HomeMy WebLinkAboutAgenda Packet - LB - 2008.09.23 URLINGAME PUBLIC LIBRARY '.[Board of Trustees Agenda -September 23, 2008—5.30pm480 Primrose Road—Library Conference Room
SUGGESTED ACTION
I. CALL TO ORDER
II. ROLL CALL
III. Library Board of Trustees Minutes for August 26, 2008 Appproval
IV. CORRESPONDENCE AND INFORMATION Information
A. San Mateo County Sales Tax Allocation Totals
B. August 2008 Statistics
VI. FROM THE FLOOR (Public Comments)
VII. REPORTS
A. City Librarian's Report—Escoffier Information
B. Foundation Update
VIII. UNFINISHED BUSINESS
✓A. Air-Conditioning Unit for Easton Information
B. Centennial Update Information
�-- C. Naming of the Lions Discussion/Approval
D. Mural Update Information
E. One Book One Community Information
IX. NEW BUSINESS
,/A. Purchase of T Shirts for Centennial Discussion/Approval
B. Children's and Young Adult Services 2007-2008 Information/Discussion
C. Accept Business Landscape Award Painting (Dale Perkins) Information
M ANNOUNCEMENTS
XI. ADJOURNMENT Adjourn
Any writings or documents provided to a majority of the Library Board of
Trustees regarding any item on this agenda will be made available for
public inspection at the Reference Desk of the Burlingame Public Library,
480 Primrose Road, Burlingame, California
III. Board of Trustees' Minutes
August 26, 2008
BURL I hG Mf
Library Board of Trustees Minutes
August 26, 2008
I. Call to Order
President Brock called the meeting to order at 5:30pm.
II. Roll Call
Trustees Present: Nancy Brock, Deborah Griffith, Katie
McCormack, Pat Toft, Sandy Towle
Staff Present: Al Escoffier, City Librarian
Sidney Poland, Recorder
III. Minutes of the July 15, 2008 Trustee Meeting
.The Trustees unanimously approved the July 15, 2008 minutes with
the correction that President Brock opened the`official meeting on this
date. M/S/C (Griffith/Towle)
IV. Budget Status and Special Fund
At the request of City Finance Department, library invoices will be now
be processed on weekly basis instead of monthly. Instead of the
monthly Warrant Register, the Trustees will receive an "Accounts Paid
Report" reflecting all weekly invoices paid from the City's General Fund_ .
Financial reports on the Trustees Special Fund, Revolving Fund and
Duncan Trust Fund will continue to be provided to the Trustees
quarterly. Allocations from the Trustees Special Fund are approved by
the Trustees and recorded in the minutes.
V. Correspondence and Attachments
Library Bond Measure— On August 11; 2008, the Assembly
Appropriations Committee dropped SB 1516 written by Senator
Simitian in committee. .Therefore the $4 billion library construction and
renovation general obligation bond measure is dead for this year.. The
City Librarian encouraged the Trustees to talk or write to their
legislative representatives Gene Mullin, Assemblymember of the 19th
District, and State Senator Leland Yee requesting them to urge.the
legislature not'to cut library funding for TBR and the Public Library
Foundation.
L.
480 Primrose Road•Burlingame•California 940ro-4083
Phone(650)558-7474'Fax(650)342-6295'www.burlingame.org/librdry
VI. From the Floor- No one from the public attended.
VII. Reports
A.* City Librarian's.Report - Highlights
1. Summer Reading Programs for Adults and Children
Summer reading programs showed an increase in participation of
15%. .The three children's programs:had an enrollment of 510
and the adult programs a total of 317. Family Fun Nights, and
Family Movie Nights attracted 864 parents and children. Lincoln'
Sc}. ool had the largest student involvement;.North Hillsborough
School finished first among the Hillsborough schools. Library,staff
g
was most gratified that 21% of the students in the reading
- program were,from Hillsborough schools.
2. Status of Children's Room Mini-Renovation- Painting,of
the children's room is completed. Itis possible that the project
will incur a $4,280 shortfall due to the cost of scaffolding and
increases in furniture upholstering. The Foundation approved
$5,000 to cover the shortfall if necessary.
3. Easton Air Conditioning- Current summer weather
conditions have resulted in temperatures as high as 90 degrees-
inside the Easton Library. Since excessive heat is a safety risk for
staff, the City Attorney determined that Easton will be'closed if
the inside temperature reaches 89 degrees. Facilities estimated
that an air-conditioning unit would cost$15,000 and probably
would have to be funded from the Library budget.
The Trustees discussed this issue and decided to contact their.
City Council counterpart and advise'them of their concerns
regarding the lack of air-conditioning at Easton.
B. Foundation Report
August Mailin e Foundation sent out a mailer last week to
approximatel8 0 sidents in the 94010 zip code. The
Foundation re d this list for this specific mailing in the hopes of
reaching ne donors. The mailing brochure was also sent to
previous d ors outside the 94010 zip code.
1
COO,
Library Board of Trustee Minutes August 26,2008 2
VIII. Unfinished Business
�-' A. City Council Counterparts -Trustee/Council counterparts are
as follows:
Council Member Library Trustee
Terry Nagel Deborah Griffith
Jerry Deal Sandy Towle
Ann Keighran Nancy Brock
Rosalie O' Mahony Pat Toft
Cathy'Baylock Katie McCormack
B. TAstee Education and Training Fund Policy,
The Trustees reviewed the criteria and application form for the
Trustees Education Fund which they created to provide staff with
the opportunity to further enhance their library skills by
attending workshops, conferences and classes.
IX. New Business
A. Requests from Foundation For 2009 - The City Librarian has
requested funding in 3 specific areas: 1) Library Collections
Budget at a cost of$45,000; 2) Programs for Adults and Children
of all ages at a cost of$32,000; and 3) Library Shelving for the
media collecti6n at a cost of$30,000. The total cost requested
from the Foundation is $107,000.
