HomeMy WebLinkAboutAgenda Packet - LB - 2001.05.22 URLINGAME PUBLIC LIBRARY BURLINGAME
Board of Trustees Agenda
A
May 22, 2001 — 4.30pm
480 Primrose Road - Board Room
SUGGESTED ACTION
1. CALL TO ORDER
V
2. RQLL CALL
3. WARRANTS & SPECIAL FUND � ` Approval
4. MINUTES Approval
5. CORRESPONDENCE AND INFORMATION Information
a. News from the Capitol
b. Statistics, March 2001
c. Duncan Fund Activity and Letter
d. Duncan Fund Request
e. Easter Closure Survey Attachments
f. Letter: Kris Cannon
g. Balance Sheets: Revolving Fund,Trustee Fund
;. FROM THE FLOOR (Public Comments)
7. REPORTS
A: Librarian's Report—Escoffier Information
b. Foundation Report—Dunbar Information
'c,. Budget Presentation (Powerpoint) Information
V,.
8. UNFINISHED BUSINESS
i a. Easter Closure (Attachments) %_a��e ��,{.tj Discussion
Donor Wall Status Information
v)11.
9. NEW BUSINESS
a. Duncan Trust Request Approval
10. ANNOUNCEMENTS
11. ADJOURNMENT Q 64UM. 4u l C4)-I (,60'« r" Adjourn
b
rBURLIIYGAME 1 I
6 U R L I N G A M E
L-� PU6LIC
LIBRARY
Burlingame Public Library
Board of Trustees
Minutes
April 17, 2001
I. Call to Order
The meeting of April 17, 2001 was called to order by President
Cecile Coar at 4:30 pm.
II. Roll Call
Trustees Present: Cecile Coar, Jane Dunbar, Andrew
Gurthet, Mary Herman
Trustees Absent: Jeff Berger
City Attorney: Larry Anderson
Staff Present: Alfred Escoffier, City Librarian
Sidney Poland, Recorder
IX. New Business
E. Easter Sunday Closure - Trustee Dunbar proposed a
motion to change the order of the agenda and move the discussion
of Easter Sunday closure to the first item of business. M/S/C
(Dunbar/Herman).
1. Easter Closure Inquiry - City Librarian, Al Escoffier,
stated that the reason for agendizing the subject of Easter closure
resulted from an inquiry made by David Johnson to the Mayor, Joe
Galligan, and subsequently to Board President, Cecile Coar. Mr.
Johnson questioned whether closing the Library Easter Sunday
and not on Passover constituted a violation of the Constitution
based on church and state provisions.
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2. Constitutional Issues - City Attorney, Larry Anderson,
stated that the following three key questions had to be considered
when dealing with the issue of Easter Sunday closure:
a. Is there a clearly secular purpose? Is the Easter closing
being done for a clearly governmental purpose?
b. Is the primary effect of the closing to advance a religion or
a religious belief?
c. Is there an excessive entanglement with a religion?
Mr. Anderson cited two court cases to illustrate to the Trustees
how these above questions were interpreted by the court.
3. Areas of Discussion - Some specific factors considered by the
Trustees in reviewing Easter Sunday closure were as follows:
a. Closure - The Burlingame Library has closed Easter
Sunday for at least the past 30 years and most likely longer. All
PLS Libraries are closed on Easter Day.
b. Cost - Opening Easter Day would cost approximately
double the cost of a regular Sunday; staff would have to be paid at
a premium rate. Also, additional costs for HVAC and electricity
would be a concern.
c. Staffing - To staff on Easter Sunday would require a
�. "meet and confer" session for employee bargaining groups since
this holiday falls under the "past practice" category for the City.
d. Traffic - Traffic is anticipated to be much lower than on a
regular Sunday due to Easter activities both of a religious and non-
religious nature.
4. Board Action
a. The Trustees agreed to defer further discussion on this
matter until the May meeting when Trustee Berger can be
present.
b. President Coar will contact Mr. Johnson to advise him
that the Library Board of Trustees is in the process of discussing
his inquiry.
c. The City Librarian will find out if San Francisco Public
Library is open on Easter Sunday.
III Warrants & Special Fund
The Trustees unanimously agreed to approve the warrants as
presented. M/S/C (Herman/Gurthet)
.r
Library Board of Trustee Minutes 2
April 17, 2001
IV. Minutes
The Trustees unanimously agreed to approve the minutes of the
March 20, 2001 meeting. M/S/C (Herman/Gurthet)
V. Correspondence
Correspondence mailed in the packets was reviewed.
