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HomeMy WebLinkAboutAgenda Packet - CC - 2015.03.16Monday, March 16, 2015 City of Burlingame Meeting Agenda - Final City Council 7:00 PM CLOSED SESSION - 6:00 p.m. - Conference Room A a. Approval of the Closed Session Agenda BURLINGAME CIN HALL 501 PRIMROSE ROAD BURLINGAME, CA 94010 Council Chambers b. Closed Session Community Forum: Members of the Public May Address the Council on any Item on the Closed Session Agenda at thisTime C. Adjournment into Closed Session d. Conference with Labor Negotiator Pursuant to Goverment Code 54957.6(a) City Negotiators: Leslie Loomis, Lisa Goldman Carol Augustine Glenn Berkheimer (IEDA) Employee Organization: AFSCME Locals 829 2190 Note: Public comment is permitted on all action items as noted on the agenda below and in the non -agenda public comment provided for in item 7. Speakers are asked to fill out a "request to speak" card located on the table by the door and hand it to staff, although the provision of a name, address or other identifying information is optional. Speakers are limited to three minutes each; the Mayor may adjust the time limit in light of the number of anticipated speakers. All votes are unanimous unless separately noted for the record. 1. CALL TO ORDER - 7:00 p.m. - Council Chambers 2. PLEDGE OF ALLEGIANCE TO THE FLAG 3. ROLL CALL 4. REPORT OUT FROM CLOSED SESSION 5. UPCOMING EVENTS 6. PRESENTATIONS a. Presentation of a Proclamation to the Burlingame Mothers' Club b. Update on Central County Fire Department by Interim Fire Chief John Kammeyer City o1 euriingame Page 1 Printed on 311212015 City Council Meeting Agenda - Final March 16, 2015 7. PUBLIC COMMENTS, NON -AGENDA Members of the public may speak about any item not on the agenda. Members of the public wishing to suggest an item for a future Council agenda may do so during this public comment period. The Ralph M. Brown Act (the State local agency open meeting law) prohibits the City Council from acting on any matter that is not on the agenda. 8. APPROVAL OF CONSENT CALENDAR Consent calendar items are usually approved in a single motion, unless pulled for separate discussion. Any member of the public wishing to comment on an item listed here may do so by submitting a speaker slip for that item in advance of the Council's consideration of the consent calendar. a. Approve City Council Meeting Minutes of March 2. 2015 and March 4 2015 Attachments: 3-2-15 Minutes 3-4-15 Minutes Budget SS b. Adoption of a Resolution Approving a Professional Services Agreement with Carollo Engineers. Inc., for the Burlingame's Wastewater Treatment Facility Master Plan City Proiect No. 83671. and Authorizing the City Manager to Execute the Agreement Attachments: Staff Report Resolution Professional Service Agreement Proiect Location Mao C. Adoption of a Resolution Approving a Professional Services Agreement with Wilsey Ham for Engineering Design Services related to the South Rollins Road and Neighborhood Water Main Improvements Phase 1 City Proiect No 83520 and Authorizing the City Manager to Execute the Agreement Attachments: Staff Report Resolution Professional Service Agreement Proiect Location Mao d. Adoption of a Resolution Awarding a Construction Contract to D&D Pipelines. Inc.. for the Neighborhood Storm Drain Proiect No 7 City Proiect No 84090 and Authorizing the City Manager to Execute the Construction Contract Agreement Attachments: Staff Report Resolution Bid Summary Proiect Map Construction Contract Agreement City of Burlingame Page 2 Printed on 3/12/2015 City Council Meeting Agenda - Final March 16, 2015 e. Adoption of a Resolution Authorizing the Mayor to Join Mayors for the Freedom to Marry Attachments: Staff Report Resolution 9. PUBLIC HEARINGS (Public Comment) a. There are no Public Hearings. 10. STAFF REPORTS AND COMMUNICATIONS (Public Comment) a. City Council Appointment of a Director to Represent the Citv of Burlinqame on the Boards of the Bay Area Water Conservation Agency (BAWSCA) and the Bay Area Regional Water Financing Authority (RFA) Attachments: Staff Report Letter from BAWSCA CEO Nicole Sandkulla regarding the appointment b. Adoption of the FY 2015-2016 Goal Setting Implementation Action Plan Attachments: Staff Report Achievements and Successes Updated SWOT Implementation Action Plan 2015-2016 Public Comments Mayor Nagel Comments 11. COUNCIL COMMITTEE AND ACTIVITIES REPORTS AND ANNOUNCEMENTS Council Members report on committees and activities and make announcements. 12. FUTURE AGENDA ITEMS 13. ACKNOWLEDGMENTS a. Department Reports: Building February 2015 14. ADJOURNMENT Notice: Any attendees wishing accommodations for disabilities please contact the City Clerk at (650)558-7203 at least 24 hours before the meeting. A copy of the Agenda Packet is available for public review at the City Clerk's office, City Hall, 501 Primrose Road, from 8:00 a.m. to 5:00 p.m. before the meeting and at the meeting. Visit the City's website at www.burlingame.org. Agendas and minutes are available at this site. City of Burlingame Page 3 Printed on 3/12/2015 City Council Meeting Agenda - Final March 16, 2015 NEXT CITY COUNCIL MEETING - Next Regular City Council Meeting - Monday, April 6, 2015 VIEW REGULAR COUNCIL MEETING ONLINE AT WWW.BURLINGAME.ORG - GO TO "CITY COUNCIL VIDEOS" Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the Water Office counter at City Hall at 501 Primrose Road during normal business hours. City of Burlingame Page 4 Printed on 311212015 �aE ciTr o,� BURLINGAME BURLINGAME CITY COUNCIL Unapproved Minutes Regular Meeting of March 2, 2015 1. CALL TO ORDER Agenda Item 8a Meeting Date: 3116115 A duly noticed regular meeting of the Burlingame City Council was held on the above date in the City Hall Council Chambers. Mayor Nagel called the meeting to order at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE TO THE FLAG The pledge of allegiance was led by Police Chief Eric Wollman. 3. ROLL CALL MEMBERS PRESENT: Brownrigg, Keighran, Nagel, Ortiz, Root MEMBERS ABSENT: None 4. REPORT OUT FROM CLOSED SESSION There was no closed session. 5. UPCOMING EVENTS Mayor Nagel reviewed the upcoming events taking place in the City. 6. PRESENTATIONS Mayor Nagel presented Amy Lang from the American Red Cross with a proclamation recognizing March 2015 as American Red Cross Month. Ms. Lang thanked Mayor Nagel and highlighted some of the emergencies that the Red Cross responded to within the local Chapter. 7. PUBLIC COMMENTS Burlingame resident Tanya and Burlingame resident Cynthia Cornell spoke about the high cost of rents and the need for rent stabilization. S. CONSENT CALENDAR Mayor Nagel asked the Councilmembers and the public if they wished to remove any items from the Consent Calendar and there were no requests. Burlingame City Council March 2, 2015 Unapproved Minutes Councilmember Brownrigg made a motion to adopt the Consent Calendar; seconded by Vice Mayor Keighran. The motion was approved unanimously by voice vote, 5-0. a. APPROVE THE CITY COUNCIL MEETING MINUTES OF FEBRUARY 17.2015 CC Kearney requested Council approve the City Council meeting minutes of February 17, 2015. b. ADOPTION OF A RESOLUTION ACCEPTING THE STANDBY POWER GENERATOR PROCUREMENT AND INSTALLATION PROJECT BY BLOCKA CONSTRUCTION. INC. DPW Murtuza requested Council adopt Resolution No. 18-2015. c. ADOPTION OF A RESOLUTION ACCEPTING THE 2014 STREET RESURFACING PROGRAM BY MCK SERVICES, INC. DPW Murtuza requested Council adopt Resolution No. 19-2015. d. ADOPTION OF AN ORDINANCE TO PROVIDE FOR PROPERTY UPKEEP STANDARDS AND ENHANCED CODE COMPLLINCE ENFORCEMENT FOR NON - CA Kane requested Council adopt Ordinance No. 1913 to provide for property upkeep standards and code compliance enforcement for non-residential properties. 9. PUBLIC HEARINGS a. REQUEST FOR A FINDING OF PUBLIC CONVENIENCE AND NECESSITY (PCN) TO SECTION 23958.4 OF THE CALIFORNIA BUSINESS AND PROFESSIONS CODE, RELATED TO REQUESTS FOR A TYPE -21 (OFF -SALE GENERAL) ALCOHOLIC BEVERAGE SALES PERMITS ISSUED THROUGH THE CALIFORNIA ALCOHOLIC BEVERAGE CONTROL BOARD (ABC) AS REQUESTED BY MERCHANTS OF BEVERAGE (JEFFREY MEISEL) LOCATED AT 1845 ROLLINS ROAD CDD Meeker spoke and advised that Jeffrey Meisel has requested a Type 21 Off Sale, General Alcoholic Beverage License for its online business enterprise, Merchants of Beverage, based at 1846 Rollins Road. Mr. Meeker said an application for a conditional use permit has been submitted and will be considered by the Planning Commission if the Public Convenience and Necessity permit is approved by the City Council. CDD Meeker further advised that the Police Department supports the request from Jeffry Meisel and suggested conditions to be included with the applicant's license request to the Alcohol Beverage Control Board (ABC). Mr. Meeker clarified for the record that the resolution that was included in the Councilmembers' packets was corrected to show that the applicant is Jeffrey Meisel, not Merchants of Beverage. Mayor Nagel opened the public hearing and the applicant Jeffrey Meisel spoke and said the hours will be 11:00 a.m. to 6:00 p.m. and the business is strictly online sales of high end wine and spirits. Councilmember Brownrigg made a motion to approve the request; seconded by Vice Mayor Keighran. The motion was approved unanimously by voice vote, 5-0. 10. STAFF REPORTS AND COMMUNICATIONS 2 Burlingame City Council March 2, 2015 Unapproved Minutes a. STATE LANDS PARCELS PROJECT OBJECTIVE P&RD Glomstad reviewed the staff report and provided an update on the findings of the two Bayfront parcels located at 420 and 450 Airport Boulevard that are owned by the State Lands Commission. Ms. Glomstad advised that a preliminary environmental review has revealed that the site includes several patches of potential seasonal wetlands and she provided images highlighting their locations. P&RD Glomstad said that the Regional Water Quality Control Board, which maintains jurisdiction over the property, would require that the 15,771 square feet of seasonal wetlands on the property be protected should the land be developed into a public space. The Councilmembers expressed frustration at the protections that are forcing the City to reconsider the initial design of the site as a park, and a large grassy area that could serve as sports fields, due to the wetlands that only occur after wet weather patterns. There was additional Council discussion with some Councilmembers expressing a desire to still look at developing the site even if not in the fashion originally intended. They said it would still increase the amount of public space available in Burlingame and it would be an asset to the City. Vice Mayor Keighran said she would be reluctant to support entering a lease, which could be as long as 60 years, without a guarantee that the City would be able to develop the space to its maximum capacity. Council gave direction to P&RD Glomstad to go back to the State Lands Commission to continue the application process as a park, with the understanding there will need to be mitigations in the planning process to address the wetlands on the site. Council would also like to have a contingency arrangement with State Lands that if developing the property into park land proved too difficult, it would revert back to its previous owner after five years. 11. COUNCIL COMMITTEE AND ACTIVITIES REPORTS AND ANNOUNCEMENTS Council reported on various events and committee meetings they each attended on behalf of the City. Councilmember Brownrigg requested that DPW Murtuza provide an update on the water main breaks that occurred in some locations of the City over the weekend. DPW Murtuza provided the update and thanked the Public Works Department employees who worked all weekend correcting the problem. 12. FUTURE AGENDA ITEMS There were no requests from the Councilmembers for future agenda items. 13. 14. ADJOURNMENT Mayor Nagel adjourned the meeting at 8:27 p.m. Respectfully submitted, Mary Ellen Kearney City Clerk Burlingame City Council March 2, 2015 Unapproved Minutes Agenda Item 8a Meeting Date: 3/16/15 BURLINGAME BURLINGAME CITY COUNCIL Unapproved Minutes Budget Study Session March 4, 2015 1. CALL TO ORDER AND ROLL CALL A duly noticed Budget Study Session of the Burlingame City Council was held on the above date in the City Council Chambers at City Hall. Mayor Terry Nagel called the meeting to order at 6:30 p.m. Councilmembers Brownrigg, Ortiz and Root were all present. Vice Mayor Keighran was absent. 2. PUBLIC COMMENTS - NON AGENDA There were no public comments. 3. INTRODUCTORY REMARKS CM Goldman gave the opening remarks and reviewed the agenda for the evening. 4. STAFF REPORTS AND COMMUNICATIONS (Public Comment) a. 2014-15 MID -YEAR FINANCIAL SUMMARY AND BUDGET ADJUSTMENTS; GENERAL FUND FIVE YEAR FINANCIAL FORECAST FinDir Augustine reviewed the general fund mid -year budget status report and gave a thorough overview of projected revenues, property tax, sales tax, and transient occupancy tax and general fund revenues. Ms. Augustine also reviewed the general fund five year forecast covering revenue categories, expenditure categories and operating revenue. Council discussion and questions followed and Council thanked FinDir Augustine and her staff for an excellent and very thorough report. Mayor Nagel opened the item for public comment and there were no public comments. b. REVIEW OF DRAFT FY 2015-16 GENERAL FUND, GAS TAX MEASURE A. MEASURE M AND PARKING ENTERPRISE FUNDS CAPITAL IMPROVEMENT PROGRAM (CIP) DPW Murtuza also gave a thorough overview of the general fund projects and advised that in developing the FY 2015-16 CIP, staff conducted needs assessments of various infrastructures owned by the City and identified a total of $3,865,000 of improvements under the General Plan CIP. Mr. Murtuza reviewed the list of the infrastructure needs. Burlingame City Council March 4, 2015 Unapproved Minutes DPW Murtuza said staff is projecting an estimated $1,469,000 in revenues from a combination of Gas Tax, Measure A, and Measure M funds. Mr. Murtuza also spoke about the Smart Parking Meters Implementation and the expansion of the smart meters in the downtown core area streets. Council discussion and questions followed and Council thanked DPW Murtuza and his staff for a very comprehensive, informative report. Mayor Nagel opened the item for public comment and Burlingame resident Jeff Louder requested the City consider adding smart meters to Broadway. 5. COUNCIL DIRECTION ON BUDGET POLICY ISSUES Councilmember Root made a motion to adopt Resolution No. 21-2015 approving adjustments to estimated revenues and appropriations in the Fiscal Year 2014-15 Budget; seconded by Councilmember Ortiz. The motion was approved unanimously by voice vote, 4-1-0 (Keigbran absent). 6. ADJOURNMENT Mayor Nagel adjourned the meeting at 9:10 p.m. Respectfully submitted, Mary Ellen Kearney City Clerk 2 Burlingame City Council March 4, 2015 Unapproved Minutes STAFF REPORT AGENDA NO: 8b a MEETING DATE: March 16, 2015 To: Honorable Mayor and City Council Date: March 16, 2015 From: Syed Murtuza, Director of Public Works — (650) 558-7230 Subject: Adoption of a Resolution Approving a Professional Services Agreement with Carollo Engineers, Inc., for the Wastewater Treatment Facility Master Plan, City Project No. 83671, and Authorizing the City Manager to Execute the Aqreement RECOMMENDATION Staff recommends that the City Council adopt the attached resolution approving a professional services agreement with Carollo Engineers, Inc., for engineering services related to the Wastewater Treatment Facility Master Plan in the amount of $330,861 and authorizing the City Manager to execute the agreement. The Regional Water Quality Control Board issued a Nutrients Watershed Permit to San Francisco Bay Dischargers effective on July 1, 2014 for the purpose of "regulating nutrient discharges to the Bay and its contiguous bay segments." The permit supplements existing requirements contained within the individual National Pollutant Discharge Elimination System (NPDES) permits for each of these wastewater treatment plants, including the City of Burlingame Wastewater Treatment Plant (WWTP) facility located at 1103 Airport Boulevard in Burlingame. The Nutrients Watershed permit has specific requirements for evaluating methods of nutrient reduction in the WWTP effluent, including process optimization and side -stream treatment. The permit also requires evaluation of other methods beyond implementation of additional degrees of wastewater treatment to cause reduction in nutrient concentrations in the effluent. Examples of other methods include effluent discharge to wetlands and or effluent treatment for the production of recycled water. Additionally, the WWTP is due for an overall condition assessment study to examine structural integrity and estimate equipment service life of various components for developing a master plan. The following are the three major components of work to be undertaken as part of this project: • Evaluation of potential nutrient discharge reduction by treatment optimization and side - stream treatment; • Evaluation of potential of final effluent recycling for land application and building use for the reduction of City potable water use; and 1 Resolution Approving Professional Services Agreement for Wastewater Treatment Facility Master Plan March 16, 2015 Evaluation of the WWTP for condition assessment, determination of structural integrity and end of life estimation of various components, and prioritization of improvements as part of the master plan. DISCUSSION Staff issued a 'Request for Proposals' for professional engineering services and received two proposals from qualified firms. Staff evaluated the proposals and interviewed both firms. The interview panel ranked Carollo Engineers, Inc. as the most qualified consultant firm to perform the work due to its extensive experience, project approach and successful past performance on similar work for the City as well as for other agencies. Staff has negotiated a professional services agreement with Carollo Engineers, Inc. in the amount of $330,861, for the scope of services detailed in Exhibit A of the Professional Service Agreement. The following is a brief outline of the scope of services: • Nutrient Removal o Develop planning criteria o Evaluate operational improvements, side -stream treatment alternatives, and expansion alternatives • Water Recycling o Review background information o Update recycled water market analysis, recycled water quality and regulatory requirements, and alternatives and cost analysis • Plant Process Evaluation o Develop structure inventory o Perform visual assessment o Conduct initial findings workshop o Perform testing program • Master Plan Development o Prepare technical memorandum on current conditions. o Recommend capital improvements projects with preliminary scope of work and prioritization o Prepare preliminary cost estimates for budgeting purposes Carollo Engineers, Inc. proposes to proceed with the above scope of work concurrently, and estimates that it would take approximately six months to complete the study. FISCAL IMPACT The following are the estimated costs related to the project development: Professional Engineering Services $ 330,861 Contingency (15%) $ 49,139 Engineering Design & Administration $ 20,000 Total $ 400,000 2 Resolution Approving Professional Services Agreement for Wastewater Treatment Facility Master Plan March 16, 2015 There are adequate funds available in the FY2014-15 Sewer Enterprise Capital Improvement Program to complete the project. Exhibits: • Resolution • Professional Services Agreement • Project Location Map 3 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH CAROLLO ENGINEERS, INC., FOR THE BURLINGAME WASTEWATER TREATMENT FACILITY MASTER PLAN AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT CITY PROJECT NO. 83671 RESOLVED, by the CITY COUNCIL of the City of Burlingame, California and this Council does hereby FIND, ORDER and DETERMINE AS FOLLOWS: 1. The public interest and convenience require execution of the agreement cited in the title above. 