golf Tournament" in Sonoma, Sharon Davis attends a reception and plays a hole of golf with the attendees. The governor does not attend. However, the governor "stopped by" a reception that Sharon Davis organized at the governor's residence to thank the fund's supporters, she said. Sharon Davis is more involved in the fund than Davis. For instance, she signed the invitation to this year's golf tournament, which will take place on Oct. 25 and ranges in price from $2,500 to $50,000. "Please join Sharon Davis, the First Lady of California, for a spectacular game of golf benefiting an extraordinary charitable organization, The Governor's Book Fund," it reads. Even though the governor didn't sign, the references to the first lady and the "Governor's" fund in the invitation are enough to lend a political overtone to the event, Nyhart said. "When you get an invitation signed by the governor's wife for the Governor's Book Fund, it's hard to separate the politics out of the event," �.- Nyhart said. "It's not simply about raising money for the cause." http://www.capitolalert.com/news/capalert0l_20010904.html 9/4/2001 'Capitol Alert: Davis'ties to charity raise issues of ethics Page 4 of 4 Jim Knox, director of California Common Cause, said state law requires that contributions over $5,000 made "at the behest" of an elected official must be disclosed. After looking at the invitation, he said the governor's involvement is unclear -- thanks especially to the name of the fund-- and that the contributions should be reported. "If you're going to exploit the governor's name, then you're obliged to report it as payments made at his behest," Knox said. No one disputes the good work accomplished by the fund. This year, after it received more than 2,700 applications, Sharon Davis awarded $5,000 grants to 47 schools to buy library books. Fruit Ridge Elementary School in Sacramento was one of the beneficiaries. School librarian Lanae Davis said the money was used to purchase 300 books for the struggling library. The purchase will bring the ratio to 4-1 of library books per student. That's still far from the state's recommended 20-1 ratio, she said. "This grant has been a wonderful thing," she said. But even the giving of the grants has spurred criticism. Sharon Davis personally visited many of the winning schools around the state, and with each visit came a press release. Often, her visits resulted in media coverage, including a story in The Bee. Nyhart, of Public Campaign, said her appearances and the resulting publicity may have boosted the governor's political standing. "Certainly, it's beneficial to the governor having his partner out there doing good things for the community," he said. "Who's going to object to more books?" The Bee's Emily Bazar can be reached at (916) 326-5540 or ebazaraacbee.com. NEWS SEARCH Search local and national political news. any of the search Problems? Suggestions? Let us hear from you. Copyright©The Sacramento Bee http://www.capitolalert.com/news/capalert0l_20010904.html 9/4/2001 RE: Report on Marble from Old Library Two hundred square feet of marble was salvaged from the old library building to be reused in some manner. It has been in storage in the old Corporation Yard since 1995. The Board suggested that the marble be used to fabricate objects: book ends, paperweights, etc. either for sale or as donor recognition items. The marble has now been moved to the temporary Corporation yard, but some disposition should be made in the next 12 months. Jackie Zlatunich, a former journeyman tile setter, is contacting local marble dealers in an effort to determine what can be done with the marble and what the costs might be. We have received two responses to date (attached). I would recommend Jackie continue to contact vendors and we give you a full report later in the year. 0.5•,29'01 LVED 09:30 FAX 650 6311228 Absolute granite 0]001 Absolute Granite & Restoration Co 667E Hoff Street, Son Francisco, ;:A 94110 Daae-. 8/23%01 To: Burlingonne Public Library Attn* Jacqueline Zlatunich To Fax: (650) 342-6295 From. Gary Jacqueline, Thanks very much for your request for pricing on your marble project. Unfortunately, our schedule is completely full for the next 4 months and wouldn't be able to fit you in at this time. if you still need the work done by early next year, we would be happy to submit a bid of that time. Thank you, Gary Phone (415)437-1966 Pager (415)220-0466 Fox (415)437-2966 ROMAN MAR13LE -Ale 2.9:36 FLOOD AVENUE REDWOOD CITY CA 94063 PH# (650) 366.4330 FX# (650) 365-6499 `:���►�ii;l�'`�rr�CfriAr��et�(?cs.corri PRICE QUOTE. f►')cluc it-}y o,. -� TO; Jacqueline Ziatun di DAr�: 14-Aug-01 COMPANY: Burlingame PLiblic Library JOB NAME: ADDRESS: 480 Prlmresze Road SOB ADDRESS: C1 