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Home My WebLink AboutAgenda Packet - LB - 2000.11.14 URLINGAME PUBLIC LIBRARY I BuLINGAME " Board of Trustees Agenda November 14, 2000 - 4:30pm 480 Primrose Road - Board Room c L' CALL TO ORDER SUGGESTED ACTION ROLL CALL V� WARRENTS & SPECIAL FUND Approval (/MINUTES Approval CORRESPONDENCE AND INFORMATION Information a. Library of California Overview b. Trustee Description Update c. Press Release V/6/ . FROM THE FLOOR(Public Comments) 7.)�EPORTS Information a. City Librarian's Report- Escoffier V,6. Foundation Report- Herman,Dunbar 8. UNFINISHED BUSINESS vl. Easton Project (Attachment A) Approval b. Duncan Trust ReportInformation �ya EW BUSINESS . Library of California Resolution (Attachment B) Approval fib. Posting Policy Review (Attachment C) Tcy(e 14--r-A-ewl +V Zjpq Discussion/Action 10. ADJOURNMENT Adjourn ` r BURLI!iGAME 1 B U R L I N G A M E P U B L I C LIBRARY Burlingame Public Library Board of Trustees Minutes October 17, 2000 I. Call to Order The meeting of October 17, 2000 was called to order by Secretary Mary Herman at 4:30 pm. II. Roll Call Trustees Present: Jeff Berger, Jane Dunbar, Mary Herman Trustees Absent: Cecile Coar, Mary Lou Morton Staff Present: Alfred Escoffier, City Librarian Pat Harding, Library Services Manager Sidney Poland, Recorder III Warrants & Special Fund The Trustees unanimously agreed to approve the warrants as presented. M/S/C (Berger/Dunbar) IV. Minutes The Trustees unanimously agreed to approve the minutes of the September 19, 2000 meeting. M/S/C (Berger/Dunbar) V. Correspondence Correspondence mailed in the packets was reviewed. 1. Duncan Trust - The Board reviewed the financial statement of the Duncan Trust provided by the Peninsula Community Foundation. It was the consensus of the Board that the statement does not provide sufficient information about the Trust in comparison to investment reporting of a 401(k) or IRA. The City Librarian will contact the director of the Peninsula Community Foundation regarding their method of financial reporting. VI. From the Floor (Public Comments) - None L 4 8 0 P r i m r o s e R o ads B u r I i n g a m e • C A 9 4 0 1 0 - 4 0 8 3 Phone ( 650 ) 342 - 1038 • Fax ( 650 ) 342 - 1948 • www . p1s . lib . ca . us / pls / pls . html �- VII. Reports A. City Librarian's Report The City Librarian reviewed his report highlighting the following events. 1. New Library Services Manager - The City Librarian introduced Pat Harding who assumed the role of Library Services Manager on October 17th. 2. Time Capsule - Entries to be placed in the time capsule will be accepted until October 31St. The capsule will be sealed and presented to the City of Burlingame at the tree lighting event, December 8th. 3. Donor Wall Additions - A prototype of the leaf and vine for the new donor wall addition is being created by the artist, Andrew Bradford of Napa Valley for the Board to review. 4. Personnel - Recruitment for the Circulation Supervisor has been extended. The process should be completed by mid-November. Recruitment will begin shortly for the reference librarian position. B. Foundation Report - 1. Elegant Affair - Ads and press releases for the event will run in the Burlingame Daily and the Independent. Karen Key ran an article in the San Mateo Times. 2. Election of Officers will take place in December. C. Duncan Trust - This item will be placed on the agenda for the November 14th meeting. D. Marshall Trust - In response to the Trustees' inquiry, the City Librarian gave a report on the current financial status of the Trust. Library Board of Trustee Minutes 2 October 17, 2000 VIII. Unfinished Business A. Donor Wall Funding - The cost for the new donor wall is approximately $11,000 which the City Librarian recommended be �— shared between the Trustees and the Foundation. The Trustees authorized an expenditure of$5,500 from the Xerox Fund to pay for its half of the project with the condition that the Foundation fund the remaining amount. M/S/C (Dunbar/Berger) B. Time Capsule Committee - Mary Herman and Jeff Berger will select the items to be placed in the time capsule. C. Employee Achievement Awards Update - Mary Herman and Jeff Berger will review the nominations submitted by the staff. Awards will be given at the Employee Recognition Dinner December 