2. The City Manager be, and is hereby, authorized to sign said agreement for and on behalf of the City of Burlingame. 3. The City Clerk is hereby ordered and instructed to attest such signature. Mayor I, MARY ELLEN KEARNEY, City Clerk of the City of Burlingame, do hereby certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the 16T" day of March, 2015 and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: City Clerk AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES WITH CAROLLO ENGINEERS, INC. FOR CITY OF BURLINGAME WASTEWATER TREATMENT FACILITY MASTER PLAN CITY PROJECT NO. 83671 THIS AGREEMENT is entered into this day of 2015, by and between the City of Burlingame, State of California, herein called the "City", and CAROLLO ENGINEERS, INC., engaged in providing PROFESSIONAL ENGINEERING services herein called the "Consultant". RECITALS A. The City is considering conducting undertaking activities for the consultant engineering services for the City of Burlingame Wastewater Treatment Facility Master Plan. B. The City desires to engage a professional engineering consultant to provide engineering services because of Consultant's experience and qualifications to perform the desired work, described in Exhibit A. C. The Consultant represents and affirms that it is qualified and willing to perform the desired work pursuant to this Agreement. AGREEMENTS NOW, THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS: 1. Scope of Services. The Consultant shall provide professional engineering services such as project management, technical support and analysis, testing, preparation of technical report for the City of Burlingame wastewater treatment facility master plan, and as detailed in "Scope of Work" of the attached Exhibit A of this agreement. 2. Time of Performance. The services of the Consultant are to commence upon the execution of this Agreement with completion of all work by December 30, 2015. 3. Compliance with Laws. The Consultant shall comply with all applicable laws, codes, ordinances, and regulations of governing federal, state and local laws. Page 1 of 8 Consultant represents and warrants to City that it has all licenses, permits, qualifications and approvals of whatsoever nature which are legally required for Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement any licenses, permits, and approvals which are legally required for Consultant to practice its profession. Consultant shall maintain a City of Burlingame business license. 4. Sole Responsibility. Consultant shall be responsible for employing or engaging all persons necessary to perform the services under this Agreement. 5. Information/Report Handling. All documents furnished to Consultant by the City and all reports and supportive data prepared by the Consultant under this Agreement are the City's property and shall be delivered to the City upon the completion of Consultant's services or at the City's written request. All reports, information, data, and exhibits prepared or assembled by Consultant in connection with the performance of its services pursuant to this Agreement are confidential until released by the City to the public, and the Consultant shall not make any of these documents or information available to any individual or organization not employed by the Consultant or the City without the written consent of the City before such release. The City acknowledges that the reports to be prepared by the Consultant pursuant to this Agreement are for the purpose of evaluating a defined project, and City's use of the information contained in the reports prepared by the Consultant in connection with other projects shall be solely at City's risk, unless Consultant expressly consents to such use in writing. City further agrees that it will not appropriate any methodology or technique of Consultant which is and has been confirmed in writing by Consultant to be a trade secret of Consultant. 6. Compensation. Compensation for Consultant's professional services shall not exceed $330,861; and payment shall be based upon City approval of each task. Billing shall include current period and cumulative expenditures to date and shall be accompanied by a detailed explanation of the work performed by whom at what rate and on what date. Also, plans, specifications, documents or other pertinent materials shall be submitted for City review, even if only in partial or draft form. 7. Availability of Records. Consultant shall maintain the records supporting this billing for not less than three (3) years following completion of the work under this Agreement. Consultant shall make these records available to authorized Page 2 of 8 personnel of the City at the Consultant's offices during business hours upon written request of the City. 8. Project Manager. The Project Manager for the Consultant for the work under this Agreement shall be Rick Chan, P.E. Senior Vice President. 9. Assignability and Subcontracting. The services to be performed under this Agreement are unique and personal to the Consultant. No portion of these services shall be assigned or subcontracted without the written consent of the City. 10. Notices. Any notice required to be given shall be deemed to be duly and properly given if mailed postage prepaid, and addressed to: To City: Donald Chang, P.E. City of Burlingame 501 Primrose Road Burlingame, CA 94010 To Consultant: Rick Chan, P.E. Carollo Engineers, Inc. 2700 Ygnacio Valley Road, St. 300 Walnut Creek, CA 94598 or personally delivered to Consultant to such address or such other address as Consultant designates in writing to City. 11. Independent Contractor. It is understood that the Consultant, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and not an agent or employee of the City. As an independent contractor he/she shall not obtain any rights to retirement benefits or other benefits which accrue to City employee(s). With prior written consent, the Consultant may perform some obligations under this Agreement by subcontracting, but may not delegate ultimate responsibility for performance or assign or transfer interests under this Agreement. Consultant agrees to testify in any litigation brought regarding the subject of the work to be performed under this Agreement. Consultant shall be compensated for its costs and expenses in preparing for, traveling to, and testifying in such matters at its then current hourly rates of compensation, unless such litigation is Page 3 of 8 brought by Consultant or is based on allegations of Consultant's negligent performance or wrongdoing. 12. Conflict of Interest. Consultant understands that its professional responsibilities is solely to the City. The Consultant has and shall not obtain any holding or interest within the City of Burlingame. Consultant has no business holdings or agreements with any individual member of the Staff or management of the City or its representatives nor shall it enter into any such holdings or agreements. In addition, Consultant warrants that it does not presently and shall not acquire any direct or indirect interest adverse to those of the City in the subject of this Agreement, and it shall immediately disassociate itself from such an interest should it discover it has done so and shall, at the City's sole discretion, divest itself of such interest. Consultant shall not knowingly and shall take reasonable steps to ensure that it does not employ a person having such an interest in this performance of this Agreement. If after employment of a person, Consultant discovers it has employed a person with a direct or indirect interest that would conflict with its performance of this Agreement, Consultant shall promptly notify City of this employment relationship, and shall, at the City's sole discretion, sever any such employment relationship. 13. Equal Employment Opportunity. Consultant warrants that it is an equal opportunity employer and shall comply with applicable regulations governing equal employment opportunity. Neither Consultant nor its subcontractors do and neither shall discriminate against persons employed or seeking employment with them on the basis of age, sex, color, race, marital status, sexual orientation, ancestry, physical or mental disability, national origin, religion, or medical condition, unless based upon a bona fide occupational qualification pursuant to the California Fair Employment & Housing Act. 14. Insurance. A. Minimum Scope of Insurance: Consultant agrees to have and maintain, for the -duration of the contract, General Liability insurance policies insuring him/her and his/her firm to an amount not less than: One million dollars ($1,000,000) combined single limit per occurrence and two million dollars ($2,000,000) aggregate for bodily injury, personal injury and property damage in a form at least as broad as ISO Occurrence Form CG 0001, Page 4 of 8 ii. Consultant agrees to have and maintain for the duration of the contract, an Automobile Liability insurance policy ensuring him/her and his/her staff to an amount not less than one million dollars ($1,000,000) combined single limit per accident for bodily injury and property damage. iii. Consultant agrees to have and maintain, for the duration of the contract, professional liability insurance in amounts not less than two million dollars ($2,000,000) each claim/aggregate sufficient to insure Consultant for professional errors or omissions in the performance of the particular scope of work under this agreement. iv. Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees and volunteers; or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration, and defense expenses. B. General and Automobile Liability Policies: i. The City, its officers, officials, employees and volunteers are to be covered as insured as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of Consultant, premises owned or used by the Consultant. The endorsement providing this additional insured coverage shall be equal to or broader than ISO Form CG 2010 1185 and must cover joint negligence, completed operations, and the acts of subcontractors. This requirement does not apply to the professional liability insurance required for professional errors and omissions. ii. The Consultant's insurance coverage shall be endorsed to be primary insurance as respects the City, its officers, officials, employees and volunteers. Any insurance or self -insurances maintained by the City, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. Page 5 of 8 iii. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officers, officials, employees or volunteers. iv. The Consultant's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the limits of the insurer's liability. C. In addition to these policies, Consultant shall have and maintain Workers' Compensation insurance as required by California law. Further, Consultant shall ensure that all subcontractors employed by Consultant provide the required Workers' Compensation insurance for their respective employees. D. All Coverages: Each insurance policy required in this item shall be endorsed to state that coverage shall not be canceled except after thirty (30) days' prior written notice by mail, has been given to the City (10 days for non-payment of premium). Current certification of such insurance shall be kept on file at all times during the term of this agreement with the City Clerk. E. Acceptability of Insurers: Insurance is to be placed with insurers with a Best's rating of no less than A -:VII and authorized to do business in the State of California. F. Verification of Coverage: Upon execution of this Agreement, Contractor shall furnish the City with certificates of insurance and with original endorsements effecting coverage required by this clause. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements are to be on forms approved by the City. All certificates and endorsements are to be received and approved by the City before any work commences. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. 15. Indemnification. To the fullest extent permitted by law, (including without limitation, California Civil Code sections 2782 and 2782.6), Consultant shall save, keep and hold harmless indemnify and defend the City, its officers, employees, authorized agents and volunteers from all damages, liabilities, penalties, costs, or Page 6 of 8 expenses in law or equity, including but not limited to attorneys' fees, that may at any time arise, result from, relate to, or be set up because of damages to property or personal injury received by reason of, or in the course of performing work which arise out of, pertain to, or relate to, directly or indirectly, in whole or in part, the negligence, recklessness, or willful misconduct of Consultant, or any of the Consultant's officers, employees, or agents or any subconsultant. This provision shall not apply if the damage or injury is caused by the sole negligence, active negligence, or willful misconduct of the City, its officers, agents, employees, or volunteers. 16. Waiver. No failure on the part of either party to exercise any right or remedy hereunder shall operate as a waiver of any other right or remedy that party may have hereunder, nor does waiver of a breach or default under this Agreement constitute a continuing waiver of a subsequent breach of the same or any other provision of this Agreement. 17. Governing Law. This Agreement, regardless of where executed, shall be governed by and construed under the laws of the State of California. Venue for any action regarding this Agreement shall be in the Superior Court of the County of San Mateo. 18. Termination of Agreement. The City and the Consultant shall have the right to terminate this agreement with or without cause by giving not less than fifteen (15) days written notice of termination. In the event of termination, the Consultant shall deliver to the City all plans, files, documents, reports, performed to date by the Consultant. In the event of such termination, City shall pay Consultant an amount that bears the same ratio to the maximum contract price as the work delivered to the City bears to completed services contemplated under this Agreement, unless such termination is made for cause, in which event, compensation, if any, shall be adjusted in light of the particular facts and circumstances involved in such termination. 19. Amendment. No modification, waiver, mutual termination, or amendment of this Agreement is effective unless made in writing and signed by the City and the Consultant. 