A. Filtering and Federal Funds - Larry Anderson referred
to Alameda County Superior Court Case No. V-015266-4 Kathleen
R. et al, Plaintiffs and Appellants, v. City of Livermore, Defendant
and Respondent which the Trustees reviewed at the March
meeting. He advised that Congress is not passing a law about
filters. The legislation states that if a public entity wants federal
money it has to filter certain Internet websites. The Burlingame
Library is fortunate in that it does not need federal funding The
Library is supported entirely by local funds.
VI. From the Floor (Public Comments) None
VII. Reports
A. City Librarian's Report - Al Escoffier
The City Librarian reviewed his report highlighting the following
issues.
`.. 1. Budget - The Library budget has been submitted to
the City Manager with a total increase of 11% from last year.
2. Easton Branch - Hal Brandes of Dahankar Brandes
Architects has submitted a proposal for the Easton Branch
renovation.
3. Energy Update - A cost estimate to rewire the 24
hour lights through the software program is underway. The
purpose of the project is to reduce wattage used by the
Library when it is closed.
B. Foundation Report - Mary Herman
Merger of the Friends of the Library and the Foundation
should be completed by the end of 2001.
C. System Advisory Board Report - Mary Lou Morton
Mary Lou Morton informed the Trustees of the new pilot
Internet service program known as Q and A Cafe (Questions and
Answers) 80 Librarians have currently been trained. San Bruno,
and Tiburon are the beta sites for the program. Since librarians
have training in doing research and accessing search engines, the
information should be a reliable resource for public access. The
program will eventually offer 24/7 service.
Library Board of Trustee Minutes 3
April 17, 2001
VIII. Unfinished Business
A. Change of Board Meeting Date - The May 131h Board
meeting will be changed to May 22nd. M/S/C (Herman/Gurthet)
B. Donor Wall - Andrew Bradford of Copper Iron Designs, Inc.
will visit the Library on April 26th to measure the pillars for the
new donor wall vine.
C. Generator - A generator for the library will be requested in
the Capital Improvement Program for 2002.
IX. New Business -
A. Legislative Breakfast - This event will be held Saturday,
April 28, 2001.
B. Volunteer Tea - A "Thank You" tea for all of the Library
volunteers will be held April 181h.
C. ALA Attendance - The annual ALA conference will be held
at the Moscone Convention Center in San Francisco June 14-June
20, 2001. Events for Library Trustees will be held on the weekend.
D. Joint Meeting Agenda Items - The Trustees will meet with
the City Council May 7, 2001 at 6:30pm to discuss Library issues.
Agenda items suggested were Easton Branch renovation and
energy conservation.
�.. X. Announcements - None
XI. Adjournment The meeting was adjourned at 5:45pm. M/S/C
(Herman,Guerthet) The next meeting of the Library Board of
Trustees will be held May 22, 2001 in the Library Conference
Room.
Respectfully Submitted
Alfred H. Escoffier
City Librarian
Library Board of Trustee Minutes 4
April 17, 2001
rBURLIfiGAME
B U R L I N G A M f
P U B L I C
LIBRARY
City Librarian's Report
April 17, 2001
Federal Funding and the Internet
I have included statement in your packet from me concerning the current
Federal Child Internet Protection Act (CIPA). This legislation would require
all libraries and schools receiving Federal funds to install filters on all of
their Internet workstations. (We currently filter only the children's Internet
stations.) The Burlingame Public Library is not affected by this legislation
since we do not receive Federal funds. We are entirely supported by local
funds. We do receive state funding for Interlibrary Loan and Direct Loan
reimbursements.
Although we receive some funding for the (Federal) E-rate discount at the
system level, we will likely not qualify as a system for this funding next year
and therefore, it would not affect the system either. Burlingame no longer
participates in the E-rate discount program because we no longer qualify.
The discount is based on the poverty level of the geographic area.
Budgetparation is Complete
My contribution to the City budget has been submitted to the City Manager.
I will present highlights to you at your May meeting
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Phone ( 650 ) 342 - 1038 * Fax ( 650 ) 342 - 1948 • www . pls . Iib . ca . us / pls / pls . html
Easton Project
After an initial meeting with the architect, we realized that the repair work at
Easton is more substantial than we had originally thought. We will be
seeking an architect to assist us with cost estimates. We are also looking into
some conceptual changes for Easton to increase service levels, accessibility
and use. We will do some public input sessions later in the spring.
Children's Services
For the Begin with Books program, during February we did a total of 32
programs including: 8 Preschool Story Times, 14 Toddler Story Times, 2
Saturday Story Times, 1 visit to Easton, 1 visit to the Main and 6 programs
at schools. These programs were attended by a total of 1,505 people.
