HomeMy WebLinkAboutReso - CC - 111-2017RESOLUTION NO. 111-2017
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME AUTHORIZING THE CITY
MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH ICF TO PERFORM
ENVIRONMENTAL REVIEW SERVICES RELATED TO THE PROPOSED HOTEL DEVELOPMENT AT
1499 BAYSHORE HIGHWAY
WHEREAS, an application has been submitted by EKN Development Group to construct a new
hotel development totaling 271,565 SF with a mix of uses that would include hotel, restaurant, and
conference/meeting space in one 12 -story building, located at 1499 Bayshore Highway; and
WHEREAS, pursuant to the California Environmental Quality Act (CEQA), an environmental
review of the project must occur prior to consideration of the proposed hotel development at 1499
Bayshore Highway by the Planning Commission and City Council; and
WHEREAS, ICF has submitted a proposal to conduct the required environmental review related
to the proposed hotel development at 1499 Bayshore Highway; and
WHEREAS, an agreement has been prepared incorporating the Scope of Services prepared by
ICF in the amount of $134,080, which was found to be adequate to provide the level of environmental
review required for the proposed hotel development at 1499 Bayshore Highway; and
WHEREAS, the costs associated with the services to be provided by ICF are to be reimbursed by
the applicant; and
WHEREAS, because the agreement will authorize work in excess of $100,000, City Council
approval is required.
NOW, THEREFORE, BE IT RESOLVED AND ORDERED:
The City Manager is authorized and directed to enter into a Professional Services Agreement with
ICF for environmental review services related to the proposed hotel development at 1499
Bayshore Highway, consistent with the Scope of Work attached to this resolution, for a maximum
cost of $134,080, as stated in the Scope of Work.
The City Clerk is directed to attest to the signature of the City Mana r upon execution of the
Professional Services Agreement. /117
I, Meaghan Hassel -Shearer, City Clerk of the City df Burlingame, do hereby certify that the
foregoing resolution was introduced at a regular meeting of the City Council, held on the 18`h day of
September, 2017, and as adopted thereafter by the following vote:
AYES: COUNCILMEMBERS: BEACH, BROWNRIGG, COLSON, KEIGHRAN, ORTIZ
NAYES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: NONE
X",
City Clerk
Submitted to:
M -Group
Attn: Sheldon S. Ah Sing, AICP
307 Orchard City Drive, Suite 100
Campbell, CA 95008
408.340.5642 x109
sahsing@m-group.us
Submitted by:
ICF
620 Folsom Street, 2n' Floor
San Francisco, CA 94107
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August 11, 2017
Sheldon S. Ah Sing, AICP
Contract Planner, M -Group
307 Orchard City Drive, Suite 100
Campbell, CA, 95008
Subject: Proposal to Prepare Environmental Documentation for the 1499 Bayshore Highway Project
in Burlingame, CA
Dear Mr. Ah Sing,
We are pleased to submit this proposal for an Initial Study/Mitigated Negative Declaration (IS/MND), as
outlined in the Request for Proposal (RFP) from the City of Burlingame (City) dated June 16, 2017. ICF
Jones & Stokes, Inc. ("ICF") formed our team to help the City successfully and efficiently prepare an
environmental document in compliance with the California Environmental Quality Act (CEQA). We offer a
team of highly skilled environmental professionals who will produce legally defensible and comprehensive
CEQA documentation allowing the project to be environmentally cleared and developed as expeditiously as
possible.
Founded in 1969, Jones & Stokes has been a leader in CEQA compliance for nearly four decades. In 2008,
Jones & Stokes merged with ICF, and continues to provide leading consulting services to address today's
most complex management, technology, and policy challenges. Our environmental practice provides
services in land use planning, regulatory compliance and implementation, natural resources, and supporting
environmental review. Our full-time professional in-house staff includes regulatory compliance experts, land -
use and natural resource planners, wildlife and fisheries biologists, plant and wetland biologists, watershed
planners, restoration experts, archaeologists, architectural historians, community affairs experts, attorneys,
engineers, and information technologists. We know how to deliver CEQA documents and manage the
environmental process.
As demonstrated in our proposal, ICF has formed a team of expert internal staff and includes one
subconsultant (Hexagon [transportation/traffic] to successfully and efficiently provide environmental services
for the City. This submittal includes our scope of work, cost estimate, and tentative schedule for the 1499
Bayshore Highway Project IS/MND. ICF proposes to invoice costs monthly, on a time -and -materials basis.
This proposal is valid for a period of 90 days, at which time ICF reserves the right to revise the contents or
extend the validity date, if needed. We are excited to work with you on this important project and believe we
are the best fit for your needs. If selected, ICF looks forward to negotiating mutually acceptable terms. To
discuss further how ICF can assist you on this project, please feel free to contact Erin Efner, our proposed
Project Director, at 415.677.7181 or erin.efner@icf.com. We look forward to hearing from you.
Sincerely,
Trina L. Prince
Contracts Administrator
620 Folsom Street, 2nd Floor, San Francisco, CA 94107 USA +1.415.677.7100 +1,415.677.7177 fax icf.com
Proposal to Prepare Environmental Documentation for the 1499
Bayshore Highway Project in Burlingame, CA
TABLE OF CONTENTS
Appendix A — Resumes
Appendix B — Cost Estimate
Appendix C — Tentative Schedule
Appendix D — Hexagon Work Scope and Cost
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Proposal to Prepare Environmental Documentation for the 1499 -
Bayshore Highway Project in Burlingame, CA -
B. Firm Profiles
ICF
Founded in 1969, ICF is a leading global professional services firm that provides consulting and
implementation services addressing today's most complex management, technology, and policy
challenges. Our work is primarily focused in four key markets: environment and infrastructure; energy and
climate change; health, human services, and social programs; and homeland security and defense. Our
environmental practice provides services in environmental planning, land use planning, regulatory
compliance, regulatory implementation, natural resources, and supporting environmental review. Our full-
time professional staff includes environmental compliance experts, land -use and natural resource
planners, wildlife and fisheries biologists, plant and wetland biologists, watershed planners, restoration
experts, archaeologists, architectural historians, community affairs experts, attorneys, engineers, and
information technologists. With more than 4,500 employees on six continents, we combine passion for
our work with industry and technical expertise to protect and improve the quality of life.
ICF is a recognized leader in California Environmental Quality Act (CEQA) compliance, having prepared
thousands of environmental impact studies and related documents since the founding of the former Jones
& Stokes. Bob Jones, one of the founders of Jones & Stokes, was instrumental in drafting the legislation
that ultimately became CEQA in California. Shortly thereafter, Bob joined fellow biologist Jim Stokes to
form Jones & Stokes, which rose to prominence in the fields of environmental planning and natural
resources management. By the time it was acquired by ICF in 2008, Jones & Stokes was one of the most
well-known and well-respected firms providing NEPA and CEQA compliance services in the Bay Area and
throughout the west. Although we are able to draw expertise from all west coast offices, we will service
the Project primarily by our San Francisco office.
Hexagon
Hexagon Transportation Consultants, Inc. (Hexagon) has provided professional traffic and transportation
engineering services since 1998 in many San Francisco Bay area cities. Hexagon has three California
offices located in San Jose, Gilroy and Pleasanton and one office located in Phoenix, Arizona. Hexagon
provides experience in many areas of professional transportation engineering including traffic impact
analysis, travel demand modeling, traffic signal design, roadways geometric design and intermodal
service planning. Hexagon has a proud record of customer satisfaction and accountability throughout the
firm's nineteen -year history and encourages potential clients to contact our professional references.
C. Key Personnel
We offer unique advantages with our local knowledge on the San Francisco peninsula and experience
with issues important to the City of Burlingame (City). This deep local knowledge and familiarity with the
area and similar jurisdictions directly relates to enabling us to deliver high-quality environmental support.
We understand the issues important to City staff as well as members of the public and, using our relevant
Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal.
Proposal to Prepare Environmental Documentation for the 1499
Bayshore Highway Project in Burlingame, CA
experience on other local projects, can anticipate these needs and keep projects on schedule and
budget.
The proposed ICF team is shown in the organizational chart below. Our team will be led by Erin Efner
(Project Director), Jessica Viramontes (Project Manager) and Leo Mena (Deputy Project Manager). Kai -
Ling Kuo will manage the Hexagon team. Key ICF staff prepared the Burlingame Downtown Specific Plan
Initial Study/Mitigated Negative Declaration (IS/MND) and the Burlingame Safeway Mixed -Use
Development Project IS/MND while at previous firms. ICF recently prepared the Burlingame Point Project
EIR Addendum. While not listed here, ICF also has extensive experience preparing CEQA documentation
for hotel projects. This includes the 250 41' Street Hotel Project in San Francisco, the Mission Rock
Project in San Francisco (contains a hotel component), the City Place project in Santa Clara (contains a
hotel component), and the Facebook Campus Expansion Project in Menlo Park (contains a hotel
component). Detailed project descriptions and references are available upon request.
Hexagon staff prepared the transportation analysis for the SFO Tech Center TIA, Sanchez Lagoon Flap
Gates, and Carolan Avenue and Rollins Road Residential Development, all of which are located in
Burlingame. Our team is familiar with the local values and issues in the Project area and have
demonstrated exceptional project management skills on similar projects in the Peninsula. We are eager to
assist the City with this important Project. Resumes for key personnel are included in Appendix A.
**ICF
Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal.
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Proposal to Prepare Environmental Documentation for the 1499
Bayshore Highway Project in Burlingame, CA
D. Project Experience and References
ICF
Many environmental documents prepared by ICF review projects involving significant community input.
This breadth and depth of experience has enabled ICF to produce right -sized CEQA documents that are
responsive to environmental concerns of the community, are legally defensible, and are technically
sound. ICF has a long reputation as a leader in the preparation of documents on development,
infrastructure, and transportation projects throughout the Bay Area. A description of relevant work is
presented below. This is not an exhaustive list of projects completed by ICF on the peninsulafin the Bay
Area; additional project information is available upon request.
Burlingame Point Project (Previously known as 300 Airport Boulevard Project)—City of Burlingame
Erin Efner served as Project Director. The EIR for the project, previously known as the 300 Airport
Boulevard Project was certified in 2012. Subsequent to the certification of the EIR, changes to the project
were made, which required additional environmental analysis. The project changes included changes in the
building area; changes in the locations of the project footprint; addition of new project elements, including a
pedestrian promenade, new parking entrances, and new truck access points; and changes in the phasing of
construction. ICF prepared the EIR Addendum for the project, which focused on the new environmental
impacts that would occur due to the project changes and which were not analyzed in the Certified EIR from
2012. The EIR Addendum focused on the following environmental topics: visual quality, transportation, air
quality, climate change, noise, and park and wind effects on recreation.