20. Disputes. In any dispute over any aspect of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees, as well as costs not to exceed $7,500 in total. Page 7 of 8 21. Entire Agreement. This Agreement constitutes the complete and exclusive statement of the Agreement between the City and Consultant. No terms, conditions, understandings or agreements purporting to modify or vary this Agreement, unless hereafter made in writing and signed by the party to be bound, shall be binding on either party. IN WITNESS WHEREOF, the City and Consultant have executed this Agreement as of the date indicated on page one (1). City of Burlingame Lisa K. Goldman City Manager Approved as to form: City Attorney — Kathleen Kane ATTEST: City Clerk - Mary Ellen Kearney "Consultant" Print Name: �Ac(c UA Title: ,�,,,,i,,Y Page 8 of 8 EXHIBIT A 6 Engineers... Working Wonders With Wafers February 23, 2015 Mr. Donald Chang, P.E., Senior Civil Engineer Department of Public Works City of Burlingame 5o1 Primrose Road Burlingame, California 94010 Subject: Wastewater Treatment Facility Master Plan, City Project No. 83691 Dear Mr. Chang: At your request, please find attached our final scope of work, labor and budget estimate, and fee schedule for the subject project. The following key assumptions were used in developing these documents. • Notice to proceed in April, 2015. • Water quality sampling of the W WTF, if required, for the nutrient removal and water recycling tasks will be performed by Veolia. • Water recycling evaluation will not need to meet specific guidelines and requirements for grant funding by the SWRCB because the City has decided not to pursue outside funding at this time. • Temporary ladders, stairs, or scaffolds, confined space supervisions, if required, for the visual assessment of plant structures, will be provided by Veolia. • An allowance of approximately $93,000 is included for field testing of existing structures and facilities for the plant process evaluation task. The final budget for this work maybe higher or lower than the assumed allowance as you may want to modify the testing program after our visual assessment of plant facilities and meetings with City and Veolia staff. If you have any questions, please do not hesitate to contact us. Sincerely, CAROllttv'"LLOO ENGINEERS, INC. A 6k '`--'" Rick Chan, P.E. Senior Vice President/Project Manager Enclosure carollo.com CITY OF BURLINGAME WASTEWATER TREATMENT FACILITY MASTER PLAN SCOPE OF WORK (March 4, 2015) The following scope of work is provided for the City of Burlingame's Wastewater Treatment Facility Master Plan project. Task 1 — Nutrient Removal Task 1.1 — Project Management and Meetings Carollo will provide project administration and management necessary to perform planning, execution, monitoring, and reporting of this task. For this task, Carollo will attend and conduct three project meetings to discuss technical issues, communicate project progress, review task deliverables, discuss upcoming work activities, check status of action items, and make decisions. Task 1.2 — Develop Planning Criteria Carollo will review three years of operational data provided by the City and Veolia (same as what is provided to BACWA for regional study), previous studies and reports, information gathered through plant staff and discussions, and record drawings. Carollo will further develop regulatory scenarios that are consistent with scenarios being proposed by the RWQCB, and develop criteria and methodology that will be used for evaluating alternatives. Criteria shall include, but not be limited to performance, constructability, redundancy, reliability, cost, ease of O&M, safety, and impact on chemical use or greenhouse gas emissions. Task 1.3 — Evaluate Operational Improvements Carollo will identify up to three operational improvement alternatives that will achieve nutrient reduction. To size and develop the alternatives, a process model will be calibrated to historical data and used in the evaluation. For each operational improvement, Carollo will identify the level of nutrient reduction that can be achieved, planning level capital and operational cost impacts, impacts to greenhouse gas emissions, and other operational impacts such as energy usage, sludge production, and effluent filterability. Example operational improvements that Carollo will evaluate include converting to step -feed anoxic operation, operating in a split treatment mode, cyclic aeration, or utilizing simultaneous nitrification/denitrification through low DO operation. Evaluation will also include comparison of non -economic criteria, which considers process reliability and where it is currently being practiced. Task 1.4 — Evaluate Sidestream Treatment Alternatives Carollo will identify up to four sidestream treatment alternatives that will achieve nutrient reduction. For each alternative, Carollo will identify the level of nutrient reduction that can be achieved, planning level capital and operational cost impacts, impacts to greenhouse gas emissions, and other operational impacts such as energy usage, sludge production, and effluent filterability. Example sidestream treatment alternatives that Carollo will evaluate include nitritation and denitritation (e.g., SHARON), Anammox-based technologies, Centrate and RAS Reaeration Basins (CaRRB), and various nutrient recovery systems. Evaluation will also include comparison of non -economic criteria, which considers process reliability and where it is currently being practiced. Task 1.5 — Evaluate Expansion Alternatives Carollo will identify up to three long-term expansion or improvement alternatives that will achieve full nutrient reduction, or limits of technology. For each alternative, Carollo will identify planning level capital and operational cost impacts, impacts to greenhouse gas emissions, and other operational impacts such as energy usage, sludge production, and effluent filterability. Example alternatives that Carollo will evaluate include conversion to a MLE process followed by effluent filtration, a four -stage Bardenpho process, IFAS, or BioMAG. Evaluation will also include comparison of non -economic criteria, which considers process reliability and where it is currently being practiced. Task 1.6 — Prepare Technical Memoranda Carollo will prepare a draft TM summarizing the results of the nutrient removal evaluation. A final TM will be prepared incorporating City's and Veolia's review comments on the draft TM. An electronic copy in PDF format and two paper copies of the final TM will be provided to the City and Veolia. Task 2 —Water Recycling Task 2.1 — Project Management and Meetings Carollo will provide project administration and management necessary to perform planning, execution, monitoring, and reporting of this task. For this task, Carollo will attend and conduct two project meetings to discuss technical issues, communicate project progress, review task deliverables, discuss upcoming work activities, check status of action items, and make decisions. Task 2.2 — Review Background Information Carollo will review existing information, as needed, to inform the team of current conditions and previous recycled water efforts. Information to be reviewed include, but is not limited to: • Geographic Information System (GIS), maps, drawings and other available information. • Burlingame Urban Water Management Plan (UWMP). • Previous Recycled Water Studies. • Existing wastewater quality, quantity, flows, NPDES permit, etc. • Sewer and water service areas. Task 2.3 — Update Recycled Water Market Analysis Carollo will update the 2011 market analysis to identify both the supplies and demands for a recycled water system. The review will include any new development projects, which are planned to use a significant amount of water for irrigation. Task 2.4 — Recycled Water Quality and Regulatory Requirements Carollo will conduct a recycled water quality evaluation to provide site-specific data with regard to dissolved salts such as chloride and sodium in the secondary effluent that may affect recycled water use. Carollo will develop a sampling plan with sampling locations and parameters to be tested. It is assumed that treatment facility staff will perform the sampling and testing. Regulations for recycled water use will be defined for the various uses planned for the area. Water quality and other regulatory requirements specific to customer types will be identified. Task 2.5 — Alternatives and Cost Analysis Using the information developed above, Carollo will develop various treatment and distribution system alternatives that will identify the following: objectives, customers, demands, and facilities needed such as treatment, storage, pumping, and distribution. Preliminary facility siting, pipeline routing and sizing will be identified for each alternative. Up to two treatment alternatives and two distribution alternatives will be developed. The alternatives will also consider implementation phasing. Advantages and disadvantages for each alternative will also be identified. Task 2.6 — Prepare Technical Memoranda Carollo will prepare a draft TM summarizing the results of the water recycling evaluation. A final TM will be prepared incorporating City's and Veolia's review comments on the draft TM. An electronic copy in PDF format and two paper copies of the final TM will be provided to the City and Veolia. Task 3 — Plant Process Evaluation Task 3.1 — Project Management and Meetings Carollo will provide project administration and management necessary to perform planning, execution, monitoring, and reporting of this task. For this task, Carollo will attend and conduct two project meetings (in addition to the workshop discussed in Task 3.4) to discuss technical issues, communicate project progress, review task deliverables, discuss upcoming work activities, check status of action items, and make decisions. Task 3.2 — Develop Structure Inventory Carollo will develop a structure inventory for the following processes: gravity thickener, anaerobic digesters, gravity belt thickener, Secondary Clarifiers A and B, Flocculation Basins A and B, and Final Contact Basins A and B. Carollo will review available record drawings, and condition assessment reports. One site visit will be conducted to check on these processes and their associated support facilities, including completion of the ASCE 31 Tier Analysis checklists, and to verify/assess site conditions. Task 3.3 — Perform Visual Assessment Carollo, V&A, and Fugro will conduct an on-site visual assessment of each structure on the inventory list. The initial condition assessment will be based on visual inspection from the ground or locations readily accessible from permanent or City or Veolia supplied temporary ladders, stairs, or scaffolds. One 8 -hour day for preparation, travel, and visual assessment is assumed for this task. Confined space entries, if required, will be supervised by City or Veolia staff. The structure's condition will be documented on the assessment report forms and photographs taken to record and illustrate the general condition and specific locations where damage is observed. Task 3.4 — Conduct Initial Findings Workshop Carollo will conduct one workshop with City and Veolia staff to present and review our findings and discuss their implications and impacts on operation & maintenance, safety, and code compliance issues. At this workshop, Carollo will also review and confirm the level and type of field testing that will be performed for selected processes and structures. Task 3.5 — Perform Testing Program For this task, it is assumed Carollo's subconsultants (V&A, and Fugro) will perform the following testing and associated laboratory services for the process structure listed in Task 3.2, and pending confirmation in the workshop in Task 3.4. • Non-destructive testing of concrete structures (V&A): ➢ Reinforcing steel measurements using surface penetrating radar on the walls at three locations with each structure. ➢ Two 4 -inch diameter by 6 -inch long concrete core samples per structure. ➢ Concrete penetration measurements on the walls of each structure. ➢ Sounding testing on the concrete surfaces of each structure. ➢ Concrete pH samples for testing of pH at the penetration testing locations. • Broadband electromagnetic testing on above grade or buried piping that has been excavated by others. Two days of testing (four sites) are assumed for this task. (V&A). • Ultrasonic wall thickness measurements on above grade and buried piping that has been excavated by others. Measurements will be taken around the circumference of the pipe at four equally spaced locations. (V&A). • Non-destructive pavement deflection testing to measure the response of pavements under simulated wheel loads. One 8 -hour day of testing is assumed for this task. (Fugro). • Pavement borings/corings to verify thicknesses of various pavement sections. One 8 - hour day of testing is assumed for this task, which we anticipate 10 to 15 borings/cores to depths of about four feet at selected pavement areas can be achieved. (Fugro). Task 3.6 — Prepare Technical Memoranda Carollo will prepare a draft TM summarizing the results of the plant process evaluation, including recommendations of capital improvement projects with preliminary project descriptions, project prioritization, and preliminary cost estimates. A final TM will be prepared incorporating City's and Veolia's review comments on the draft TM. An electronic copy in PDF format and two paper copies of the final TM will be provided to the City and Veolia. 4 UROR AND BUDGET ESTIMATE ,Car l Carol c, W CITY OF BURIINOAME uWu•.._e•uv WASTEWATER TREATMENT FACILITY MASTER PUN GIIY PROJECT NO, 03611 S.L end Remw for Clu610cetlon BP LFP Pp I P AP CAO YR TeYI bbor 8u4vneu0anb PECE MI ODD TalesTeak VSA Fu ro LWA SlMr Dnutl Um 276 S2541333 190 180 166 106 Hour. Coat Fred..TrimArmunt Coal Coat 1.0 NUVIenl Renwvel 1,1 Proleat Monalpm rd..d Meglnps 0 20 0 20 0 0 0 q0 $11,180 3576 $0 3 4131 $710 111,801 12 Owelop Planning Crude 0 10 0 2q O 0 0 10 $6A04 $4,136 5480 30 0 §0 $4,818 $13,600 IA Evaluele Opmuanellmpmvamenb 8 14 1D 40 0 0 0 70 §16,318 §8q0 $0 0 SO $BW 116,186 IR EVelu W 6ldreVaam Tra."M nlamativm 6 14 16 24 0 0 0 60 313AOp $I2D W 0 0 $RO 314,329 I5 Evaluate EVarulan Potemativaa 6 14 10 IB 24 0 0 W $14,490 $840 $0 0 $0 $840 31Q338 LB Prepam LCMkal Memoranda q ,1$ 4 32 36 18 8 LA 531245 $1,300 $100 0 50 11,160 $22.713 Task 1.0 ToYY• 36 68 W 1W 00 16 6 402 164,7HI seek M ToYY• $BJ BQ 2.0 WemB V Project Management andriden9e 0 18 0 16 0 0 0 10 $BAW "Gow" $0 3 $BO $570 36.869 2.3 R.I. WlnmrmMOn 4 0 14 0 0 0 T3 44,866 0 W $284 $6,110 24 Marcos! Reryter Water MCIXMAnator, 1 4 4 22 0 0 0 JI no SWB $0 io 0 j0 $408 canoe Ra0ulemry RaQ,dramerh 2.1 Rao7gM Water 4 4 B 0 23 0 G 0 H $7.34] 18,434 32,060 SWe $0 0 30 52,06 49910 $8,910 Aantl 2,5 PIIamN C 4 18 8 40 20 0 10 518.012 S1,o58 $0 1 Taentl Mornerple 3.8 PrepeR TecknlwlMOmorende 1 12 q '(4 ¢0 1$ 6 6 02615.4750 50H 3100 D 50 . $1,101 1118& $18.143 j1Q6`3 TuX 2.0 TOYIa• 28 60 18 135 M 12 8 300 S8S 660 Task 218 TeYY• 388 3.0 PkM Focal Evandon 3.1 Project Mene.0-Nd and Mee0n0e 8 13 0 0 0 0 0 20 55,2ED 33,180 E340 30 T 380 43,620 SO.I]0 32 OaVelry9truqule lm'enkry 3 18 0 8 0 0 0 TB 10,110 30,000 3312 i0 1 316 48,157 {13.222 3.3 Perbrm Vl¢uel bsewmanl 3 B 0 8 0 0 0 10 SIJ4x S8,0c0 '8,000 3210 $O 1 Safi 317,881 1231806 3.q Candu¢11nItlal Fln9nos WmbMq 1 B 0 0 0 0 0 20 31.007 36,600 51,320 jTb $0 1 $4 S7d08 311,801 15 Polar. TaNnO Program T 10 0 12 0 O 0 30 56,9�B $66,]]0 46,W0 4860 $0 1 416 §73,]76 $00.132 3.6 Prepare Tegmloel MamomMa y 0 4 T4 2.2 a $ L i14.1e1 $11,000 SOam 4036 VD, 0 30 §15,330 an Teak 3.0 TOYla= 3i 00 4 00 20 1T 6 192 41100 Teek i.o Toddle 180MT F.I. TOYlse B6 316 AO 364 1]0 40 18 BBS %88013 51ogA00 530,030 H.T04 S10.R8 5300 12 §6N SiNA30 5330.081 Lenard SPSanlw PMeulonal PECE: Prelecl E9MpmeM and CommunluOon Eocene, LPP Lead Precut Probulmrel M9ee0a: Raced on Bc mlYe par Ol, a SOMMIe. PP Project R.N.Monal VSA: VM U.10nO EnaMeeY. P"ratonal Fr acc Fugre ConwlYnM, Inc. Welker Aegtlm. AP WgsYnl Promegonq LWA Larry w CAD Cass DYflONGrsphic Meta WP Word PYau.OY CAROLLO ENGINEERS, INC. FEE SCHEDULE As of January 1, 2015 Project Equipment Communication Expense 12.00 (PECE) Per DL Hour Other Direct Expenses Travel and Subsistence at cost Mileage at IRS Reimbursement Rate $.56 per mile Effective January 1, 2015 Subconsultant cost+ 10% Other Direct Cost cost + 10% Expert Witness Rate x 2.0 This fee schedule is subject to annual revisions due to labor adjustments. HourIV Rate Eng ineers/Scientists Assistant Professional $160.00 Professional 196.00 Project Professional 232.00 Lead Project Professional 254.00 Senior Professional 276.00 Technicians Technicians 135.00 Senior Technicians 156.00 Support Staff Document Processing / Clerical 106.00 Project Equipment Communication Expense 12.00 (PECE) Per DL Hour Other Direct Expenses Travel and Subsistence at cost Mileage at IRS Reimbursement Rate $.56 per mile Effective January 1, 2015 Subconsultant cost+ 10% Other Direct Cost cost + 10% Expert Witness Rate x 2.0 This fee schedule is subject to annual revisions due to labor adjustments. p +* WN�� PL DRSITT DR C' > MARJN DR 0 DR > MARJN DR 0 ti > 55 > 0 z z DR MARJN DR > 55 > 0 z z 9p 0 > 0 z p z O BAY FRONT CHANNEL m > z 0 z Z O hNs o0coA,410 Ma X1 0 LM m STAFF REPORT AGENDA NO: 8C 9 MEETING DATE: March 16, 2015 To: Honorable Mayor and City Council Date: March 16, 2015 From: Syed Murtuza, Director of Public Works — (650) 558-7230 Subject: Adoption of a Resolution Approving a Professional Services Agreement with Wilsey Ham for Engineering Design Services related to the South Rollins Road and Neighborhood Water Main Improvements, Phase 1, City Project No. 83520, and Authorizing the City Manager to Execute the Staff recommends that the City Council adopt the attached resolution approving a professional services agreement with Wilsey Ham for engineering design services related to the South Rollins Road and Neighborhood Water Main Improvements, Phase 1, in the amount of $151,815; and authorizing the City Manager to execute the agreement. The Water System Capital Improvements Program (CIP) identified the existing water main along Rollins Road and the surrounding areas as a high-priority project. The existing 4 -inch diameter and 6 -inch diameter cast iron water mains along Rollins Road between Corbitt Drive and Humboldt Road and the surrounding neighborhood were installed approximately 90 years ago and have served beyond their intended service life. Phase 1 of the project involves upgrading of the aging water system along Rollins Road between Corbitt Drive and Humboldt Road by replacing approximately 4,300 linear feet of 4 -inch diameter old cast iron water main with a new 8 -inch diameter polyvinyl chloride (PVC) and ductile iron pipes combined. DISCUSSION Staff issued a 'Request for Proposals' to a list of qualified engineering firms, and received two proposals from qualified firms. After a comprehensive review and ranking of the proposals, the consulting firm of Wilsey Ham was selected as the top ranking firm because of their high understanding of the overall project, project approach, and quality of proposal. Staff negotiated the scope of professional services for the project with Wilsey Ham in the amount of $151,815. The following is a brief outline of the scope of professional design services, which is described in detail in the Exhibit A of the Professional Services Agreement: • Perform pre -design investigation including field surveying, potholing, and utility location to 1 Resolution Approving Professional Services Agreement for March 16, 2015 South Rollins Road and Neighborhood Water Main Improvements, Phase 1 prepare project base map. • Prepare 50% engineering design submittal including preliminary pipeline alignments, construction details, draft specifications, and preliminary engineer's estimate. • Prepare 90% engineering design submittal including coordination with the city, update pipeline plans to 90% completion, prepare a draft bid package, and update the engineer's estimate. • Complete and submit 100% final design plans including addressing city comments; finalize specifications; finalize engineer's cost estimate; complete 100% contract documents; and perform a quality assurance and quality control review of the contract documents. • Provide bidding assistance including attending a pre-bid meeting, answering contractor questions and preparing addenda. • Perform project management functions, including attending meetings, site visits, and agency coordination. Upon completion of the engineering design, staff plans to advertise the project for bids. Assuming no delays, the project construction is anticipated to begin in the summer of 2015 and is projected to be completed by the end of 2015. FISCAL IMPACT The following are the estimated costs related to the project development: Engineering Design Services $ 151,815 Contingency (15%) $ 22,770 Engineering Design & Administration $ 15,215 Total $ 189,800 There are adequate funds available in the FY2014-15 Water Capital Improvement Program to complete the project. Exhibits: • Resolution • Professional Services Agreement • Project Location Map 2 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH WILSEY HAM FOR THE SOUTH ROLLINS ROAD AND NEIGHBORHOOD WATER MAIN IMPROVEMENTS PHASE 1; AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT CITY PROJECT NO. 83520 RESOLVED, by the CITY COUNCIL of the City of Burlingame, California and this Council does hereby FIND, ORDER and DETERMINE AS FOLLOWS: 1. The public interest and convenience require execution of the agreement cited in the title above. 