B. Request for Funds from the Duncan Trust
The City Librarian presented a draft proposal requesting $30,000
from the Duncan Trust Fund for the purpose of increasing and
improving our media and print collection to the level of quality
prior to the budget cuts of 2003. Trustee McCormack moved to
approve the proposal with a modification that the request from .
the Duncan Fund be increased to $60,000. The motion carried
unanimously. The City Librarian was directed to draft a request.
M/S/C (McCormack/Griffith)
C. Change in September Meeting Date
The Trustees unanimously approved changing the September
Trustee meeting date to September 16, 2008.
D. Trustee Education Fund Requests
The Trustees approved the requests of 4 staff members to attend
the California Library Association Conference to be held in San
Jose in November, 2008. M/S/C (Toft/McCormack)
Library Board of Trustee Minutes August 26,2008 3
X. Announcements '1
A. Confirmation of Trustee Dates - Meeting dates for the
remainder of 2008 are as follows: 1) Tuesday October 21st; and
2) Tuesday November 18th. There will not be a Trustee meeting in
December in lieu of the Employee Recognition Dinner.
B. Council Meeting September 2, 2008 - Maryam Refahi will be
presented with the 7 awards she received from the American Library-
Association. Trustee Griffith and Towle will attend.
C. Centennial Invitation - The Trustees requested that the Lion's
Club be Aivited to attend the event.
D. Naming of the Lions -The Naming of the Lion Contest will'close
on Monday, September 15th.
XI. Adjournment
The Trustees' meeting was adjourned at 6:20prn. M/S/C
(McCormack/Towle)
Res e.ctfully Submi ed,
Alfred H. Escoffie
City Librarian
Library Board of Trustee Minutes August 26,2008 4
IV. Correspondence
SAN MATEO COUNTY
SALES TAX ALLOCATION TOTALS-SECOND QUARTER COMPARISON
Second Quarter Second Quarter Dollar Percent
2008 2007 Difference Difference
Atherton Point-of-Sale 32,379 26,126 6,253 23.93%
County Pool 3,837 3,211 626 19.50%
State Pool (9.) 25 (34) -134.24%
Gross Receipts 36,207 29,362 6,846 23.31%
City County Share (1,810) (1,468) (342) 23.31%
Pre Triple Flip 34,397 27,894 6,503 23.31%
Triple Flip (8,599) (6,973) (1,626) 23.31%
Net Cash Payment, 25,798 20,920 4,877
Belmont dint-of-Sale 741,357 719,674 21,683 3.01%
County Pool 87,859 88,455 (596) -0.67%
State Pool (197) 691 (888) -128.48%
Gross Receipts 829,019 808,820 20,199 2.50%
City County Share (41,451) (40,441) (1,010) 2.50%
Pre Triple Flip 787,568 768,379 19,189 2.50%
Triple Flip (196,892) (192,095) (4,797) 2.50%
Net Cash Payment 590,676 576,284 14,392
Brisbane Point-of-Sale 1,086,578 954,355 132,223 13.85%
County Pool 128,772 117,300 11,472 9.78%
State Pool (289) 917 (1,205) -131.48%
Gross Receipts 1,215,061 1,072,571 142,490 13.28%
City County Share (60,753) (53,629) (7,124) 13.28%
Pre Triple Flip 1,154;308 1,018,943 135,365 13.28%
Triple Flip (288,577) (254,736) (33,841) 13.28%
Net Cash Payment 865,731 764,207 101,524
BurlingamePoint-of-Sale 2,073,471 2,286,746 (213,275) -9.33%
County Pool 245,730 281,064 (35,334) -12.57%
State Pool (551) 2,196 (2,747) -125.07%
Gross Receipts 2,318,650 2,570,006 (251,356) -9.78%
City County Share (115,933) (128,500) 12,568 -9.78%
Pre Triple Flip 2,202,718 2,441,506 (238,788) -9.78%
Triple Flip (550,679) (610,376) 59,697 -9.78%
Nef Cash Paymenf 11652;038' 1,831,129 (179,091)_
Colma Point-of-Sale 1,626,049 1,837,373 (211,325) -11.50%
County Pool 192,705 225,831 (33,126) -14.67%
State Pool (432) 1,765 (2,196) -124.47%
Gross Receipts 1,818,322 2,064,969 (246,647) -11.94%
_ City County Share (90,916) (103,248) 12,332 -11.94%
Pre Triple Flip 1,727,406 1,961,721 (234,315) -11.94%
Triple Flip (431,852) (490,430) 58,579 -11.94%
Net Cash Payment 1,295,555 1,471,291 (175,736)
09/1012008 3:17 pm Hinderliter de Llamas and Associates•(909)861-4335•www.hdicompanies.com Page 1 of 5
SAN MATEO COUNTY
• SALES TAX ALLOCATION TOTALS-SECOND QUARTER COMPARISON
` Second Quarter Second Quarter Dollar Percent .�
2008 2007 Difference Difference
Daly City Point-of-Sale 2,262,848 2,229,889 32,959 1.48%
County Pool 268,173 274,075 (5,903) -2.15%
State Pool (601) 2,142 (2,742) -128.06%
Gross Receipts 2,530,420 2,506,106 24,314 0.97%
City County Share (126,521) (125,305) (1,216) 0.97%
Pre Triple Flip 2,403,899 2,380,801 23,098 0.97%
Triple Flip (600,975) (595,200) (5,774) 0.97%
Net Cash Payment- 1,802,924 1,785,601 17,323
East Palo Alto Pint-of-Sale 597,693 597,126 567 0.09%
County Pool 70,833 73,393 (2,559) -3.49%
State Pool (159) 573 (732) -127.67%
Gross Receipts 668,367 671,092 (2,725) -0.41%
City County Share (33,418) (33,555) 136 -0.41%
Pre Triple Flip 634,949 637,537 (2,588) -0.41%
Triple Flip (158,737) (159,384) 647 -0.41%
Net Cash Payment 476,212 478,153 (1,941)
Foster City Point-of-Sale 965,720 1,090,651 (124,931) -11.45%
County Pool 114,449 134,052 (19,603) -14.62%