3rd. IX. New Business A. Internet Policy - The Library has not received any complaints regarding its Internet service and usage is high. The only major behavioral issue was resolved by the Trustees' decision to rescind an individual's library privileges until March 2001. B. Microform Reader Printer Funding - The Trustees authorized funding for the Microform Reader Printer in an amount not to exceed $15,000. M/S/C (Berger/Dunbar) C. Posting of Materials - The Trustees agreed to place this item on the November 14th agenda. M/S/C (Dunbar/Berger) X. Adjournment The meeting was adjourned at 5:30pm. M/S/C (Dunbar/Berger) Respectfully Submitted Alfred H. Escoffier City Librarian Library Board of Trustee Minutes 3 October 17, 2000 What is the Library of California? • Senate Bill 409 created the Library of California • Signed into Law by Governor Wilson on September 28, 1998 • Provides for regional multi-type library networking • Provides $ 5 M the first year; with additional funding to be requested year two • Eventually will replace the California Library Services Act • Five major components of the law: • Telecommunications Infrastructure • Information database licenses • Reimbursement for interlibrary loan activity and direct loans • Regional library network development • Statewide coordination • Library of California revises and recasts California Library Services Act • Provides for transition period from CLSA to Library of California • Repeals CLSA legislation after the transition • CLSA Board will become the Library of California Board • Local libraries benefit by: resources sharing, access to non-public libraries, Recognition of the role of academic, school and special libraries in the information pool. What to expect: Regional multi-type library networks, increased access services, shared database licensing resulting in lower costs, statewide resource libraries established KATHRYN PAGE Library Building Consultant ASSOCIATES November 3, 2000 Al Escoffier City Librarian Burlingame Public Library 480 Primrose Road Burlingame CA 94010 Dear Mr. Escoffier, It was a pleasure to meet with you and Pat Harding last week to discuss possible improvements to the Easton Branch Library. Here is a proposed scope of work to conduct the analysis and planning needed to start that project. Tasks Hours 1. Interview Easton Branch librarian 1.5 2. Interview Children's Services Coordinator 1.5 3. Observe public use patterns at the branch 2.0 ` 4. Review circulation, programming and borrower registration data 1.0 5. Develop recommendations for optimal use of the 12.0 branch within constraints of site and budget; outline space requirements of recommendations (written report with recommendations for implement- ation of recommendations) 6. Present recommendations to Library 2.0 Total hours: 20.0 I would add a contingency for unanticipated tasks, at 4.0 hours. My billing rate for this type of project is $110/hour. Reimbursable expenses would be for travel costs between my office in San Francisco and Burlingame, at $30/trip. I would anticipate two trips, one to interview staff and observe, the other to present my findings and recommendations to you and staff. The total project cost would be $2,260 (the contingency would be an additional $440, if needed). 354 Los Palmos Drive,San Francisco,California 94127 T 415.337.7272 F 415.337.7263 kpage1617@earthlink.net I could begin the project by mid-November and complete it by mid-January, 2001. I hope this proposal meets your needs and is acceptable. Please feel free to call me if you have questions or concerns. I look forward to hearing from you. Sincerely, Kathryn Page rBURLIrvGAME 1 r p B U R L I N G A M E .. - PUBLIC LIBRARY Library Trustee Description Library Mission: The mission of the Burlingame Public Library is to serve all members of the community by providing and promoting free and equal access to resources and information in a professional, welcoming environment. Trustee Information: Members of the Library Board of Trustees are appointed by the City Council for a three-year term. The Board is advisory in nature, as defined in the California Education Code. Board appointment requires residency in Burlingame and registered voter status. Regular library board meetings are held on the 3rd Tuesday of the month, at 4:30 PM. Special Board meetings