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HomeMy WebLinkAboutMin - CC - 2015.01.20 Burlingame City Council January 20, 2015 Approved Minutes 1 BURLINGAME CITY COUNCIL Approved Minutes Regular Meeting of January 20, 2015 1. CALL TO ORDER A duly noticed regular meeting of the Burlingame City Council was held on the above date in the City Hall Council Chambers. Mayor Nagel called the meeting to order at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE TO THE FLAG The pledge of allegiance was led by Cynthia Cornell. 3. ROLL CALL MEMBERS PRESENT: Keighran, Nagel, Ortiz, Root MEMBERS ABSENT: Brownrigg 4. REPORT OUT FROM CLOSED SESSION CA Kane advised that Council met in Closed Session, direction was given and there was no reportable action at this time. 5. UPCOMING EVENTS Mayor Nagel reviewed the upcoming events taking place in the City. 6. PRESENTATIONS There were no presentations. 7. PUBLIC COMMENTS Burlingame resident Cynthia Cornell read the January 15, 2015 letter to the City Council written on behalf of the Burlingame Advocates for Renter Protections. Burlingame resident Tanya Gonzoloz spoke about parking tickets. 8. CONSENT CALENDAR Mayor Nagel asked the Councilmembers and the public if they wished to remove any items from the Consent Calendar and Vice Mayor Keighran removed item 8a for comment. Vice Mayor Keighran made a motion to adopt items 8b, 8c, and 8d; seconded by Councilmember Ortiz. The motion was approved unanimously by voice vote, 4-0-1 (Brownrigg absent). Burlingame City Council January 20, 2015 Approved Minutes 2 a. APPROVE THE CITY COUNCIL MEETING MINUTES OF JANUARY 5, 2015 CC Kearney requested Council approve the City Council meeting minutes of January 5, 2015. Vice Mayor Keighran requested that the January 5, 2015 minutes be amended to show that the Council meeting was called to order at 6:00 p.m. with the start of the study session prior to the regular meeting. Mayor Nagel also made a correction to the minutes on page three, paragraph three to read Council discussed support of a permanent ban on any marijuana dispensaries or related uses provided it didn’t put the City in harm’s way for lawsuits. Councilmember Root made a motion to adopt item 8a; seconded by Vice Mayor Keighran. The motion was approved unanimously by voice vote, 4-0-1 (Brownrigg absent). b. ADOPTION OF RESOLUTION ACCEPTING THE SANCHEZ BYPASS AND NEIGHBORHOOD SEWER REHABILITATION PROJECT PHASE 3 DPW Murtuza requested Council adopt Resolution No. 6-2015. c. ADOPTION OF RESOLUTION ACCEPTING THE PACIFI C LIBRARY PARTNERSHIP GRANT FUNDS FOR BURLINGAME LIBRARY PL Harding requested Council adopt Resolution No. 7-2015. d. ADOPTION OF RESOLUTIONS RECLASSIFYING THE COMMUNICATIONS AND RECORDS SUPERVISOR POSITION TO A POLICE SERVICES MANAGER POSITOIN AND AUTHORIZING THE CITY MANAGER TO INCLUDE THE POSITION IN THE BURLINGAME ASSOCIATION OF MIDDLE MANAGERS MEMORANDUM OF UNDERSTANDING AND AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A SIDE LETTER AGREEMENT WITH THE ASSOCIATION OF POLICE ADMINISTRATORS HRD Loomis requested Council adopt Resolution No.8-2015 and Resolution No. 9-2015. 9. PUBLIC HEARINGS a. INTRODUCE AN ORDINANCE AMENDING TITLE 12 OF THE BURLINGAME MUNICIPAL CODE TO ADD A NEW CHAPTER 12.05 FOR SPECIAL CONSTRUCTION REQUIREMENTS WITHIN THE PUBLIC RIGHT-OF-WAY OF DOWNTOWN BURLINGAME AVENUE DPW Murtuza reviewed the staff report and advised that in order to preserve, maintain, and protect the Burlingame Avenue streetscape improvements the City’s Municipal Code needs to be amended to include comprehensive conditions and provisions to limit excavation of new sidewalks and roadways, implement specifications, details, and requirements for proper restoration of streetscape improvements and minimize impacts on Burlingame Avenue. Mr. Murtuza reviewed the key elements of the ordinance. Burlingame City Council January 20, 2015 Approved Minutes 3 There was brief Council discussion and it was suggested that a ten year moratorium be considered. CA Kane advised that would require introduction of a new proposed ordinance, and in the interest of expediency, it was best to consider the five year moratorium at this time. Mayor Nagel requested that the City Clerk read the proposed ordinance. Vice Mayor Keighran made a motion to waive further reading and introduce the Ordinance; seconded by Councilmember Ortiz. The motion was approved unanimously by voice vote, 4-0-1 (Brownrigg absent). Mayor Nagel opened the public hearing and there were no comments. Vice Mayor Keighran made a motion to bring the Ordinance back for adoption at the February 2, 2015 meeting and review the moratorium in a year for possible extension to ten years; seconded by Councilmember Ortiz. The motion was approved unanimously by voice vote, 4-0-1 (Brownrigg absent). b. INTRODUCTION OF AN ORDINANCE AMENDING CHAPTER 25.63 OF THE BURLINGAMEMUNICIPAL CODE TO COMPLY WITH STATE LAW REQUIRING INCENTIVES OR CONCESSIONS FOR QUALIFYING DEVELOPMENTS (DENSITY BONUS ORDINANCE) Planning Manager Kevin Gardiner reviewed the staff report and briefly reviewed the modifications to the ordinance made by the Councilmembers at the January 5, 2015 City Council meeting. Mayo r Nagel requested that the City Clerk read the proposed ordinance. Vice Mayor Keighran made a motion to waive further reading and introduce the Ordinance; seconded by Councilmember Ortiz. The motion was approved unanimously by voice vote, 4-0-1 (Brownrigg absent). Mayor Nagel opened the public hearing and there were no comments. 