Programs and Exhibits
San Francisco Fine Arts Museum docent Ellen Harden gave a wonderful
slide show and lecture on the current Toulouse-Lautrec exhibit at the Palace
of the Legion of Honor. Ninety patrons attended the program on March 201h
On Saturday, March 31St, the Friends of the Library held their second "Book
Appraisal Day" in the Lane Community Room. For a donation of$ 2.003,
participants had up to three books appraised by staff from the Pacific Book
Auction Galleries in San Francisco. Eighty-five people attended.
The Friday Evening Book Club met on March 9 to discuss Russell Baker's
Growing Up. The nine participants included discussion leader Pam Gehrke
and library representative Sue Reiterman.
Library tours were offered to a local women's group PEO on March 201h. On
March 15th a tour was offered to Marilyn Ashcraft from the Alameda Library
building team. On March 24th, the Librarian led a tour of 6 individuals from
the Alameda Library building team.
Volunteer Program
A "Thank You" Volunteer Tea will be held on April 18th to thank all of our
wonderful volunteers. Volunteers will be sent invitations for the event
shortly.
The library benefited from the efforts of 22 volunteers in March for a total of
136.5 hours of service. Volunteers maintained indoor plants, processed new
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paperbacks and magazine donations, tutored patrons on Internet navigation,
opened the terrace for public use, processed book withdrawals, maintained
the Popular Materials collection, cleaned public computer terminals,
straightened shelves, delivered books to the homebound and helped
maintain supplies of income tax forms.
Reference Services
On March 7h,, Pat Harding attended the Chamber of Commerce Breakfast at
Peninsula Hospital. Robert Merwin from Mills-Peninsula Hospital spoke on
the plans for the new Peninsula Hospital.
A number of staff, including Bill Sanders, Mary Beth James-Thibodeaux,
Dan Alvarez and Pat Harding attended the annual workshop put on by the
Silicon Valley Library System. The half-day workshop titled "Virtually
Hands-on Workshop" covered an excellent collection of print and online
resources.
Pat Harding attended the PLS Reference meeting on Tuesday, March 27tH
Janie Perlman, a librarian from Seton Hospital presented information about
the hospital libraries including Mill-Peninsula, Sequoia and Seton Medical
Center. The hospital's collection is now on Dynix, but does not circulate.
Librarians from PLS can contact the health libraries for interlibrary loans of
photocopied materials. Patrons can also go directly to Sequoia's Community
Health Resource Center to use material. The committee also agreed to hold a
special meeting on April 17 to discuss the purchase of online databases in
PLS.
Mary Beth James-Thibodeaux gave the reference staff a short review of
Business Reference tools with a focus on services provided by Standard and
Poor's which has changed its format. She compared it to FIS online and
discussed the possibility of changing to an electronic format.
Energy Update
We are looking into the cost of rewiring our 24 hour lighting so that it is
computer controlled and can be completely turned off at closing. Because
the ballasts for the emergency lights are the same as for the night-lights, they
will need to be rewired and replaced. There are approximately 50 such
fixtures.
3
Upcoming Events:
• Time Capsule Dedication, April 12, 11 AM, City Hall Lawn
• Easter Day Closure, April 15
• Board Meeting, April 17, 4:30 PM
• Volunteer Tea, April 18, 4 PM, Lane Room
• Legislative Day, April 24, Sacramento
• Legislative Breakfasts, April 28, 8:30-11, Stanford Park Hotel
• Joint Meeting with City Council, May 7, 6:30 PM, Conference Room A, City Hall
• Foundation Board, May 10, 4:30 PM, Library Conference Room
• Board Meeting, May 15, 4:30 PM
• Memorial Day Closure, May 28
Alfred H. Escoffier
City Librarian
April 6, 2001
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Pagel of 3
Al Escoffier
From: owner-calix@listproc.sjsu.edu on behalf of Susan Negreen [snegreen@cla-net.org]
Sent: Monday, May 14, 2001 10:49 AM
To: CLA Listserve-CALIX
Subject: NEWS FROM THE CAPITOL
May 10, 2001
TO: CLA MEMBERS/ SYSTEMS/NETWORK CONTACTS
FROM: Mike Dillon, Lobbyist
Christina Dillon, Lobbyist
RE: NEWS FROM THE CAPITOL
I. ASSEMBLY SUBCOMMITTEE SUPPORTS FULLY FUNDING THE PLF
Last week the Assembly Budget Subcommittee Number Two on Education Finance met to consider
several items, including items relative to the State Library Budget. Chair Joe Simitian (D-Palo Alto)
opened the discussion on the Public Library Foundation(PLF), and made the initial recommendation
that when the May Revise numbers are released, the program is "very important"and should receive
consideration for"some funding, in trying to get them closer to full funding." Assemblyman Dennis
Cardoza(D-Merced), who has been a member of the subcommittee for years, and a strong supporter of
the PLF, said, "Mr. Chair, I don't think we should try to find them some money. I would argue that this
program is so important that we need to find them the full funding." CLA was then asked to comment
on the PLF, and we subsequently thanked the subcommittee for their annual support,particularly long-
time PLF supporters Assemblyman Cardoza and Assemblyman Bill Leonard(R-San Bernardino). The
subcommittee, on a unanimous vote, has approved a $15.7 million augmentation to the PLF and placed
the request on the committee's so-called"check-list",predicated on the final analysis of the May
Revision Budget numbers, which will be released next week.