2. The City Manager be, and is hereby, authorized to sign said agreement for and on behalf of the City of Burlingame. 3. The City Clerk is hereby ordered and instructed to attest such signature. Mayor I, MARY ELLEN KEARNEY, City Clerk of the City of Burlingame, do hereby certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the 16TH day of March, 2015 and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: City Clerk AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES WITH WILSEY HAM FOR SOUTH ROLLINS ROAD AND NEIGHBORHOOD WATER MAIN IMROVEMENTS,PHASE 1 CITY PROJECT NO. 83520 THIS AGREEMENT is entered into this day of 2015, by and between the City of Burlingame, State of California, herein called the "City", and WILSEY HAM engaged in providing PROFESSIONAL ENGINEERING DESIGN services herein called the "Consultant". RECITALS A. The City is considering conducting undertaking activities for the consultant engineering design services for South of Rollins Road and Neighborhood Water Main Improvements, Phase 1. B. The City desires to engage a professional engineering consultant to provide survey and engineering services because of Consultant's experience and qualifications to perform the desired work, described in Exhibit A. C. The Consultant represents and affirms that it is qualified and willing to perform the desired work pursuant to this Agreement. AGREEMENTS NOW, THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS: 1. Scope of Services. The Consultant shall provide professional engineering services such as survey, engineering design, and bid services for South Rollins Road and Neighborhood Improvement Project, Phase 1, and as detailed in "Scope of Work" of the attached Exhibit A of this agreement. 2. Time of Performance. The services of the Consultant are to commence upon the execution of this Agreement with completion of all work as set forth in Exhibit A. 3. Compliance with Laws. The Consultant shall comply with all applicable laws, codes, ordinances, and regulations of governing federal, state and local laws. Consultant represents and warrants to City that it has all licenses, permits, Page 1 of 8 qualifications and approvals of whatsoever nature which are legally required for Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement any licenses, permits, and approvals which are legally required for Consultant to practice its profession. Consultant shall maintain a City of Burlingame business license. 4. Sole Responsibility. Consultant shall be responsible for employing or engaging all persons necessary to perform the services under this Agreement. 5. Information/Report Handling. All documents furnished to Consultant by the City and all reports and supportive data prepared by the Consultant under this Agreement are the City's property and shall be delivered to the City upon the completion of Consultant's services or at the City's written request. All reports, information, data, and exhibits prepared or assembled by Consultant in connection with the performance of its services pursuant to this Agreement are confidential until released by the City to the public, and the Consultant shall not make any of these documents or information available to any individual or organization not employed by the Consultant or the City without the written consent of the City before such release. The City acknowledges that the reports to be prepared by the Consultant pursuant to this Agreement are for the purpose of evaluating a defined project, and City's use of the information contained in the reports prepared by the Consultant in connection with other projects shall be solely at City's risk, unless Consultant expressly consents to such use in writing. City further agrees that it will not appropriate any methodology or technique of Consultant which is and has been confirmed in writing by Consultant to be a trade secret of Consultant. 6. Compensation. Compensation for Consultant's professional services shall not exceed $151,815.00; and payment shall be based upon City approval of each task. Billing shall include current period and cumulative expenditures to date and shall be accompanied by a detailed explanation of the work performed by whom at what rate and on what date. Also, plans, specifications, documents or other pertinent materials shall be submitted for City review, even if only in partial or draft form. 7. Availability of Records. Consultant shall maintain the records supporting this billing for not less than three (3) years following completion of the work under this Agreement. Consultant shall make these records available to authorized Page 2 of 8 personnel of the City at the Consultant's offices during business hours upon written request of the City. 8. Project Manager. The Project Manager for the Consultant for the work under this Agreement shall be Jeff Peterson PE, Principal. 9. Assignability and Subcontracting. The services to be performed under this Agreement are unique and personal to the Consultant. No portion of these services shall be assigned or subcontracted without the written consent of the City. 10. Notices. Any notice required to be given shall be deemed to be duly and properly given if mailed postage prepaid, and addressed to: To City: Kevin Okada, PE City of Burlingame 501 Primrose Road Burlingame, CA 94010 To Consultant: Jeff Peterson Wilsey Ham 3130 La Salva Street, Suite 100 San Mateo, CA 94403 or personally delivered to Consultant to such address or such other address as Consultant designates in writing to City. 11. Independent Contractor. It is understood that the Consultant, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and not an agent or employee of the City. As an independent contractor he/she shall not obtain any rights to retirement benefits or other benefits which accrue to City employee(s). With prior written consent, the Consultant may perform some obligations under this Agreement by subcontracting, but may not delegate ultimate responsibility for performance or assign or transfer interests under this Agreement. Consultant agrees to testify in any litigation brought regarding the subject of the work to be performed under this Agreement. Consultant shall be compensated for its costs and expenses in preparing for, traveling to, and testifying in such matters at its then current hourly rates of compensation, unless such litigation is Page 3 of 8 brought by Consultant or is based on allegations of Consultant's negligent performance or wrongdoing. 12. Conflict of Interest. Consultant understands that its professional responsibilities is solely to the City. The Consultant has and shall not obtain any holding or interest within the City of Burlingame. Consultant has no business holdings or agreements with any individual member of the Staff or management of the City or its representatives nor shall it enter into any such holdings or agreements. In addition, Consultant warrants that it does not presently and shall not acquire any direct or indirect interest adverse to those of the City in the subject of this Agreement, and it shall immediately disassociate itself from such an interest should it discover it has done so and shall, at the City's sole discretion, divest itself of such interest. Consultant shall not knowingly and shall take reasonable steps to ensure that it does not employ a person having such an interest in this performance of this Agreement. If after employment of a person, Consultant discovers it has employed a person with a direct or indirect interest that would conflict with its performance of this Agreement, Consultant shall promptly notify City of this employment relationship, and shall, at the City's sole discretion, sever any such employment relationship. 13. Equal Employment Opportunity. Consultant warrants that it is an equal opportunity employer and shall comply with applicable regulations governing equal employment opportunity. Neither Consultant nor its subcontractors do and neither shall discriminate against persons employed or seeking employment with them on the basis of age, sex, color, race, marital status, sexual orientation, ancestry, physical or mental disability, national origin, religion, or medical condition, unless based upon a bona fide occupational qualification pursuant to the California Fair Employment & Housing Act. 14. Insurance. A. Minimum Scope of Insurance: i. Consultant agrees to have and maintain, for the duration of the contract, General Liability insurance policies insuring him/her and his/her firm to an amount not less than: One million dollars ($1,000,000) combined single limit per occurrence and two million dollars ($2,000,000) aggregate for bodily injury, personal injury and property damage in a form at least as broad as ISO Occurrence Form CG 0001. Page 4 of 8 ii. Consultant agrees to have and maintain for the duration of the contract, an Automobile Liability insurance policy ensuring him/her and his/her staff to an amount not less than one million dollars ($1,000,000) combined single limit per accident for bodily injury and property damage. iii. Consultant agrees to have and maintain, for the duration of the contract, professional liability insurance in amounts not less than two million dollars ($2,000,000) each claim/aggregate sufficient to insure Consultant for professional errors or omissions in the performance of the particular scope of work under this agreement. iv. Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees and volunteers; or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration, and defense expenses. B. General and Automobile Liability Policies: The City, its officers, officials, employees and volunteers are to be covered as insured as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of Consultant, premises owned or used by the Consultant. The endorsement providing this additional insured coverage shall be equal to or broader than ISO Form CG 20 10 1185 and must cover joint negligence, completed operations, and the acts of subcontractors. This requirement does not apply to the professional liability insurance required for professional errors and omissions. ii. The Consultant's insurance coverage shall be endorsed to be primary insurance as respects the City, its officers, officials, employees and volunteers. Any insurance or self -insurances maintained by the City, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. Page 5 of 8 iii. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officers, officials, employees or volunteers. iv. The Consultant's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the limits of the insurer's liability. C. In addition to these policies, Consultant shall have and maintain Workers' Compensation insurance as required by California law. Further, Consultant shall ensure that all subcontractors employed by Consultant provide the required Workers' Compensation insurance for their respective employees. D. All Coverages: Each insurance policy required in this item shall be endorsed to state that coverage shall not be canceled except after thirty (30) days' prior written notice by mail, has been given to the City (10 days for non-payment of premium). Current certification of such insurance shall be kept on file at all times during the term of this agreement with the City Clerk. E. Acceptability of Insurers: Insurance is to be placed with insurers with a Best's rating of no less than A -:VII and authorized to do business in the State of California. F. Verification of Coverage: Upon execution of this Agreement, Contractor shall furnish the City with certificates of insurance and with original endorsements effecting coverage required by this clause. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements are to be on forms approved by the City. All certificates and endorsements are to be received and approved by the City before any work commences. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. 15. Indemnification. To the fullest extent permitted by law, (including without limitation, California Civil Code sections 2782 and 2782.6), Consultant shall save, keep and hold harmless indemnify and defend the City, its officers, employees, authorized agents and volunteers from all damages, liabilities, penalties, costs, or Page 6 of 8 expenses in law or equity, including but not limited to attorneys' fees, that may at any time arise, result from, relate to, or be set up because of damages to property or personal injury received by reason of, or in the course of performing work which arise out of, pertain to, or relate to, directly or indirectly, in whole or in part, the negligence, recklessness, or willful misconduct of Consultant, or any of the Consultant's officers, employees, or agents or any subconsultant. This provision shall not apply if the damage or injury is caused by the sole negligence, active negligence, or willful misconduct of the City, its officers, agents, employees, or volunteers. 16. Waiver. No failure on the part of either party to exercise any right or remedy hereunder shall operate as a waiver of any other right or remedy that party may have hereunder, nor does waiver of a breach or default under this Agreement constitute a continuing waiver of a subsequent breach of the same or any other provision of this Agreement. 17. Governing Law. This Agreement, regardless of where executed, shall be governed by and construed under the laws of the State of California. Venue for any action regarding this Agreement shall be in the Superior Court of the County of San Mateo. 18. Termination of Agreement. The City and the Consultant shall have the right to terminate this agreement with or without cause by giving not less than fifteen (15) days written notice of termination. In the event of termination, the Consultant shall deliver to the City all plans, files, documents, reports, performed to date by the Consultant. In the event of such termination, City shall pay Consultant an amount that bears the same ratio to the maximum contract price as the work delivered to the City bears to completed services contemplated under this Agreement, unless such termination is made for cause, in which event, compensation, if any, shall be adjusted in light of the particular facts and circumstances involved in such termination. 19. Amendment. No modification, waiver, mutual termination, or amendment of this Agreement is effective unless made in writing and signed by the City and the Consultant. 