State Pool (256) 1,047 (1,304) -124.48%
Gross Receipts 1,079,913 1,225,750 (145,838) -11.90%
City County Share (53,996) (61,288) 7,292 -11.90%
Pre Triple Flip 1,025,917 1,164,463 (138,546) -11.90%
Triple Flip (256,479) (291,116) 34,636 -11.90%
Net Cash Payment 769,438 873,347 (103,909)
Half Moon Bay Point-of-Sale 496,302 516,471 (20,169) -3.91%
County Pool 58,817 63,479 (4,662) -7.34%
State Pool (132) 496 (628) -126.57%
Gross Receipts 554,988 580,447 (25,459) -4.39%
City County Share (27,749) (29,022) 1,273 -4.39%
Pre Triple Flip 527,238 551,425 (24,186) -4.39%
Triple Flip (131,810) (137,856) 6,047 -4.39%
Net Cash Payment 395,429 413,568 (18,140)
Hillsborough Point-of-Sale 43,534 19,899 23,635 118.78%
County Pool 5,159 2,446 2,714 110.95%
State Pool (12) 19 (31) -160.44%
Gross Receipts 48,682 22,364 26,318 117.68%
City County Share (2,434) (1,118) (1,316) 117.68%
Pre Triple Flip 46,248 21,246 25,002 117.68%
Triple Flip (11,562) (5,311) (6,251) 117.68%
Net Cash Payment 34,686 15,934 18,752
09110/2008 3:17 pm Hinderliter de Llamas and Associates•(909)861-4335•www.hdlc(impanies.com Page 2 o 5
oMSAN MATEO COUNTY
elSALES TAX ALLOCATION TOTALS-SECOND QUARTER COMPARISON
Second Quarter Second Quarter Dollar Percent
2008 2007 Difference Difference
Menlo Park Point-of-Sale 1,806,389 1,841,184 (34,796) -1.89%
County Pool 214,077 226,300 (12,222) -5.40%
State Pool (480) 1,768 (2,248) -127.12%
Gross Receipts 2,019,986 2,069,252 (49,266) -2.38%
City County Share (100,999) (103,463) 2,463 -2.38%
Pre Triple Flip 1,918,987 1,965,790 (46,803) -2.38%
Triple Flip (479,747) (491,447) 11,701 -2.38%
Net Cash Payment. 1,439,240 1,474,342 (35,102)
Millbrae Pbint-of-Sale 540,153 542,202 (2,050) -0.38%
County Pool 64,014 66,642 (2,628) -3.94%
State Pool (143) 521 (664) -127.54%
Gross Receipts 604,023 609,365 (5,342) -0.88%
City County Share (30,201) (30,468) 267 -0.88%
Pre Triple Flip 573,822 578,897 (5,075) -0.88%
Triple Flip (143,456) (144,724) 1,269 -0.88%
Net Cash Payment 430,367 434,173 (3,806)
Pacifica Point-of-Sale .412,103 374,029 38,074 10.18%
County Pool 48,839 45,972 2,867 6.24%
State Pool (109) 359 (469) -130.46%
Gross Receipts 460,833 420,360 40,473 9.63%
City County Share (23,042) (21,018) (2,024) 9.63%
Pre Triple Flip 437,791 399,342 38,449 9.63%
Triple Flip (109,448) (99,835) (9,612) 9.63%
Net Cash Payment 328,343 299,506 28,837
Portola Valley Point-of-Sale 39,482 38,717 765 1.98%
County Pool 4,679 4,759 (80) -1.67%
State Pool (10) 37 (48) -128.19%
Gross Receipts 44,151 43,513 637 1.46%
City County Share (2,208) (2,176) (32) 1.47%
Pre Triple Flip 41,943 41,338 606 1.46%
Triple Flip (10,486) (10,334) (151) 1.46%
Net Cash Payment 31,457 31,003 454
Redwood City Point-of-Sale' 4,417,241 4,531,978 (114,737) -2.53%
County Pool 523,493 557,025 (33,532) -6.02%
State Pool (1,173) 4,353 (5,525) -126.95%
Gross Receipts 4,939,561 5,093,355 (153,794) -3.02%
City County Share (246,978) (254,668) 7,690 -3.02%
Pre Triple Flip 4,692,583 4,838,688 (146,105) -3.02%
Triple Flip (1,173,146) (1,209,672) 36,526 -3.02%
Net Cash Payment 3,519,437 3,629,016 (109,578)
09/10/2008 3:17 pm Hinderliter de Llamas and Associates•(909)861-4335•www.hdicompan ies.corri Page 3 of 5
SAN MATEO COUNTY
• SALES TAX ALLOCATION TOTALS-SECOND QUARTER COMPARISON
Second Quarter Second Quarter Dollar Percent
2008 2007 Difference Difference
San Bruno Point-of-Sale 1,495,986 1,634,061 (138,075) -8.45%
County Pool 177,291 200,842 (23,551) -11.73%
State Pool (397) 1,569 (1,967) -125.31%
Gross Receipts 1,672,880 1,836,473 (163,593) -8.91%
City County Share (83,644) (91,824) 8,180 -8.91%
Pre Triple Flip 1,589,236 1,744,649 (155,413) -8.91%
Triple Flip (397,309) (436,162) 38,853 -8.91%
Net Cash Payment 1,191,927 1,308,487 (116,560)
San Carlos PVint-of-Sale 1,595,559 1,622,705 (27,146) -1.67%
County Pool 189,092 199,447 (10,355) -5.19%
State Pool (424) 1,558 (1,982) -127.18%
Gross Receipts 1,784,227 1,823,710 (39,483) -2.16%
City County Share (89,211) (91,186) 1,974 -2.16%
Pre Triple Flip 1,695,016 1,732,525 (37,509) -2.16%
Triple Flip (423,754) (433,131) 9,377 -2.16%
Net Cash Payment 1,271,262 1,299,394 (28,132)
San Mateo Point-of-Sale 3,670,996 3,855,379 (184,383) -4.78%
County Pool 435,054 473,864 (38,810) -8.19%
State Pool (975) 3,703 (4,678) -126.32%
Gross Receipts 4,105,076 4,332,946 (227,870) -5.26%
City County Share (205,254) (216,647) 11,394 -5.26%
Pre Triple Flip 3,899,822 4,116,299 (216,477) -5.26%
Triple Flip (974,956) (1,029,075) 54,119 -5.26%
Net Cash Payment 2,924,866 3,087,224 (162,357)
South San Francisco Point-of-Sale 3,060,435 3,066,063 (5,628) -0.18%
County Pool 362,696 376,850 (14,154) -3.76%
State Pool (813) 2,945 (3,757) -127.60%
Gross Receipts 3,422,318 3,445,857 (23,539) -0.68%
City County Share (171,116) (172,293) 1,177 -0.68%
Pre Triple Flip 3,251,202 3,273,564 (22,362) -0.68%
Triple Flip (812,801) (818,391) 5,591 -0.68%