II. "ERAF ORPHAN"BILLS HEARD IN FISCAL COMMITTEES
Last week, after more than four hours of hearings on hundreds of fiscal bills, SB 74 by Senator Jackie
Speier(D-Hillsborough) and Bruce McPherson(R-Santa Cruz)received consideration by the Senate
Appropriations Committee. The bill would provide property tax relief to so-called"ERAF Orphan"
county libraries. Specifically the bill would provide needed property tax relief to 24 county dependent
library districts and 11 independent library districts. Senator Speier appeared before the
Appropriation's Committee, along with CLA and Yolo County Librarian, Mary Stephens, who urged the
committees' support of the measure. As the committee analysis noted the cost for SB 74 in"the $80
million range,"the bill was sent to the committee's "suspense file." You will recall that the "suspense
file" is a method by which bills with fiscal implications of$150,000 or more are held until the Chair,
Vice Chair and legislative leaders can meet and prioritize the millions of dollars worth of requests by
various legislators and compare that with the state's current revenue availability.
This week the Senate Appropriations Committee considered SB 94 by Senator Tom Torlakson (D-
Antioch), which is the companion measure to, and double joined with, SB 74-Speier. Senator
Torlakson's measure will allow for a prospective ERAF exemption of up to 3% of the county's ERAF
5/14/01
Page 2 of 3
obligation to be used for a county general fund library if the board of supervisors adopts a resolution to
do so. "Double joining" of the measures means that both bills must be signed by the Governor, or
neither will become law. Testifying in support of the measure were CLA, Contra Costa County
Librarian Ann Cain, and county lobbyists. Appropriations Chair, Senator Dede Alpert asked if the
�- Department of Finance was in support of the bill, to which they replied, "No, due to the $20 million cost
for this bill and$100 million cost for the Speier bill." Senator Alpert responded, "Senator Torlakson,
you know the legislature has been supporting your efforts for years. We just have trouble convincing
the Administration." Later, during the discussion on SB 536, an ERAF "freeze"measure by Senator
Rico 011er, the Department of Finance once again opposed the measure. Vice Chair Senator Jim Battin
asked the Department, "Is there an ERAF bill on calendar today that you do support?" The Department
answered, "No." Senator Alpert added, "We have had bi-partisan support from the legislature, and now
bi-partisan opposition from the last two Governors." (SB 536 was sent to "suspense"as well.)
Lastly, yesterday the Assembly Appropriations Committee sent AB 315 by Assemblyman John Dutra to
their"suspense file." The measure would provide needed property tax relief to the ERAF Orphan
county libraries. CLA and Susan Fuller, Santa Clara County Librarian, were present in support of the
measure.
III. BILL TO WEAKEN HIRING STANDARDS OF COUNTY LIBRARIANS STALLED
A special"thank you"to the CLA members and friends who took the time to write in opposition to AB
1041 by Assemblyman Keith Richman, which would weaken the existing standards and qualifications
required of a county librarian. Current law requires that a candidate for county librarian must be a
graduate from a graduate library school program accredited by the American Library Association. AB
1041 merely requires that the candidate graduate from a"program in administration from an accredited
university."
The "power of the pen" can be mighty at times: as a result of your letters, and CLA's lobbying efforts,
AB 1041 was "pulled from calendar,"meaning that the bill had been scheduled for hearing and then was
removed from the agenda at the author's request. AB 1041 was originally scheduled to be heard
yesterday in the Assembly Local Government Committee. Friday marks an important policy deadline
for all committees, in that all policy bills that do not have fiscal implications must be passed from their
house of origin, or the bill is considered dead for the year. AB 1041 would be eligible for hearing in
January of 2002 if the author is desirous of resurrecting the bill at that time.