1300 EI Camino Real Project—City of Menlo Park
Erin Efner served as Project Director. The project would demolish the existing structures in the southern
portion of the project site, located at 1300 EI Camino Real, and construct approximately 420,000 sf of mixed
uses at the site. The uses at the project site would include 188,900 to 199,300 sf of non-medical office
space; approximately 202,100 sf of residential space (202 housing units); and approximately 18,600 to
29,000 sf of retail/restaurant space. The project site is within the EI Camino Real/Downtown Specific Plan
area. Since the project's site plan and development parameters are consistent with the development
anticipated by the Specific Plan, the programmatic Specific Plan EIR is applicable to this project. Therefore,
an Environmental Checklist has been prepared to demonstrate consistency with Senate Bill (SB) 226,
CEQA Streamlining for Infill Projects. During the Checklist analysis, it was determined that the proposed
Infill project would have effects that either were not analyzed in the prior Specific Plan EIR, or are more
significant than described in the prior EIR, and that have no uniformly applicable development policies that
would substantially mitigate such effects. Therefore, since these impacts could be significant, an Infill EIR is
being prepared to analyze those effects. ICF worked with various agencies, such as the Department of
Toxic Substance Control (DTSC) to coordinate the hazardous materials environmental review. The Final
EIR was prepared in December 2016 and the City Council adopted the CEQA Findings in January 2017.
,eICF
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Proposal to Prepare Environmental Documentation for the 1499
Bayshore Highway Project in Burlingame, CA
Reference Name: Thomas Rogers, Principal Planner, City of Menlo Park
Reference Phone # and Email: (650) 330-6722, planning(o).menlopark.org
Middle Plaza Project at 500 EI Camino Real—City of Menlo Park
Erin Efner served as Project Manager and Jessica Viramontes served as Deputy Project Manager. The
Middle Plaza Project is located at 500 EI Camino Real and involves the demolition of the existing structures
and construction of up to 459,013 sf) of mixed uses at the project site. A publicly accessible plaza at the
project site would be developed. The six new proposed buildings at the project site would include
approximately 305,000 sf of residential space (215 housing units); 144,000 sf of non-medical office space;
and 10,000 sf of ground floor retail/restaurant space.
The project sites are within the EI Camino Real/Downtown Specific Plan area. Since the project's site plans
and development parameters are consistent with the development anticipated by the Specific Plan, the
programmatic Specific Plan EIR can be used to streamline the project -level review of these projects.
Therefore, an Environmental Checklist was prepared to demonstrate consistency with SB 226, CEQA
Streamlining for Infill Projects. The Checklist was then used to limit the scope of the Infill EIRs to the effects
not fully addressed in the Specific Plan EIR and determined to be potentially significant. Specifically, the
Checklist determined that the proposed Infill Projects would have effects that either were not analyzed in the
prior Specific Plan EIR, or are more significant than described in the prior EIR, and that have no uniformly
applicable development policies that would substantially mitigate such effects. Since these impacts could be
significant, an Infill EIR was prepared to analyze those effects. The topics studied in the 1300 EI Camino
Real project included Transportation, Air Quality, Noise, Hazardous Materials, and Alternatives. Topics
being studied in the 500 EI Camino Real project include Transportation, Air Quality, and Noise.
Reference Name: Corinna Sandmeier, Associate Planner, City of Menlo Park
Reference Phone # and Email: (650) 330-6726, cdsandmeier(L menlopark.org
CEQA Streamlining Infill Projects—City of Oakland
Erin Efner served as Project Director for all of ICF's recent projects in the City of Oakland and Jessica
Viramontes served Project Manager for three of the four projects. ICF prepared CEQA documentation for
the following four recent projects in the City of Oakland: 23rd and Valdez Project CEQA Analysis, Broadway
& 27th Street Project CEQA Analysis, Hanover & Waverly Project CEQA Analysis, and 226 13th Street
Project CEQA Analysis. Tiering from the City's Specific Plans, ICF prepared streamlined analyses for these
projects, all of which were on an expedited schedule due to the developers' timelines for construction. Our
experience in Oakland shows that we are able to complete small to medium-sized projects efficiently using
our capabilities as a full-service firm and that we can prepare our work within agreed-upon schedules and
budgets.
Reference Name: Peterson Z. Vollmann, City of Oakland
Reference Phone # and Email: (510) 238-6167, pvollmann(a)..oaklandnet.com
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Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal.
Proposal to Prepare Environmental Documentation for the 1499
Bayshore Highway Project in Burlingame, CA
The Nueva School 2012 Master Plan Update IS/MND—Town of Hillsborough
Erin Efner served as Project Manager. In 2012, The Nueva School (project Sponsor) began working
on an update to their 1996 Nueva School Master Plan (1996 Master Plan) to create a 15 -year vision
for the campus buildings and grounds. The Nueva School had reached capacity and updated its master
plan for further expansion. The Nueva School 2012 Master Plan Update project built on the 1996 Master
Plan, furthering The Nueva School 2012 5 -Year Strategic Plan goal to expand the Middle School and
address both the evolving programmatic needs of the school and the current condition of existing campus
buildings. The Nueva School 2012 Master Plan Update project includes a series of potential actions that
are expected to occur over a 15 -year period, including an adjustment of maximum enrollment to 500
students (an increase in 100 students), the addition of up to 23,240 square feet (so of net new building
space, and removal or demolition of existing portable buildings and the existing C, D, E, and F Buildings.
Key issues included impacts to the existing onsite sensitive receptors, including construction air quality,
and increases in traffic. ICF coordinated with the applicant's traffic subconsultant (Nelson Nygaard) and
completed the project within the anticipated schedule.
Reference Name: Neal Martin
Reference Phone # and Email. (650) 799-8466, vmartin5(a).1)acbel1.net
Hexagon
SFO Tech Center TIA – Burlingame, California
Hexagon was hired to prepare a traffic and parking study for the proposed SFO @ Technology Center
project at 1300 Old Bayshore Highway in Burlingame, California. The project proposes to redevelop the
former Hyatt Cinema site with mixed-use office buildings. The technology center would consist of 239,201
square feet of office space, 11,887 square feet of restaurant space, and 8,610 square feet of retail space.
Currently the site contains a vacant theater, a restaurant, an office building, a church, a community
center, and a commercial building. Access to the project site would be provided via two full -access
driveways on Old Bayshore Highway. Parking would be provided via an at -grade surface lot and parking
garages located in both buildings.
Reference Name: Omer Tamturk
Reference Phone # and Email: (650) 219-4656, omerc21 @yahoo.com
Sanchez Lagoon Flap Gates– Burlingame, California
Hexagon completed a study regarding potential traffic impacts of the construction phase of a project to
install nine flap -gates into Sanchez Lagoon along US 101. Installation would require use of the shoulder
of US 101 to unload the gates from trucks.
Reference Name: Paul Curfman
Reference Phone # and Email: (415) 454-8868, curfman(a-�wra-ca.com
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Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal.
Proposal to Prepare Environmental Documentation for the 1499
Bayshore Highway Project in Burlingame, CA
Carolan Avenue and Rollins Road Residential Development Traffic Analysis — Burlingame, California
Hexagon prepared a project -level transportation impact analysis for a 290 -unit residential development at
1008-1028 Carolan Avenue and 1007-1025 Rollins Road in Burlingame, California. The project will
replace a number of automotive -related businesses that are currently in operation on the site. Access to
the proposed project will be provided via driveways on Rollins Road and Carolan Avenue.
This study identified the potential transportation impacts related to the proposed development following
the standards and methodologies set forth by the City of Burlingame, and the City/County Association of
Governments of San Mateo County, as described in the Congestion Management Program. The study
included an analysis of AM and PM peak -hour traffic conditions for eight signalized intersections and four
unsignalized intersections in the City of Burlingame in the vicinity of the project. The traffic study reflected
the completion of the US 101/Broadway interchange improvements and the Carolan Avenue Complete
Streets project in near-term baseline conditions. Cumulative conditions represent year 2020 volumes with
the Peninsula Corridor Electrification Project. Potential impacts on transit service, pedestrian and bicycle
facilities, and parking also were evaluated.
Reference Name: Elaine Breeze
Reference Phone # and Email: (650) 842-2431, ebreezena shapartments.com
E. Project Understanding and General Approach
The 1499 Bayshore Highway Project (Project) would demolish the two existing two-story office buildings
and surface parking area and construct a 154 -foot tall, 12 -story hotel building and a detached 28 -foot tall
restaurant. The proposed hotel building would be approximately 270,000 square feet (sf) and include 404 -
hotel rooms. The proposed adjacent parking structure would be approximately 145,000 sf and include
approximately 360 parking stalls. The proposed detached restaurant in the northeast portion of the
Project site would be approximately 3,050 sf. The total gross building area for the Project would be
approximately 413,100 sf. The Project site is located in the Inner Bayshore Area 65 rooms per acre (I -B)
area and zoning district of the City of Burlingame General Plan (General Plan). The area allows for light
industrial, office, and manufacturing uses among other allowed uses including research and development
with associated laboratories, destination restaurants and smaller, scattered employee serving, retail uses.
The Project would require design review and a conditional use permit. The Project site is located within
the Bayfront Specific Plan.
ICF has reviewed the information provided by the City. We understand that an IS/MND is the required
level of CEQA review for the 1499 Bayshore Highway Project. This submittal includes our work scope,
cost estimate, and tentative schedule for the 1499 Bayshore Highway Project IS/MND. If it is determined
that additional CEQA review is required, a revised work scope and cost estimate will be prepared.
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Proposal to Prepare Environmental Documentation for the 1499
Bayshme Highway Project in Burlingame, CA
F. Work Scope
Task 1. Kick -Off, Scoping, and Team Meeting
The CEQA process will be initiated by discussing key issues, reviewing completed environmental
documents, planning data collection efforts including a site visit, and refining the schedule for completion
of individual tasks.
At the outset of the CEQA process, ICF will meet with City staff and the applicant team (Project team). At
this meeting, the Project team will:
■ Review the work scope for the document;
■ Discuss pertinent documents and other materials and technical studies developed by the
applicant;
■ Review the Project schedule and milestones; and
■ Identify the roles of each team member.
