HomeMy WebLinkAboutMin - LB - 2001.02.20 • �eURLIMGAME 1
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BURL INGAME
`., PUBLIC
LIBRARY
Burlingame Public Library
Board of Trustees
Minutes
February 20, 2001
I. Call to Order
The meeting of February 20, 2001 was called to order by President
Cecile Coar at 4:30 pm.
II. Roll Call
Trustees Present: Jeff Berger, Cecile Coar, Jane Dunbar,
Andrew Gurthet, Mary Herman
Staff Present: Alfred Escoffier, City Librarian
Sidney Poland, Recorder
III Warrants & Special Fund
The Trustees unanimously agreed to approve the warrants as
presented. M/S/C (Berger/Gurthet)
IV. Minutes
The Trustees unanimously agreed to approve the minutes of the
January 16, 2001 meeting. M/S/C (Herman/Berger)
V. Correspondence
Correspondence mailed in the packets was reviewed.
A. Duncan Trust Statement - Trustee Coar advised that the
comment made on the December, 2000 statement regarding
".... adjustment to the investment income earned on your fund ..."
does not pertain to the Duncan Trust.
4 8 0 P r i m r o s e R o a d • Burlingame • C A 9 4 0 1 0 4 0 8 3
Phone ( 650 ) 342 - 1038 * Fax ( 650 ) 342 - 1948 • www. pls . lib . ca . us / pls / pls . html
B. Library Accounts Reports
1. Marshall Trust - The City of Burlingame posts
interest on the Marshall Trust once a year which is why the
�-- statement provided to the Trustees shows the same balance
from July through December of 2000. The trust is earning
approximately 6% annually.
2. Revolving Account- Funds are placed in this account
until various invoices need to be paid.
3. Trustees Account - Xerox Fund - The Xerox receipts
have not been as high as in the past. Cost for copies is $ .15
which the Trustees felt should not be raised. Copies printed
off the Internet are $ .15 after 10 pages; payment is based on
the honor system. The Trustees discussed possible ways to
monitor patron printing costs and collections for the Internet
by means of a computerized program.
VI. From the Floor (Public Comments) None
VII. Reports
A. City Librarian's Report
The City Librarian reviewed his report highlighting the following
issues.
1. Easton Upgrade Project - The Branch task force has
reviewed Kathy Page's findings. On March 2nd, Wayne
Gehrke of Group 4, will meet with the Branch task force to
begin the cost estimate process.
2. Donor Wall - Andrew Bradford of Napa is working on
the mock up of the donor wall vine and will try to send it to
us by the March 20th meeting.
3. Merger of Friends and Foundation - The Friends met
this month to review their organizational status, discuss
procedures of disbanding the Friends and implementation of
operating as an entity of the Foundation. This merger is not
likely to be completed until the early part of 2002.
Library Board of Trustee Minutes 2
February 20, 2001
• 4. Energy Conversation - Staff has investigated possible
ways to reduce energy consumption in the library. Energy
needs were different when the building was designed 7 years
ago.
a. HVAC - Last year a complete readjustment of the
control (VAV) boxes was implemented by ComAir and
Automatic Controls which resulted in a more energy
efficient system.
b. Lighting: A portion of the lighting is computerized;
the other portion is a combination integrated battery
back up and emergency lighting system which remains
on 24 hours and is wired to a breaker panel. Staff will
investigate cost savings of making changes.
5. Personnel - Mary Beth James-Thibodeaux joined the
staff to fill the vacant 30 hours reference librarian position.
Previously, Mary Beth was an on-call reference librarian.
B. Foundation Report - No Report
VIII. Unfinished Business - None
IX. New Business -
A. Staff Recognition Request - The Trustees agreed to provide
funding from the Trustees Fund in the amount of$1,000 for the
annual staff meeting programs. M/S/C (Herman/Dunbar)
X. Adjournment The meeting was adjourned at 5:30pm. M/S/C
(Herman,Guerthet)
Respectfully Submitted
Alfred H. Escoffier
City Librarian
Library Board of Trustee Minutes 3
February 20, 2001