20. Disputes. In any dispute over any aspect of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees, as well as costs not to exceed $7,500 in total. Page 7 of 8 21. Entire Agreement. This Agreement constitutes the complete and exclusive statement of the Agreement between the City and Consultant. No terms, conditions, understandings or agreements purporting to modify or vary this Agreement, unless hereafter made in writing and signed by the party to be bound, shall be binding on either party. IN WITNESS WHEREOF, the City and Consultant have executed this Agreement as of the date indicated on page one (1). City of Burlingame "Consultant' By AYLi Lisa K. Goldman Wilsey City Manager Print Name: jet F rTekfSb r-\ Title: Principal Approved as to form: City Attorney — Kathleen Kane ►_\UM111111 City Clerk - Mary Ellen Kearney Page 8 of 8 EXHIBIT A February 10, 2015 Mr. Kevin Okada, P.E. Senior Civil Engineer City of Burlingame 501 Primrose Burlingame, CA 94010 VY ILSE A i®9- AM Engineering, Surveying & Planning Re: Proposal for Professional Engineering Design Services for Phase 1 - South Rollins Road Water Main Improvements - City Project 83520 Dear Mr. Okada, On behalf of Wilsey Ham, I am pleased to submit this proposal to the City of Burlingame for design of the water main project referenced above. We are confident that we have a very good understanding of the scope of work and have a proposed project approach that is cost effective while providing the essential information to minimize change orders. Wilsey Ham has an experienced and responsive staff that will provide a high quality of service to the City. Proposed Design Team I will serve as the Principal Engineer for our project team, providing input on design issues and playing a major role in the quality control reviews. I have the ultimate responsibility to the City to ensure that the City is happy with our services and work products. Brandon Davis will serve as our Project Manager. In this capacity he will guide all of the day-to- day aspects of the project and will professionally stamp the bid documents. Brandon will be our primary contact with the City. Josh Kimbrell is proposed as our Project Engineer, responsible for the design and preparation of the construction drawings and bid documents. Josh was the Project Engineer on the recent water improvement designs on Adeline, Peninsula and Broadway and has a very good understanding of the City's design standards and project development process. Ken Moore will direct all of our survey and mapping efforts. In this capacity, he will work closely with our Engineering Department to ensure that the base sheets have all of the necessary information for an accurate design. Project Understanding The City has issued an RFP for the design of Water Main Improvements in the vicinity of Rollins Road and Burlingame Avenue. The project is programmed to be designed and constructed in ■ Maur. 650 349 2151 Fax 650.341492• ■ 3130 La Seiva Street, Suite 100, San Mateo. CA 94403 w ils?yharn.corp February 10, 2015 Kevin Okada, P.E. Page 2 three phases over three years with the first design completion in FY 2015-2016. The construction of improvements may be extended into future years if there is not sufficient budget to construct all of the improvements in the program year. This proposal is for the design of Phase 1 — South Rollins Road Water Main Improvements. We understand that the total capital funds allocated for annual water projects is $2.5M, although the available budget is often reduced to approximately $1.5M +/- after emergency projects, administrative and other costs are expended. With the limited budget for programmed system upgrades, we know that the City needs to maximize the water improvements that are constructed each year within the available budget. To help achieve this objective, it will be important to develop a straightforward design that is easily constructed with minimal construction change orders. These objectives form the foundation of our proposed project approach. To better understand the scope of the project, we have walked the full length of Rollins Road to observe and photograph the site conditions. We've also reviewed the City's GIS maps showing the approximate water, sewer and storm drain locations. From our observations, we have identified some design constraints in this project that will need to be properly addressed to achieve a successful project. Our staff has also prepared a preliminary layout for the new water main to assist us in developing our scope of work and to illustrate our initial design thoughts. A summary of our observations and comments on the alignment is shown below. The alignment is included at the end of this proposal for your information. This alignment will need to be adjusted once the utility locations are surveyed and we have a more accurate understanding of the site constraints. Phase 1 Rollins Road is a two lane street with parallel parking on the southerly side. The easterly end of the project ends at the City boundary with San Mateo. This well -traveled street has a posted speed of 35 mph. The existing water main is located under the sidewalk on the easterly end of the project and is in the middle of the eastbound lane on the westerly end. Based on USA markings on the sidewalk, there is a 2" steel gas line immediately adjacent to the water main where it is located under the sidewalk. When the new main is installed and connected to the existing water services, the services will need to cross the old main while it is still in service (similar to the southeasterly side of the previous Burlingame Avenue project). We envision using a similar detail to make this connection as previously coordinated with the Water Department. February 10, 2015 Kevin Okada, P.E. Page 3 PG&E manholes/vaults were observed in the westbound lane and we understand that some of the PG&E and AT&T facilities may be large or high voltage. Based on our past experience with PG&E, we will endeavor to avoid PG&E and AT&T facilities to the greatest extent possible to minimize the schedule impacts and coordination challenges associated with any relocation of their facilities. We also noticed several sewer and storm drain manholes near the middle of the street. The intersection at Francisco Drive is particularly congested where the City's twin 90" storm drain pipes cross Rollins Road, necessitating a sanitary sewer siphon in the intersection. Caltrans has some pedestal mounted cabinets located between the curb and sound wall, and we noticed a trench crossing of Rollins Road at the intersection with Humboldt Road that leads to a series of cabinets labeled "Caltrans". We intend to reach out to Caltrans early in the design process to collect their record information and coordinate any design issues that may arise with their facilities. Preliminary Alignment Thoughts In light of the PG&E facilities in the westbound lane and the sewer siphon crossing under the 90" storm drain pipes near the middle of the street, we believe the best alignment for the new water main will be within the eastbound lane. West of Fair Oaks, it appears the new main should be located south of the existing water main within the pavement. East of Fair Oaks, the new water main would be located north of the existing water main (that is under the sidewalk) and crossing from the south side to the north side of the sewer main east of the pump station. Given the volume of traffic on Rollins Road, the alignment described above will allow the westbound lane of traffic to remain open during construction. We recommend that the water main connections to the adjacent streets be designed and constructed during Phase 1 so there is no need to impact the traveled way of Rollins Road after Phase 1 is complete. Therefore, the location and alignment of the main stub connections to the side streets must be located and designed during Phase 1 design so that the water main alignments down the side streets are as straightforward as possible. Therefore, we will collect topo and utility location information 50 feet down each side street in Phase 1 so that we can design the water stubs that will work well with the future main projects in Phases 2 & 3. The alignment discussed above is contingent upon the actual location of PG&E facilities and the accurate location of all utilities. Project Approach and Basic Scope of Services In light of our project understanding, the RFP requirements and our site observations, Wilsey Ham proposes the following Project Approach and detailed Basic Scope of Services for each task. Tasks 1 - Pre -Design Investigation — Survey, Utility Locates, Potholing, Base Mapping The surveys to prepare the base mapping will be prepared by ground surveys due to the tree canopies and need to pick up utility markings. The ground surveys will be performed after the utility locator marks the utility locations for water, gas, electric and communications. Sewer and storm drain manholes will be located and dipped to verify the invert elevations. To minimize costs, the surveys will shoot the curbs, pavement crown elevations, edge of sidewalk and all visible utility structures and markings. Driveways will be approximately shown for reference using Google Earth imagery and field observations. All potholing will be performed during the 90% design phase, after the City has approved the proposed water main alignments and pothole plan. The scope of work in this task is detailed below along with our assumptions. 1. Attend a project kickoff meeting at City Hall. 2. Perform records research and collect record utility maps 3. Perform a survey traverse using GPS, install control points. 4. Reduce data, compute control. February 10, 2015 Kevin Okada, P.E. Page 5 5. Perform topo surveys and base mapping at 1" = 20" using ground surveys. The base maps will be planimetric on 24" x 36" sheets. 6. Add approximate right of way lines to mapping from City's GIS maps. 7. Perform utility location and mark streets for gas, electric, communications and water. 8. Perform supplemental topographic survey to pick up utility location marks, dip gravity structures. 9. Add supplemental topo and utility locates to the base maps. 10. Pothole utilities at potential conflict areas per the approved potholing plan during the 90% design stage, (3 days potholing each for Rollins Road and the Shoreland Subdivision, 2 days for Burlingame Avenue are assumed.) Pick up potholing information with survey and add to base maps. Deliverables: Topographic base maps project limits. Tasks 2 — 50% Plans, Specifications and Estimate We will focus on determining the best alignment for the new water mains during this task. Many factors will influence our recommendation including avoidance of conflicts (especially with PG&E and AT&T), simplicity of layout, minimization of costs, and constructability. If there are alignment options, we will show them both for the City's consideration. A cost estimate will be prepared to get an early idea if the entire extent of the main can be constructed within the City's budget. A potholing plan will be proposed to accompany the alignment recommendations so that we can identify any conflicts early in the 90% design phase before the expending too much budget. The rationale for our recommendation will be summarized in a Basis of Design memorandum as well as any design constraints that are identified. The scope of work in this task is detailed below. 1. Layout horizontal locations of water mains and main connection stubs to side streets. 2. Perform a site visit to review site conditions. 3. Prepare a proposed pothole plan to identify the recommended pothole locations at potential utility conflicts. 4. Prepare a project title sheet. 5. Prepare a preliminary construction cost estimate. 6. Prepare a Basis of Design memorandum which describes the recommended alignment, design issues and constraints, the preliminary construction cost estimate and initial thoughts on phasing if the estimate exceeds the budget. 7. Submit the 50% plans, estimate, potholing plan and Basis of Design Memorandum package to City for their review and approval. 8. Attend a meeting with the City to discuss their comments and required revisions. 9. Revise and resubmit the BOD to reflect the approved approach. Deliverables: 4 sets of 50% Plans, estimate, potholing plan and Basis of Design Report. February 10, 2015 Kevin Okada, P.E. Page 6 Tasks 3 - 90% Plans, Specifications and Estimate This task involves the development of the plans, specifications and estimate with all of the information needed to construct the project. All design issues will be resolved and utility conflicts will be checked by potholing. The estimate will be detailed with many individual bid items to provide the City with the flexibility during construction to make changes as desired while paying for only competitively bid unit prices. This detailed estimate will also provide a better understanding of the improvements that can be built in the initial phase. A phasing plan will be prepared with recommended limits of improvements that can be constructed within the budget. We will perform an initial quality control review during this phase to make sure the plans and specifications are well coordinated. The scope of work in this task is detailed below. 1. Prepare plan and profile views including new lateral connections. 2. Perform a site visit to review design issues. 3. Coordinate with outside utility companies & Caltrans. Send initial letter introducing the project with plan set identifying issues. 4. Prepare phasing plans in the event that the estimated project cost exceeds the budget. 5. Develop the title sheet and notes sheet. 6. Update the construction cost estimate, prepare the bid schedule for each phase of work. 7. Prepare technical specifications based on the City's standard water specifications. 8. Prepare the bid package including the Invitation, General and Special Provisions. 9. Attend a design coordination meeting as needed. 10. Perform a quality control review and make revisions as necessary. 11. Submit the 90% plans, specifications and estimate package to City for their review. 12. Attend a meeting with the City to discuss their comments and desired revisions. Deliverables: 4 sets of the 95% Plans, specifications and estimate. Tasks 5 - 100% Plans, Specifications and Estimate This task will focus on incorporating the City's review comments our the 95% complete bid set, and performing our final quality control review. The package will be bid ready after completion of this task. The scope of work in this task is detailed below. 1. Perform the final revisions to the plans, specifications and estimate to address the City's review comments and perform final quality control review. 2. Re -submit final package to City for approval. 3. Attend a meeting with the City to discuss and final comments and make those revisions. Deliverables: 4 sets of the 100% Plans, specifications, estimate and bid package for review, and one final hard copy and digital set of plans, specifications and estimate for reproduction of the bid sets. February 10, 2015 Kevin Okada, P.E. Page 7 Tasks 6 — Bid Services Wilsey Ham will provide assistance during the bidding process to ensure that the contractor's questions are answered. If changes or additional information is necessary as a result of contractor inquiries, bid addenda will be issued as required to clarify the design intent. The scope of work in this task is detailed below. 1. Attend the pre-bid meeting and answer contractor questions. 2. Respond to contractor Q's & issue bid addenda as necessary. Deliverables: Bid addenda as necessary. Optional Services The following optional services are included in this proposal. These services will be performed only if authorized by the City. Tasks 7 —Additional Potholing Wilsey Ham will provide additional potholing services on the project if determined necessary. The following work is included in this task. 1. Stake the location that is to be potholed by the contractor. 2. Pothole utilities at potential conflict areas per the approved potholing plan during the 90% design stage. 3 additional days potholing are included for Rollins Road. Pick up potholing information with survey and add to base maps. Deliverables: Additional potholes with information added to base maps. Contract Agreement We have reviewed the City's Contract Agreement and are willing to accept its terms and conditions. Project Schedule and Staffing Resources We have included a project schedule in this proposal outlining our proposed project development timelines for the project. For Phase 1, we have estimated receiving a Notice to Proceed to start design on March 2nd. With that start date, we propose that the project can be built in the fall of 2015. February 10, 2015 Kevin Okada, P.E. Page 8 We are confident that we can meet the schedule requested by the City, and we make our commitment to the City to achieve these schedules. We also are happy to work with the City to adjust any of these schedules to meet the City's needs, just as we did on the Howard Avenue project to accommodate the opening of the new Safeway. We also commit to the City that we will provide the project staffing resources necessary to stay on schedule. We highly value the City of Burlingame as one of our best clients and fully intend to maintain our proposed project team on these projects throughout the phases. Assumptions and Exclusions The following assumptions and exclusions were made in the preparation of this proposal in effort to define our scope of work. 1. The RFP identified the required diameter for each new water main, so we understand that water system modeling is not required in our scope of work. 2. The desired pipe material is specified as either PVC or ductile iron. From our experience working on City water projects, we are familiar with the typical applications for each pipe material and the standard corrosion protection measures implemented by the City when ductile iron pipe is used. Therefore, we have not included any services for corrosion investigations or design. 3. We have included a reasonable amount of potholing budget for the project in the basic design. In addition, we have included additional potholing as an optional service to perform more potholing that may be determined necessary through the design process. 