Net Cash Payment 2,438,402 2,455,173 (16,772)
Woodside Point-of-Sale 144,860 119,598 25,262 21.12%
County Pool 17,168 14,700 2,468 16.79%
State Pool (38) 115 (153) -133.48%
Gross Receipts 161,989 134,412 27,576 20.52%
City County Share (8,099) (6,721) (1,379) 20.52%
Pre Triple Flip 153,889 127,692 26,198 20.52%
Triple Flip (38,472) (31,923) (6,549) 20.52%
Net Cash Payment 115,417 95,769 19,648
09/1012008 3:17 pm Hinderliter de Llamas and Associates•(909)861-4335•www.hdicompanies.com Page of 5
SAN MATEO COUNTY
• SALES TAX ALLOCATION TOTALS-SECOND QUARTER COMPARISON
Second Quarter Second Quarter Dollar Percent
2008 2007 Difference Difference
San Mateo County Point-of-Sale 3,759,608 2,436,694 1,322,914 54.29%
Unincorporated County Pool 445,556 299,494 146,062 48.77%
State Pool (998) 2,340 (3,339) -142.66%
Gross Receipts 4,204,166 2,738,528 1,465,638 53.52%
City County Share 1,515,734 1,568,037 (52,303) -3.34%
Pre Triple Flip 5,719,900 4,306,565 1,413,335 32.82%
Triple Flip (1,429,975) (1,076,641) (353,334) 32.82%
Net Cash Payment. 4,289,925 3,229,924 1,060,001
San Mateo County Pint-of-Sale 30,868,742 30,340,921 527,821 1.74%
All Agencies County Pool 3,658,294 3,729,200 (70,906) -1.90%
State Pool (8,196) 29,140 (37,336) -128.13%
Gross Receipts 34,518,840 34,099,261 419,579 1.23%
Triple Flip (8,629,710) (8,524,815) (104,895) 1.23%
Net Cash Payment 25,889,130 25,574,446 314,684
09/10/2008 3:17 pm Hinderliter de Llamas and Associates•(909)8614336•www.hdicompanies.com Page 5 of 5
BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF AUGUST 2008
Burlingame Registered Borrowers
Burlingame Hillsborough Other Total
Adult Patrons 16,540 2,916 0 19,456
ivenile Patrons 4,889 1,488 0 6,377
on-PLS Patrons 0 0 1,889 1,889
Teachers 95 11 93 199
Temporary Patrons 81 3 0 84
Outreach Patrons 24 1 0 25
Staff 27 0 37 64
Total Registered Borrowers 21,656 4,419 2,019 28,094
Circulation Totals
This month total Main 50,942 This month previous year 47,216 7.89%
This month total Branch 6,018 This month previous year 5,670 6.14%
This month Grand Total 56,960 This month previous year 52,886 7.70%
Circulation Activit
All Children's All A/V All Non-English
Main 16,933 16,147 506
Easton 3,229 2,116 0
Total 20,162 52,886 506
Self Check Usage
Total Items %of 1 st Time Check Outs
Main 22,401 61%
Branch 2,689 60%
Reference Activity Inter Lib ary Loans
Questions Lent 4,174
Reference 2,957 Borrowed 2,685
Children's 1,073 TOTAL 6,859
Lower Level 2,324
Branch 456
TOTAL 6,810
Collections Main Titles Volumes Main Titles Added Branch Volumes Added
Adult Non-Fiction 294 196 14
Children's Non-Fiction 41 29 4
YA Non-Fiction 0 0 0
Adult Fiction 244 175 37
Children's Fiction 243 104 70
YA Fiction 61 37 5
DVD Fiction Adult 12 8 0
DVD Fiction JUV 0 0 0
DVD Fiction YA 0 0 0
DVD Non-Fiction Adult 7 5 0
DVD Non-Fiction JUV 0 0 0
DVD Non-Fiction YA 0 0 0
BCKD Adult 4 2 2
"hildren's BKCD 14 8 6
BKCD 0 0 0
CD Music Adult 2 1 0
CD Music JUV 4 2 0
CD Music YA 0 0 0
Totals 926 567 138
BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF AUGUST 2008
PAGE 2
'fines and Fees Main $7486.96
Branch* 478.94
Total $7,965.90
Main and Easton Deposits
Trustee Special Fund Photocopies/SAM Main $1,074.90
Photocopies/SAM Branch 1.00
Total Branch and Main $1,075.90
Estimated User Traffic Main 30,957 Daily Average Main 1,032
Estimated User Traffic Branch 3,222 Daily Average Easton 124
Total User Traffic 34,179 Total Daily Average 1,156
Community Room Adult
Number of Meetings Attendance
Public Meetings 2 90
Staff Meetings 2 25
City Meetings 3 130
Lincoln School 3rd Grade Book Club 1 28
'Driver's Education 5 150
Totals 13 423
Conference Room
Book Club Adult 1 15
City Meetings 2 4
:aff Meetings 1 2
nce Book/One Community2 30
Totals 6 15
Children's and Young Adult Programs Attendance
Main
Pre-school Story Time 0 0
Toddler Story Time 0 0
Baby Story Time 1 40
Total Story Time 1 Total Story Time Attendance 40
Special Programs No Special Programs in August Attendance
Total Special Program
Attendance
Attendance
Class Visits (Elementary) 1 40
Preschool Outreach Visits 1 28
Total Class Visits 2 Total Class Visits Attendance 68
BURLINGAM5 PUBLIC LIBRARY STATISTICS FOR THE MONTH OF AUGUST 2008
PAGE 3
Easton Story Times & Special Programs Attendance Questions Easton
No story times in August
Preschool Reference
ddler
tal Programs Total
Class Visits (elementary) Attendance
Total Class Visits Total
Attendance
Easton Internet Usage
User Sessions 1 542
Main Internet User Sessions
Hour, Half Hour, & Ex ress Childrens Total
6,606 212 6,818
August Outreach Statistics
Current Patrons 25
Additions/Subtractions 0
Total Outreach Patrons 25
Deliveries 36
Pick Ups 0
Books 84
Paperbacks 20
Audio Books 14
usic CD's 36
VD's 54
Magazines 10
Total Library Materials 218
VII. City Librarian's Report
BURUI AME
;
Burlin me y LADrarian Report
September 17, 2008
Financial Issues-Impacting the Library
Locallssues