Susan Negreen,CAE
Executive Director
California Library Association
snegreen@cla-net.org
916-447-8541
Susan Negreen,CAE
Executive Director
California Library Association
i
5/14/01
BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF MARCH, 2001
REGISTERED BORROWERS Previous month's # Added Total Registered
Burlingame Adults 12,485 118 12,603
15 3,300 25 3,325
Hillsborough Adults 2,030 15 2,045
Hillsborough Children 1,038 10 1,048
Non-San Mateo Co. Borrowers 868 44 912
Totals 19,721 212 19,933
CIRCULATION ACTIVITY MAIN BRANCH
Adult Print Materials 20,088 844
Children's Print Materials 10,172 1,312
Audio/visual Materials 7,137 171
CIRCULATION TOTALS
This month total Main 39,686 This month previous year 39,024 1.7% 1
This month total Branch 2,449 This month previous year 2,911 -12.1% D
This month Grand Total 42,245 This month previous year 41,935 .7% 1
REFERENCE ACTIVITY INTER-LIBRARY LOANS
Questions Directions Lent 3,384
Reference 3,079 410 Borrowed 1,964
Children's 1,269 1,394 TOTAL 5,348
Lower Level 697 2,809
Branch 179 146
TOTAL 5,224 4,759
Collections Main Titles Added Main Volumes Added Branch Volumes
Added
Adult Non-Fiction 335 465 19
Children's Non-Fiction 83 97 9
YA Non-Fiction 14 14 0
Adult Fiction 144 217 33
Children's Fiction 64 135 18
YA Fiction 12 16 3
Cassettes 28 181 6
Compact Discs 12 19 0
Videos 27 47 0
Children's Audio 0 6 0
0 20 0
Totals 719 1,217 88
0
BbRLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF MARCH, 2001
Page 2
OTHER MATERIAL Volumes added Total
Adult un-cataloged 102 3,250
books
Children's un-cataloged 201 1,876
books
Foreign Language un- 0 314
cataloged
Deposited with the City Treasurer Main $7,900.57
Branch $ 425.45
Total $8,326.02
Other Deposits Rental $ 91.00
PLS Video $ 40.00
Photocopies* $963.65
* This figure is also included in the "total main deposit".
ESTIMATED USER TRAFFIC* 32,943 1,062
COMMUNITY ROOM ADULT
TOTAL MEETINGS HELD *11 ATTENDANCE *440
*Family Program St. Patrick's Day— 100 Guests
CHILDREN'S & YOUNG ADULT ATTENDANCE
Pre-school programs 32 1,505
School A e 1 35
Book rou ies 1 5
Total 34 1,545
Internet Use
One Hour Ex ress Children's Total
1,476 2,437 165 4,078
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$ URLINGAME
P U B L I C
L 1 6 R A R Y
City Librarian's Report
May 22, 2001
Easton Project Continues
We have hired architect Hal Brandes to do the conceptual design and cost
analysis work for the Easton Branch renovation. Mr. Brandes met with
mechanical, electrical, and structural engineers at the site on May 11th. The
results of the meeting will be reviewed in the coming weeks. On a parallel
track we are reviewing service issues with a library consultant. Key city staff
will be meeting with the architect at the end of the month.
`.. Embezzlement Case Status
Judy Gladysz has been sentenced in the criminal case for embezzlement of
$ 129,000. She will serve 1 year in county jail and has made restitution for
$ 153,000 to date. The family has moved to the Stockton area. The Civil
case will now move forward in July. Key staff is undergoing deposition and
preparation for the civil trial.
Children's Services
For the Begin with Books program, during April we did a total of 17
programs (fewer than usual due to Spring Break) including: 5 Preschool
Story Times, 6 Toddler Story Times, 2 Saturday Story Times, 4 programs at
schools. These programs were attended by a total of 639 people.
Preparation for the summer reading clubs is underway. "Catch a Dragon by
the Tail" is designed for school age readers. Children will read and report on
6 books during the summer. Those who complete the program will receive a
free paperback. "Once Upon a Story Time" is the Read to me theme. This
activity is for the pre-reader and encourages parents to read to their young
children.
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Phone ( 650 ) 342 - 1038 • Fax ( 650 ) 342 - 1948 • www . pls . lib . ca . us / pls / pls . html
The award-winning Teen 2001 Reading club "Read (w+w+w) = Forever"
(Read wherever, whenever, whatever) will feature the teens reading 6 books.
Those who complete the club will receive a $15.00 gift certificate from
Books, Inc.
Programs and Exhibits
In recognition of National Volunteer Week, a glass case in the lobby area
displayed photos of our volunteers at work, inviting patrons to "Meet our
wonderful volunteers."
The Friends of the Library held their first two-day book sale on April 27 and
28th, earning over $ 3,000 in support of library programs and services. The
shortened event was as successful as the longer three-day sales, and much
less work.
Volunteer Program
Volunteer activity continued at a steady pace in April with 26 individuals
contributing a total of 207 hours to the library. Their activities included:
sorting and pricing book donations; conducting the Spring book sale;
maintaining the on-going book sale; maintaining the on-going book sale
area; caring for indoor plants and the outdoor terraces; processing new
paperbacks, discards and gift magazines; re-stocking tax forms; cleaning
computer work stations, etc.