may be called as needed. Trustee Responsibilities: Advise the City Librarian on library services, establish policy, conduct public relations,provide citizen input on library operations, and participate in long range planning. Trustee Duties: Attend Board meetings; Become informed about all phases of library operations; Serve on board and staff committees; Lend expertise and leadership to the Board for the good of the library; Actively participate in board workshops and activities; ~' Participate in fund raising activities. Qualifications: A sense of the library's enormous importance to the intellectual, economic and social life of the community; An appreciation of the library and a desire to provide the best possible service for the community; Sensitivity to the political environment; Belief in the importance of access to the materials of lifelong learning for everyone. Other Opportunities: Trustees may be active in library trustee activities at the local, state and national level. The California Library Association and the American Library Association offer educational programs for Trustees. A member of the Trustees is generally chosen by the City Council to serve as a member of the Peninsula Library System Advisory Board. Current Issues of the Board: • Support library services in a rapidly changing technology environment • Encourage and support the Friends and Foundation and other library support groups • Provide public relations support and advocacy for library services • Provide support for library policies which follow the mission of the library • Offer advice on the upgrade of the Easton Branch Library ( Escoffier/October2000/Library Trustee Description 4 8 0 P r i m r o s e R o a d • B u r l i n g a m e • C A 9 4 0 1 0 4 0 8 3 Phone ( 650 ) 342 - 1038 • Fax ( 650 ) 342 - 1948 • www . pis . I ib . ca . us / pls / pls . html f 1 4 • Conr coder censotiIterret and hbrarzes : z J( t' t.. .•: t.ii', 1!`. r lit..f' .J: iii? j3;•.41 tJ`�3$t h°'C t } C t � 'c i,• - , WASHINGTCIN( 8k'publi,;:;F Ag, tE plarlQd,tot i.0 4%y la ltd•fetf6il l�v�rmakers `t«Responsibility implies cans.ane;prclmgtin$ eglalaaion that would ts ;�iil tbat: ld;gatrjo vola thts:fi, lira;;ntendedl 1P ' f1te �°c#tbid;otittloCking removes all choice."' force schpole and lfpazics to use I,ntema,,,w#Gk.JLCpB,,Em I o -OW�k;, td s ,r Foy "The filtering mandate sets a troubling ;f' l -trs�ti+[ as�f : s�� , t�ts�►l�Cl?apt�rs of tho Christian Co.a ition precedent for federal regulation rInter- filtering software or lose federali dollars Charles Ptekering,It IVL$s, bel itl ;lhth �i iim,44 collocttoq, giroups, including Inter- intended help!, t, eb,aecess. Ther ,,effo in thG n net use end Internet access,"according to conservativtes atici itldus! i1 exocuttvast eying;four ,aCCCss At/,,pornog pity 1 can,�ivnil 3.ib.*M4 i.Union and Inter a tetter signed by the Computer & Com- 6. groups,:! !.,, This igcunug thea t tai.,iinen F,apuly r,,�ssociatton, th try p• , munications Industry Association and The proposal Wppid bei a boon.tQ come i.,-thrqugh librAnes,: ; igopk s chief of.,.net industry trade,organizations,is oppos- ` Informa4on Technology Association of panies•such as NetNanriy:•at►d; pt�Conni;staff,tIohn:q;lba4lgbyr,, We have rocetyodf,;pgani�ative., xay it is a bad waY Ansa;groups that represent the high- trot, whose popular flteringnspwaiwqnoue.quppAtftom, bpuinimwne ter industry;<* s � Q schools and libraries would have to buy. this. It just seems like it's e'no-brainer to pornography at school.• Teacher afsoctations and the American *' v Joe.,'" r No money is provided to buy the s6k are•..tby s orae. ,1 proposal "fails t repare ouochil- Library Association also oppose the effort. Introduced in the Senate by.Sens Johnf? ;t Upde t o safi, ,a y or, dro*''W 6 respt�sibly zas Internet citi- Mandatory filtering opponents say the 61- McCain, R-Ariz.' and Rick.Stztttohidn R ` ftbtiiirthatili not instair stlftwatti�'tt1 fit= zeas;"the ACLO" Marvin Johnson Wrote cera are imperfect and fr-nuently fail. rBURLIfiCAME l T B U R L I N G A M E P U B L I C LIBRARY City Librarian's Report November 14, 2000 Library of California Membership In 1998, the Library of California was approved by the legislature. The program administers a broad range of services for libraries in the state. The legislation replaces the