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HomeMy WebLinkAboutMin - CC - 2015.10.19 Burlingame City Council October 19, 2015 Approved Minutes 1 BURLINGAME CITY COUNCIL Approved Minutes Regular Meeting of October 19, 2015 1. CALL TO ORDER A duly noticed regular meeting of the Burlingame City Council was held on the above date in the City Hall Council Chambers. 2. PLEDGE OF ALLEGIANCE TO THE FLAG The pledge of allegiance was led by Steffen Rochel. 3. ROLL CALL MEMBERS PRESENT: Brownrigg, Keighran, Nagel, Ortiz MEMBERS ABSENT: Root 4. REPORT OUT FROM CLOSED SESSION CA Kane advised that Council met in Closed Session, direction was given, and there were no reportable actions at this time. 5. UPCOMING EVENTS Mayor Nagel reviewed the upcoming events taking place in the City. 6. PRESENTATIONS a. PRESENTATION OF THE BEAUTIFICATION AWARD Mary Hunt from the Beautification Commission presented the Beautification Award to Wachter’s Investment. She explained that the award is designed to recognize the efforts of businesses to maintain or beautify the City of Burlingame and to encourage attractive landscaping improvements in our community. Included with the award Mary Hunt presented Wachter’s Investment with a Dale Perkins’ water color painting of the building and the landscape. b. PRESENTATION OF THE BEACON AWARD On behalf of the Institute for Local Governments, League of California Cities and the Statewide Energy Efficiency Collaborative, Kara Lee Brown presented the City of Burlingame with 4 Beacon Spotlight Burlingame City Council October 19, 2015 Approved Minutes 2 Awards to honor the City’s work in reducing greenhouse gas emissions, saving energy and adopting policies and practices that promote sustainability. 7. PUBLIC COMMENTS Mayor Nagel first asked Fire Chief John Kammeyer to discuss the emergency that the Central County Fire Department responded to on Friday, October 16. Fire Chief Kammeyer stated that on Friday morning CCFD received a call about a relatively small electrical fire at the Burlingame Long Term Care nursing home. Although the fire was small, it caused a power outage, making it necessary to relocate patients to other facilities. The Burlingame Long Term Care nursing home is the largest nursing home in the County and at the time there were 269 patients in the facility. CCFD coordinated efforts with county officials to organize and prioritize patient relocation. After approximately 90 patients were relocated, the CCFD was able to reconnect power in the building. All patients were thereafter returned to their beds. Fire Chief John Kammeyer said that state and county officials are checking on whether the building was in compliance with all codes. Burlingame High School student Maxim Yu spoke about prohibiting smoking on Burlingame and Broadway Avenue. Burlingame resident Cynthia Cornell spoke on behalf of B.A.R.P, she gave the City Clerk a petition of 72 signatures of Burlingame residents in support of a “just cause eviction” ordinance. As well, she reviewed the San Mateo City Council meeting on renter’s rights. 8. CONSENT CALENDAR Mayor Nagel asked the Councilmembers and the public if they wished to remove any items from the Consent Calendar, Councilmember Ortiz pulled 8b. Vice Mayor Keighran made a motion to adopt items 8a, and 8c of the Consent Calendar; seconded by Councilmember Ortiz. The motion was approved unanimously by voice vote, 4-0. a. APPROVE THE CITY COUNCIL MEETING MINUTES OF OCTOBER 5, 2015 CC Hassel-Shearer requested Council approve the City Council meeting minutes of October 5, 2015. b. UPDATE OF THE GENERAL FUND RESERVE POLICY FOR THE CITY OF BURLINGAME FinDir Augustine requested Council approve Resolution Number 92-2015. Councilmember Ortiz asked for a clarification on leaving the Catastrophic Reserve at 2 million dollars. He asked whether this was a low amount. FinDir Augustine said that the 2 million dollars was not something that the Government Finance Officers Association (GFOA) originally recommended. However, after doing reserve policies for the City of Napa and gathering more local data points, GFOA stated that the Catastrophic Reserve could be decreased. She explained that GFOA recommended that the City consider other financing tools such as insurance for catastrophic events instead of a Catastrophic Reserve. Accordingly, based on Burlingame City Council October 19, 2015 Approved Minutes 3 GFOA’s recommendation FinDir Augustine recommended that Council decrease the Catastrophic Reserve from 4.5 to 2 million dollars. Councilmember Ortiz asked if the City already purchased a recommended insurance policy. FinDir Augustine stated that the City was researching different types of insurance. As well, she stated that the 2.5 million dollars that was taken out of the Catastrophic Reserve would be moved into another Reserve. Vice Mayor Keighran questioned if the Council would be asked to review the different insurance policies. FinDir Augustine stated that they were working with the Associated Bay Area Governments (ABAG) to investigate what the best insurance vehicle would be. Councilmember Brownrigg stated that the financial analysis was solid. He also expressed his interest in reviewing the City’s insurance options prior to its selection. Councilmember Brownrigg discussed options for how the 2.5 million dollars could be used, stating his recommendation that the City begin an El Camino Reserve. Councilmember Ortiz restated that he wasn’t comfortable with moving the money out of the Catastrophic Reserve until the City had selected an insurance policy. As well, in response to Councilmember Brownrigg’s suggested use of the 2.5 million dollars, he explained that he felt that the City should first review the list of capital improvement projects as potential earmarks for the money instead of setting up a new project. Councilmember Brownrigg responded that those were large projects and that the money would be better suited to small projects such as maintenance. Councilmember Brownrigg made a motion to adopt Resolution Number 92-2015, seconded by Vice Mayor Keighran. The motion was approved by voice vote, 3-1(Councilmember Ortiz vote against, Councilmember Root was absent). c. ADOPTION OF A RESOLUTION ACCEPTING THE NEIGHBORHOOD STORM DRAIN PROJECT #7 BY D&D PIPELINES, INC., CITY PROJECT NO. 84090 DPW Murtuza requested Council approve of Resolution Number 93-2015. 