The Project initiation efforts will also include a review of approaches to impact significance thresholds,
and mitigation techniques. Following a review of all materials and provided technical studies, ICF will
provide a data needs list of any additional materials or information needed, as well as any peer review
that may be needed for technical studies used to support the CEQA analysis. At this time, any necessary
refinement to the scope of work would be made.
Task 1- Deliverables
■ Revised schedule and work scope, if applicable
■ Technical memorandum of data requests for the applicant
Task 2. Project Description
Prior to starting the CEQA analysis, ICF will prepare the Project Description based on discussions with
the applicant team, site visits, data needs responses, and review of the Project application, plan sets, and
supplemental reports. A clear and accurate Project Description is essential to the Project analysis. Based
on discussions with the team and on the applicants' application and plans, ICF will prepare a Project
Description that will incorporate the following topics:'
■ Project Overview and Background
■ Project Site Location
■ Project Characteristics including:
Site plan
• Development area and uses
• Site access, circulation, and parking (including auto lifts)
Assumes that data needs outlined in ICF's data request have been fulfilled.
ICF
Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal.
Proposal to Prepare Environmental Documentation for the 1499
Bayshore Highway Project in Burlingame, CA
• Amenities such as landscaping, lighting, and signage
Utilities
• Recycling and Waste
■ Phasing and Construction Scenario
■ Project Approvals and Entitlements (including permits and variances)
Task 2 - Deliverables
■ ICF will submit electronic copies of the draft Project Description in Microsoft (MS) Word and
Adobe Portable Document Format (PDF).
Task 3. Administrative Draft IS/MND
After consultation with the Project team, ICF will prepare Administrative Draft IS/MND, which will include
existing conditions, impacts associated with the proposed development, recommended mitigation
measures to avoid or reduce potential significant adverse environmental impacts where necessary, and
any associated technical analysis. After receiving comments on the Project Description from the Project
team, ICF will finalize and begin the IS/MND analysis.
For this task, principal activities would include:
■ Synthesizing information from existing background documents
■ Reviewing the Burlingame General Plan and applying applicable information to the Project,
including mitigation measures, as warranted
■ Evaluating changes to those existing conditions and presenting the analysis at full buildout of the
Project
■ Performing the analysis and making determinations of impact significance
■ Recommending additional mitigation measures to reduce impacts, if needed
■ Development of up to six (6) Project figures/exhibits (including mapping)
The analysis will be based on standard methodologies and techniques, and will focus on the net changes
anticipated at the Project site. The text will clearly link measures to impacts and indicate their
effectiveness (i.e., ability to reduce an impact to a less -than -significant level), identify the responsible
agency or party, and distinguish whether measures are proposed as part of the Project, are already being
implemented (such as existing regulations), or are to be considered. This approach facilitates preparation
of the Mitigation Monitoring and Reporting Program (MMRP) that follows certification of an IS/MND.
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Proposal to Prepare Environmental Documentation for the 1499
Bayshore Highway Project in Burlingame, CA
Topics with No Impacts
Based on our preliminary review, the following environmental topics would result in no impacts:
■ Agricultural and Forestry Resources. ICF will describe existing conditions at the Project site,
identify the General Plan designation and the zoning district, and indicate lack of agricultural and
forestry uses at the Project site.
■ Mineral Resources. ICF will describe existing conditions at the Project site and identify the
mineral resources zone classification for soils at the site. It is anticipated that the site does not
contain significant mineral resources.
Aesthetics (Including Shadow)
The Project site is in an urban, developed area and proposes construction of a 404 -room hotel and
restaurant. The Project would result in a substantial increase in the size and mass of development on the
Project site compared to existing conditions. ICF will address visual resources/aesthetics, as they relate
to scenic vistas, scenic resources (including trees), visual character and quality, and light and glare. ICF
will also evaluate how shading from the new building could affect nearby land uses.
ICF will conduct the following tasks:
■ Visit the Project site and surroundings to identify and photodocument existing visual character
and quality conditions, views to and from the Project site, and other urban design features
(included in Task 1).
■ Review the plan sets and building elevations provided by the applicant and provide clarifying
questions, if needed.
■ Based on scenic resources and views identified in the General Plan, analyze potential adverse
aesthetic effects resulting from the Project.
■ Using visual simulations provided by the applicant (if available) and field observations, ICF will
analyze whether the Project would substantially degrade the existing visual character or quality of
the Project site and their surroundings due to grading, height, bulk, massing, architectural style,
and building materials, and other site alterations.
■ Analyze potential degradation of views from roadways, adjacent uses, and other sensitive viewer
locations.
■ Qualitatively analyze lighting and glare impacts created by the proposed buildings.
■ Prepare a shadow simulation of the Project and analyze the Project's impact on public open
spaces, including the trail near the Shorebird Sanctuary.
Air Quality
In accordance with the Bay Area Air Quality Management District's 2017 California Environmental Quality
Act Guidelines (CEQA Guidelines), projects under a certain size do not require a quantitative analysis of
criteria pollutant emissions and impacts are considered less than significant. The Project proposes
construction of 404 hotel rooms as well as a restaurant and is below the screening criteria threshold for
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Proposal to Prepare Environmental Documentation for the 1499
Bayshore Highway Project in Burlingame, CA
operational criteria pollutants and construction criteria pollutants as defined by BAAQMD. ICF will
document the proposed Project's consistency with the BAAQMD's screening criteria in the impact
analysis. The screening criteria, however, does not address health risks. Construction and potentially
operation of the Project may result in emissions of toxic air contaminants (TAC), which could impact
sensitive receptors. The following tasks will be conducted to evaluate potential health risks associated
with Project construction.
■ Perform a windshield survey to identify any potential sensitive receptors located within 1,000 feet
of the Project vicinity
■ Document existing air quality conditions
■ Describe the existing environmental conditions and the current air quality regulatory environment
as it applies to the Project. Describe the general locations of existing sensitive receptors in the
Project vicinity.
■ Prepare a project -level health risk assessment (HRA) for construction activities to estimate
potential health risks to existing sensitive receptors near the Project site, specifically, the Avalon
Academy private school. The Avalon Academy is a private elementary school for children with
movement disorders. ICF will work with the Project developer to obtain the most accurate and
realistic construction schedule and equipment information for the Project, but, given the sensitive
population at the Avalon Academy and distance to the Project site, we anticipate that significant
impacts with respect to health risks are a distinct possibility.
■ Construction emissions for diesel -related exhaust as determined from the California Emission
Estimator Model, Version 2016.3.1 (CalEEMod) model will be used to evaluate health risks to
nearby receptors from exposure to construction -related diesel particulate matter (DPM) and fine
particulate matter (PM2.5) exhaust emissions using the AERMOD dispersion model. These will
be compared to the BAAQMD's thresholds of significance to determine Project -level impacts.
■ Evaluate health risks to nearby sensitive receptors on a cumulative basis by evaluating the
contribution of existing TAC sources located within 1,000 feet of the Project site boundary to
health risks associated with construction activities. Based on data from the BAAQMD, the Project
site is located in an area with elevated existing health risks. Given the level of existing air quality
in the Project area and the proximity of the Avalon Academy to the Project site, the potential
exists for significant cumulative impacts with respect to health risks. During the analysis, if it is
determined that significant impacts would occur, ICF will work with the applicant to refine the
construction assumptions to avoid such impacts. If impacts cannot be avoided, a focused EIR will
be necessary.
■ Where significant impacts are identified, we will identify mitigation measures (including those
recommended and required by the BAAQMD designed to reduce the significance of Project -
related air impacts).
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Proposal to Prepare Environmental Documentation for the 1499
Bayshore Highway Project in Burlingame, CA
Biological Resources
The existing site is developed with buildings and asphalt. As such, natural biological resources are not
likely to be present. However, the Project site is adjacent to a shorebird sanctuary along the Bay and Mills
Creek and construction and operation of the Project could potentially impact these sensitive habitats and
any special -status species inhabiting these areas. In addition, buildings and trees currently exist on the
Project site, which could provide habitat for nesting birds and/or roosting bats. To evaluate impacts to
biological resources, ICF will conduct the following tasks:
■ Conduct background research to determine the biological resources that could be affected by the
Project such as special -status species or protected trees. This research will include review of the
City's protected tree ordinance, the use of the California Department of Fish and Wildlife's Natural
Diversity Database (CNDDB), the U.S. Fish and Wildlife Service's Special -Status Species Online
Database, and the California Native Plant Society's online inventory. A biologist will visit the site
to identify adjacent habitat types and conduct an investigation of on-site conditions.
■ Evaluate the Project's effects on the identified biological resources, and recommend mitigation as
warranted. Based on prior experience in the region, and the urban nature of the site, ICF
anticipates that the prominent issues for the Project will be limited to nesting migratory birds,
roosting bats, and protected trees. However, with the proximity of the shorebird sanctuary, the
associated salt marsh habitat, and Mills Creek, we will address the possibility that special -status
species and nursery sites associated with this habitat could be affected by the Project.
Greenhouse Gas Emissions
ICF will prepare an analysis of climate change impacts. The climate change analysis will focus on the
greenhouse gases (GHG) of greatest concern, carbon dioxide, (CO2), methane (CH4) and nitrous oxide
(N2O) that will be generated by construction and operation of the proposed Project. ICF climate change
specialists will prepare a climate change analysis describing existing conditions, the Project's impacts to
climate change and impacts to the Project resulting from climate change, and mitigation measures
designed to reduce the significance of Project -related climate change impacts.
The climate change analysis will discuss that the City's 2009 Climate Action Plan (CAP) is not considered
to be a qualified reduction strategy, and we will coordinate with the City to determine the status of the
CAP update as part of the update of the General Plan to determine if it may be used for project -level
CEQA analyses in the City. If it is determined that the City's CAP update won't be certified in the
timeframe of the Project or is otherwise unavailable for CEQA tiering, we will evaluate the impacts of the
Project based on criteria that will be developed specific to the Project.
ICF will conduct the following tasks:
■ Describe the key concepts of climate change in the Project setting, the GHGs of greatest
concern, and the current climate change regulatory environment as it applies to the Project.
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Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal.
Proposal to Prepare Environmental Documentation for the 1499
Bayshore Highway Project in Burlingame, CA
■ In the Project impacts section, ICF will evaluate the Project's contribution towards climate
change. ICF will perform a quantitative analysis of construction and operational emissions
associated with the Project and use significance criteria developed for the Prcjectz, based on the
BAAQMD's May 2017 CEQA Guidelines. The Project does not meet the BAAQMD screening
criteria specific to operational greenhouse gas emissions.