California Library Services Act (CLSA) from which public libraries receive basic service support (approximately $ 61,000 this year), as well as reimbursement for interlibrary loan and direct loan (approximately $ 100,000 this year). Peninsula Library System libraries must become members by December 31, 2000 to become eligible for the approximately $ 500,000 in funding which will become available next year. I am requesting the board approve the resolution for joining the Library of California and send it on to the City Council for their approval. Easton Project We have received a proposal for the Easton Project from library consultant Kathryn Page. Ms. Page was project director for the San Francisco Public Library and has done work on a number of library projects in San Bruno, Santa Clara, Half Moon Bay, and elsewhere. Ms. Page will be advising us on service levels and the physical plant upgrades necessary at the branch. New Circulation Supervisor Appointed! Amy Gettle, currently circulation supervisor for Millbrae Library has been appointed to the position of Circulation Supervisor. Amy comes to Burlingame with many years of service at the San Mateo County Libraries. She has been at Millbrae since 1984 and was in charge of development projects for the south county branches. Amy grew up on the peninsula and is a Belmont resident. Amy will begin work in December. Welcome Amy! Cultural Programs "Kingdoms of Edward Hicks"-featured docent Kay Payne offering a slide lecture on the exhibit. On Thursday, November 16 a lecture on the Anderson Graphics collection will be held. This exhibit will be held at the Museum of Modern Art and the Legion of Honor. Building Issues Update Work is proceeding on the water sealing on both terraces.. It is too soon to tell if the work has been successful. 4 8 0 P r i m r o s e R o a d • B u r l i n g a m e • C A 9 4 0 1 0 - 4 0 8 3 Phone ( 650 ) 342 - 1038 * Fax ( 650 ) 342 - 1948 • www . p1s . I ib . ca . us / pls / pls . htm Personnel We have begun a continuous recruitment for library pages. The job announcement is posted on the library web page. We are having an increasingly difficult time hiring pages and are hoping this method will assist in the process. We are recruiting for a 30-hour per week reference librarian. Brenda Chavez, who left to take a job at the Mercy High School library, vacated this position. We will be recruiting at the California Library Association in Santa Clara in November. Elegant Affair As of this writing, nearly 170 acceptances have been received for the in-Library Foundation Elegant Affair. The event will be held in the library on Friday, November 10tH Funds raised from the event will go toward the development of an e-Book program at the library to be inaugurated January 2001. Upcoming Events • Foundation Elegant Affair, November 10, 7 PM • California Library Association "Millennium" Conference, November 10-13, Santa Clara Convention Center • Board Meeting, November 14,4:30 (Note Date Change) • Anderson Graphics Lecture, November 16, 7:30 PM • Thanksgiving Hours: November 22, Close 5 PM; November 23, Closed; November 24, Close 5 PM • Employee Recognition Dinner, December 3, Doubletree Hotel, 5:30 PM Holiday Tree Lighting and Library Open House, December 8, 4:30 PM Alfred H. Escoffier/City Librarian/11-6-2000 2 • Resolution Authorizing Burlingame Public Library to join the Golden Gateway Library Network, as part of the Library of California. Whereas,the State of California has established the Library of California and the seven regional networks to improve library services state-wide and regionally, and Whereas, the Golden Gateway Library Network has been established to improve an individual library's access to other libraries' resources and to improve library technology and services throughout the region, and Whereas,the Burlingame Public Library perceives the benefits of joining the Golden Gateway Library Network, and Whereas, the Burlingame Public Library agrees to comply with all provisions of the Library of California Act and Regulations and conditions of membership within the network, and Whereas, the City of Burlingame agrees not to reduce funding for library services as a result of network participation, and Whereas, the Burlingame Public Library agrees not to reduce funding of library services