N. : Kirlingame, C;.A.94010 JOB CiiY: PHOINE #: (654"21 0)3 -9797 X1 x_,61 J013 ;=��-ONE'l FAX#:1(650 )3121-6295 I i < A >1Complete fabrication of customer's White Carrara Marble: j Fabrication, 'qb,71O.00) I(200) L-shape book er ds 6X 4'with polished edges j Sales Taxl $rlr()t.60 j I TOTAL $6,!23 1.60 < B >I Complete fabrication of customer's White Carrara Marble: Fabrications $2,,1,95-00 � 1(200) Paper weights V X 3"with polished edges ' Saies Tax. ,-,199.60 TOTAL` . < C }!Complete fabrication o6t customer's White Carrara Marble: Fabrication' S1.,-,W.0 I(50)Stepping Stones 12` X 12" aie3 TAXI $156,00 j I j < D >MCornplete fabrication of customer's White Carrara Marble: ; Fabrication[ $620.00 f (2) Bench Tops 36" X 13'with polisp' ed edges Sales Tax i $41_60 i TOTALi $561,60 I GRAND TOTAL 10,762.20 I ] /2 DEPOSIT RFQUIR1=1---) TO STARS- & (3-4)WEEKS 1-0 COMPLETE P, ceived Cl:# — AMOUNT- I BALANCE DUE ON COMPLETION BALANCE, RE: Library Long Range Planning Session In reviewing the proposed attendance at the Public Library Association Planning Session, led by Sandra Nelson, to be held in San Diego on October 165 2001, there are several issues which may make attendance difficult: ➢ Session is the morning after our scheduled Study Session meeting on October 15, 2001, making transportation difficult, if Trustees and the Librarian attend both meetings. ➢ Cost of the sessions, plus lodging for one night and flight are approximately $ 500 per person, making the potential cost $ 3,000. Recommendation: I would suggest we investigate having the workshop held in Burlingame. I'm guessing the cost would be about a third less and it would be more convenient. The workshop leader, Sandra Nelson, has done work for Burlingame Public Library in the past leading our successful "Change" workshops for staff and supervisors in 1995. gURllIiGAME l T gU1tLINGAME gUBLIC LIBRARY City Librarian's Report September 11, 2001 Easton Branch Renovation Project The Dahanukar Brandes Easton Branch Study is being reviewed by Caty staff in preparation for a Council Study Session, scheduled for Monday, October 15, 6 PM. That meeting will offer an opportunity for Board, Architects, Staff and Council to discuss the Easton Project. At the request of city staff, a site survey is being done of the Easton property. Programs and Exhibits The Friday Evening Book Club met on August 10th to discuss Clyde Edgerton's Walking Across Egypt. Pam Gehrke, discussion leader, was on vacation, so library representative Sue Reiterman led the discussion. Volunteer Program Volunteer activity continued to be strong'despite August vacations, with 27 volunteers contributing 176.5 hours to the library. The volunteers worked sorting and pricing book donations; maintaining the on-going book sale; caring for indoor plants and the outdoor terraces; processing new paperbacks, discards and gift magazines; cleaning computer work stations, etc. Friends of the Library The Friends of the Library sale "Midsummer madness" one-da book August 25th, which netted an impressive total of$ 1,200 in su y sale library programs. pport of Disaster Training All full time and permanent part time staff attended disaster train' by the Fire Department. The training was part of the City's disaster ' readiness ed � 4 8 0 P r i m r o s e R Phone o a d • B u r I i n g a m e . CA ( 650 ) 342 - 1038 . Fax650 9 4 0 1 0 -14 0 8 3 ( ) 342 1 948 . www. pls . lib . ca . us / pis / pls . html program. In a disaster, public service personnel must act as disaster workers, either in Burlingame or in their city of residence. Microsoft Outlook Training A concerted effort was made to get all library staff to upgrade to this state of the art email system. Full day training sessions were offered to staff via the "Learn it" training center in San Mateo. Reference Services Things are cooking at the QandA Cafe! At the Powwow held August 271h, Mary Beth Train, Steve Coffman and Mary Ellen Mort spoke on past, present, and future of our VRS. Highlights were Steve's enumerations of new technologies: including icons for desktop and library website. Mary Ellen Mort has offered to put an icon on her website, JobStar which is heavily visited. Finally MCLS is offering Saturday and Sunday service and will pay QandA Cafe librarians if they would like to sign up to work. There will be more training opportunities in the future. Upcoming Events: • Library Board Meeting, September 11, 4:30 PM (Note Date Change) • Jazz on the Avenue, September 15-16 • Friends Fall Book Sale, October 5, 6, 7 • Columbus Day Holiday, October 8, Closed • Foundation Board Meeting, October 11, 4:30 PM • Donor Recognition event, October 14, 5:30-7:30 • Library Board Meeting, October 17, 4:30 PM Alfred H. Escoffier City Librarian September 4, 2001 2