■ ICF will quantify construction -related GHG emissions resulting from on- and off-road fuel
combustion will be estimated with the CalEEMod emissions model, other accepted protocols and
methodologies (i.e., Climate Registry's General Reporting Protocol, CAPCOA's Quantifying
Greenhouse Gas Mitigation Measures, etc.), and construction data (i.e., anticipated construction
schedule and equipment) provided by the applicant.
■ ICF will quantify direct and indirect GHG emissions related to Project operations. We will use the
traffic data from the transportation and circulation analysis (i.e., trip generation rates) and the
CalEEMod model to estimate operational GHG emissions from vehicular trips resulting from the
proposed Project. GHG emissions associated with operational area sources (i.e., landscaping
and space heating), energy consumption (electricity, natural gas), water consumption, and waste
and wastewater generation will be quantified using default consumption, generation, and
emission factor data from the CaIEEMod model, as well as other accepted protocols and
methodologies (The Climate Registry, CAPCOA, California Energy Commission [CEC], etc.). In
the event that Project -specific data is available, default CalEEMod values will be replaced with
this data. In the event the Project results in changes in vegetation and land cover, ICF will also
evaluate changes in GHG emissions associated with land use and vegetation changes.
■ For the analysis of GHG emissions consistent with the recent SANDAG and Newhall Ranch court
decisions and the GHG target outlined under SB 32 (i.e., post -2020 emissions), ICF will quantify
operational GHG emissions with the CalEEMod emissions model (version 2016.3.1) to determine
whether the Project would be consistent with California's climate goals for 2030.
Cultural Resources
ICF will perform a cultural resources records review, record and evaluate any buildings constructed prior
to 1967 for their historic significance, and assist the city with drafting letters in support of the Project's
Assembly Bill 52 (AB 52) obligations if requested. The cultural resources records review will consist of
performing a records search at the Northwest Information Center (NWIC), reviewing relevant historic
maps and documents, and requesting information related to Native American resources from the Native
American Heritage Commission and any Native American contacts. ICF will also review available
geologic and paleontological documentation to determine whether paleontological resources are present
and paleontological sensitivity.
2 This will be done if, as discussed above, the City's CAP update will not be available for tiering.
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Proposal to Prepare Environmental Documentation for the 1499
Bayshore Highway Project in Burlingame, CA
In accordance with Section 15064.5(a)(2)(3)of the CEQA Guidelines, using the criteria outlined in Section
5024.1 of the California Public Resources Code (PRC), properties built on or before 1967 must be
recorded and evaluated for their potential for historic significance. According to County Assessor's
Records, the existing the buildings on the Project site were constructed in ca. 1965.3 As such, ICF cultural
resources staff will need to determine the significance following the National Register of Historic Places
(NRNP) and the California Register of Historic Resources (CRHR) criteria to determine eligibility.
Properties found to be significant under any one of the criteria are considered historic resources for the
purposes of CEQA. An ICF qualified architectural historian will visit the site, conduct background research
(preparing Department of Parks and Recreation [DPR] 523 A and B forms), and make a determination as
to the eligibility of the existing buildings.
Should any tribes have requested notice under Assembly Bill 52 (AB 52) for the Project or geographic
area, and if requested by the city, ICF will assist the City in drafting letters to provide appropriate
notification to tribes traditionally and culturally affiliated with the geographic area.
The information obtained from the studies above will be integrated into the Project's IS/MND
documentation. In order to account for the possibility of encountering an as -yet undocumented cultural
significant site construction, appropriate standard mitigation measures for archeological and
paleontological resources will included in the Project's IS/MND.
ICF will conduct the following tasks
■ Conduct records search of the Northwest Information Center (NWIC) to identify any previously
recorded cultural resources and cultural resource investigations within half a mile of the Project
site.
■ Request a sacred lands search of the Native American Heritage Commission (NAHC) database
to determine if any Native American cultural resources are present in the vicinity of the Project
site. Local Native American organizations and individuals identified by NAHC will also be
contacted regarding information on potential Native American resources in the Project vicinity.
The IS/MND will summarize any responses related to this effort. We assume that no issues will
arise.
■ Assess archaeological probabilities and evaluate potential adverse impacts to archaeological and
paleontological resources.
■ Identify standard mitigation measures for archaeological and paleontological resources.
■ Conduct archival research on the development of Project site, including the history of the
architects and people associated with the age -eligible buildings.
3 Historic aerial photographs indicate that the buildings were constructed sometime between 1956 and
1968.
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Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal.
Proposal to Prepare Environmental Documentation for the 1499
Bayshore Highway Project in Burlingame, CA
■ A qualified architectural historian will visit the site, conduct background research, and make
determination as to eligibility of the three historic buildings on the property. Buildings will be
recorded on DPR 523 A and B forms.
■ This work scope assumes that the buildings will be found to not be eligible historic resources and
not be a contributing resource to an actual or eligible historic district.
■ This work scope does not include any standalone cultural resources technical reports.
Geology/Soils
The Project site is located in a seismically active portion of northern California. A significant earthquake
on one of the regional faults in the Project area, including the San Andreas, Hayward, San Gregorio, and
Calaveras faults, will likely produce significant groundshaking during the practical life of the proposed
structure. Other site-specific geotechnical concerns, such as expansive soils, liquefaction, or differential
settlement, could potentially affect the Project. Based on our discussions with the City, ICF assumes that
the applicant will provide a Geotechnical Report prepared for the Project site. ICF will summarize the
results of the report in the IS/MND.
ICF will conduct the following tasks:
■ Review available geotechnical information for the Project site to characterize geologic concerns
on the Project site and describe potential impacts associated with ground shaking, ground failure,
and underlying soil conditions. Report the type and magnitude of seismic activity typical in the
San Francisco Bay Area, the standards to be met by proposed structures to resist damage during
seismic events, and design features to be incorporated in the Project to comply with those
standards.
■ Evaluate the geohazard risks from development at the Project site, using available geologic
and/or soils maps, published literature, and other information, reports, and/or plans. The main
issue that will be analyzed is the seismic and geotechnical safety of the proposed building.
IN Assess potential geohazard impacts of the Project in light of existing regulations and policies that
would serve to minimize potential impacts. Pertinent regulatory requirements will be explicitly
identified so that the nexus between regulations and minimized impacts is apparent.
■ This work scope does not include preparation of a standalone geotechnical investigation.
Hazards and Hazardous Materials
ICF will identify potential exposure to hazardous materials or waste during construction activities and
during long-term operation at the Project site. This work scope does not include an Environmental Data
Resources (EDR) search or a standalone hazardous materials report (i.e., Phase I Environmental Site
Assessment [ESA]). Based on our discussions with the City, ICF assumes that the applicant will provide a
Phase I ESA prepared for the Project site. ICF will summarize the results of the report in the IS/MND.
ICF will conduct the following tasks:
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Proposal to Prepare Environmental Documentation for the 1499
Bayshore Highway Project in Burlingame, CA
■ Discuss the potential for asbestos -containing materials and lead-based paint to occur at the
Project site. Based on the advanced age of the existing structures, demolition could release these
materials.
■ Include a discussion of potential hazardous materials that could be used during the operation of
the Project and any potential releases of these materials.
■ Evaluate available information regarding other public health and safety hazards required to be
analyzed under CEQA, such as wildfire hazards, aviation hazards, and potential interference with
emergency response and evacuation plans.
■ Describe applicable federal, state, and local regulations and how these regulations apply to the
Project and reduce the potential for impact.
Hydrology/Water Quality
ICF will prepare the hydrology and water quality section of the IS/MND. ICF will identify the changes that
the Project will have on impervious surfaces, will incorporate Best Management Practices (BMPs), and
will identify that the Project will be required to apply for a Storm water Construction Pollution Prevention
Permit prior to start of construction.
ICF will conduct the following tasks:
■ Review the proposed Project plans.
■ Describe the existing regulatory environment, including, but not limited to, the Construction
General Permit, Municipal Regional Permit for stormwater discharges (including how the Project
relates to C.3 requirements), the City Municipal Code, and the California Building Code. These
regulations require specific measures for reducing potential impacts on hydrology and water
quality.
■ Qualitatively evaluate any potential hydrology and water quality impacts of the Project in light of
existing regulations and policies that would serve to minimize potential impacts. Pertinent
regulatory requirements will be explicitly identified so that the nexus between regulations and
minimized impacts is apparent.
■ Identify mitigation measures, where feasible, to minimize potentially significant or significant
Project impacts.
Land Use
Land use and planning generally considers the compatibility of a proposed Project with neighboring
areas, change to, or displacement of existing uses, compliance with zoning regulations, and consistency
of a proposed Project with relevant local land use policies that have been adopted with the intent to
mitigate or avoid an environmental effect. With respect to land use conflicts or compatibility issues, the
magnitude of these impacts depends on how a proposed Project affects the existing development pattern,
development intensity, traffic circulation, noise, and visual setting in the immediately surrounding area,
which are generally discussed in the respective sections.
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Proposal to Prepare Environmental Documentation for the 1499
Bayshore Highway Project in Burlingame, CA
ICF will conduct the following tasks:
■ Review the General Plan and the Bayfront Specific Plan, incorporate relevant background
information and goals and policies, and identify Project consistencies and potential
inconsistencies with the General Plan and the Bayfront Specific Plan.
■ Describe existing land uses, intensities, and patterns at the Project site and in the vicinity and the
compatibility of the proposed land uses and zoning with current onsite and offsite development.
■ Describe the potential of the Project to divide an established community.
■ Evaluate any potential conflicts between the proposed and current land uses that would result in
environmental impacts.4
Noise
The primary noise source in the Project vicinity is roadway traffic from Old Bayshore Highway and San
Francisco International Airport. The EIR will identify the community standards for noise impacts as
described in the Bayfront Specific Plan and the existing airport noise CNEL contours as shown in the
Comprehensive Airport Land Use Compatibility Plan for the Environs of San Francisco International
Airport. Noise -sensitive land uses would be identified during the screening efforts.5 ICF will prepare the
noise analysis to assess the noise and vibration impacts associated with the development of the Project.
ICF will conduct the following tasks:
■ Review exposure of existing noise sensitive land uses to noise and vibration associated with
construction activities.
