HomeMy WebLinkAboutReso - CC - 018-2017RESOLUTION NO. 18-2017
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME
AUTHORIZING THE CITY MANAGER TO RENEW THE SERVICE AGREEMENT
WITH DATASAFE INFORMATION MANAGEMENT SOLUTIONS FOR RECORDS
STORAGE AND MANAGEMENT
WHEREAS, in 2001, the City entered into an agreement with DataSafe Information
Management ("DataSafe") for records storage and management; and
WHEREAS, in 2006 and 2010, the City renewed its agreement with DataSafe; and
WHEREAS, staff is currently working on a citywide project to obtain an Electronic
Content Management System; and
WHEREAS, removing and relocating the records would be cost -prohibitive and possibly
redundant in light of later work required by a revised records retention policy and ECMS project,
and
WHEREAS, staff determined that the greater cost savings to the City would be in
extending the existing contract with DataSafe until it can be reviewed in light of the completed
records projects; and
WHEREAS, the service agreement shall be effective through September 2022; and
WHEREAS, the average quarterly cost of the service agreement is $1,500, with an
expected total cost of $30,000.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BURLINGAME DOES
RESOLVE AS FOLLOWS:
The City Manager is hereby authorized to execute a service agreement with DataSafe,
Inc., which provides for a five-year service agreement to std and manage City/words.
I, MEAGHAN HASSEL-SHEARER, City Clerk of the City of Burlingame, do hereby
certify that the foregoing Resolution was introduced at a regular meeting of the City Council held
on the 20th day of March, 2017, and was adopted thereafter by the following vote:
AYES: COUNCILMEMBERS: BEACH, BROWNRIGG, COLSON, KEIGHRAN, ORTIZ
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: NONE