The latest sales tax revenue figures for the City are 10% below the previous quarter.
This is a concern a4 we end the first quarter-of the fiscal year. Attached is a report
from the Finance Director on local revenues.
Other financial issues, including the budget model, will be discussed later in October
when City Departments are asked to develop proposals for reductions at 5%, 10%, and.
15%. Our current approved budget maintains all personnel and keeps operating at
zero increase. Should any of these reduction options be implemented, this would
directly affect staff and hours. We could expect reduced library service hours, layoff of
hourly staff, and further reduction in collections. I will bring any proposed reductions'
back to the Trustees for discussion.
State Issues
We seem to be safe from further reductions from the State this year, though it appears
no permanent re-structuring of state budget formation has occurred. We are looking at
a 10% reduction in the Transaction Based Reimbursements and the Public Library
Foundation funding. Fortunately, this statewide library program is still intact.
Duncan Trust Grant Request Status
I have yet to receive an answer from the Silicon Valley Community Foundation
regarding the Board's request to the Roger and Jean Hunt Duncan Trust for additional
funding for collections, though I did have a meeting with Ellen Clear, Vice-President of
Grantmaking at the Foundation office in Mountain View on Tuesday.
Hillsborough Contract
We have yet to hear anything more about the Hillsborough contract. The Hillsborough
City Manager has been dealing with a death In the family, so has been away for some
weeks In the meantime, Hillsborough Mayor, Kitty Mullooly has.agreed to speak at
our Centennial event, suggesting a strong interest in the Library. The incoming Mayor,
Christine Krolik, was an-enthusiastic attendee at the 2004 Easton opening and
hopefully will be an enthusiastic proponent of the library as well.
1
480 Primrose Road•Burlingame•California 94010-4o83
Phone(650)558-7474Fax(650)342-6295'www.burlingame.org/library
Foundation Requests for 2009 _
I have submitted an initial request to the Foundation for funding for 2009 (they fund
on the calendar year). The Board will review requests of$ 107,000 collections,
programs, and media shelving.
Foundation Policy Regarding Emergency Funding
The Foundation Executive Board has also discussed their role regarding funding of the
Library options shohld we be severely impacted by budget reductions.
Library Operations
Air Conditioning at the Easton Branch
Although you briefly discussed the HVAC issue at Easton at your last meeting as a
result of an item in my report, I am including it as an agenda item at your request.
During the 2004 re-construction of the Easton Branch, it was discovered that due to
deferred maintenance, the entire west wall needed to be replaced because of termite
and dry rot damage. As project manager, this left me to scale back on other costs to
complete the project on budget. Air conditioning was one of those items that were
dropped. It was not a public policy decision made by the City. Working primarily with
donated funds, it was not possible to guarantee additional funds to complete the
original project.
As an overview, the project costs were covered as follows:
a) Foundation Donation $ 230,000
b) Marshall Trust Donation $ 680,000
c) Duncan Trust Grant $ 95,000
d) City Capital Projects $ 95,000
Total Project Cost $ 1,100,000
The City provided engineering and building oversight. The City Librarian managed the
project, as the project architect was unwilling to do so. The cost of the repair of the
structural wall was about $ 95K, which was covered by the Duncan Trust.
Current Situation
Since the 2004 construction, we have experienced some very hot days when the inside
temperature reaches upwards of 90 degrees. In discussion and research with former
City Attorney, Larry Anderson, we agreed that staff cannot work in such high
temperatures. When the inside temperature reaches 89 degrees, we will need to close
the building.In addition there have been some Cal-OSHA guidelines regarding the
2
danger of heat on workers, following the death of a pregnant Latina woman earlier this
year. The City's Safety Committee feels heat danger to employees is a significant issue..
Facilities Request
I asked the City Facilities Division to get an estimate for installing air conditioning. I
was told there was no funding for the project, but I requested a cost anyway on the
theory that we might find funding for it. The initial estimate was: $ 15,000. Several
weeks later the estimate was revised to $ 40-50,000 because the vendor felt that the
.'2,400 square foot building needed a"5 ton" HVAC unit. The roofmay have to be
reinforced and the Ilectrical service upgraded. I have asked for further details, but
have not yet received them.