■ Describe exposure of existing noise sensitive land uses to non -transportation operational noise
from the Project site.
■ Describe exposure of existing noise sensitive land uses to noise associated with changes in
traffic patterns associated with the Project.
■ Describe increases in Project traffic noise on sensitive receptors.
Traffic noise will be evaluated along up to 4 roadways segments under the following conditions using
TNM and traffic data to be provided by the Project traffic consultant:
■ Existing
■ Existing plus Project
■ Buildout (cumulative) no Project
■ Buildout (cumulative) plus Project
It is assumed that traffic data provided by traffic consultant will include average annual daily traffic
volumes, posted speeds, and heavy truck percentages for each roadway segment. City of Burlingame
4 As described above, the Project requires the following approvals: design review and a conditional use
permit. These will be discussed in the IS/MND.
5 The noise -sensitive land uses in the vicinity of the 1499 Bayshore Highway Project site include adjacent
multi -family housing.
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Proposal to Prepare Environmental Documentation for the 1499
Bayshore Highway Project in Burlingame, CA
noise standards and other noise standards as applicable will be summarized. In the setting section,
existing sources of noise in the Project area will be identified along with existing noise -sensitive land uses
in the Project area. Existing noise conditions in the Project area will be quantified based on noise
monitoring to be conducted at selected locations in the Project area and data from previous studies which
includes previously published noise contours for the SFO.
Noise monitoring will consist of:
■ Short-term monitoring (10 to 15 minutes) conducted at selected locations during daytime hours at
up to two locations in the Project area.
■ Continuous long-term monitoring (24 hours or more) conducted at two locations in the Project
area.
In the impact section CEQA significance thresholds will be established based on applicable City noise
standards. Demolition and construction noise will be evaluated using construction noise modeling
methods recommended by the U.S. Department of Transportation and construction equipment data to be
provided by the applicant. Where significant noise impacts are identified, mitigation to reduce impacts to a
less -than -significant level (where feasible) will be identified. Noise mitigation will be described at as
appropriate for environmental review and not at a design level of detail.
Population/Housing
ICF will prepare the Population/Housing section of the IS/MND. The analysis will focus on the direct
increase in population due to employees generated by the hotel and restaurant. It is not anticipated that
the Project would directly induce substantial population growth.
Public Services/Recreation
The increase in transient occupants at the Project site could affect City public service providers, including
police, fire, parks (recreation), schools, and libraries. Additional onsite transient occupants as compared
to existing conditions would likely increase calls for service, creating an additional burden on the
Burlingame Police Department and the Central County Fire Department). The Project would not involve
any new residential uses: therefore, the Project would not directly increase the number of school -aged
children in the area. Transient occupants of the hotel could use the Burlingame Public Library (Easton
Branch), or visit nearby parks (Ray Park, Village Park, and Laguna Park). These potential public services
impacts will be analyzed in the IS/MND.
ICF will conduct the following tasks:
■ Describe existing public service providers.
■ Evaluate the change in demand for public services relative to existing and planned
improvements.
■ Discuss whether the Project would trigger the expansion or construction of new infrastructure or
facilities to provide public services.
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Proposal to Prepare Environmental Documentation for the 1499
Bayshore Highway Project in Burlingame, CA
Transportation/Traffic
Hexagon will prepare the traffic impact analysis (TIA) and the transportation section in the IS/MND based
on the results in the TIA. Appendix D includes Hexagon's full scope of work.
Utilities/Service Systems
The potential increase in employees as well as transient occupants at the Project site could affect utilities
and service systems, including water, wastewater, storm water, electricity/gas, and cable/intemet.
Potential utilities/service systems impacts will be analyzed in the IS/MND.
ICF will conduct the following tasks:
■ Describe existing utility providers, system capacity, and improvement plans.
■ Evaluate the net change in the demand for water, wastewater, solid waste, and energy, relative to
existing and planned capacity for the utilities.
■ Discuss whether the Project would trigger the expansion or construction of new utilities/service
system infrastructure or facilities.
The Project does not meet the "project" definitions per Water Code Section 10912. Therefore, Senate Bill
610 is not applicable to the Project and a water supply assessment is not required for the Project.a
Task 3 - Deliverables
■ Five (5) bound hard -copies of the Administrative Draft IS/MND
■ All deliverables can be provided electronically in MS Word and Adobe PDF (via email) or on one
(1) CD-ROM, upon request
Task 4. Draft ISIMND
Based on the team's comments on the Administrative Draft IS/MND, ICF will revise the IS/MND and
provide a public -draft copy for circulation. The Draft IS/MND will contain an executive summary, all
narrative analyses and figures/exhibits (including mapping) as necessary for CEQA compliance. This
scope assumes that comments from multiple reviewers will be consolidated with any conflicting
comments resolved, and that comments do not result in substantial revisions or additional analyses. ICF
will prepare the text for all required public notices, including a Notice of Intent to Adopt a MND for the
Project. This work scope excludes the cost of publication and any filing fees.
Deliverables
■ Twenty-five (25) bound hard -copies of the Draft IS/MND (additional copies would cost between
$20 and $40, depending on length and number of color figures)
I For SB 610 to be applicable, the Project would need to include more than 500 rooms and the City of
Burlingame water system would have to have less than 5,000 service connections. The Project would
include fewer than 500 rooms and the 2015 Urban Water Management Plan for the City of Burlingame
indicates that the water system has more than 5,000 service connections.
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Proposal to Prepare Environmental Documentation for the 1499
Bayshore Highway Project in Burlingame, CA
■ Notice of Intent to Adopt a MND (electronically)
■ All deliverables can be provided electronically in MS Word and Adobe PDF (via email) or on one
(1) CD-ROM, upon request
Task 5. Public Review
The City will provide a 20 -day review period following the release of the Draft IS/MND. During this time,
the public and responsible agencies will have an opportunity to review and comment on the document.
During the review period, the City will hold public meetings to receive comments on the Draft IS/MND. ICF
key team members will attend and participate as requested. As described in the RFP, it is assumed that
ICF and Hexagon will attend two (2) public meetings and two (2) staff meetings. This scope of work does
not include preparing meeting materials (e.g., PowerPoint presentations and handouts) or providing
meeting transcript/minutes; however, the work scope can be amended to include these items. Our scope
of work does not include the preparation of a Final IS/MND that responds to public comments. If the City
elects to prepare a Final IS/MND, our scope and budget can be amended accordingly.
Task 6. Preparation of Response to Comments, Final IS/MND, and Mitigation
Monitoring and Reporting Program
Prior to the adoption of the IS/MND, ICF will compile all comments received during the public review
period for the Draft IS/MND and all comments from public hearings. This work scope assumes review and
response to up to ten (10) individual comments. Prior to preparing responses, ICF will meet with staff to
review the comments and suggest strategies for preparing responses. If the comments received require
revisions to the IS/MND, ICF will prepare responses to comments and revise the IS/MND. ICF will revisit
the scope and budget associated with this effort to determine if additional work is needed.
Following discussions with the city, ICF will prepare the response to comments and an errata, if required.
The response to comments and errata, in conjunction with the Draft IS/MND, will constitute the Final
IS/MND.
Section 15097 of the State CEQA Guidelines requires the preparation of a comprehensive Mitigation
Monitoring and Reporting Program (MMRP) that is consistent with the measures outlined in the IS/MND.
The MMRP will be in a tabular format and include:
■ The mitigation measures to be implemented
■ The entity responsible for implementing a particular measure
■ The entity responsible for verifying that a particular measure has been completed
■ A monitoring milestone(s) or action(s) to mark implementation/completion of the mitigation
measure
A Draft MMRP will be prepared prior to adoption of the Final IS/MND, with a final copy submitted that
includes any changes made during the review process.
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Proposal to Prepare Environmental Documentation for the 1499
Bayshore Highway Project in Burlingame, CA
ICF will also compile the Administrative Record, assembling background documents, e-mail records,
correspondence or telephone notes that are cited as sources in the IS/MND.
Deliverables
■ Electronic copies of the Administrative Final IS/MND.
■ Ten (10) bound hard -copies of the Final IS/MND (additional copies would cost between $20 and
$40, depending on length and number of color figures)
■ Electronic copies of the MMRP and Administrative Record
■ All deliverables can be provided electronically in MS Word and Adobe PDF (via email) or on one
(1) CD-ROM, upon request
Task 7. Meetings and Project Management
The purpose of this task is to attend meetings to accomplish the above tasks. Team members will attend
and participate in meetings on an as -needed basis. For purposes of the cost estimate, ICF has assumed:
■ One (1) in-person meeting with the Project team during the preparation of data collection, draft
environmental documents, and response to comments
■ Three (3) conference calls with the City and/or applicant
■ Two (2) total public meetings with the City (refer to Task 5).
■ Two (2) total staff meetings with City (refer to Task 5).
Additional meetings may be appropriate during the course of this effort, and will be invoiced on a time -
and -materials basis. The additional cost would be based on standard hourly rates and travel expenses.
Each additional meeting would cost an estimated $500 to $1,500. The purpose of this task is to effectively
manage the above tasks, and maintain communication with the City. ICF project management will be
responsible for coordination activities, will maintain QA/QC requirements for document preparation, and
will monitor schedule and performance for all IS/MND work tasks. Project management subtasks also
include maintaining internal communications among ICF staff and with the City and other team members
through emails and frequent phone contact, as well as the preparation of all correspondence. The Project
Manager will coordinate internal staff, project guidance, and analysis criteria.
Appendices
A. Resumes
B. Cost Estimate
C. Tentative Schedule
D. Appendix D— Hexagon Work Scope and Cost
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Proposal to Prepare Environmental Documentation for the 1499
Bayshore Highway Project in Burlingame, CA
APPENDIX A - RESUMES
**ICF
Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal,
ERIN EFNER
Project Director
Erin Efner is a principal with ICF's environment and planning
division. She has over 15 years of environmental experience
involving natural and social sciences and environmental policy.
She has managed CEQA environmental document preparation
for over 13 years. Her project experience includes documents
for mixed-use developments, specific plans, and General Plan
updates, large residential projects, infill development,
affordable housing, commercial/industrial projects, stormwater
infrastructure projects, transportation, and elementary and high
schools. Erin also has experience on large-scale land use
plans including General Plans (individual elements and
comprehensive update's), as well as specific plans covering
large geographic areas. She has conducted and overseen
complex environmental analysis in jurisdictions with active
communities. Her general responsibilities include directing
project teams; preparing and managing project work plans,
scopes, schedules, and budgets; and participating in project
opportunity evaluation.