Reference Services
Pat Harding attended a special meeting of the PLS Reference Committee to
discuss system wide online database purchases. Four databases that we
currently receive through PLS: Rand, Elibrary, StatUSA, and Newslibrary
are up for renewal at the end of the fiscal year. Grants from the Library of
California or funds from the System Reference Center funded all of these
databases. As of July the individual libraries will need to pay their share of
the costs. The committee is examining the usage statistics, costs and
comparing the content with other online products. The committee went over
criteria for evaluating databases and discussed which subject coverage was
most needed. Business and literature were rated the greatest need.
Burlingame has budgeted for the anticipated shortfall in funding these
valuable databases for the coming year.
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Upcoming Events:
• Board Meeting, May 22nd,4:30 PM
• Memorial Day Closure, May 28
• Budget Study Session with Council, June 5, 7 PM
• All Staff Meeting, June 7, 8 AM
• Art in the Park, June 9 and 10
• ALA Conference, June 14-19, San Francisco
• Library Board, June 19,4:30 PM
Alfred H. Escoffier
City Librarian
May 14, 2001
3
peninsula
communityfoundation
May 1, 2001
Mr. Alfred H. Escoffier
Burlingame Public Library
Board of Directors 480 Primrose Road
Gordon Russell,Chair
Thomas E.Ballard Burlingame, CA 94010-4083
Patricia Bresee
Hugh C.Burroughs Dear Mr. Escoffier:
John H.Clinton,Jr.
Bernadine Chuck Fong
Susan Ford With the dramatic fluctuation of the stock market in recent months, I
Charles "Chip" Huggins
Olivia G.Martinez,Ed.D. hopeyou will review your enclosed quarterly fund statement with two
Linda R. Meier important perspectives in mind. The first, of course, is the perspective of the
Karen Van Hoesen Olson patient investor with long-term horizons and a solid asset allocation strategy
Nancy J. Pedot
William L.Schwartz,M.D. that helps de-emphasize shorter-termed run ups or downturns. The second
Donald H. Seiler perspective derives from the core of philanthropic enterprise itself. The
Warren "Ned" Spieker banking of charitable assets in times of growth and surplus is precisely what
Board Emeritus enables you to continue to support the organizations and causes you care
Marjorie Bolton about through times of contraction or slowgrowth. As your partner,
T.Jack Foster,Jr.
3ruce Hinchliffe Peninsula Community Foundation is here for good, forever. The record-
'%.,'Hon.Thomas M.Jenkins breaking charitable savings that you and other donors achieved in 2000 has
Charles B.Johnson established a very strong platform for future donations, and we look forward
Robert C. Kirkwood
William Wilson III to working with you as you consider giving strategies appropriate to the
Rosemary Young economic conditions of today and tomorrow.
Committee Advisors
Richard L. Bennett Despite our changing economy(not to mention a shortage of energy
Elizabeth Obershaw that will impact California in numerous ways in the months to come) the
Marcia R.Wythes
philanthropic spirit is alive and thriving in our community. Indeed, adversity
Of Counsel and challenges seem to stimulate much of what is great about our civic and
Albert J. Horn, Esq. volunteer sector. I know many of you witnessed this passion for service first-
President hand at our`Be Inspired!"inaugural awards luncheon on April 20th. We
Sterling K.Speirn celebrated social entrepreneurs Chris Bischoff and Eric Weaver, community
leaders Omowale Satterwhite and Ann Sims, and a visionary community-
builder, Albert Horn. These unsung heroes demonstrate the spirit of initiative,
the patience and persistence it takes to build community, and the unflagging
effort it takes to provide services that make a profound difference in the lives
of children and families. We are honored to honor them and we are grateful to
serve in a community that continues to produce, nurture and support such
leaders.
As our own roots in Peninsula and Silicon Valley communities grow
deeper, we are pleased to introduce PCF's new look, heralded by this
stationery's vibrant red logo. Our name, our values and our unique approach
Peninsula Community Foundation TEL 650.358.9369
1700 South EI Camino Real, Suite 300 FAx 650.358.9817
San Mateo,California 94402-3049 WEB www.pcf.org
to community philanthropy remain at the core of our practice. We are excited with the
�.. increasingly regional perspective of our donor-investors and the diversity of their
charitable portfolios. We know that there are powerful points of leverage at every level
of philanthropic effort, and we support grants targeting neighborhood, city and
countywide programs, as well as those focused on regional, state, national and
international programs.