Council Comments
The Mayor's comments via email regarding the project were strongly against the
project, advising that we close the building when we experienced a heat wave. I
concurred, and we will close the building when the interior temperature reaches 89
degrees to protect staff and the public from the dangers of heat exhaustion.
It is my understanding that this is not a project the City wishes to pursue, whether it
is funded with public funds or private funds.
Main Library Carpeting
The status of this project will be revealed at a meeting on Friday, September. 19th. The
City has hired a professional carpet consultant to develop a tighter specification to go
out to bid a second time. The Consultant's initial guess on cost was $ 275,000. I
budgeted $ 140,000 for this project in 2004 for only the public areas. The increase is
due to the increase in petroleum products,, and the need to carpet the staff areas as
well after 4 more years of wear. It is apparent that the two floods the library
experienced, one in 1998 and one in 2003, exacerbated the useful life of the current
carpet. We are experiencing a rapid delamination of the carpet in heavy traffic areas
which requires duct tape repairs several-times a week. Many of these areas have had
professional carpet repair or replacement, but the repairs are not holding and seams
are splitting. My hope is that we can move forward with this project.
Children's Room Mini Renovation Status
This project is funded almost entirely by private funding. Pat Harding and Sue
Reiterman have taken charge of the renovation and the status as of today is:
a) Painting is complete (City paid for)
b) Settees are out for refinishing and new upholstery
c) Small round tables and chairs-are being refinished (one set is returned and
complete),.
d) Fabric panels on stack ends are complete.
3
e) Half of the stools at the study carrels are refinished and reupholstered.
fl Mini-M-orris Chairs have arrived '1
The project should be complete.by Centennial Kick-Off day, October,19th.
Children's Room Mural
The Children's Mural is behind schedule. It is likely that we will have about 2/3 of it
in place for the Centennial.event. We have approved maquettes for the: a) Boy & Castle
(south arch); b) Rapunzel & Vista (north wall); c) Flying Carpet(pending approval of
maquette); d) Colum &Architectural detail (pending approval of maquette). Sue
Reiterman, Pat Harding, Kris Cannon and I, are planning to visit her studio next week.
Fundraising has been good with about$ 15K cash in hand for the project, thanks to
Kris Cannon and Jack Hickethier's efforts:
Library Collections Issues
Collection Development Policy Changes
Our annual: collections meeting with our professional selectors will be heldSeptember
18+h.Changes will be announced at that time to stretch collections dollars:
a) Electronic Reference. Reference /Information resources available electronically
will not be duplicated in print to save costs,
b) Drop Microform Format. Microform back runs of periodical titles will be
suspended. Many of these items can be obtained online.
c) High End Subscriptions. Expensive microform back runs,-specifically San
Francisco Chronicle and the Nein York Times will be suspended and obtained in
print and electronic format, but not in microform. This may not save a great
deal of money, but will provide better access to the public than the aging
microform format.
d) Review Periodical back runs. Periodical collections will be reviewed for the
retention of back runs. New policies on retention will be developed which
should cease binding of the items we currently bind (about $ 10,000), limit the
retention to those items we keep and develop a very small archival collection in
print format.
e) Business &Investment. Review the Library commitment to$ 5-,000 worth of
business and investment items which might otherwise be available on line for
less expense.
These efforts we should make our collection funds go further and move us more
toward electronic resources for reference and information purposes.
4
Awards and Centennial Proclamation
Staff and Trustees were honored at the City Council's meeting of September 24.
Honors were given for the 7 public relations award won by the Library this year.
City Council also offered a Proclamation to the Trustees on the Year of the Library,
honoring Burlingame Public Library on 1-00 years of service to the community and
announcing the Centennial Kick-Off for Sunday, October 19, 2008.
Centennial Prog�am _
The program for the Centennial is taking shape. To date we have the following items
on the program:
• Burlingame High School Band & Chorus
• Mayor Rosalie O'Mahony
•. Mayor Kitty Mullooly - -
• Honorable U.S. Representative, Jackie Speier
•- Assistant State Librarian Stacy Aldrich
• Naming of the Lions
• Dedication of the Children's Centennial Mural
• Presentation by Burlingame Lions Club
`'' �• Book Signing: Burlingame Historical Society
• - Open House with Entertainment
• Meet the Mural artist
Upcoming Events:
• 9 September, Upgrade to Library Circulation System (should be transparent)
16 September, Cutover to Fiber Optic Network(should improve performance of library PG's)
• 23 September, Library Board Meeting, 5:30 PM (note date change)
• 1 October, Dave Eggers in Conversation with Michael Krasny, 7:30 PM, San Mateo Performing
Arts Center
3,4,5,6, October, Foundation Book Sale, Lane Room
• 19 October, Library Centennial Kick-Off, Noon, Front Porch, followed by Open House
• 6 October, Art of Darfur, 7 PM, Lane Room
• 16 October, Foundation Board Meeting, 5:30 PM
• 19 October, Centennial Kick-Off, Noon
• 21 October, Library Board Meeting, 5:30 PM
Alfred H. Escoffier
5
VIII. Unfinished Business
A. Air Conditioning for Easton
Escoffier, Al
From: PWNard Admin-Mallick, Rob [rmallick@burlingame.org]
gent: Wednesday, September 17, 2008 12:57 PM
�To: Escoffier, Al
Cc: PW/FAC-Woo, Johnson
Subject: RE: Easton Branch A/C
Al,
I wanted to give an update on the air conditioning issue at Easton. These are items I wanted to check prior to determining
the direction of the project. Please note that we utilized the services of the current vendor(United Comforts)for obtaining
answers to our questions. Their services were utilized because we felt we needed a baseline and they had current
knowledge of the building and equipment. We could utilize other contacts (Group 5 or mechanical consultants)for
additional feedback on these issues? I'd like to set up a meeting to discuss the results and determine the next step.