Project Experience
Burlingame Point Project EIR Addendum—City of
Burlingame
Project Director for CEQA Review. The EIR for the project,
previously known as the 300 Airport Boulevard Project was
certified in 2012. Subsequent to the certification of the EIR,
changes to the project were made, which required additional
Years of Experience
• Professional start date: 10/2003
• ICF start date: 01/2013
Education
• Master of Public Policy (MPP),
Environmental Policy
Concentration, University of
Maryland, 2003
• BS, Environmental Studies/
Geography, University of California,
Los Angeles, 1999
environmental analysis. The project changes included
Professional Memberships
changes in the building area; changes in the locations of the
project footprint; addition of new project elements, including
• Association of Environmental
a pedestrian promenade, new parking entrances, and new
Professionals
San Francisco Planning +Urban
truck access points; and changes in the phasing of
p g p 9
Research Association
construction. ICF prepared the EIR Addendum for the
project, which focused on the new environmental impacts
Professional Development
that would occur due to the project changes and which were
. CEQA Legislative Update, October
not analyzed in the Certified EIR from 2012. The EIR
2009, 2012, 2016, 2017
Addendum focused on the following environmental topics:
. United States Department of
visual quality, transportation, air quality, climate change,
Housing and Urban Development
noise, and park and wind effects on recreation.
(HUD), Region IX NEPA Training,
August 2009, 2010, and 2011
Facebook Menlo Park Campus Expansion EIR—City of
Menlo Park, California
Office Location
Project Director for CEQA Review. Erin ensured the project
San Francisco, CA
remained on schedule and on budget and ensured the quality
and integrity of the document. The proposed project includes the
demolition of the existing buildings
at the site and the construction of two new office buildings (Buildings
21 and 22), encompassing
approximately 985,720 sf (a net increase of approximately 149,880 sf at the Project site). The project
would be organized around a 5 -acre publicly accessible green space and a bicycle/pedestrian
%,I/ Page
ICF
corridor that would run through the middle of the site. The project would also include construction of
a new bicycle/pedestrian bridge over Bayfront Expressway to allow for access to the Bay Trail and
Bedwell Bayfront Park from the project site and the Belle Haven neighborhood. Major environmental
issues include transportation and greenhouse gas emissions. Erin also managed the EIR for the first
Facebook Campus project, which has been constructed and is occupied by Facebook.
Mission Rock (Seawall Lot 337/Pier 48) EIR—Seawall 337 Associates LLC, Inc., San
Francisco, California
Project Manager for CEQA Review. Erin is currently overseeing the preparation of the EIR. The
Mission Rock project involves development of approximately 3.6 million square feet in the China
Basin area of the City, immediately south of AT&T Park. A portion of the project site is currently
vacant, consisting of a surface parking lot that primarily serves AT&T Park. The project would result
in 11 new city blocks on approximately 23 acres. The project would reuse and rehabilitation of the
existing Pier 48 for a variety of uses, including brewery, restaurant and retail. ICF leads a
multidisciplinary team to evaluate the changes to the project site. Major environmental issues are
anticipated to be related to transportation, air quality, scenic vistas, and wind.
The Village at San Antonio Phase II Development EIR—City of Mountain View, California
Project Director for CEQA Review. The Village at San Antonio Center Phase II would consist of
six distinct blocks that would contain office, commercial, retail, hotel, cinema, and parking uses. The
project is highly contentious due to the density of the project as well as the potential displacement of
existing businesses. Other major issues for this project include potential traffic impacts.
City of Menlo Park—Infill EIRs
Project Manager/Director for CEQA Review. Erin served as project manager and project
directorfor two Infill EIRs. ICF recently completed the 1300 EI Camino Real Mixed Use Project Infill
EIR and is currently in the process of completing the Middle Plaza at 500 EI Camino Real Mixed Use
Project Infill EIR. In both cases, the project involves demolishing existing structures and
redeveloping the project site.
The project sites are both within the EI Camino Real/Downtown Specific Plan area. Since the site
plans and development parameters are consistent with the development anticipated by the Specific
Plan, the programmatic Specific Plan EIR has been used to streamline the project -level review of
these projects. Environmental Checklists were prepared to demonstrate consistency with SB 226,
CEQA Streamlining for Infill Projects. The Checklists were then used to limit the scope of the Infill
EIRs to the effects not fully addressed in the Specific Plan EIR and determined to be potentially
significant. Specifically, the Checklists determined that the projects would have effects that either
were not analyzed in the programmatic Specific Plan EIR, or are more significant than described in
the Specific Plan EIR, and that have no uniformly applicable development policies that would
substantially mitigate such effects. Therefore, since these impacts could be significant, an Infill EIR
was prepared to analyze those effects. The topics studied in the 1300 EI Camino Real Mixed Use
Project EIR included Transportation, Air Quality, Noise, Hazardous Materials, and Alternatives. The
topics studied in the Middle Plaza at 500 EI Camino Real Mixed Use Project EIR include
Transportation, Air Quality, and Noise.
\I/ Page
ICF 2
JESSICA VIRAMONTES
Project Manager
Jessica Viramontes has ten years of experience in
environmental planning and project coordination. She is skilled
in the CEQA process and has worked with municipal and
private sector clients, particularly in the San Francisco Bay
Area, as well as the City and County of Los Angeles. She is
responsible for writing sections for CEQA documents such as
Initial Studies (IS), Mitigated Negative Declarations (MND),
Draft Environmental Impact Reports (EIR), Final EIRs, and
Statements of Overriding Considerations. She assists with
project management, environmental analysis, technical report
preparation, quality control/quality assurance (QC/QA), and
editing documents for production, as well as completing
research for CEQA documents and proposals.
Project Experience
Middle Plaza at 500 EI Camino Real Infill EIR—City of
Menlo Park, California
Project Manager. Jessica conducted senior review of the Infill
Checklist and EIR as well as coordination with the team and
the City. Stanford University is proposing to redevelop six
parcels of land along the east side of EI Camino Real into a
mixed-use development. The six new buildings at the project
site would include approximately 305,000 sf of residential
space (215 housing units); 144,000 sf of non-medical office
space; and 10,000 sf of ground floor retail/restaurant space.
City of Oakland—Streamlined CEQA Analysis
Project Manager. Jessica has overseen the preparation of the
following streamlined CEQA Analyses for the City of Oakland:
2400 Valdez Street and 226 13th Street. The 2400 Valdez and
226 13th Street projects included the demolition of vacant
buildings and surface parking lots.
Years of Experience
• Professional start date: 12/2006
ICF start date: 10/2014
Education
MS, Environmental Management,
University of San Francisco, 2011
BS, Environmental Management
and Protection, California
Polytechnic University - San Luis
Obispo, 2006
BA, English Literature, California
Polytechnic University - San Luis
Obispo, 2006
Professional Memberships
• Association of Environmental
Professionals
In each case, the CEQA Checklists evaluated the potential project -specific environmental effects of
the proposed projects and determined whether such impacts were adequately covered by the
Broadway Valdez District Specific Plan (BVDSP) EIR thereby allowing the above -listed streamlining
and/or tiering provisions of CEQA to apply. Based on an examination of the analysis, findings, and
conclusions of the BVDSP EIR as summarized in the CEQA Checklist, the BVDSP EIR adequately
analyzed and covered the potential environmental impacts associated with the proposed project, and
the streamlining and/or tiering provisions apply to the CEQA analysis of the proposed project.
Therefore, no further review or analysis beyond the streamlined CEQA analysis was required.
Downtown Martinez Jail Demolition EIR-Contra Costa County, Martinez, California
Project Manager. Jessica oversaw the preparation of the EIR as well as coordinating with the team
and the County. The project involves the demolition of the Downtown Martinez Jailhouse, which is
listed in the National Register of Historic Places, and the construction of an asphalt surface parking
lot in its place.
Page
ICF �
31252 Veasy Street Religious Facility Project IS/MND—Shri Guru Ravidas Sabha Bay Area
California, Union City, California
Project Manager. Jessica is overseeing in the preparation of the IS/MND. The project involves the
construction of a new religious facility on an approximately 2 -acre site.
Facebook Constitution Campus Expansion—City of Menlo Park, California
Deputy Project Manager for the EIR and Project Manager for the Addendum. Jessica authorec
several sections of the Draft EIR and assisted with coordination for the internal ICF team as well as
subconsultants. The proposed project includes relocation of Facebook's operations to the City of
Menlo Park. The project, which will accommodate a rapidly growing employee population, involves
reoccupying the existing Sun Microsystems campus and development of a second campus nearby.
The EIR evaluates impacts as they relate to both campuses.
Crow Canyon Road Improvements Project—Alameda County/Transportation Infrastructure
Group, Alameda County, California
Deputy Project manager and Technical Writer. Conducts project management tasks such as
project tracking, client communication, and internal coordination. Authored the Preliminary
Environmental analysis Report. The project involves the construction of road safety
countermeasures, such as roundabouts, shoulder widening, and median rumble strips.
Better Market Street—City of San Francisco, California
Deputy Project Manager. Jessica authored several sections of the IS and is currently assisting with
the management of the EIR process. The project includes various transportation and streetscape
improvements to the 2.2 -mile segment of Market Street between Octavia Boulevard and The
Embamadero (Market Street) and potentially to the 2.3 -mile segment of Mission Street between
Valencia Street and The Embarcadero, as well as Valencia Street between McCoppin and Market
streets and 10th Street between Market and Mission streets (Mission Street).
1066 Market Street IS/MND—City of San Francisco, California
Deputy Project Manager. Authored most of the IS/MND and coordinated with the client. The project
involves the demolition of the existing building and parking lot and construction of a new 12 -story,
120 -foot -tall, approximately 297,950-gsf residential building with ground floor retail space and two
levels of subterranean parking.
Grand Boulevard Initiative—San Mateo County Transit District, San Mateo County, California
Senior Planner. Jessica functioned as seconded staff to the San Mateo County Transit District
through ICF's on-call contract. She worked exclusively on the Grand Boulevard Initiative, a long-
range transportation and land use plan to transform the auto -oriented EI Camino Real (State Route
82) between Daly City and San Jose into a multimodal corridor supportive of sustainable
communities. The Initiative involves San Mateo and Santa Clara counties, 19 cities, Caltrans, and
regional and local agencies. Served as a primary point of contact for the member agencies and
provides planning support for the Transit District. Jessica was responsible for organizing quarterly
Task Force and monthly Working Committee meetings, including developing agenda topics and
coordinating logistics. She also worked directly with the Transit District staff and coordinated Grand
Boulevard Initiative events as well as Grand Boulevard Initiative social media pages.
