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HomeMy WebLinkAboutAgenda Packet - LB - 2000.07.18 B�R�'"SAME URLINGAME PUBLIC LIBRARY .' Board of Trustees Agenda a July 18, 2000 - 4.30pm Ga< RP 480 Primrose Road - Board Room SUGGESTED ACTION 1. CALL TO ORDER 2. ROLL CALL 3. WARRENTS & SPECIAL FUND Approval 4. MINUTES Approval 5. CORRESPONDENCE AND INFORMATION a. Governor Signs Budget Information 6. FROM THE FLOOR(Public Comments) 7. REPORTS a. City Librarians Report - Escoffier Information b. Foundation's Report - Herman Information 8. UNFINISHED BUSINESS a. System Advisory Board Member Action b. Back-up Generator Information 9. NEW BUSINESS a. Election of Officers Action 10. ADJOURNMENT Adjourn BURLIfVGAME i r B U R L I N G A M f PUBLIC LIBRARY Burlingame Public Library Board of Trustees Minutes June 20, 2000 I. Call to Order The meeting of June 20, 2000 was called to order by President Mary Lou Morton at 4:30 pm. II. Roll Call Trustees Present: Jeff Berger, Cecile Coar, Jane Dunbar, Mary Herman and Mary Lou Morton, Staff Present: Alfred Escoffier, City Librarian Sidney Poland, Recorder III Warrants--& Special Fund The Trustees unanimously agreed to approve the warrants as presented. M/S/C (Berger/Coar) IV. Minutes The Trustees unanimously agreed to approve the minutes of the May 16, 2000 meeting. M/S/C/ (Herman/Berger) V. Correspondence Correspondence mailed in the packets was reviewed. VI. From the Floor (Public Comments) - None VII. Reports A. City Librarian's Report: The City Librarian reviewed his report highlighting the following events. 1. Budget - The City Council approved the Library Budget on June 7, 2000. 2. Donation - Shinnyo-En of California has given the Library a donation of$3,000. The City Librarian granted Shinnyo-En's request to place a time capsule for the year 2000 in the Library. 4 8 0 P r i m r o s e R o a d • B u r l i n g a m e • CA 9 4 0 1 0 - 4 0 8 3 Phone ( 650 ) 342 - 1038 * Fax ( 650 ) 342 - 1 948 • www . pls . Iib . ca . us / pls / pls . html 3. Building Issues - The changes in the HVAC system controls has produced positive results. A sample set of steel doors is presently being installed in the City Librarian's office. If the measurements and style are accurate, the contractor will replace 5 more sets of doors. 4. Table Lamps - Due to the recent smoking and burning in one of the table lamps in the reference department, the manufacturer has replaced the ballasts and rewired all the table lamps at his own expense. 5. Easton Request for Proposal - Most Northern California consultants are unavailable until the later part of the year due to the recent funding available for library construction. The City Librarian has decided to obtain architectural costs from a local firm on the structural areas of the Easton Branch that need immediate attention. Services issues will be pursued later in the year. B. Foundation Report - Planning for the Elegant Affair to be held in the Library on November 10th is in progress. A fund raiser mailing is scheduled for mid-July. Patti Bergsing is in the process of gathering material for the Fall newsletter. VIII. Unfinished Business A. Donor Wall - Jamie Baier from Group 4 has proposed a new concept for donor recognition. Twining metal vines with a minimum of 60 leaves would wind around each of the two columns located on either side of the present donor wall. Donor names would be engraved on small plaques and placed on the leaves. The Trustees agreed that the proposed idea would situate all donors in a centralized location. Trustee Berger moved to adopt the proposal subject to the trustees reviewing the site. M/S/C (Dunbar/Coar). B. Back-up Generator - The Board requested that the City Librarian invite Dennis Argyres, City Manager, to the July meeting to discuss the purchase of a back-up generator. Library Board of Trustee Minutes 2 June 20, 2000 IX. New Business �- A. Board Training - Trustees requested the City Librarian look into the possibility of new board members attending an off-site orientation workshop. B. Term Extension - Mary Lou Morton advised the board that she did re-apply to the Library Board and the City Council extended her term until September. C. New Officers - Appointment of new officers should be placed on the July agenda. D. SAB Representative - Trustee Herman recommended Kris Cannon be asked to be the representative. President Morton will contact Kris Cannon regarding this appointment. X. Adjournment The meeting was adjourned at 5:20pm by President Mary Lou Morton. The next meeting will be held July 18th, 2000 at 4:30pm. Respectfully Submitted Alfred H. Escoffier City Librarian Library Board of Trustee Minutes 3 June 20, 2000 CLA Online- 1999 Legislative Network http://www.cla-net.org/htmiAegupd2000.htmi NEWS FROM THE CAPITOL: Legislative Updates 2000 A Response to the Budget Cut of the PLF Nothing is ever a sure thing. In a budget year that was flush with a $12 billion surplus, it seemed realistic to expect that the Public Library Fund would