as a result of network participation, and Whereas, the Burlingame Public Library agrees that it's participating libraries will: • Share resources and services with other members of the Golden Gateway Network. • Provide resources and services for other members of the Golden Gateway Network. • Meet the minimum resource sharing performance standards of the Golden Gateway Network, and NOW, THEREFORE BE IT RESOLVED that the City of Burlingame authorizes membership of the Burlingame Public Library in the Golden Gateway Network, and BE IT FURTHER RESOLVED that the Board of Trustees recommend the City Council approve membership in the Golden Gateway Library Network Approved by Library Board of Trustees November 14, 2000 Cecile Coar Board President Resolution Authorizing Burlingame Public Library to join the Golden Gateway Library Network, as part of the Library of California. Whereas,the State of California has established the Library of California and the seven regional networks to improve library services state-wide and regionally, and Whereas, the Golden Gateway Library Network has been established to improve an individual library's access to other libraries' resources and to improve library technology and services throughout the region, and Whereas,the Burlingame Public Library perceives the benefits of joining the Golden Gateway Library Network, and Whereas, the Burlingame Public Library agrees to comply with all provisions of the Library of California Act and Regulations and conditions of membership within the network, and Whereas,the City of Burlingame agrees not to reduce funding for library services as a result of network participation, and Whereas,the Burlingame Public Library agrees not to reduce funding of library services as a result of network participation, and Whereas,the Burlingame Public Library agrees that it's participating libraries will: • Share resources and services with other members of the Golden Gateway Network. • Provide resources and services for other members of the Golden Gateway Network. • Meet the minimum resource sharing performance standards of the Golden Gateway Network, and NOW, THEREFORE BE IT RESOLVED that the City of Burlingame authorizes membership of the Burlingame Public Library in the Golden Gateway Network, and BE IT FURTHER RESOLVED that the Board of Trustees recommend the City Council approve membership in the Golden Gateway Library Network Approved by Library Board of Trustees November 14, 2000 Cecile Coar v.. Board President October 10, 2000 TO: Board of Trustees FROM: Alfred Escoffier, City Librarian RE: Posting of Materials Recommendation: Clarify the policy of posting of library materials and the giveaway of materials. The current policy is adequate, but could be made more understandable rounding out the context and purpose of the distribution of giveaway materials. The Board may chose to keep the present policy, approved in November 11, 1997, update the policy with the proposed update, or develop their own policy. Background: There has been a question regarding our posting policy. While I feel the present policy is adequate for the purpose, I feel we should probably update it with some of the reasoning behind the policy (e.g.: space, ability to offer space for non-profits, ability to offer space for giveaways, focus on library/city events, etc.) Posting Policy The priorities for posting on the library bulletin boards are: • Agendas, minutes, other required City postings • Items of an educational, recreational, cultural interest for the general public • Events sponsored or promoted by non-profit or educational institutions Posting specifically excludes: business ventures, for-profit business opportunities, or items for sale. Items for posting should be approved by the Reference staff. POSTING OF MATERIALS UPDATE: 11/97 AHTHOR: ESCOFFIER The criteria for posting of materials is as follows: 1) City agendas, minutes and other required city posting. 2) Items of educational, recreational or cultural interest for the general public. 3) Events sponsored or promoted by non-profit or educational institutions. 4) Policy specifically excludes: business ventures, for-profit business opportunities (garage sales, items for sale, etc.) 5) Giveaways of a similar nature may be made available on the racks for this purpose. Page 84