9. PUBLIC HEARINGS There were no public hearings. 10. STAFF REPORTS AND COMMUNICATIONS a. APPROVAL OF A TERM SHEET WITH THE SAN MATEO UNION HIGH SCHOOL DISTRICT REGARDING THE BURLINGAME AQUATIC CENTER AT BURLINGAME HIGH SCHOOL CM Goldman presented the staff report concerning the agreement that the San Mateo Union High School District Superintendent and the City Manager brokered regarding the Burlingame Aquatic Center. CM Goldman reviewed the history of the relationship between the City and the School District in reference to the aquatic center. She stated that in 1997 the City and District entered into an agreement to jointly fund the construction and ongoing repair of the 25-yard pool. However, while the agreement discussed maintenance and operations it failed to outline non-routine maintenance (capital expenditures). Then in 1999, through an Burlingame City Council October 19, 2015 Approved Minutes 4 anonymous donor the pool was expanded to 50 meters. After which beginning in 2011, the City entered into an agreement with the Burlingame Aquatic Club (BAC) to operate the community programs at the pool. CM Goldman explained that for several years the City and District engaged in negotiations regarding a new agreement. She stated that for the past 8 weeks she collaborated with Superintendent Skelly on draft terms for an agreement that they felt were fair to all parties. CM Goldman stressed that she and the Superintendent Skelly shared the common goals of keeping the pool open, giving as many individuals as possible access to the pool, and fostering a new collaborative relationship between the City and District. Some of the key terms that the City Manager and Superintendent agreed to were: 1. The City will pay 78% of the cost of maintenance and operation of the pool. CM Goldman stated that while the City is responsible for a greater percentage of the cost, the City uses the pool more than the School District. 2. The District commissioned an audit of the pool and facility earlier this year, this audit will guide capital improvement projects in the future. 3. In keeping with past practices, the City and District will split capital expenses as identified in the audit on a 50-50 basis. 4. The new agreement includes a three year extension, having the agreement now expire on January 1, 2026. 5. Changes were made to the annual pool maintenance closure period to minimize pool downtime. 6. A schedule for the pool that defined shared use and exclusive use for the City and District was outlined to create stability for both parties. 7. The City and District will enter into a separate agreement to allow the School District the ability to use the baseball field at Washington Park free of charge. Vice Mayor Keighran commended the City Manager and Superintendent for coming to an agreement after several years of negotiations. She asked about the baseball field agreement and if the agreement would also allow the community the right to use the District’s basketball courts. CM Goldman responded that she had made that request however the basketball gym is well used and it will be difficult to work out community hours. Vice Mayor Keighran also asked if since the capital improvements are split 50-50 if the City would be able to look at the bids that the District entertains. Atty Kane said that this would be addressed in the agreement. Lastly, Vice Mayor Keighran asked about maintenance of the pool. CM Goldman responded that there is a pool maintenance guide that will be attached to the agreement. Councilmember Brownrigg asked what they anticipated the annual capital budget to be. CM Goldman stated that she didn’t think they could anticipate the annual budget, as it will vary every year based on necessary maintenance. Councilmember Brownrigg stated he hopes this term sheet reflects a new start to the relationship between the City and the District. However, he was concerned that the City would end up paying more than 50% of the costs after giving the District access to the baseball field for free without any benefit in return. CM Goldman stated that all parties seem to be moving forward and wanting to work in a more collaborative effort to benefit the community. Vice Mayor Keighran asked that when the baseball field agreement is drafted, that the City get first right of use of the field. She also stated that the City and District should work to incorporate use of the basketball gym into the agreement. Burlingame City Council October 19, 2015 Approved Minutes 5 BAC representative Suze Gardner and Keith Fujishige spoke about their excitement over the terms for the potential agreement. They stated that this agreement would provide the community stability and an understanding that the two parties are now working together to improve access to the pool. Councilmember Ortiz stated his appreciation that the City Manager and the Superintendent were able to work together to create this term sheet. Mayor Nagel also stated that she would like to see an agreement for the gym included with the baseball field. Councilmember Ortiz moved to approve the term sheet, seconded by Mayor Nagel. The motion was approved unanimously by voice vote, 4-0. b. ADOPTION OF A RESOLUTION APPROVING CHANGES TO THE MEMORANDA OF UNDERSTANDING BETWEEN THE CITY OF BURLINGAME AND AFSCME LOCAL 829 AND AFSCME LOCAL 2190, AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE MEMORANDA ON BEHALF OF THE CITY HR Loomis reviewed her staff report which asked for Council’s adoption of Resolution Number 94-2015. She stated that the City came to an agreement with AFSCME Local 829 and AFSCME Local 2190. Mayor Nagel pointed out that the City was grateful to the AFSCME employee for making concessions when times were tough. Vice Mayor moved to adopt Resolution Number 94-2015, seconded by Councilmember Brownrigg. The motion was approved unanimously by voice vote, 4-0. 11. COUNCIL COMMITTEE AND ACTIVITIES REPORTS AND ANNOUNCEMENTS 12. FUTURE AGENDA ITEMS Council reported on various events and committee meetings they each attended on behalf of the City. 13. ACKNOWLEDGMENTS September Permit Activity 14. ADJOURNMENT Mayor Nagel adjourned the meeting at 8:38pm in memory of Christy Armstrong. Respectfully submitted, /s/ Meaghan Hassel-Shearer City Clerk