We are named for the San Francisco Peninsula where we were established in
1964. It is a Peninsula that connects a world-class city to a valley of innovation and a
mighty ocean to a spectacular bay. Our name, our place and our practice all testify to the
power of connecting. We connect: donors and doers and donors with other donors. We
connect community leaders across categorical issues;we connect cities with other cities;
we connect nonprofit leaders with civil servants; and we connect schools with their
communities. The new philanthropy is mobilizing not just money but also time and
talent. Our web of ongoing partnerships and relationships deeply embedded in our region
provides an amazingly rich environment for high performance philanthropy. Our new
logo speaks to the synergy of our partnership with you and all our constituents and with
what that partnership ultimately produces: Philanthropy with Imagination.
We look forward to working with you in the coming year. I hope you will take
advantage of our new seminars exploring Philanthropic Strategies (beginning
Wednesday, May 16), individualized briefings in areas of your special interest and the
third season of the Venture Van tours in the fall.
I am grateful for your support and partnership and welcome your thoughts and
ideas on how we can continue to improve our services to you and your family.
Sincerely,
—5
Sterli a eirn
Peninsula Community Foundation TEL 650.358.9369
1700 South EI Camino Real,Suite 300 FAx 650.358.9817
San Mateo, California 94402-3049 WEB www.pcf.org
N _-dorPeninsula Community Foundation 1012
Roger and Jean Hunt Duncan Fund
Fund Activity Statement
January 1, 2001 through March 31, 2001
Prepared for: Mr. Alfred H. Escoffier
Burlingame Public Library
480 Primrose Road
Burlingame, CA 94010-4083
y - -- - - - -- - - Q-T-D Y-T-D
Fund Activit
Beginning Balance $ 995,286.90 $ 995,286.90
Contributions 0.00 0.00
Investment Income 6,180.79 6,180.79
Gain/Loss on Gifted Securities 0.00 0.00
Gain/Loss on Investments (53,829.27) (53,829.27)
Interfund Contributions 0.00 0.00
Other Income 0.00 0.00
Grants Awarded 0.00 0.00
Interfund Grants 0.00 0.00
Administration Fees (1,233.96) (1,233.96)
Other Expenses 0.00 0.00
Ending Balance $ 946,404.46 $ 946,404.46
Grants Pending $0.00
Balance Available for Grants $238,075.03
Investment Allocation -- -- -- ----
Asset Allocation Per Agreement:
Endowment Pool 100.00%
Comments -
The Investment Committee of the Foundation has determined that a revision in the asset allocation of our equity
portfolio is appropriate at this time. Over this next quarter we will be making the changes and will provide you with a
revised portfolio description with your next quarterly report. The first change will occur in May. We will add a new
international mutual fund, the American Funds EuroPacific Fund, and increase the allocation to 15% of the portfolio.
If you have questions about the investments or any transactions in your fund, please contact Vera Bennett or Kara
Coyle.
Note: We are very excited about our new logo, which appears on the cover letter. Beginning next quarter the logo will
appear on your statement as well.
• l6 I
r BURl1fiGAME
I '
8 U R L I N G A M E
f,U6LIC
May 14, 2001 L 1 8 R A R Y
Sterling K. Speirn, Executive Director
Peninsula Community Foundation
1700 South El Camino Real, Suite 300
San Mateo, CA 94402-3049
Dear Sterling:
RE: Request from Duncan Trust
Request:
We would like to request a disbursement from the Roger and Jean Hunt
Duncan Trust Fund in the amount of $ 17,100.00 to support two major
library projects.
Background:
The two projects, which the Board would like to support with Duncan
Funds, is the Burlingame portion of the "Project Read" literacy project. As
you are aware, the project provides structured links between volunteers and
adults who wish to improve their reading skills and life skills through
improved literacy. .The Board voted and the Foundation approved the
expenditure in the year 2000. Cost: $ 8,000
The second project is to upgrade a Macintosh graphic artist workstation. The
Library's graphic artist has won state and national awards for her work here
at the library. We currently need to update her computer, scanner and printer
to allow us to produce public relations materials: brochures, fliers, etc. The
unit includes a Power Mac G4, built in memory, maintenance agreement, zip
drive, PageMaker upgrade, Printer. Cost: $ 9,100
On behalf of the City Librarian and the Board of Trustees, I would like to
thank you for your assistance with the Duncan Trust
Si •ere^lye
ecile Coar
�-' President, Board of Trustees
4 8 0 P r i m r o s e R o a d B u r I i n g a m e C A 9 4 -0 1 0 4 0 8 3
Phone ( 650 ) 342 - 1038 • Fax ( 650 ) 342 - 1948 • www. p1s . lib . ca . us / pls / pls . htmI
May 14, 2001
TO: Library Board of Trustees
FROM: Alfred Escoffier, City Librarian
RE: Request for Graphic Designer PC Equipment
Recommendation: Request that the Duncan Trust support the graphic artist
PC workstation. This workstation is in need of updating. I am
recommending that the Duncan Trust in the amount of$ 9,513 make support
of the project possible.
