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HomeMy WebLinkAboutMin - LB - 1981.03.17 BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES MARCH 17th, 1981 CALL TO ORDER: In the absence of Chairman Nagle, Secretary Alice Fricke called the meeting to order at 4: 30pm. ROLL CALL: Trustees Present : Secretary Fricke, Trustee Hechinger, Trustee Parsons and Trustee Weatherbe Trustees Absent : Chairman Nagle, excused for vacation Also Present : Mrs . Joy Molder, Assistant City Librarian Mrs . Judy Gladysz , Library Secretary BILLS : Checks in the amount of $12 , 631 . 10 , were approved to be paid on a motion made by Trustee Parsons, seconded by Trustee Weatherbe and unanimously carried. Special Fund cheks in the amount of $806 . 16, were approved to be paid on a motion made by Trustee Weatherbe, seconded by Trustee Parsons , and carried. MINUTES OF THE MEETING OF FEBRUARY 17th, 1981 : Minutes of the meeting of February 17th, 1981 were approved as written and ordered filed. CORRESPONDENCE : None LIBRARIAN 'S REPORT : Mrs . Bergsing discussed the Librarian' s Report in conjunction with Unfinished and New Business . UNFINISHED BUSINESS : Capital Improvements 1981-1982 : Acting Chairman Fricke asked Mrs . Bergsing if the requests for Capital Improvements had been sent to Council, to which Mrs . Bergsing replied "yes" . Mrs . Bergsing explained that there were three requests for Capital Improvements that had been submitted to Council for approval : #1 . Reorganization of the Library #2. Computerized Book Circulation System #3 . Additional Maintenance Projects . BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES - MINUTES MARCH 17, 1981 PAGE #2 : Trustee Hechinger asked what the possibilities were, of the �.. City financing a Computerized Book Circulation System, and, did the City have the money to do such a costly venture? Mrs . Bergsing said that the City had the money and that the costs involved were justifiable. Acting Chairman Fricke thought that the matter of Computerized Circulation was inevitable, it was just a matter of whether the City would chose to have its own System, or "share" with the County, and other P .L.S . libraries . Reorganization of the Library: Mrs . Bergsing said that two years ago, the Library had requested $25, 000 . 00 for the Reorganization of the Library, at which time the City Council had conducted a "walk through" , and agreed to make the funds available after more detailed plans were developed. She further explained that since that time, she has had consultants , an architect, and consid- erable staff involvement in the project. Then using floor plans drawn by Mr. Escoffier, Supervisor of the Reference Department, Mrs . Bergsing gave a detailed description of the proposed changes . The major objectives of the plan will be to move the Reference Department to the Main Reading Room, move the Reference Office to the Mezzanine, move the Periodical Office, the Periodicals and all Audio Visual Services to the existing Reference Room, rearrange some of the stacks , improve the visibility of the Children' s Department Desk, and upgrade the existing telephone and intercom systems . She pointed out that she had requested an additional $10, 000 . 00 for the project in this year ' s Capital Improve- ments Budget. The Trustees had a number of questions about the plan, and discussion followed. In general they agreed that the changes would improve service to the public. Mrs . Bergsing reported that she had requested that the Reorganization Plans be placed on the City Council Study Session Agenda on April 1st, for explanation and review. The Trustees agreed to attend the meeting. Library Party April 11th: Acting Chairman Fricke said thatall the Board members had re- ceived their invitations to the Library Staff Party, to be held on Saturday, April 11th. She asked that the Trustees let Judy Gladysz know if they will be attending and how many. Everyone was quite enthusiastic about the party. BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES - MINUTES MARCH 17th, 1981 PAGE #3 : NEW BUSINESS : Operating Budget Instructions 1981-1982 : Mrs . Bergsing stated that she had included the Operating Budget Instructions in the Board members ' packets . She reported that she would have the Library Budget ready for their review at their April 21st meeting. Change in May Meeting Date to May 26th: Mrs . Bergsing requested a change in the May Board meeting date from May 19th to May 26th. She explained that she would be out of town on the regularly scheduled day. The Board agreed to the change for the month of May. National Library Week: Acting Chairman Fricke advised everyone that the Peninsula Library System will be having a week full of gala events during National Library We-ex, April 5th through the 11th. She suggested that Mrs . Bergsing request that Mayor Martin provide the Library with a proclamation declaring �- National Library Week. Librarian Bergsing said that this had already been done. California Library Association: Mrs . Bergsing passed out the current issue of the CLARION, the State Newsletter on Library Funding. She asked if the Trustees had renewed their CLA memberships . Trustee Parsons said she had already done so, but the rest had not. Trustee Parsons made a motion that all of the dues be paid out of Special Fund (as done previously) . This amounts to $15. 00 per person. Trustee Weatherbe seconded the motion and it was carried. ADJOURNMENT: Acting Chairman Fricke adjourned the meeting at 5 : 35pm, with a brief tour of the Technical Processing Room and the new Mail Distribution Center following. The next regularly scheduled meeting was set for April 21st, 1981, at 4: 30pm, in the California Room. Respectfully submitted, Patricia M. Bergsing Clerk of the Board PMB/j ag