10. STAFF REPORTS AND COMMUNICATIONS a. ACCEPT THE COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED JUNE 30, 2014 FinDir Augustine reviewed the financial audit results, the financial reports, and the financial highlights of the Comprehensive Annual Financial Report for the period ending June 30, 2014. Mayor Nagel thanked FinDir Augustine and Deputy Finance Director Diane Troung for such a comprehensive report and all the effort that went into it. Mayor Nagel noted the increases in revenue from the hotel transient occupancy tax and the increases in the sales tax, due in large part to the automobile dealers. Mayor Nagel commented that the sales tax from the businesses on Burlingame Avenue increased over last year in spite of the streetscape construction. She also commented that the sales tax from the businesses on Broadway had increased from a year ago. Mayor Nagel opened the item for public comment and there were no comments. Councilmember Ortiz commented that he and Councilmember Root had a very productive meeting with staff and the auditor. Councilmember Keighran noted that she was glad to see the decrease in compensation overtime for public safety employees. She also noted that the transient occupancy tax had reached an all time high and it might be worthwhile to meet with the hotel managers and get their thoughts about how long Burlingame City Council January 20, 2015 Approved Minutes 4 that might continue. Councilmember Keighran was also pleased that there was an increase in the parking fund revenue over last year. Councilmember Ortiz made a motion to accept the Comprehensive Annual Financial Report for the year ended June 30, 2013; seconded by Councilmember Root. The motion was approved unanimously by voice vote, 4-0-1 (Brownrigg absent). b. ADOPTION OF A GENERAL FUND RESERVE POLICY FOR THE CITY OF BURLINGAME AND CONSIDERATION OF A RENEWAL AND REPLACEMENT RESERVE FOR THE CITY’S CAPITAL PROJECTS FUND FinDir Augustine gave a thorough presentation on the City’s General Fund Reserve Policy and reviewed the purpose of a reserve policy, the objective of a reserve policy and the reserve recommendations. FinDir Augustine also requested that the Council consider the establishment and funding strategies of a Renewal and Replacement Reserve within the City’s Capital Project Fund. Council questions and discussion followed. Mayor Nagel opened the item for public comment and there were no comments. Councilmember Ortiz made a motion to adopt Resolution No. 11-2015 approving a reserve policy for the City’s General Fund; seconded by Vice Mayor Keighran. The motion was approved unanimously by voice vote, 4-0-1 (Brownrigg absent). Mayor Nagel made a motion to establish a renewal and replacement reserve for the City’s Capital Projects Fund; seconded by Vice Mayor Keighran. The motion was approved unanimously by voice vote, 4-0-1 (Brownrigg absent). c. REVIEW OF 2015 SOLID WASTE SERVICES RATES FinDir Augustine advised that this staff report was an informational item only and no Council action was required. Ms. Augustine advised that the current rates that have been in place since 2012 fully cover all anticipated costs of providing solid waste services in calendar year 2015; therefore no rate adjustment is needed. FinDir Augustine provided a handout showing a comparison of the solid waste rates for neighboring cities and Vice Mayor Keighran requested that this information be included in an upcoming e-news. Mayor Nagel opened the item for public comment and there were no comments. d. CONSIDERATION OF ESTABLISHING A “WHISTLEBLOWER HOTLINE” CM Goldman reviewed the staff report and advised that during the future agenda item portion of a City Council agenda in late 2014, then Vice Mayor Nagel asked that the City consider establishing a whistleblower hotline as a means of residents reporting concerns about the City but were uncomfortable reporting those concerns to staff. Mayor Nagel made a motion to establish the whistleblower hotline; seconded by Councilmember Root. Councilmember Ortiz commented that he would not support it since there are sufficient avenues that already exist for citizens to report concerns to the City. Vice Mayor Keighran also did not support it since she said Burlingame City Council January 20, 2015 Approved Minutes 5 the City already has options for people to voice their complaints and why add one more. Mayor Nagel withdrew her motion and asked Councilmember Ortiz if he had a suggestion for another way that might be preferable. Mr. Ortiz expressed concern that should a Burlingame employee want to blow the whistle on a coworker, they might be discouraged to report it to another high-ranking City official. He said if a hotline were established, it would be preferable for a third party to receive the calls. Mayor Nagel said that since there was not agreement, this issue was tabled, but hoped there could be further discussion at another time. 11. COUNCIL COMMITTEE AND ACTIVITIES REPORTS AND ANNOUNCEMENTS Council reported on various events and committee meetings they each attended on behalf of the City. 12. FUTURE AGENDA ITEMS There were no requests for future agenda items. 13. ACKNOWLEDGMENTS a. Department Reports: Building, December 2014 14. ADJOURNMENT Mayor Nagel adjourned the meeting at 9:14 p.m. in memory of the Burlingame High School student who was hit by a Caltrain, and in memory of Burlingame resident Chikako Ailand. Respectfully submitted, /s/ Mary Ellen Kearney City Clerk