HomeMy WebLinkAboutMin - LB - 2000.10.17 L r PURLIIVGAME l
9 U R L I N G A M E
f U B L I C
LIBRARY
Burlingame Public Library
Board of Trustees
Minutes
October 17, 2000
I. Call to Order
The meeting of October 17, 2000 was called to order by Secretary
Mary Herman at 4:30 pm.
II. Roll Call
Trustees Present: Jeff Berger, Jane Dunbar,
Mary Herman
Trustees Absent: Cecile Coar, Mary Lou Morton
Staff Present: Alfred Escoffier, City Librarian
Pat Harding, Library Services Manager
Sidney Poland, Recorder
III Warrants & Special Fund
The Trustees unanimously agreed to approve the warrants as
presented. M/S/C (Berger/Dunbar)
IV. Minutes
The Trustees unanimously agreed to approve the minutes of the
September 19, 2000 meeting. M/S/C (Berger/Dunbar)
V. Correspondence
Correspondence mailed in the packets was reviewed.
1. Duncan Trust - The Board reviewed the financial statement
of the Duncan Trust provided by the Peninsula Community
Foundation. It was the consensus of the Board that the statement
does not provide sufficient information about the Trust in
comparison to investment reporting of a 401(k) or IRA. The City
Librarian will contact the director of the Peninsula Community
Foundation regarding their method of financial reporting.
VI. From the Floor (Public Comments) - None
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�-- VII. Reports
A. City Librarian's Report
The City Librarian reviewed his report highlighting the following
events.
1. New Library Services Manager - The City Librarian
introduced Pat Harding who assumed the role of Library Services
Manager on October 17th.
2. Time Capsule - Entries to be placed in the time
capsule will be accepted until October 31St. The capsule will be
sealed and presented to the City of Burlingame at the tree lighting
event, December 8th.
3. Donor Wall Additions - A prototype of the leaf and
vine for the new donor wall addition is being created by the artist,
Andrew Bradford of Napa Valley for the Board to review.
4. Personnel - Recruitment for the Circulation
Supervisor has been extended. The process should be completed
by mid-November. Recruitment will begin shortly for the reference
�. librarian position.
B. Foundation Report -
1. Elegant Affair - Ads and press releases for the event
will run in the Burlingame Daily and the Independent. Karen Key
ran an article in the San Mateo Times.
2. Election of Officers will take place in December.
C. Duncan Trust - This item will be placed on the agenda for
the November 14th meeting.
D. Marshall Trust - In response to the Trustees' inquiry, the
City Librarian gave a report on the current financial status of the
Trust.
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Library Board of Trustee Minutes
October 17,2000 2
VIII. Unfinished Business
A. Donor Wall Funding - The cost for the new donor wall is
approximately $11,000 which the City Librarian recommended be
`- shared between the Trustees and the Foundation. The Trustees
authorized an expenditure of$5,500 from the Xerox Fund to pay
for its half of the project with the condition that the Foundation
fund the remaining amount. M/S/C (Dunbar/Berger)
B. Time Capsule Committee - Mary Herman and Jeff Berger
will select the items to be placed in the time capsule.
C. Employee Achievement Awards Update - Mary Herman
and Jeff Berger will review the nominations submitted by the staff.
Awards will be given at the Employee Recognition Dinner
December 3rd.
IX. New Business
A. Internet Policy - The Library has not received any
complaints regarding its Internet service and usage is high. The
only major behavioral issue was resolved by the Trustees' decision
to rescind an individual's library privileges until March 2001.
B. Microform Reader Printer Funding - The Trustees
authorized funding for the Microform Reader Printer in an amount
not to exceed $15,000. M/S/C (Berger/Dunbar)
C. Posting of Materials - The Trustees agreed to place this
item on the November 14th agenda. M/S/C (Dunbar/Berger)
X. Adjournment The meeting was adjourned at 5:30pm. M/S/C
(Dunbar/Berger)
Respectfully Submitted
Alfred H. Escoffier
City Librarian
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Library Board of Trustee Minutes 3
October 17,2000