Background: The graphic artist creates award winning fliers, brochures, and
other library promotional materials. All children's and adult programming
public relations printing is done by the in house graphic artist. We are
fortunate to have an excellent artist who has consistently won state and
national awards for the quality of her work.
This request is to upgrade her PC workstation to enable us to more quickly
and efficiently produce our printed materials.
Budget Impact: $ 9,513 from Duncan Trust
May 14, 2001
TO: Library Board of Trustees
FROM: Alfred Escoffier, City Librarian
RE: Literacy Project Support
Recommendation: Request support of Burlingame's share of the Literacy
Project for Burlingame residents in the amount of$ 8,000.
Background: The San Mateo Literacy project supports Burlingame adult
learners and volunteers to teach adult how to read. We have supported the
San Mateo project in lieu of setting up our own project, as the costs are
significantly less expensive.
As you aware, "Project Read" provides structured links between volunteers
and adults who wish to improve their reading skills and life skills through
`.. improved literacy. For a number of years, the City of Burlingame has
partially supported Project Read for Burlingame users out of the community
development donation at $ 3,000. The year before last the Foundation
supported the full cost at $ 8,000 and last year the Duncan Trust supported
the full cost at $ 8,000.
Budget Impact: This would be a request to the Duncan Trust for $ 8,000. No
requests from the Trust have been made since last year.
�e au ao0
a
Easter Closures Survey
Jurisdiction Closed Easter? Name of Holiday Comments
Daly City Yes Easter Sunday Open Good Friday
San Bruno Yes Easter Sunday Open Good Friday
SMCCCD Yes Spring Break Part of Spring closure
San Jose Yes Spring Break Difficult to staff
SSF Yes Easter Sunday Difficult to staff
SMPL Yes Easter Sunday Board decision
Los Angeles Yes Easter Sunday
Oakland Yes Easter Sunday
Univ of Calif Yes Spring Break
Note: San Jose commented that the called it Spring Break because schools in the city were closed
either the week before or the week after that Sunday.
REVOLVING ACCOUNT B OF A-All Accounts 5/15/01
Account Balances Report
As of 5/15/01
Page 1
5/15/01
Acct Balance
ASSETS
Cash and Bank Accounts
Atkinson Fund 200.00
Books On Tape 5.51
Chautauqua Programs 0.00
Delgado Fund 200.00
DiLorenzo (Joann) Fund 0.00
Duncan Trust-Internet 3,305.70
Fast Forward 1,000.00
Friends of the Library 5,690.67
Henzel (Bonnie) Fund 355.38
Large Print Books 8.93
Manini (David) Fund 25.00
Moose (Gladys) Fund 100.00
PLS Video -107.24
Postcard Sales 400.50
Programming 9.20
Reading Club 634.51
Rental Fund 5,946.73
Retirement Party 172.39
Staff Recognition 1,060.15
Taylor (Isobel) Fund 20.67
Veech Fund 1,082.97
Volunteer Program 1,476.86
Writers Club 150.00
TOTAL Cash and Bank Accounts 21,737.93
TOTAL ASSETS 21,737.93
LIABILITIES 0.00
OVERALL TOTAL 21,737.93
TRUSTEES SPECIAL FUND-All Accounts 5/15/01
Account Balances Report
As of 5/15/01
Page 1
5/15/01
Acct Balance
ASSETS
Cash and Bank Accounts
Bradford Trust 0.38
Burlingame Bank and Trust 600.00
Donations-Misc 4,499.03
Duncan- Misc 1,868.40
Duncan-Audio Visual 69.89
Duncan-Fine Arts 4,000.00
Ellis Memorial 340.00
Farrell (Julia) Fund 9,675.06
Fricke (Alice) Fund 465.64
Gottlieb (Ruth) Fund 100.00
Interest 12,915.46
Jackson (Dorothea) Fund 10,000.00
Karp Fund 200.00
Lechich (George Paul) Fund 710.00
Markus Fund 325.00
Mayall (Angeline) Fund 275.00
Nadaner Fund 15.00
Peltier Memorial Fund 1,270.00
�-- Porter (Hilda) Fund 11 142.36
Poulton Memorial Fund 110.00
Schmidt (Mary Jane) Fund 1,565.00
Shinnyo-En USA Fund 812.78
Thayer Fund 125.00
Xerox Fund 38,072.70
TOTAL Cash and Bank Accounts 99,156.70
TOTAL ASSETS 99,156.70
LIABILITIES 0.00
OVERALL TOTAL 99,156.70