4. Only those tasks specifically described herein are included in this proposal. Any other requested work will be performed on a time and materials basis. Fee and Schedule Wilsey Ham's fee for the Basic Scope of Services described above in Tasks 1 — 6 is estimated to be $133,387. The breakdown of this fee and hours is detailed in our attached fee estimate spreadsheet. Our fees will be charged on a time and materials basis in accordance with the attached Charge Rate Fee Schedule and the City's contract provisions. We will not exceed this amount without your prior authorization. Work is proposed to be completed in accordance with the attached schedules. Wilsey Ham's fee for the Optional Scope of Services described above in Task 7 is estimated to be $18,428. The breakdown of this fee and hours is detailed in our attached fee estimate spreadsheet. This work will not be performed unless authorized by the City. Wilsey Ham's Grand Total fee for all Services described above is $151,815. Authorization You may authorize Wilsey Ham to proceed .in accordance with this proposal and the City of Burlingame's Contract Provisions by returning a City standard contract for my signature. Work will commence upon receipt of a City purchase order and a Notice to Proceed. February 10, 2015 Kevin Okada, P.E. Page 9 We appreciate the opportunity to participate on your project. Very truly yours, WILSEY HAM A California Corporation Jeff Peterson Principal Attached: Fee Estimate 2015 Charge Rate Fee Schedule Proposed Schedule for Phase 1 Preliminary Alignment Layout z1 LU W POE. n Nm mIn ol_ j °gym m�BV �^Y N+a��n�3�x, F3^mgr "iM�T T98� F c.N,"` 0 5 n nn �r n nm�r nY M1 In l In C 1Jh ryZ JX mW CC R C� Ny 2U CI T u = viN �I �I :. ;n -f n W ==m mI w In n Fi N _ zeem In .-n n n " .. ... of m N Ny In In CI n In In b Zp NW V' N CI nl N el FI n �y I t C I s E Y u s W 6 In y ,� E+ g o G c 9 u N g' '. E gg 0 v t v q x Fz CL N '2 c ❑ 8' aU 7 S C ii °c o� n LCR' .G `�C``� _ c.9 On W g C. u ro a 9 nNniY N rm v ^ n c{ M.tin r IP, N .. CI.ri z1 LU W POE. kin LU V) @1 2 — ;!, !!; ° \! : k , ! ,. ® \ §) � r ` !)! \§§ } \\ , . �!vfs z ! Ij\I\n \ \\\)/}} \\\))f!&}ZI kin LU V) @1 2 � ,— r!, ■; 7477E:r!!}:\ \ !�E & !( ` k ° ^ / §\ , | / \\ V 231 . \\ 41 ¥{ f{){ \{§ !»!!!/f J � FA § � r!« \§ E5! ! �E .) , p! \\� rr / ;!! ( \ !{ FA § � WILSEYOUNHAM Engineering, Surveying & Planning I. Charge Rate Fee Schedule The compensation of Wilsey Ham for work done will be on the basis of an hourly charge rate, plus incurred expenses and will be the sum of all the items set forth below: A. Personnel Services Principal Engineer/Surveyor $205 Per Hr Designer/Technician II $128 Per Hr Managing Engineer 178 Per Hr Designer/Technician 1 116 Per Hr Senior Engineer/Project Mgr. 168 Per Hr Cad Operator/Drafter II 106 Per Hr Associate Engineer 158 Per Hr Designer/Technician 96 Per Hr Engineer 11 148 Per Hr Administrative Assistant 72 Per Hr Engineer 1 138 Per Hr Technical Assistant 56 Per Hr Assistant Engineer 128 Per Hr 2 Person Survey Crew 220 Per Hr Junior Engineer 98 Per Hr Contract Personnel 2x Invoice Senior Designer 132 Per Hr Outside Survey Specialist 148 Per Hr "Effective through December 31, 2015 and subject to revision annually thereafter B. Reimbursable Expenses 1. Travel & Transportation Expenses: a) Reimbursement for actual travel and subsistence expenses paid to or on behalf of employees on business connected with the project, plus a handling charge of 10%. b) Fifty-seven cents (.57¢) per mile, or the current rate allowable set by the Internal Revenue Service for use of company passenger vehicles, and fifteen dollars ($15.00) per hour for use of vehicles carrying field survey equipment or used for field inspection and supervision, 2. Miscellaneous Expenses: a) The cost of materials, supplies, reproduction work, agency filing fees, and other services, including communication expenses, plus a handling charge of 10%. C. Outside Services a) Invoice cost of services and expenses charged to Wilsey Ham by outside consultants, professional, or technical firms engaged in connection with the order, plus 10% handling charge. Table 20149 00 � lOj,, a � 4yy CORBITT ti DR z FRANCISCO cY� DR z F d\ MARIN n DR m O� d� < >° 0 A(n y x Ilk ru m dy\a O a Z l pa Boa � y BAY FRONT CHANNEL 71 a AIRPORT BLVD \CNY OF BURLINGAAIE__.__ CITY OF SAN MAffO — _ — o� O rt O N X CL Im CL WA STAFF REPORT AGENDA NO: 8d a MEETING DATE: March 16, 2015 To: Honorable Mayor and City Council Date: March 16, 2015 From: Syed Murtuza, Director of Public Works — (650) 558-7230 Subject: Adoption of a Resolution Awarding a Construction Contract to D&D Pipelines, Inc., for the Neighborhood Storm Drain Project No. 7, City Project No. 84090, and Authorizing the City Manager to Execute the Construction Contract Aureement RECOMMENDATION Staff recommends that the City Council adopt the attached resolution awarding a construction contract to D&D Pipelines, Inc., for the Neighborhood Storm Drain Project No. 7 in the amount of $382,200, and authorizing the City Manager to execute the Construction Contract Agreement. BACKGROUND The Neighborhood Storm Drain Project No. 7 is a continuation of neighborhood improvements that have been ranked by priority, based on the severity and magnitude of the drainage issues. The storm drainage improvements are located in residential neighborhoods. The improvements are designed to increase storm drainage capacity and alleviate local area flooding and ponding water. The project consists of the installation of 370 linear feet of storm drain pipe lines by open trench construction method; installation of 200 linear feet of cured in place pipe; installation of 1,500 linear feet of new curb and gutter; installation of 100 linear feet of concrete swales; and concrete work on driveways/sidewalks and related appurtenances. DISCUSSION The project was advertised for bids on February 3, 2015. The sealed bids were opened on March 3, 2015, and five bid proposals were received, ranging from $382,200 to $504,790. D&D Pipelines, Inc. is the lowest responsible bidder with its bid amount of $382,200, which is 15% below the engineer's estimate of $450,000. Staff has reviewed their bid proposal and determined that the contractor has met all the project requirements and has a successful history of performing similar work for the City and for other public agencies. As a result, staff recommends that the Council award the contract to D&D Pipeline, Inc. 7 Resolutions Awarding a Construction Contract to D&D Pipelines, Inc., for the Neighborhood Storm Drain Project No. 7 March 16, 2015 The project construction is tentatively set to begin in April 2015 and will be completed by July 2015, barring no delays. Staff will conduct public outreach to the affected neighborhoods and will coordinate with the contractor to minimize construction impacts and inconveniences. FISCAL IMPACT Estimated Project Expenditures: The following are the estimated project construction expenditures: Construction Contract $382,200 Construction Contingency 15% $ 57,330 Construction Management $ 70,000 Engineering Administration $ 20,470 Total $530,000 There are adequate funds available in the Storm Drainage Capital Improvement Program to complete the project. Exhibits: • Resolution • Bid summary • Project location map • Construction contract agreement 2 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME AUTHORIZING THE CITY MANAGER TO EXECUTE A CONSTRUCTION CONTRACT FOR THE NEIGHBORHOOD STORM DRAIN PROJECT NO. 7 TO D&D PIPELINES, INC. CITY PROJECT NO. 84090 WHEREAS, on February 3, 2015, the City issued notice inviting bid proposals for the Neighborhood Storm Drain Project No. 7, City Project No. 84090; and WHEREAS, on March 3, 2015, all sealed proposals were received and opened before the City Clerk and representatives of the Public Works Department; and WHEREAS, D&D Pipelines, Inc., submitted the lowest responsible bid for the job in the amount of $382,200. NOW, THEREFORE, be it RESOLVED, and it is hereby ORDERED, that the Plans and Specifications, including all addenda, are approved and adopted; and BE IT FURTHER RESOLVED that the bid of D&D Pipelines, Inc., for said project in the amount of $382,200 is hereby accepted; and BE IT FURTHER RESOLVED THERETO that a contract be entered into between the successful bidder hereinabove referred to and the City of Burlingame for the performance of said work, and that the City Manager be, and hereby is, authorized for and on behalf of the City of Burlingame to execute said contract and to approve the faithful performance bond and the labor materials bond required to be furnished by the contractor. Mayor I, MARY ELLEN KEARNEY, City Clerk of the City of Burlingame, do hereby certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the 16T" day of MARCH, 2015, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: City Clerk ) ® \ \ ■ ■ # § \ § § �\§( ! ■ k ° ; ; , ; ; n ; a ; , ; ■ § |00 2 § § § § [§! ! _ ! E ! : E _ • | ; ; . . , . . . . . . . \ } i \ ) / k \ \ kj§ ; �/§; ■ }�\. \ . . . . . / . . . . � \ �_ k )# �; - , • ! 05 AGREEMENT FOR PUBLIC IMPROVEMENT NEIGHBORHOOD STORM DRAIN PROJECT #7 CITY PROJECT NO.84090 THIS AGREEMENT, made in duplicate and entered into in the City of Burlingame, County of San Mateo, State of California on , by and between the CITY OF BURLINGAME, a Municipal Corporation, hereinafter called "City", and D&D Pipelines, a Corporation, hereinafter called "Contractor," WITNESSETH: WHEREAS, City has taken appropriate proceedings to authorize construction of the public work and improvements herein provided for and to authorize execution of this Contract; and WHEREAS, pursuant to State law and City requirements, a notice was duly published for bids for the contract for the improvement hereinafter described; and WHEREAS, on March 16', 2015, after notice duly given, the City Council of Burlingame awarded the contract for the construction of the improvements hereinafter described to Contractor, which the Council found to be the lowest responsive, responsible bidder for these improvements; and WHEREAS, City and Contractor desire to enter into this Agreement for the construction of said improvements, NOW, THEREFORE, IT IS AGREED by the parties hereto as follows: 1. Scone of work. Contractor shall perform the work described in those Contract Documents entitled: NEIGHBORHOOD STORM DRAIN PROJECT #7 CITY PROJECT NO.84090 AGREEMENT -1 2. The Contract Documents. The complete contract between City and Contractor consists of the following documents: this Agreement, Notice Inviting Sealed Bids, attached hereto as Exhibit B; the accepted Bid Proposal, attached hereto as Exhibit C; the provisions contained in the contract book and drawings titled: Neighborhood Stormdrain Project #7 No. 84090 attached as Exhibit A; prevailing wage rates of the State of California applicable to this project by State law, and all bonds, and are hereinafter referred to as the Contract Documents. All rights and obligations of City and Contractor are fully set forth and described in the Contract Documents. All of the above described documents are intended to cooperate so that any work called for in one, and not mentioned in the other, or vice versa, is to be executed the same as if mentioned in all said documents. 3. Contract Price. The City shall pay, and the Contractor shall accept, in full, payment of the work above agreed to be done, the sum of Three Hundred Eighty Two Thousand Two Hundred Dollars ($382,200), called the "Contract Price". This price is determined by the lump sum and unit prices contained in Contractor's Bid. In the event authorized work is performed or materials furnished in addition to those set forth in Contractor's Bid and the Specifications, such work and materials will be paid for at the unit prices therein contained. Said amount shall be paid in progress payments as provided in the Contract Documents. 4. Termination At any time and with or without cause, the City may suspend the work or any portion of the work for a period of not more than 90 consecutive calendar days by notice in writing to Contractor that will fix the date on which work will be resumed. Contractor will be granted an adjustment to the Contract Price or an extension of the Time for Completion, or both, directly attributable to any such suspension if Contractor makes a claim therefor was provided in the Contract Documents. The occurrence of any one or more of the following events will justify termination of the contract by the City for cause: (1) Contractor's persistent failure to perform the work in accordance with the Contract Documents; (2) Contractor's disregard of Laws or Regulations of any public body having jurisdiction; (3) Contractor's disregard of the authority of the Engineer; or (4) Contractor's violation in any substantial way of any provision of the Contract Documents. AGREEMENT -2 In the case of any one or more of these events, the City, after giving Contractor and Contractor's sureties seven calendar days written notice of the intent to terminate Contractor's services, may initiate termination procedures under the provisions of the Performance Bond. Such termination will not affect any rights or remedies of City against Contractor then existing or that accrue thereafter. Any retention or payment of moneys due Contractor will not release Contractor from liability. Contractor's services will not be terminated if Contractor begins, within seven calendar days of receipt of such notice of intent to terminate, to correct its failure to perform and proceeds diligently to cure such failure within no more than 30 calendar days of such notice. Upon seven calendar days written notice to Contractor, City may, without cause and without prejudice to any other right or remedy of City, terminate the Contract for City's convenience. In such case, Contractor will be paid for (1) work satisfactorily completed prior the effective date of such termination, (2) furnishing of labor, equipment, and materials in accordance with the Contract Documents in connection with uncompleted work, (3) reasonable expenses directly attributable to termination, and (4) fair and reasonable compensation for associated overhead and profit. No payment will be made on account of loss of anticipated profits or revenue or other economic loss arising out of or resulting from such termination. 5. Provisions Cumulative. The provisions of this Agreement are cumulative and in addition to and not in limitation of any other rights or remedies available to the City. 6. Notices. All notices shall be in writing and delivered in person or transmitted by certified mail, postage prepaid. Notices required to be given to the City shall be addressed as follows: Martin Quan, P.E., Senior Civil Engineer CITY OF BURLINGAME 501 Primrose Road Burlingame, California 94010 AGREEMENT -3 Notices required to be given to Contractor shall be addressed as follows: Dennis McElligott, President D&D Pipelines, Inc. 629 Divisadero Street San Francisco, CA 94117 7. Interpretation As used herein, any gender includes the other gender and the singular includes the plural and vice versa. 8. Waiver or Amendment. No modification, waiver, mutual termination, or amendment of this Agreement is effective unless made in writing and signed by the City and the Contractor. One or more waivers of any term, condition, or other provision of this Agreement by either party shall not be construed as a waiver of a subsequent breach of the same or any other provision. 9. Controlling Law. This Agreement is to be governed by and interpreted in accordance with the laws of the State of California. 10. Successors and Assignees. This Agreement is to be binding on the heirs, successors, and assigns of the parties hereto but may not be assigned by either party without first obtaining the written consent of the other party. 11. Severability. If any term or provision of this Agreement is deemed invalid, void, or unenforceable by any court of lawful jurisdiction, the remaining terms and provisions of the Agreement shall not be affected thereby and shall remain in full force and effect. AGREEMENT -4 i IN WITNESS WHEREOF, two identical counterparts of this Agreement, consisting of five pages, including this page, each of which counterparts shall for all purposes be deemed an original of this Agreement, have been duly executed by the parties hereinabove named on the day and year first hereinabove written. CITY OF BURLINGAME, CONTRACTOR a Municipal Corporation By By— Lisa K. Goldman, City Manager Title Approved as to form: Print Name: Kathleen Kane, City Attorney ATTEST: Mary Ellen Kearney, City Clerk Company Name AGREEMENT -5 a STAFF REPORT To: Honorable Mayor and City Council Date: March 16, 2015 From: Lisa K. Goldman, City Manager — (650) 558-7243 AGENDANo: 8e MEETING DATE: March 16, 2015 Subject: Adoption of a Resolution Authorizing the Mayor to Join Mayors for the Freedom to Marry RECOMMENDATION Staff recommends the City Council adopt a resolution authorizing the Mayor to join Mayors for the Freedom to Marry. BACKGROUND Recently, Mayor Nagel was approached by a supporter of the Mayors for the Freedom to Marry initiative (htto://www.freedomtomarry.oro/Danes/mayors-for-the-freedom-to-marry), asking her to sign on as a supporter. Since the City has not taken a formal position on this issue, Mayor Nagel asked that it be placed on a Council agenda. Mayors for the Freedom to Marry is a broad-based and nonpartisan group of mayors who support ending marriage discrimination at all levels of government. The Mayors for the Freedom to Marry statement reads: As mayors of great American cities, we proudly stand together in support of the freedom of same-sex couples to marry. We personally know many gay and lesbian people living in our cities who are in committed, loving relationships, who are active participants in the civic life of our communities, and who deserve to be able to marry the person with whom they share their life. We are proud that at its 2009 annual meeting, the U.S. Conference of Mayors unanimously approved a resolution stating that: `The U.S. Conference of Mayors supports marriage equality for same-sex couples, and the recognition and extension of full equal rights to such unions, including family and medical leave, tax equity, and insurance and retirement benefits, and opposes the enshrinement of discrimination in the federal or state constitutions." Our cities derive great strength from their diversity, and gay and lesbian families are a crucial part. Studies have shown what we know through our hands-on 1 Mayors for the Freedom to Marry May 16, 2015 experience—that cities that celebrate and cultivate diversity are the places where creativity and ideas thrive. They are the places where today's entrepreneurs are most likely to choose to build the businesses of tomorrow. Allowing same-sex couples the right to marry enhances our ability to build this kind of environment, which is good for all of us. We stand for the freedom to marry because it enhances the economic competitiveness of our communities, improves the lives of families that call our cities home, and is simply the right thing to do. We look forward to working to build an America where all people can share in the love and commitment of marriage with the person with whom they share their life. More than 500 Mayors in 45 states and the District of Columbia have endorsed the statement. In San Mateo County, the current Mayors of Menlo Park and Portola Valley have endorsed the statement. Since the City of Burlingame rotates its Mayor each year, the attached resolution authorizes, but does not require, the current sitting Mayor to sign the statement if he or she so desires. FISCAL IMPACT There is no financial impact from signing the statement. Exhibit: • Resolution 2 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME AUTHORIZING THE MAYOR TO JOIN MAYORS FOR THE FREEDOM TO MARRY WHEREAS, Mayors for the Freedom to Marry is a broad-based and nonpartisan group of mayors who support ending marriage discrimination at all levels of government; and WHEREAS, the Mayor was recently approached by a supporter of the Mayors for the Freedom to Marry initiative asking her to sign on as a supporter; and WHEREAS, more than 500 Mayors in 45 states and the District of Columbia have endorsed the statement, including the current Mayors of Menlo Park and Portola Valley in San Mateo County; and WHEREAS, there is no financial impact associated with joining Mayors for the Freedom to Marry. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BURLINGAME RESOLVES AS FOLLOWS: 1. The current Mayor of the City of Burlingame is authorized to sign on as a supporter of Mayors for the Freedom to Marry. 2, Future Mayors of the City of Burlingame are also authorized to sign on as supporters if they are so inclined. Terry Nagel, Mayor I, Mary Ellen Kearney, City Clerk of the City of Burlingame, do hereby certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the 16`h day of March, 2015, and was adopted thereafter by the following vote: AYES: Councilmembers: NOES: Councilmembers: ABSENT: Councilmembers: Mary Ellen Kearney, City Clerk BURS STAFF REPORT AGENDA NO: 1 O a MEETING DATE: March 16, 2015 To: Honorable Mayor and City Council Date: March 16, 2015 From: Syed Murtuza, Director of Public Works — (650) 558-7230 Subject: City Council Appointment of a Director to Represent the City of Burlingame on the Boards of the Bay Area Water Conservation Agency (BAWSCA) and the Bay Area Regional Water Financing Authority (RFA) RECOMMENDATION Staff recommends that the City Council appoint a Director to represent the City of Burlingame on the BAWSCA and RFA Boards. BACKGROUND Former Mayor and Councilmember Rosalie O'Mahony has been representing the City of Burlingame as a founding member and director of the BAWSCA and RFA boards for the past 11 years since their establishment in 2004. She served as the Board Chair from 2004 to 2008 and also has served on Board Policy Committees for several years. Her four-year terms on both boards will be expiring on June 30, 2015. The enabling acts of both the BAWSCA and RFA boards allow the City to reappoint the Director for an unlimited number of terms or to appoint a new Director at the end of each term. The appointment will be for a four-year term through June 2019. DISCUSSION To serve as a Director on both boards, the appointee must be a resident of the City and a registered voter in the City but need not be a City Councilmember. The appointment must be made at a public meeting by an action of the full City Council. The Council may re -appoint Director O'Mahony to continue representing Burlingame at the BAWSCA and RFA boards for the next term. Alternatively, the Council may appoint a current Councilmember as the new director for both boards. By re -appointing Director O'Mahony, the City would be able to take advantage of her vast knowledge and experience in dealing with regional water supply issues, familiarity with BAWSCA policies, the San Francisco Public Utilities Commission, regulatory agencies and legislators. Alternatively, having a Councilmember represent the City on the boards will provide the stature of an elected member of the governing body on the boards. 1 Council Appointment of a Director to the Boards of BAWSCA and RFA March 16, 2015 Attached is a letter from Nicole Sandkulla, Chief Executive Officer of BAWSCA regarding the matter. FISCAL IMPACT None Exhibit.- Letter xhibit:Letter from BAWSCA CEO Nicole Sandkulla regarding the appointment 2 Bay Area Water Supply & Conservation Agency R @ i G 'r= sv, The Hon. TerryNageI, Mayor City of Burlingame 501 Primrose Rd. Burlingame, CA 94010 January 22, 2015 JAN 2 6 REC'0 Dept. of Puhlic V•/or!(s Cly of Burl!ncgam Subject: Appointment of a Director to the Boards of the Bay Area Water Supply & Conservation Agency and the Bay Area Regional Water System Financing Authority Dear MayorNagel, The four-year term of Rosalie O'Mahony on the board of directors of the Bay Area Water Supply & Conservation Agency (BAWSCA) will end on June 30, 2015, as will her term on the Bay Area Regional Water System Financing Authority (RFA), Action by your agency must be taken promptly. The enabling acts for both agencies allow the city to reappoint its director for an unlimited number of terns or to appoint a new director at the end of each term. The appointment will be for a four-year term. Hence, whoever is appointed will have a term that extends to June 2019. The enabling acts for both agencies require that a vacancy on their boards be filled no later than 90 days from the date the vacancy occurs. As applied, the statutes require action by your Council no later than September 30, 2015, represented. Statutory qualifications: • The appointee must be a resident of, and a registered voter in, the City, • He or she may, but need not, be a member of your City Council. Mechanics of the appointment process: • The appointments mast be made at a public meeting of the City Council and be properly agendized. • The appointments must be made by action of the Rill City Council, rather than by unilateral action of the Mayor. • The appointments do not need to be memorialized in a resolution; a motion duly passed and recorded in the minutes of the meeting is sufficient. • A copy of the record of the council actions making the appointment should be sent to BAWSCA. The Oaths of Office must be administered prior to the appointee's fust meeting as a director on the BAWSCA and RFA Boards. 155 Bovet Road, Suite 650 . San Mateo, CA 94402 . ph 650 349 3000 . fX 650 349 8395 . vrvm.bawsca.org The two questions most frequently asked about an appointment are: • Should the appointee bean elected member of the appointing agency's governing board? • Should the same person be appointed to the boards of both agencies? Both of these are matters of policy left entirely to the discretion of your council. I offex the following observations, based on BAWSCA's experience over the past twelve years, for whatever use they may be. • The great majority of cities and districts which are participants in BAWSCA and the RFA do select a member of their city council or governing board to serve on the BAWSCA and RFA boards. One advantage of appointing a currently serving or former elected member of your council to the board is the stature that his or her presence gives BAWSCA in its dealings with San Francisco, regulatory agencies and legislators. Another is the familiarity and experience he or she already has in addressing policy matters for the City. The governing body of each individual agency is, of course, in the best position to evaluate these, and other relevant considerations. • With no exceptions, cities and districts have appointed the same individual to both the BAWSCA and RFA boards. Appointing one person to represent the City on both boards offers an advantage because, although the two agencies have distinct roles, they are closely related. The familiarity with the issues gained through service on one board will be useful in participating on the other. Additionally, having the same person appointed to both boards assures greater continuity in presenting your agency's perspective. Please see that your council places this matter on an agenda for action by the end of June 30, 2015. I may be reached at (650) 349-3000 if you have any questions. Sincceyrye�ly, Nicolc�S dkulla Chief Executive Officer/General Manager cc: Rosalie O'Mahony,BAWSCA Board Member Art Morimoto, BAWSCA Water Management Representative STAFF REPORT AGENDANO: 10b a MEETING DATE: March 16, 2015 To: Honorable Mayor and City Council Date: March 16, 2015 From: Nil Blackburn, Assistant to the City Manager — (650) 558-7229 Lisa Goldman, City Manager — (650) 558-7243 Subject: Adoption of the FY 2015-2016 Goal Setting Implementation Action Plan RECOMMENDATION Staff recommends that the City Council adopt the City's FY 2015-2016 Implementation Action Plan or provide feedback on changes that should be incorporated. BACKGROUND On Saturday, January 31, 2015, the City Council held its annual goal -setting session in the Lane Community Room at the Library. The City Manager, City Attorney, all Department Heads, staff and approximately two dozen members of the community were in attendance. The City Manager reviewed the City's five primary goals that were first established during the FY 2013-2014 goal -setting session and revised the following year. As is the case with goals, they are visionary, aspirational and help to guide the direction and focus of the City, budget decisions, and resource allocation. Multi-year in nature, goals may take three to five years to attain. This segment also highlighted the differences among goals, strategies and tasks and sought to lay the foundation for the ensuing discussion. The City Manager then proceeded to highlight several of the City's 2014 achievements and successes — organized by each of the City's five goals (Exhibit A). Because the internal, day-to- day operations and functions required to run the City often get overshadowed by large public projects and initiatives, each Department Head shared departmental highlights and internal successes for the year. The next phase of the session turned to a Strengths, Weaknesses, Opportunities and Threats (SWOT) analysis. This year's SWOT analysis design included four breakout sessions consisting of Councilmembers, staff and the public. The purpose of the breakout sessions was to quickly review and update lists of the City's strengths, weaknesses, opportunities and threats developed during the prior two years' goal -setting sessions and use the opportunity to engage in open, meaningful and face-to-face dialog with the public. Exhibit B reflects an updated compilation of Burlingame's strengths, weaknesses, opportunities and threats as perceived by Council, staff and the community. As always, the SWOT analysis provided a realistic understanding of the resources and challenges that affect the City's ability to achieve its overarching goals. 1 Next Steps on Goal Setting for FY 2015-2016 March 16, 2015 The City Council then reviewed the FY 2014-2015 Implementation Action Plan ("the Plan"). Together with input from staff, the City Council used this segment of the meeting to review all of the strategies and tasks in support of the City's five adopted goals. The team agreed upon which tasks had been achieved in 2014, and therefore, should be deleted from the Plan; updated the various strategies and tasks to better reflect the intent of the City's goals; and developed additional tasks to be achieved in furtherance of the City's goals. These changes, along with staff's recommendations for changes to the various strategies and tasks, are reflected in the attached Implementation Action Plan FY 2015-2016 (Exhibit C). During public comment, several members of the public provided insights and recommendations for additional strategies and tasks to be included in the Plan. These comments are reflected in Exhibit D. At the close of the session, Mayor Nagel asked that the City Council be provided additional time to reflect upon the public's comments and submit additional ideas and comments for inclusion in the Plan. A compilation of these additional comments from Mayor Nagel is included in Exhibit E. No other Councilmembers submitted additional comments. DISCUSSION As a next step in the goal -setting process, staff would like the City Council to review and approve the 2015-2016 Implementation Action Plan or provide feedback on changes it wishes to see incorporated and brought back for adoption at a future meeting. In conducting its review, the City Council should consider budget implications, staff availability in the context of its existing day-to-day operational responsibilities and projects outside the scope of the Plan and the time range, recurrence and frequency of the identified tasks. FISCAL IMPACT The FY 2015-2016 budget will include funding for the City's day-to-day operations as well as those projects and action items that the staff anticipates completing in the coming fiscal year. In the event the City Council seeks to add additional staff resources, project initiatives or consulting services, funding will need to allocated away from existing projects or from unassigned fund balance. Exhibits: A. 2014 Significant Achievements and Successes B. The City of Burlingame's SWOT List C. Implementation Action Plan FY 2015-2016 D. Public comment from 2015 goal -setting session E. Post goal -setting session comments from Mayor Nagel 2 TERRY NAGEL, MAYOR ANN KEIGHRAN, VICE MAYOR RICARDO ORTIZ MICHAEL BROWNRIGG JOHN ROOT City of Burlingame 2014 Significant Achievements and Successes EXHIBIT A TEL: (650) 558-7200 FAX: (650) 342-8386 Web:w .burlrgame.org The City of Burlingame made considerable progress toward achieving the City Council's five primary goals this past year. Below is a summary of notable achievements and successes. Residents are encouraged to attend the City Council's next annual goal setting meeting scheduled forJanuary 31, 2015 from 9:00 a.m. to 12:00 p.m. in the Lane Room at the Main Library. Goal 1. Ensure that Burlingame is an attractive and safe community that honors its history and community character • Collaborated with PG&E to monitor power reliability and test underground PG&E gas lines throughout Burlingame. • Completed Bayside Dog Park improvements including installation of a new dog wash station, shade structure and benches. • Implemented "Big 5" - a countywide protocol for addressing school and campus emergencies. • Developed a Juvenile Diversion Program to rehabilitate juvenile offenders. • Implemented police foot and bicycle patrol details on Broadway and Burlingame Ave, an Alternate Motorcycle Rider program in order to place more traffic officers on the street, and "Bait Vehicle" and "Bait Bicycle" in order to deter and reduce theft. • Implemented a countywide Human Trafficking Task Force. • Conducted 50 Saturation Traffic Enforcement Program ("STEP") and Office of Traffic Safety grant deployments with local law enforcement agencies throughout San Mateo County to increase traffic safety on the Peninsula. • Created amendments to the Municipal Code intended to implement the "historic resources" policies contained within the "Burlingame Downtown Specific Plan". • Prompted Caltrans to complete a drainage improvement project near the intersection of Oak Grove and EI Camino Real and initiated pedestrian improvements and an ADA project to address sidewalk issues in critical areas along EI Camino Real. • Enhanced bicyclist and pedestrian safety by implementing East/West Bike Route Improvements and the Carolan Avenue Road Diet. Added Class III bicycle facilities on Grove Avenue and Quesada Drive as part of the 2014 Resurfacing Project. • Obtained a Police Mobile Command Trailer, funded by the Office of Traffic Safety, to serve as a central command center and communications hub during emergencies. Goal 2. Sustain long-term financial strength with increased and diverse revenue sources, greater expenditure controls, and strong reserve policies • Conducted a risk-based analysis of the City's reserves to ensure that they will meet the City's immediate needs in the event of natural disasters and economic downturns. • Received $1M in grant funds for a grade separation study at the Broadway Avenue railroad crossing. • Received $986k in grant funds to design and construct the California Drive Roundabout Project. • Raised over $800k for the Library's Millennium Project in partnership with the Library Foundation, the Library Board of Trustees and the Capital Campaign Committee, "Our Library Our Future". The project kicked off in August. • Obtained three Office of Traffic Safety grants totaling $628k for the implementation of traffic safety programs in Burlingame and across San Mateo County. • Conducted 14 community meetings to receive public input on the prioritization of ten major capital improvement projects valued at approximately $100M. Received additional input via an online survey and written questionnaire. City of Burlingame -2014 Significant Achievements and Successes • Received a $7k Pacific Library Partnership Technology and Innovation grant for four touchscreen computers designed to enhance library users' experiences and resource accessibility. Goal 3. Enhance Burlingame's downtown and commercial districts Completed the Burlingame Avenue Streetscape and Utilities Improvements Project on time and under budget. Sponsored a community meeting of nearly 100 residents, property owners, and businesses to solicit input and ideas around the enhancement and vitality of the Broadway Commercial District. Received nearly 1,200 electronic survey responses on the same topic. Information gathered will identify enhancement opportunities. Established a