receive the $15.3 million augmentation to bring it to full funding. Not so. The Legislature approved the augmentation during budget deliberations, but the Governor vetoed it when he signed the budget. There are several lessons to be learned using PLF as an example: _ o, Whatever the program, we all have to do abetter job communicating with the Governor about how the funding for that program is used by our libraries. We have to do it in an overwhelming manner. His staff needs to see an accumulation of boxes of letters and cards. Handwritten is best. The Bond bill is a perfect example of how effective this tactic can be. o We also need to continually educate, inform and work with our legislators to get them to be more proactive about our various programs so they can lobby the Governor on our behalf. We need to employ the same strategy as above. o We need to have our cities, counties and/or educational institutions include library legislative priorities on their legislative agendas so their lobbyists can testify with our lobbyists before legislative committees and bring more "fire power" to the table for critical legislation. o We have to recognize that despite our best efforts, we aren't going to be successful all the time, so we must be prepared to return and try again. The political reality is that we are frequently in competition with ourselves for funding for programs. It doesn't matter that PLF, Library of California, the Bond bill, Literacy, Transaction Based Reimbursement, and other programs address different needs, the Governor and legislature, to an extent, look at the aggregate of funding they bestow upon us and draw the proverbial line in the sand. Once they determine a comfort level in funding, it's very difficult to get them to change their minds. We are not unique in this regard. Many other equally deserving programs in health, human services, education and local government receive the same scrutiny and get cut in a similar fashion The good news is we are having an impact. Libraries are definitely on the radar screen in Sacramento. Libraries are viewed as part of the solution to the digital divide. CLA President, Linda Crowe, was recently asked to testify before the Governor's special technology committee about the role we play in helping bridge that divide. Legislation in addressing this issue includes libraries as a component with funding levels yet to be determined. Libraries are a component in addressing youth needs and services as evidenced by AB2486 (Washington) which is moving through the legislature. We may see some unanticipated funding through those avenues. So, what about PLF? Come September, the Legislative Committee will look at a new strategy that may include mounting an intensive lobbying effort this fall with both the legislature and the Governor to include full funding in the Governor's proposed budget in January. It will be much easier to reach full funding if it is incorporated in the budget at the outset. In the meantime, we continue to do what we do best. We persist and keep plugging away with the excellent expertise of our lobbyists, Mike and Christina Dillon. We do it because it works as 1 of 8 7/12/00 3:22 PM CLA Online- 1999 Legislative Network http://www.cla-net.org/html/legupd2000.htmi 3emonstrated by the remarkable funding increases libraries have had over the last few years. Ann Cousineau Chair, Legislative Committee June 30, 2000 TO: CLA MEMBERS/SYSTEMS/NETWORK CONTACTS FROM: Mike Dillon, Lobbyist Christina Dillon, Lobbyist RE: GOVERNOR SIGNS BUDGET GOVERNOR "BLUE PENCILS" $15.3 MILLION PLF AUGMENTATION Shortly after noon today the Governor signed the 2000-2001 Budget bill and subsequently released his list of cuts. Included in these cuts was a$153 million reduction in the Public Library Foundation (PLF). Below is the Governor's veto message: "Item 6120-221-0001 - For local assistance, California State Library. I reduce this item from$72,170,000 to $56,870,000. I am deleting the $15,300,000 legislative augmentation provided for the Public Library Foundation. I am very supportive of funding for local public libraries and see them as a key component to increasing literacy, which is why base funding for the program increased by 46 percent last year. Moreover, the budget provides increased funding of approximately $17,700,000 for the California State Library. The total includes $10,000,000 to increase literacy by local libraries through the English Language and Literacy Intensive Program, $4,500,000 to support priority local assistance projects (expansions totaling $2,600,000 for the Transaction Based Reimbursement and Families for Literacy Program(s), and California Newspaper Project), staffing and equipment (totaling $1,900,000 for California Research Bureau staffing, manuscript handling, modular furniture, and more), and $3,200,000 for competitive local assistance literacy grants targeted to reach children up to age 5 and their caregivers. Lastly, the voters recently authorized a $350 million