HomeMy WebLinkAboutMin - LB - 1981.01.20 BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
JANUARY 20th, 1981
CALL TO ORDER:
The meeting of January 20th, 1981 , was called to order at 7 : 30pm
by Chairman Nagle .
ROLL CALL:
Trustees Present : Chairman Nagle, Secretary Fricke , Trustee
Hechinger and Trustee Weatherbe
Trustee Absent : Trustee Parsons , Excused
Also Present : Mrs . Kristine Cannon, Representing A.A.U.W.
Mrs . Joy Molder, Assistant City Librarian
Medlina Foge , Kathy Flores , Matt Olsen,
Shelly Junkin, Phil Grenadier, Mike Vangele ,
Lori Podesta, Paul Moresko , Bambi Belchar,
Larry Grenadier, Adam Gottlieb and Debbie
Fena, all representing an American Government
Class from Mills High School .
BILLS:
Checks in the amount of $11 , 240 . 22 were approved to be paid on
a motion made by Trustee Hechinger, seconded by Secretary Fricke and
carried. Special Fund checks in the amount of $812 . 46 were ordered paid
on a motion made by Trustee Hechinger and seconded by Secretary Fricke .
MINUTES OF THE MEETING OF DECEMBER 16th, 1980 :
Trustee Weatherbe requested that the minutes reflect that she
was concerned about the purchase of a turkey for the staff (as had been
done in previous years ) rather than the annual party. With that amendment ,
the minutes were approved as written and ordered filed.
LIBRARIAN' S REPORT:
Smoke Detection System: Chairman Nagle asked Librarian Bergsing
on the progress of the smoke detection installation. Mrs . Bergsing
explained that work was continuing on the System. She expects that the
job will be completed in the next couple of weeks .
Community Room Foundation Leaks : Chairman Nalge questioned
whether or not there had been any old and/or new leaks in the Community
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Room during the current rains . Mrs . Bergsing replied that there has been
no evidence of any leaks . Hopefully, the sump-pump will be installed be-
fore a really severe storm causes any further problems .
Burlingame Historical Society: Chairman Nagle said that he
noticed that the Library no longer has to make space for the Historical
Society 's materials. Everyone agreed that it seemed to have worked out
well and that the Society had resolved its problem.
Capital Improvements 1981-1986 : Librarian Bergsing said that
the Capital Improvements requests were due back to the Finance Director
in March, so they will be on next months agenda for discussion . She
said she has spoken with two vendors regarding figures for automated
circulation for Burlingame Public Library to have its own system. She
will get more information and report back at the next meeting.
Reception for State Librarian: Librarian Bergsing asked if
anyone had planned to attend the reception for Gary Strong , (the new State
Librarian) on January 25th . Trustee Weatherbe stated that she might be
�. able to attend and Trustee Fricke stated that she had already sent a note
saying that she would be unable to be there .
Staff Development: Chairman Nagle geustioned who paid for the
Library staff to attend the staff development classes . Mrs . Molder
explained that the City Of Burlingame pools what they think is necessary
to accomodate everyones' basic needs and then pays for those particular
classes by contracting with The Management Institute (TMI) . Secretary
Fricke said that all the departments within the City are able to benefit
from the training. It is not exclusively for Library employees .
Special Programs : Trustee Weatherbe asked about the scope of
Mrs . Molder 's book talk on cookbooks . Mrs . Molder gave a little back-
ground on the talk, and explained her interest in the subject .
Automated Circulation: Trustee Fricke asked the status of the
City of San Mateo ' s automated Circulation System. Mrs . Bergsing reported
that the City Librarian from San Mateo had attended the meeting last
Friday with all the P. L. S . directors to go over the specifications for the
County 's shared System. It appears that the City of San Mateo is going to
wait until vendors respond with bids on the County ' s System, before deciding
whether they will continue to develop their own System, or join with the
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County and the other P. L. S . libraries . Mrs . Bergsing stated that she
thought it would be Summer before the vendor could be chosen. It also
appears that San Mateo is not going to hire a consultant to compare the
two systems . She felt this was unfortunate, because , unless we clearly
understand the capabilities , the similarities and the differences
between the two systems , we really can't accurately compare costs .
Mrs . Bergsing further stated that she had spoken with C. L. S . I .
(the biggest circulation vendor) , who installed the Palo Alto Public
Library 's Automated Circulation System and she had also spoken with a
representative from DataPhase. Another representative from DataPhase
indicated that he would be able to bring out a terminal to the Burlingame
Library and have a demonstration both for the staff and the Board members .
She explained that DataPhase is now in the process of bidding on a system
for Orange County Library. She will try to set up an appointment date
and will keep the Board informed.
Mrs . Bergsing said she felt that for Burlingame to "go it alone"
would probably cost about double the amount it would cost to share in a
System with the County and other P. L. S . libraries . However, she is getting
figures from at least two different companies , and she should have them
for the February Board meeting.
CORRESPONDENCE:
Chairman Nagle acknowledged letters from Mrs . Meyers , a resident
of Burlingame , commending Mr. Alfred Escoffier for his continued fine job
in the Reference Department . He also acknowledged a letter from Ms . Jackie
Schiedeck, commending Sharon Porter of the Reference Department as well .
NEW BUSINESS:
Commissioner' s Dinner, January 30th, 1981 : Everyone of the
Trustees said that they would be attending the dinner with the exception
of Trustee Fricke who will be out of the Country on that date .
There was discussion regarding the time for the next meeting.
Trustee Hechinger stated that he would like to return to the 4 : 30pm
meeting time . He felt it was more convenient for the Staff, and that
�— just as many members of the public could attend at 4 : 30pm as at 7 : 30pm.
After further discussion, it was decided that the meeting time could be
changed to evening if something of great public interest seemed to
warrant it . Trustee Weatherbe still felt however, that the evening hour
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was more convenient , for both the public and for herself.
Trustee Hechinger moved, and Trustee Fricke seconded a motion
to return to the 4 : 30pm meeting time. The motion carried with three
ayes , and one no from Trustee Weatherbe .
Librarian Bergsing announced that Pat Harding has been hired
as the new Librarian I in the Reference Department . Mrs . Kristine Cannon
expressed regret at losing Pat ' s services at the Branch Library, because
she was doing an outstanding job. Mrs . Bergsing agreed, and stated that
staff turnover was one of the problems at the Branch Library . Since the
passage of Proposition 13 , and the subsequent cutback in hours , she
explained that there has been a rather constant turnover in Branch staff.
Also , the necessity to staff the Branch with a Library Assistant , rather
that a Professional Librarian has further limited the service that the
Branch can provide. Mrs . Bergsing suggested that perhaps one of the
budget requests this year should be to hire a Professional Librarian for
the Branch Library. Discussion followed.
Chairman Nagle requested that the minutes show that the Easton
Drive circulation statistics were up again for the month of December.
Mrs . Bergsing requested an amount , not to exceed $500 . 00 , in
order to purchase some shelving for the mail distribution unit in the
back hall. After discussion, Trustee Fricke made a motion to approve
the request , from the Special Fund, not to exceed $500 . 00 , for the shelving.
Trustee Weatherbe seconded the motion.
ADJOURNMENT:
The meeting was adjourned at 8 : 25pm, with the next scheduled
meeting for February 17th, 1981 at 4 : 30pm in the California Room.
Respectfully submitted,
Patricia M. Bergsing
Clerk of the Board
�. PMB/jag