1. Survey on air handler in regards to static pressure and economizer. Will current fan motor(horsepower size) be
sufficient to handle additional static pressure with added coil and economizer is working correctly.
➢ RESULTS: United Comfort confirmed that neither is a problem (motor size is sufficient and economizer is
working properly). They did note that the thermostat was not programmed correctly and air handler is not
being utilized to full capacity.
2. Calculations used to determine current need for a five (5) ton cooling unit for building?
➢ RESULTS: Based on the following: Overall square footage of the building (2,400 sq ft); height of the
ceiling (over 14 ft to ceiling tile) and the number of windows on exterior walls.
3. Moving condenser unit to ground if roof structure not sufficient to handle weight load (building code)?
➢ RESULTS: Additional cost to project(estimate is $1,000). This is due to the increase in copper piping
having to be installed from ground up to roof(coil for air conditioning).
PW Superintendent
1361 N.Carolan Ave.
Burlingame,CA 94010
t: 650-558-7673
f: 650-696-1598
e:rmallick@burlinp-ame.org
i
VIII. Unfinished Business
B. Centennial Update
Centennial Update Checklist
September 18, 2008
1) Building Banners designed and ordered for Main and Easton
2) Stickers printed and available for public and for sticking on PR items during
the year.
3) Press releases, posters, etc. out to community
4) New Library Cards printed and now being distributed to the public (big push
after October lst)
5) Invitations printed and mailed to approximately 140 people
6) BHS band confirmed, along with Choir to perform National Anthem and one
other song.
7) Mary Lee Sunseri, Mother Goose, booked for the afternoon entertainment for
children and families.
8) Mural:in progress over the coming weeks; first portion to go up in about 10
days
9) Mural souvenir is in the works by the artist; she can sign them that day.
10)Children's furniture:refinishing and reupholstering should be done by
September 19th; Larger chairs and tables to be covered with "Howard's"
11)Lion Naming Contest Task force met September 17, 2008, will report to the
Trustees on the 23rd
12)Final list of speakers confirmed;received a confirm for U.S. Rep Speier's
office
13)Other speakers:Al to MC; Nancy Brock, President, Board of Trustees; Stephen
Hamilton, President, Library Foundation; Stacy Aldrich, Assistant State
Librarian; Mayor Rosalie O'Mahony; Mayor Kitty Mullooly.
14)Fine Free Week to be advertised beginning next week; fines waived will be for
items returned that week, October 1-8 only. No past fines or lost materials will
be waived.
15)Volunteers will be coordinated by Jan Eustis; we hope volunteers will handle
refreshments: purchase, set up, serving; act as hosts, etc. Have 12 volunteers
from Foundation Board.
16)Printed programs in progress:will include a brief history of the library, along
with "thank yous."
17)T-Shirts:we are pricing T-Shirts for the Library Centennial with a logo on
them, and say "Year of the Library"; we could sell the shirts during the year as a
fundraiser.
18)Holiday Library Ornament. In the works, will not be ready for the October
19th date, but will be ready for the December 12th event.
VIII. Unfinished Business
C. Naming of the Lions
VIII. Unfinished Business
D. Mural Update
Escoffier, Al
From: Lynne Rutter[artiste@lynnerutter.com]
Sent: Wednesday, September 17, 2008 3:15 PM
To: Escoffier,Al
Cc: Michelle Nelson
Subject: Magic Carpet maquette
Here is the last maquette for now- This is a prince on a flying carpet, with the firebird in his lantern/cage,
which will fit between the buttresses on the south overhanging wall.
I really like this carpet! The clouds around this figure will be painted on the wall, so he appears to be flying
through an opening in the clouds.
Please give me an email and let me know if all of these maquettes are approved. We have already started
painting Rapunzel based on the approval in your last email.
thanks so much
Lynne
i P$v v.
8 vvr
a
4`
E4
v s
Lgnntz Rutttzr
Maral8 and flQeoratmz paintins
t p_//www.l ynny,ruttgr.eom
S.,.ip_//ornnmgntali�t•n¢t
1
Escoffier, Al
From: Lynne Rutter[artiste@lynnerutter.com]
'ent: Tuesday, September 16, 2008 10:09 PM
",—TO: Escoffier,Al
Cc: Michelle Nelson
Subject: new maquette
Hi Al
Here is the north wall maquette painted together. It's actually two pieces of paper since we painted this at a
slightly larger scale than the first one
We'd like to add more detail under"Rapunzel" - faeries, flowers, maybe an animal. There is a certain amount
of adjusting and adding that happens during painting re -moving the hair about, the color of ribbons of faery
wings, texture in the stones, etc.
I am nearly finished with the magic carpet and will have that done early tomorrow
I will give you a call in the morning.
Lynne
h ,
1,7
hT �
� t
�r
N k
x i
i
VIII. Unfinished Business
E. One Book One Community
XI. New Business
B. Children's and Young Adult Services 2007-2008
e
Children's and Young Adult Services
Activity Summary FY 2007-2008
Personnel/Staffing/Service
• Children's Service desk staffed at all times by experienced library personnel; approximately
90%of open hours at professional level.
• All regularly scheduled staff received training in: Placing holds, Dealing with Difficult
people;Anti-harassment in the Workplace.
• To enhance skill and service, individuals received training in Baby Story Time (3); Literacy
through Music (5), Photoshop (1);and Web 2.0 for Children (2).
Programs—Main Library and Easton Branch
• 119 Toddler Story Times, att. 6846
• 155 Preschool Story Times, att.5035
• 5 Baby Story Times,att. 286.This is a new ongoing program for babies 0-18 mos.to be
continued once every month.
• Screened "Friday Family Films" in new weekly 3-4 week series each quarter
• 27 Special Programs,att. 2546(Harry Potter Release Party;six Family Fun Nights;Chris
Crutcher author visit; Halloween Story Time; Dan Stone author event with Gennifer
Choldenko; Nintendo Wil for teens; Peninsula Girls Chorus;two holiday puppet shows;
Easton Branch holiday sing-along; Poetry& Pizza Open Mike; National Library Week Word
for Word performance;Turn Off TV Week family raffle; Dad &Me at the Library puppet
show.