bond for the construction of new public libraries or the renovation of existing public libraries (Proposition 14) These funds will all greatly expand access to quality library services in California." IBURLIIYGAME B U R L I N G A M f P U B L I C L I B R A R Y City Librarian's Report July 18, 2000 Library Wins National Award The Burlingame Public Library won a national award from the American Library Association for public relations "poster series" at the recent national conference in Chicago. Last year's chair of the PR Committee, Linda Santo, represented the library at the awards dinner and accepted the plaque for the library. Congratulations go to the entire PR Committee including: Linda, Brenda Chavez, Cathy Somerton, Dan Alvarez, Sue Reiterman, Jan Eustis and especially to graphic artist Maryam Refahi for their hard work and dedication to providing a positive public image of the library in the community. Museum Program a Success! A docent slide lecture on artist Wayne Thiebaud's work currently showing at the Fine Arts Museums of San Francisco was held on June 22nd drawing an audience of 50. The comments were very positive and we are pleased that our series of museum/library programs is so popular. _ Library staffers also participated in Art in the Park in Washington Park on June 10th. Staff distributed refrigerator magnets with library phone numbers and plastic bags with "I Love My Library." Scrapbooks of adult and children's activities at the library were also on display. Staff reached a good cross section of Burlingame residents. Children's Summer Reading Activities The children's summer reading activities are underway. The camping theme has been made even livelier with staff becoming "camp counselors." This year's programs include "All Aboard for Stories" for the Read to Me Club for pre-readers. "Camp Read- A-Lot is for school age readers. Also this year is a revival of the award winning Teen Summer Reading Club. The focus of this club is middle school and high school students. Seniors and the Internet Sue Reiterman attended a workshop on seniors on the Internet which covered topics such as how seniors use the Internet, websites of interest to seniors, and some training techniques for introducing the Internet to seniors. Building Issues Update Work is continuing on the replacement of the terrace doors and the upgrade of the HVAC systems. We can expect some disruption on the upper level when the six sets of French doors are replaced. 4 8 0 P r i m r o s e R o a d B u r I i n g a m e • C A 9 4 0 1 0 - 4 0 8 3 Phone ( 650 ) 342 - 1038 * Fax ( 650 ) 342 - 1948 • www . pls . Iib . ca . us / pls / pls . html Easton Branch Service Review I have discussed the Easton project with a library consultant at the ALA Conference and have some commitment from her for work later this year. I will keep you posted. Upcoming Events • Foundation Board, Thursday, July 13, 4:30 PM • Library Board Meeting, July 18, 4:30 PM • Library Board Meeting, August 15, 4:30 PM • Labor Day Holidays, September 3 and 4-Closed • Inaugural Evening Book Discussion Group, September 8, 7:30 PM • Library Board Meeting, September 19,4:30 PM Alfred H. Escoffier/City Librarian/7-13-00 2 rBURLIIiGAME B U R L I N G A M F P U B L I C LIBRARY July 14, 2000 TO: Board of Trustees FROM: Alfred Escoffier, City Librarian RE: System Advisory Board Member Shirley Robertson reached the end of her second term on the System Advisory Board on June 30th and cannot be re-appointed. Mary Lou Morton contacted Kris Cannon at the Board's suggestion and she is unable to serve at this time. It is recommended that the Board recommend someone for the role of SAB Board member. There are approximately 6 meetings per year throughout the county. This is a unique opportunity to meet other library advocates and board members throughout the county. Past practice has been for the Board of Trustees to recommend someone (usually a present or past Board member) to the City Council. The City Council makes the final decision on the City's representative. I would recommend the Board selects a member to serve on the SAB and forward that name to the City Council for approval. The first SAB meeting is tentatively scheduled for September. 4 8 0 P r i m r o s e R o a d • Burlingame * CA 9 4 0 1 0 - 4 0 8 3 Phone ( 650 ) 342 - 1038 • Fax ( 650 ) 342 - 1948 • www . p1s . lib . ca . us / pls / pls . html f euRuncnne �*.. BURLINGAMf P U B L I C LIBRARY July 14,2000 TO: Board of Trustees FROM: Alfred Escoffier,City Librarian RE: Election of Officers The annual election of officers is scheduled to take place in July. Past practice on the Board is to rotate the two officers,President and Secretary among the Board members. According to this rotation,Cecile Coar would be next in line for President and Mary Herman would be next in line for Secretary. 4 8 0 P r i m r o s e R o a d • B u r I i n g a m e • C A 9 4 0 1 0 - 4 0 8 3 Phone ( 650 ) 342 - 1038 • Fax ( 650 ) 342 - 1948 • www . pls . lib . ca . us / pls / pls . html