sub -committee of the Traffic Safety & Parking Commission to implement parking management strategies to incentivize the utilization of parking outside the downtown core area. Efforts completed to date include reduction of the daily parking lot rate to $2/day (from $3/day) in Lot H and installation of smart parking meters on Burlingame Avenue. Goal 4. Maintain and enhance Burlingame's high quality services that meet the needs of the community • Reduced open code enforcement cases by half through the hire of a full time Code Compliance Officer and close interdepartmental collaboration. • Kicked off the Broadway Interchange Project, in collaboration with Caltrans, to enhance safety, reduce congestion and improve air quality. • Reduced flood insurance premiums for local properties in the flood zone areas by working with FEMA to receive approval of Burlingame's flood protection program. • Added a Parks and Recreation Field Monitor Staff Position to manage park usage after hours. • Initiated three new Library programs: a Teen Advisory Board , Legos@Your Library, and digitization of the Library's local history files. • Launched a new online catalog and Integrated Library System. • Concluded the Library Summer Reading 2014 Program with 1,108 children and teens finishing the reading program —the highest number of finishers to date. • Improved roadway conditions by completing several street resurfacing projects. Achieved a Pavement Condition Index of 75 on a scale of 100, which represents brand new street conditions. • Coordinated with Caltrain to minimize impacts to the City associated with the Caltrain Electrification Project. • Launched a Virtual Dispatch project whereby neighboring cities with the same 911 system can dispatch for one another during off peak hours, required breaks, emergency absences, and disasters. • Completed the Community Center Master Design Plan to help guide planning efforts for this important community asset. • Increased community engagement through the successful use of social media, mailings and surveys. Goal S. Strive to promote more environmentally sustainable policies and outcomes • Implemented 10% water conservation through public outreach and education and successfully implemented a Voluntary Water Conservation Program, instituted by the San Francisco Public Utilities Commission. Achieved approximately 15% reduction in water consumption to date compared with last year. • Hired Burlingame's first ever Sustainability Coordinator to work with the community and the City organization to lessen Burlingame's carbon footprint. • Initiated an energy efficiency study of all City facilities to identify energy savings opportunities. • Commenced installation of four EV Charging Stations in City Parking Lot V by the Burlingame Avenue Train Station. • Reduced fire risks around Murray Field and the Golf Center by cutting back brush and other hazards. • Prevented pollution of water in creeks and the Bay by installing approximately 40 full trash capture devices in storm drain catch basins in the Burlingame Avenue downtown area and Broadway commercial area. • Continued partnership with Citizen's Environmental Council to provide timely environmental lectures and film showings at the Library. EXHIBIT B: City of Burlingame's SWOT List The City of Burlingame's SWOT List Included below is a summary of the City of Burlingame's strengths, weaknesses, opportunities and threats as perceived by the City Council, staff and community and updated during the January 31,2015 Goals Setting Session for FY 2015-2016. STRENGTHS 1. City staff is of high quality, open, and expedient 2. High level of customer service by the City 3. The extent of service provided by the Police and Fire Departments 4. WpgFadin^ water ^^a s^•••^• ^• •^^ Continued support and focus by the Citv Council and community for investment in aging infrastructure including water and sewer systems 5. City Council is strong and respectful of staff 6. Revenue is diverse and growing 7. Finances are strong (we're lucky) 8. Community is close knit and involved 9. Great volunteers 10. Educated populace with Silicon Valley connections 11. Vintage architecture and tree canopy 12. Parks 13. School system 14. Weather 15. Two train stations 16. State of the art hospital 17. Strong retail in both downtowns 18. Location: mid -Peninsula, near Silicon Valley and the airport 19. Hillsborough 20. Council and staff leadership at County, Regional, and State level helps effect change 21. Commissions are the eyes and ears for the City and Council 22. Great human capital to draw on, such as senior citizens and Millennials 23. Burlingame Avenue Streetscape is making the downtown a destination 24. Strong medical sector 25. Burlingame Plaza 26. The City's ability to offer parking lots in exchange for affordable housing opportunities 27. The Police Department website 28. Prime real estate 29. Greatlibrary 2430 Great partnerships with community ¢roues such as the Library Foundation WEAKNESSES 1. Other Post -Employment Benefits (OPEB) liability 2. Inadequate funding for projects 4. Lack of an updated GeneFal Plan 5-3.Aging infrastructure 6:4. Downtown parking Page 1 of 3 -7�.5. Risks and threats felt by renters in current housing market Limited a,„^-.I",..I housing steek 8=6. Hold-out station at Broadway 9 -..At -grade train crossings 101• .,r Walkabilitaesthetic of the hotel area 9:1. BayfFant paFkiRg l8tS City keeps extending Cenditienal Use PeFFAit FatheF thaR Fedeveleping to h; gheF Use 3-2-.8. Bayfront is underutilized for commerce and not used eneugh faF.recreation 34-9. Lack of emphasis on pedestrian safety downtown and along EI Camino Real 10. Inadequate disaster resilience planning 11. Lack of vision and planning for the City's senior population 12. Inability to expand school system 1. Bonding capacity 2. Shared services 3. Rec Center -financial options 4. Make City operations environmentally sustainable 5. Greener transportation (car sharing, bike sharing, electric vehicle charging stations) 6. Attract green, clean energy, and start-up businesses to North Burlingame and the Bayside area 7. Shuttles in general 8. Boutique hotel downtown 9. Downtown development 10. Post Office 11. Possibility for retail in industrial areas 12. Broadway interchange 13. Recreation in Bayfront area 14. Make hotel guests more aware of City and what's here 15. Burlingame Point shuttle service to downtown 16. Development of Anza and other Bayside lots 17. Health district expansion 18. Burlingame Neighborhood Network 19. Partnering with local arts institutions, including Kohl Mansion and the Peninsula Art Museum 20. More communication through social media, such as Nextdoor, Patch, and Virtual Town Hall Meeting 21. Putting more money into reserves 22. Gaining responsibility for EI Camino Real 23. Opportunities presented by Superbowl 50 in Santa Clara next year 24. Increased focus on housing issues by the County 25. Encourage community partnership with the Broadway and Burlingame Business Improvement Districts 2-2-26. Increased partnership with the Burlingame School District Page 2 of 3 THREATS 1. Economy 2. High speed rail 3. Major disaster 4. Sea level rise 5. Transportation gridlock 6. State budget, regulations, and unfunded mandates 7. Increasing taxes and utility rates (payer fatigue) 8. Public pool challenges 9. Labor discontent 10. PERS rates rising 11. Short-term litigation threat 12. Public concern with downtown changes /density caused by potential projects coming up 13 IMPHt 9f St_,...«..,.ape and Disruption caused by the Broadway interchange and grade separation projects ion commercial districts 14. Conversion of industrial area to recreation uses (revenue loss) 36:15. Sidewalks and crosswalks 316. Potential loss of heritage trees because of Caltrans projects 3517. Drought 18. Water, sewers, and storm drains 19. Lack of affordable housing 20. Terrorism/cybersecuritvthreat 4321. Health/pandemicthreat Page 3 of 3 C L % Q F N T Y Y a m 'o 'o '6 'o 2 F O O O O .n �n vi IIIA L l!J a a s a a p a n a D n a au u w r � a p a m E � c m t v « •C I E c � o = o I m E L . 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Q E C m m O c E 'o v 0_ C a �0 o n 'Im a la v E Ifo O' N n v m m V U V `ry = m o U E O N - m a '� o kD "u p o y c C v c_ E >, ❑ - N I f0 m O yrz v Ln E 30 – U O O N V a u w p m c 3 v u ✓� ? c N bo UJ c O U E C E T ++ v c o E Y E > rn m a LL f0 v O W O v O m .Y m ❑ c a AI o. u j m C 4 .Y o _ y o 3 v w s N v v o C v v O o '3 c O O 0 O E E m y{� E « _ U E N 0 L o '`., om S C O U U C m o d C t O L -u '�"' Op m `m v w p .0 m u c s. yc o O E w E a (D "« w o $ o 3 i 3 � E E ;O O N u m u i LL. a o u °p ° h m v O G N a r o Nm Scw X33 Uj nd Oaw �O �• V1 VI lD I� rl N N $$ m d' Lo O i n C 1( C N _. W _ . _—_.. 'i rl N __ _.. W UJ O W W L b m 0 m E v u Y U U 'O C N �- EXHIBIT D: Public Comments from Goals Setting Session Public Comments from 2015 Goal Setting Session During the Public Comment section of the 2015 Goal Setting Session, several members from the community provided comments, insights and recommendations. A summary of these comments is included below. Unfortunately, some speakers' names were not always audible so they may be spelled incorrectly or listed as "Speaker 1", "2" and so forth. Speaker 1— Louise Nelson, Burlingame Neighborhood Network ("BNN") Representative The City should support BNN's efforts, offer more CERT refresher courses and work more with the HAM operators. Speaker 2 —Sandra Lang The City should create an ad hoc committee to prepare a clearer vision, policy and focus on the needs of Burlingame's senior population. Speaker3 The Council should continue to support and expand the Neighborhood Network Program and any other neighborhood programs that deal with emergency situations and empower its residents to help themselves in the event of a disaster. Speaker 4: Cheryl Fama, CEO with the Peninsula Health Care District Recognized and appreciated the City's focus on Goal III, Strategy E, "promote opportunities for development in the vicinity of Mills -Peninsula Hospital that support and complement services provided by the Peninsula Health Care District". Speaker 5: John Akin The Council should seek development of more heliports and a coordinated emergency response plan with other agencies. Speaker 6: Jennifer Pfaff 1. The Senior Commission should be re -instated. 2. The City should insist on a helipad from Mills Peninsula Hospital since it is in their conditions of approval. 3. Appreciated City Managers idea to resolve impasse with Caltrans on EI Camino Speaker 7: Justin Moresco, BNN Representative The City should implement new goal/strategy to focus on improvement of the community's disaster resilience. Mr. Moresco outlined a two -prong strategy to achieve this during public comment. Additionally, after the Goals Session, Mr. Moresco submitted a draft of his proposed goal and corresponding two strategies. The complete text of his proposal is included below: Page 1 of 3 Recommendation for Changes to the 2015-2016 City of Burlingame Goals and Strategies Proposed Goal: Improve disaster resilience through citizen education and empowerment, community engagement and the adoption of a seismic action plan A. Proactively coordinate and support disaster resilience initiatives in cooperation with professional emergency services and volunteer groups, including CCFD, BPD, HAMS, Community Emergency Response Teams (CERT), and the Burlingame Neighborhood Network (BNN) a. Publicize and help to coordinate activities and training aimed at residents and small businesses to help them become better prepared for emergencies and to foster self-sufficiency in the event of a disaster b. With the assistance of BNN, plan and run emergency exercises that engage professional emergency services, neighborhood groups, and residents c. With the assistance of HAMS, finish installing the antenna communications network that HAM radio operators will use to connect neighborhoods to the Emergency Operations Center during disasters d. Expand and strengthen the CERT program by providing more training courses, encouraging CERTs to participate in city and county exercises, and planning to activate CERTs during emergencies e. Send citywide alerts with helpful information to residents prior to and during major storms and emergencies B. Draft and adopt a Burlingame Seismic Action Plan a. Identify common residential and commercial building types, critical government buildings and other physical infrastructure in the city that contain significant seismic vulnerabilities b. Engage stakeholders to develop short-, medium- and long-term mitigation strategies for these seismic vulnerabilities c. Identify financing mechanisms for the mitigation strategies d. Raise awareness of the seismic action plan among residents Speaker 8: Shannon Casey 1. The City should ensure that Burlingame honors and reflects the diversity and cultural richness of the Bay Area. The City should find ways to celebrate all races and ethnicities, including the African American and Latino communities. Some ideas include: encouraging more minority owned businesses, engaging with high schools, have a volunteer diversity officer, promote organization of a community of residents who work with Council and staff, and develop events - similar to the annual tree lighting and pet parade -that focus on celebrating cultural diversity. Page 2 of 3 2. The Council needs to help the community with affordable housing options. Speaker 9: Cynthia Cornell with Burlingame Advocates for Renters' Protections The City should pass a just cause eviction ordinance. Speaker 10: Shaunda Scruggs with the San Mateo County Tobacco Health System The Tobacco Education Coalition promotes healthy policies for residents. A Burlingame resident started a petition that Ms. Scruggs left with the City Manager on the regulation of protection from second-hand smoke. Speaker 11: Jeff Price, BNN Representative The City should place radio antennas on schools or other City locations to help in the event of an emergency. Page 3 of 3 EXHIBIT E: Comments from Mayor Nagel Post Goal Setting Session Comments from Mayor Nagel 1. Public information officer. To promote civic engagement with many city initiatives, we need someone to: • Manage content on the city's website • Lead the city website redesign, including a meeting with web professionals to critique RFP before it goes out • Write and send out the city's weekly newsletter • Manage and send out city messages via social media and Nextdoor • Issue news releases to the traditional media • Create handouts and schedule public meetings to describe RFPs and introduce housing proposals for downtown • Help choose vendor and manage new platform that tracks suggestions, complaints and compliments • Coordinate the website and many outreach activities associated with the General Plan update • Do outreach to public, help connect community groups (HAMS, CERTS and BNN) with CCFD and BPD, and invite participation in disaster resilience activities (see No. 2 below) 2. Disaster resilience. Instead of having our first goal talk about ensuring "an attractive, safe community," I'd like to see it say, "an attractive, safe and disaster -resilient community." Specific activities I envision are: • Coordinate outreach to community members and connections between CCFD, BPD, HAMS, CERTs and BNN • Host an emergency preparedness fair alongside CCFD's annual Pancake Breakfast on June 20 (already have approval from David Novelli of the firefighters to set up tables at the breakfast) • Complete antenna communications network with CCFD and the HAMS (already in progress; BNN has agreed to help with community outreach) • Help coordinate citywide emergency exercise • Strengthen CERT program by encouraging participation in activities and offering refresher training • Engage stakeholders in identifying and mitigating seismic vulnerabilities in homes (this could be an outgrowth from the March 24 program planned by BNN) 3. EI Camino safety plan. In addition to the excellent proposal to test trees and replace them as needed, I would like to have a small city team meet with Caltrans representatives to discuss: Safety at intersections through a phased approach, trying signal changes first Sidewalk improvements on the north end and where feasible (between eucalyptus trees) Storm drainage improvements where feasible 4. Install city gateway signage, with council input (one of our current goals, but want to make sure it gets done) Page 1 of 2 S. Improve signage and simplify usage of parking lots throughout downtown Burlingame (in progress, but seems to be taking forever) 6. Promote energy and water efficiency programs to residents and commercial property owners 7. Create "Housing for All" web page describing what we are doing to help encourage affordable housing (affordable housing RFP, incentives in density ordinance, General Plan, possible housing impact fee) and resources available (Housing Industry Association, CAA, HIP, HEART) and publicize it 8. Create more transportation connections: expand shuttles, connect Bay Trail, improve bicycle connections with transit 9. Promote bike safety through city Bike Safety Fair and events with elementary schools 10. Apply for Google Fiber again, updating previous application with assistance from residents who are well connected in Silicon Valley (Michael is checking this out with a friend at Google) Page 2 of 2 w C O O H o r A N � m � U L_ N O a) d O U � O � N to ~ N •V C N N N ID E 3 E w N U E Q N N Q m � C C L a3 O j O O Z C C H o N � m U 7 H N 75 F O � N N d a) z w E pW E A ' U a a C 9 N � O (D O W L C Q �a m r � O "L � x F O LL O N j �] C 3 O H to O W W LL m 3 N C > N() Ea)E a) o O_ U � T m w U 3 U ca _ � N m E ° `o 0 E O L Q U F T lu `p« m 0 a\ O L� O O O O 00 O O M N O oo W ll:� O 7 O 7 C, O IZI- O �o O o0 00 l� V ih M C� O �o m C% On p^ CD O N O O 'd O ^ M N N 7 a0 N N - -- -- 7 �O V cr N \D M O o v o O O O V1 N �p V1 N CD .-. 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