Library-School Cooperation&Outreach
• 26 Preschool outreach visits reaching 723 students
• 145 elementary class visits to and from Burlingame and Hillsborough elementary schools
reaching 3424 students
• Brought author Gennifer Choldenko to Burlingame Intermediate School for the Dan Stone
Memorial Author Event.
• Assembled 53 teacher collections
• Exhibited art work from Burlingame and Hillsborough schools Art in Action project
• Created five annotated grade-level summer reading lists for distribution by all Burlingame
and Hillsborough schools
• Publicized all special programs in school newsletters.
• Cooperated with BIS Student Leadership committee to provide student presentation
promoting Teen Summer Reading Club
• Provided lists of Summer Reading Club finishers to all school principals.
• Provided multiple copies of high school summer reading list books for Mills and Burlingame
High School
Summer Reading Clubs 2008
• 201 Preschool completions(+55%over previous year)
• 510 Elementary age completions(+7%over previous year)
Burlingame public school completions up 41%
Hillsborough public school completions up .9%
• 153 Teen completions (+6% over previous year)
• 864 Total completions all three clubs (+15%over previous year)
• Average of 262 children per week visited the library to participate in the weekly raffle at
Main and Easton.
• Average of 36 teens visited the library to participate in weekly teen raffles at Main and
Easton.
• 956 children and adults attended 7 Family Fun Nights.
Program totals:
• Total program participants,including library programs for all ages,class visits and
preschool outreach:475/18,500
Reference/Readers Advisory
• Answered 14,707 reference questions(Main Library Children's desk)
• Updated 40 preschool subject booklists and created catalog links on library web page.
• Offered 49 original annotated genre booklists for elementary age children's books,
including 13 new genre lists and grade-level summer reading lists.
• Offered 18 annotated genre YA booklists
• Created new booklet of reading tips,songs&fingerplays for Baby Story Time hand-out
• Created 73 picture book displays
• Created 51 Juvenile fiction displays
• Created 45 Teen fiction displays
• Created 35 case displays for programs, holidays,and authors
• Created PLS Summer Reading Club themed booklist
Collection Development
• Created new cataloged teen graphic novel collection
• Added new board books to support new Baby Story Time.
• Completed weeding and updating of JY beginning chapter books with significant additions
to this very popular collection.
• Completed weeding and updating of juv. 500's
• Completed weeding of juvenile poetry
• Completed weeding and updating of J.E. beginning readers.
• Completed weeding and updating of Easton Branch picture books.
• Continued weeding and updating of juv. Fiction, picture books,and folk and fairy tales.
Access
• Added signage to juv. non-fiction stacks
• Added gondola shelving for graphic novel collection in Teen Room
• Added permanent shelving for High School Summer Reading Collection in Teen Room, and
\., for new teen fiction,books on CD and magazines.
• Added face-out displays in Teen Room fiction stacks.
• Added genre stickers to children's picture books at Easton Branch
Website/Marketing
• Created two new monthly e-newsletters for teen and children's books and activities
• All new children's page on re-designed library website
• All booklists available on website children's page
• New homework help page on children's&teen pages
• All programs publicized on library website
• Children's and teen programs regularly advertised on slide show marquee at Circulation
Desk
• All children's and teen programs regularly advertised in new library events hand-out,also
available online from webpage
+ Regular announcements for children's services included in parent newsletters for
Burlingame schools.
• Created publicity materials for PLS Children's Committee's first "We Read Together
Program"featuring author Francisco Jimenez.
Circulation(by location code)
FY 2007-2008
Juvenile
Circulation
Books A/V Magazines 1uv.Total Grand Total %of Total
Circulation Circulation
Main 148,802 46,157 902 195,861 580,569 34%
Easton 31,474 11,634 132 43,240 72,732 59%
Main&Eas. 239,101 57,791 1034 239,101 653,301 37%
YA Circulation
Books A/V Magazines YA Total Grand Total %of Total
Circulation Circulation
Main 22,151 895 235 23,281 580,569 4%
Easton 1261 81 130 1472 72,732 2%
Main&Eas. 24,753 976 365 24,753 653,301 4%
Total Circ.Juv.
&YA Main&
Eas. 263,854 653,301 40%
Summer Reading Club Completions 2008
Main&Easton
Elementary Completions by School*
2005 2006 2007 2008 %Change
2007-2008
Burlingame
Franklin 32 46 65 72 +11%
Lincoln 56 73 86 100 +161Y.
McKinley 13 22 19 32 +68%
Roosevelt 25 44 39 48 +23%
Washington 14 35 37 34 -8%
BIS 5 12 6 -41516
Total 140 225 258 293 +41%
Hillsborough
North 36 63 56 57 +2%
South 17 1 26 13 10 -23%
West 34 50 32 38 +19%
Crocker 5 2 -60%
Total 87 139 106 107 +.9%
Other
OLA 11 17 23 29 +26%
St.Cath. 2 4 23 20 -13%
Nueva 5 12 7 8 +14%
Other 51 76 58 53 -8.65%,o'
Total other 69 109 111 110 -.94%
Grand Total 296 4731 475 510 +7%
Read-To-Me Completions
2005 2006 2007 2008 %Change 2007-2008
180 151 130 201 +55%
Teen Completions**
2005 2006 2007 2008 %Change 2007-2008
134 131 144 153 +6%
Total Completions for Three Summer Reading Clubs
2005 2006::j2007 1 %Change 2007-2008
610 754 749 864 15%
*Percentage of elementary completion totals by students in Burlingame&Hillsborough schools: 90%
"Percentage of teen completion totals by students in Burlingame&Hillsborough schools: 71%