Page
ICF 2
LEO MENA
Deputy Project Manager
Leo Mena is an Environmental Planner with over three years of
experience conducting environmental evaluations consistent
with the California Environmental Quality Act (CEQA). He has
experience conducting environmental analysis and preparing
environmental documents, including sections for environmental
impact reports (EIRs) and initial studies (IS), and permits for the
California Regional Water Quality Control Boards (RWQCB),
U.S. Army Corps of Engineers (USAGE), and California
Department of Fish and Wildlife (CDFW). Leo has conducted
environmental analysis and prepared environmental documents
for a diverse range of projects including, transmission lines,
solar projects, roadway infrastructure projects, water
infrastructure projects, and development projects. He has
experience working with California state agencies and local
agencies, including the California Public Utilities Commission
(CPUC), East Bay Municipal Utility District (EBMUD), Marin
Municipal Water District, Inyo County, City of Burlingame, and
City and County of San Francisco.
Project Experience
1128-1132 Douglas Avenue Project—City of Burlingame,
California, 2015-2016
Years of Experience
• Professional start date: 03/2014
• ICF start date: 01/2017
Education
• BA, Ecology and Evolutionary
Biology, Princeton University, 2012
Professional Development
Environmental Scientist. While employed at Panorama
Wetland Delineation Training
Environmental, Leo served as an environmental scientist for
Program, Wetland Training
the project, which proposed the relocation of a historic home;
Institute, 2015
the demolition of a 4 -unit apartment and two single-family
homes; and the construction of a 29 -unit apartment building in
Languages
the City of Burlingame. He completed several sections of the
Spanish, fluent in speaking and
Draft EIR, including the Biological Resources, Hydrology and
proficient in writing
Water Quality, Population and Housing, Public Services,
Recreation, and Utilities and Service Systems Sections. Leo responded to public comments on the
Draft EIR and prepared the Final EIR for the project. He worked with the City of Burlingame staff to
ensure the prompt and accurate response to public comments.
City of Los Angeles CEQA Streamlining Guidelines—Southern California Association of
Governments
Environmental Planner. Leo Mena prepared a technical guidebook advising the City of Los
Angeles on implementation of CEQA streamlining, as allowed under existing state law, including SB
375, SB 226, and SB 743. ICF's role involved developing criteria for evaluation of which types of
projects could be eligible to take advantage of streamlining opportunities, identifying uniformly
applicable development policies and standards that can be applied to all but the most unique
projects, and analyzing potential changes needed for City codes and policies. The project highlights
our team's ability to think broadly and systematically about opportunities to make the CEQA more
efficient, while meeting statutory obligations and providing the client with high-quality, legally
defensible documents.
til Page
**ICF 1
Gateway Park EIR—Bay Area Toll Agency, Oakland, California, 2017
Deputy Project Manager. Leo served as the Deputy Project Manager for the project, which involves
the development of up to 45 -acres of parkland along the waterfront near the eastern end of the east
span of the San Francisco -Oakland Bay Bridge (Bay Bridge) in Oakland, California. Leo has
successfully coordinated with project staff and the lead agency to complete the Screencheck Draft
EIR.
Alameda -North Bay Farm Island Pipeline Crossing Projects—East Bay Municipal Utility
District, Oakland and Alameda California, 2016 - 2017
Deputy Project Manager. While employed at Panorama Environmental, Leo served as the deputy
project manager for the project, which included the construction of three new pipelines from the City
of Oakland to the City of Alameda to improve the reliability of water to Alameda. As the deputy
project manager, he coordinated with East Bay Municipal Utility District to ensure that the CEQA
documentation is prepared on schedule. Leo coordinated the preparation of noise and transportation
and traffic technical reports with subcontractors. He also prepared the Notice of Preparation (NOP),
Notice of Completion (NOC), and initial study for the project and authored several sections for the
EIR, including: Project Description, Biological Resources, Noise, Recreation, Transportation and
Traffic, and Cumulative Impacts. Leo prepared the final EIR for the project and prepared a
notification to USACE to obtain a permit for work that would occur within the Oakland Estuary.
Biodiversity, Fire, and Fuels Integrated Plan—Marin Municipal Water District, California, 2016
Deputy Project Manager. While employed at Panorama Environmental, Leo served as the deputy
project manager for this project, which entailed the preparation of a Plan for lands owned by the
Marin Municipal Water District. The plan proposes the management of invasive weeds that pose a
fire risk and a threat to biodiversity. To respond to public concerns, the Marin Municipal Water
District revised the management actions that would be implemented. Leo re -structured and re-
organized an earlier version of the Plan to clearly describe what actions would be taken.
ACEforward EIR—San Joaquin Regional Rail Commission, Stockton to San Jose, California,
2017
Environmental Planner. Leo coordinated the preparation of the Draft EIR for ACEforward, which
proposes to expand service and connections to better serve the existing travel markets along its
existing corridor between Stockton and San Jose and to expand service to additional cities in San
Joaquin, Stanislaus, and Merced Counties. Leo prepared the Recreation section, compiled the list of
applicable policies from dozens of regulatory plans, and reviewed and edited the document in
preparation of its publication in May 2017.
La Palma Project IS/MND—City of Redwood City, California, 2014
Environmental Analyst. While employed at Panorama Environmental, Leo served as an
environmental analyst for the project, which entailed the demolition of three existing houses and the
construction of twelve new two-story single family homes. He assisted in the preparation of the
IS/MND for the La Palma Project by analyzing background documents, performing research to
assess project impacts and mitigation needs, and by preparing sections for the IS/MND.
2245 Jerrold Avenue - SSFD EMS Building Project—City and County of San Francsico, 2015
Environmental Analyst. While employed at Panorama Environmental, Leo served as an
environmental analyst for the project, which included the construction of a new three-story San
Francisco Fire Department (SSFD) Emergency Medical Service (EMS) building and a new three-
story parking structure for the EMS facility. He prepared the Compliance Checklist Table for
Greenhouse Gas Analysis and coordinated with the Client to resolve outstanding issues having to do
with the Project Application.
\1/ Page
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Hexagon Transuortatiop_Consultants..loc.
Kai -Ling KUO, Associate
Education
Master of Science in Civil Engineering, University of Wisconsin at Madison
Bachelor of Science in Civil Engineering, National Taiwan University
Professional Associations
Registered Professional Civil Engineer in the State of California (License No. C 80255)
Institute of Transportation Engineers
Experience
Since joining Hexagon in 2014, Ms. Kuo has participated in a variety of traffic engineering and
transportation planning projects for both the public and private sectors. These projects include
transportation analyses for environmental impact reports, site access and circulation studies, parking
studies, traffic operations studies, transportation demand management (TDM) plans, and roadway
improvement studies.
Ms. Kuo has been primarily involved in utilizing Traffix, Synchro, and SimTraffic software and Highway
Capacity Manual (HCM) methodology to evaluate intersection operations and analyze project impacts.
Before joining Hexagon Transportation Consultants, Ms. Kuo worked for ICF International forten years as
a transportation planner primarily conducting environmental impact analyses and preparing CEOA
environmental documents.
Representative Projects
• Traffic Impact Analyses/Traffic Feasibility Studies for various residential, hotel, schools, office, and
mixed-use developments in the Santa Clara, San Mateo, and Monterey Counties. These analyses
include part or all of the following: project trip generation and assignment, intersection level of
service calculations, freeway segment level of service analysis, site access and circulation review,
signal warrant analysis, and intersection operational analysis, and recommendations for mitigation
measures. Representative projects include the Civic Center Master Plan in Atherton, Oracle High
School in Redwood City, Hillsdale Terrace mixed-use development in San Mateo, EI Camino Real and
3rd Avenue office/retail projects in San Mateo, 744 & 748 San Antonio Road hotel development in
Palo Alto, Butcher's Corner residential/commercial project in Sunnyvale.
• General Plan Amendment for the City of San Jose's Housing Opportunities Plan. The amendments
consisted of traffic analysis for identified potential housing sites throughout the city. The analysis
involved a new GPA analysis process developed by Hexagon and the City of San Jose. Using the City's
traffic model projections were made to determine the effects of the amendments on the supporting
transportation system.
• Transportation Demand Management (TDM) Plans for both small and large projects in a variety of
settings, incorporating current best practices for reducing single -occupant vehicle trips. Each plan has
been tailored to the specific project and the requirements of the community where it is located. TDM
plans were prepared for the Gateway hotel development in Newark, 111 San Bruno Avenue mixed-
use development in San Bruno, 610 Walnut Street office project in Redwood City, Pear Avenue
residential/office project in Mountain View, 1890 EI Camino Real residential/commercial project in
Santa Clara, and 363 Delmas Avenue residential project in San Jose.
• Roadway Improvement Studies to evaluate operations of existing and future transportation systems
for both existing and future growth conditions with the implementation of proposed roadway
improvements. The studies included the use of travel demand forecasting model to project future
roadway traffic with roadway improvements such as new road connection, road diets, and coupling,
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and decoupling. The studies evaluated traffic operations using the proposed roadway geometry and
recommended intersection improvements. Representative projects include the 10th and 11th Streets
decoupling project and West San Carlos Street streetscape project in San Jose.
• Site Access and Circulation Studies for the 170 Park Avenue residential/retail project in San Jose,
Southland Mall in Hayward, and River Island School in Lathrop.
• Parking Studies for cities and single developments to evaluate the existing parking supply and
demand, evaluate the impact of future developments on the available parking, and estimate future
parking supply and demand. Representative projects include the Church/Castro Streets
residential/commercial project in Mountain View and Canyon Creek Plaza in San Jose. Each of these
studies included surveys of existing parking demand and calculations of required parking supply for
the proposed project.
2i Page
Proposal to Prepare Environmental Documentation for the 1499
Bayshore Highway Project in Burlingame, CA
APPENDIX B - COST ESTIMATE
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Proposal to Prepare Environmental Documentation for the 1499
Bayshore Highway Project in Burlingame, CA
APPENDIX C - TENTATIVE SCHEDULE
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Proposal to Prepare Environmental Documentation /or the 1499
Bayshore Highway Project in Burlingame, CA
APPENDIX D - HEXAGON WORK SCOPE AND COST
Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal.
Appendix D
HEXAGON TRANSPORTATION CONSULTANTS, INC.
July 19, 2017
Ms. Jessica Viramontes
ICF
620 Folsom Street, 2nd Floor
San Francisco, CA 94107
Re: Proposal to Prepare a Traffic Impact Analysis for the Proposed Hotel at 1499 Old
Bayshore Highway in Burlingame, California
Dear Ms. Viramontes:
Hexagon Transportation Consultants, Inc. is pleased to submit this proposal to prepare a traffic
impact analysis (TIA) and the Draft IS/MND transportation section for the proposed hotel project at
1499 Old Bayshore Highway in Burlingame, California. The project site is located at the corner of
the Old Bayshore Highway and Mahler Road intersection and is within the Bayfront Specific Plan
area. The project proposes to construct a 404 -room hotel and a detached 3,050 square -foot
restaurant on the 2.19 -acre site. The project will also include a parking structure with approximately
360 parking stalls for the hotel and restaurant uses. Two existing office buildings on the site will be
demolished. Access to the proposed uses would be provided via two driveways on Mahler Road
(one full access and one inbound only) and one outbound driveway on Old Bayshore Highway.
This proposal and scope of services was developed by Hexagon staff based on our knowledge of
City of Burlingame and San Mateo City/County Association of Governments (C/CAG)
transportation study requirements. The scope must be reviewed and approved by Burlingame staff
prior to our commencement of the study. The Scope of Services provided below is therefore
subject to change.
Scope of Services
Traffic Impact Analysis
The purpose of the traffic study is to satisfy the requirements of the City of Burlingame, C/CAG,
and CEQA. The study will determine the traffic impacts of the proposed development on key
intersections and freeway segments in the vicinity of the project site during the weekday AM and
PM peak traffic periods. We propose to study the following intersections:
• US 101 SB Off -Ramp and Millbrae Avenue
• US 101 NB Off -Ramp and Millbrae Avenue
• Old Bayshore Highway and Millbrae Avenue
• Old Bayshore Highway and Mitten Road
• Old Bayshore Highway and Stanton Road
• Old Bayshore Highway and Mahler Road
• Old Bayshore Highway and US 101 NB Ramps
• Old Bayshore Highway and US 101 SB Ramps
• Old Bayshore Highway and Broadway
• Rollins Road and Broadway
• Carolan Avenue and Broadway
• California Drive and Broadway
4 North Second Street, Suite 400 • San Jose, California 95113- phone 408.971.6100 • fax 408.971.6102 • www.hextrans.com
Ms. Jessica Viramontes
July 19, 2017
Page 2 of 5
The traffic study will include the following tasks:
1. Site Reconnaissance and Existing Traffic Observations. The physical characteristics of the
site and the surrounding roadway network will be reviewed to identify existing roadway cross-
sections, intersection lane configurations, traffic control devices, and surrounding land uses.
Existing traffic conditions will be observed in the field in order to identify any operational
deficiencies and to confirm the accuracy of calculated levels of service.
2. Data Collection. Hexagon will use recent weekday AM (7-9) and PM (4-6) peak commute
hours turning movement counts for most of the study intersections. New peak -hour turning
movements counts will be conducted at three study intersections (Millbrae Avenue, Mitten
Road, and Stanton Road on Old Bayshore Highway). Trip generation counts will be conducted
at three existing driveways of the project site.
3. Evaluation of Existing Conditions. The existing AM and PM peak -hour operations of the
study intersections will be analyzed using the Synchro (Version 9) software in accordance with
the 2010 Highway Capacity Manual methodology.
4. Project Traffic Estimates. Based on the proposed land use types and sizes of each of the
project components, site -generated traffic will be estimated using the appropriate vehicular trip
generation rates from the Institute of Transportation Engineers (ITE) Trip Generation Manual,
9th Edition. Traffic from the existing uses on the project site will be estimated using the trip
generation counts counted at the project driveways or vehicular trip generation rates
recommended by the ITE. The existing trips will be subtracted from the project's overall trip
generation. The directional distribution of site -generated traffic will be forecast based on
existing travel patterns, relative locations of complementary land uses in the area, and
information from previous traffic studies conducted for developments in the area. The site -
generated traffic will be added to the roadway network based on the directions of approach and
departure discussed above.
5. Evaluation of Existing Plus Project Conditions. Project -generated traffic will be added to
existing traffic volumes. Intersection levels of service under existing plus project conditions will
be evaluated using the Synchro software. Intersection impacts associated with the proposed
project will be evaluated relative to existing conditions.
6. Evaluation of Background Conditions. Background traffic volumes represent the existing
volumes plus the projected volumes from approved and planned developments that have not
yet been constructed and occupied. Approved project trips and/or approved project information
will be obtained from the City of Burlingame. In addition, roadway improvements associated
with approved developments will be assumed as directed by City staff. Intersection levels of
service under background conditions will be evaluated using the Synchro software.
7. Evaluation of Background Plus Project Conditions. Project -generated traffic will be added
to the background condition traffic volumes. Intersection levels of service under project
conditions will be evaluated using the Synchro software. Intersection level of service
calculations will be conducted to estimate project traffic conditions during the AM and PM peak
hours after the completion of the proposed development. Intersection impacts associated with
the proposed project will be evaluated relative background conditions.
8. Freeway Segment Analysis. The magnitude of project trips on freeway segments near the
site will be determined based on the trip assignment task described above. The number of trips
on nearby freeway segments will be compared to the CMP's threshold for determining the need
for freeway level of service analysis. Freeway segments that require a level of service analysis
Ms. Jessica Viramontes
July 19, 2017
Page 3 of 5
will be analyzed for the AM and PM peak hours as required by the CMP guidelines. The results
of this task will be documented in the traffic study.
9. Site Access and On -Site Circulation. A review of the project site plan will be performed to
determine the overall adequacy of site access and on-site circulation in accordance with
generally accepted traffic engineering standards and to identify any access or circulation issues
that should be improved.
10. Evaluation of Vehicle Queuing. For selected locations where the project would add a
significant number of left -turning vehicles, the adequacy of existing/planned storage at turn
pockets will be assessed by means of comparison with expected maximum vehicle queues.
Vehicle queues will be estimated using the Synchro software.
11. Bicycle, Pedestrian, and Transit Facilities. A qualitative analysis of the project's effect on
transit service in the area and on bicycle and pedestrian circulation in the study area will be
included in the traffic report. Any impacts of the project on the nearby facilities will be identified
and improvements recommended to mitigate the impacts.
12. Evaluation of Cumulative Conditions. Potential traffic associated with other proposed
development in the area will be estimated. Cumulative traffic estimates will be taken from the
300 Airport EIR and/or the US1011Broadway Interchange EIR, or from traffic forecasts
generated by the Burlingame Travel Demand Model that is currently being developed as part of
the Burlingame General Plan Update. Roadway improvements under cumulative conditions will
be assumed as directed by City staff. Intersection level of service calculations will be performed
to evaluate cumulative conditions without and with the proposed project. If a significant impact
occurs at any of the study intersections, Hexagon will quantify the project's contribution to the
impact.
13. Description of Impacts and Recommendations. The City of Burlingame does not have any
Council -adopted definitions of significant traffic impacts. The identification of significant impacts
will follow the standards used in recent traffic studies conducted for other nearby development
projects. Based on the results of the traffic analysis, project level impacts and cumulative
impacts will be identified and described. Recommendations will be formulated that identify the
locations and types of improvements or modifications necessary to mitigate significant near-
term and/or cumulative impacts.
14. Reports. Our findings and recommendations will be summarized in a draft TIA report. Hexagon
will respond to editorial comments on the draft and prepare a final TIA report.
15. Meetings. The fee estimate includes attendance at two staff meetings and two public meetings
in connection with this project.
Draft IS/MND Transportation Section
The transportation section will be prepared based on the TIA prepared for the project. ICF will
provide a template for the section. The section will include the traffic operations impact discussion
and other transportation impact discussion that meets the CEQA requirements. Hexagon will
respond to one -round of internal editorial comments and one -round of city editorial comments on
the Draft IS/MND section. The scope also includes responses to the Draft IS/MND comments for
up to 6 hours of staff time.
Ms. Jessica Viramontes
July 19, 2017
Page 4 of 5
Additional Services
Any work not specifically referenced in the above Scope of Services — for example a different
project description, conducting additional intersection counts, analyzing additional intersections,
attendance at additional meetings, protracted project schedule, drawing conceptual plans for
mitigation measures, and preparing a transportation demand management (TDM) plan and C/CAG
trip reduction checklist — shall be considered additional services. Any additional services, if
requested, will be billed on a time -and -materials basis in accordance with the hourly staff rates in
effect at the time of performance.
Time of Performance
Barring any unforeseen delays, a draft TIA report will be submitted approximately eight weeks
after: (1) authorization to proceed, and (2) receipt of all required data (such as new count data, the
City's approval of our Scope of Work, and project related information). The final traffic report will be
delivered one week after receipt of all review comments. Because traffic conditions during the
summer season are not typical, data collection cannot be conducted until September 2017.
A first draft IS/MND section will be submitted three weeks after submitting the final traffic report.
The subsequent draft section will be delivered one week after receipt of each round of review
comments.
Cost of Services
The cost of services for the traffic impact analysis is quoted for $35,000 and for the IS/MND
transportation section is quoted for $7,800. Added together, the total cost for all study components
would be $42,800. The fee for the scope of services will be based on staff time at our standard
hourly rates plus expenses.
We appreciate your consideration of Hexagon Transportation Consultants for this assignment. If
you have any questions please do not hesitate to call.
Sincerely,
HEXAGON TRANSPORTATION CONSULTANTS, INC.
74--) �-
Gary K. Black
President
Kai -Ling Kuo
Associate
Ms. Jessica Viramontes
July 19, 2017
Page 5 of 5 `J
Hexagon 2017 Billing Rates
Professional Classification
Rate Per Hour
President
$270
Principal
$225
Senior Associate II
$210
Senior Associate 1
$195
Associate II
$175
Associate 1
$160
Planner/Engineer 11
$140
Planner/Engineer 1
$125
Admin/Graphics
$105
Senior CAD Tech
$95
Technician
$75
Direct expenses are billed at actual costs, with the exception of mileage, which is reimbursed at
the current rate per mile set by the IRS.
Billing rates shown are effective January 1, 2017 and subject to change January 1, 2018.