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HomeMy WebLinkAboutMin - LB - 1981.04.21 BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES APRIL 21st , 1981 CALL TO ORDER: In the absence of Chairman Nagle, Secretary Fricke called the meeting to order at 4 :40 pm. ROLL CALL: Trustees Present : Secretary Fricke, Trustee Parsons , Trustee Hechinger, Trustee Weatherbe Trustees Absent : Chairman Nagle Also Present : Mrs . Joy Molder, Assistant City Librarian Mrs . Judy Gladysz , Library Secretary BILLS : Checks in the amount of $13 , 506. 33 , were approved to be paid on a motion made by Trustee Weatherbe, seconded by Trustee Parsons , and carried. Special Fund checks in the amount of $632. 58 , were approved on a motion made by Trustee Parsons , seconded by Trustee Hechinger and carried. MINUTES OF THE MEETING OF MARCH 17th, 1981 : Minutes of the meeting of March 17th, 1981, were approved as written and ordered filed. CORRESPONDENCE : None LIBRARIAN'S REPORT: Mrs . Bergsing discussed the Librarian's Report in conjunction with Unfinished and New Business . UNFINISHED BUSINESS : Reorganization of the Library: Acting Chairman Fricke questioned when the reorganization of the Library was going to take place? Librarian Bergsing stated that she was hopeful that it could be started by July or August , before the new school-year begins . She explained that the Reference Desk would be moved to the Main Reading Room; the existing Reference Offices would be expanded to make more office space; the Periodicals Offices would be moved to the expanded Reference Offices and the shelving on the �- Mezzanine would be expanded. Trustee Parsons asked how the physical move would take place. Mrs . Bergsing replied that she hoped it could be planned very carefully, in advance, so that the student assistants would accomplish the move as quickly and efficiently as possible. The BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES - MINUTES 4/21/81 PAGE #2 move will have to be coordinated with the installation of a new phone and intercom system. Mrs . Bergsing is going to get another price for a new phone and intercom system from a "private vendor" to compare the prices with Pacific Telephone Company. Trustee Hechinger advocated staying with the Pacific Telephone Company. The Board members were enthusiastic about the plans, and supported the ideas . Acting Chairman Fricke offered her help in making the move. Computerized Circulation System: Mrs . Bergsing advised the Board that she would be attending a P.L. S . Board meeting on Thursday, (April 23rd, 1981) , and would report back to them if there was any more news on automated circulation. The responses to the R.F.P . are due back to the County on May 29th, 1981, and vendor selection should be made by mid-June. NEW BUSINESS : Library Operating Budget 1981-1982 : Trustee Weatherbe questioned whether more hours at the Branch were warranted as yet . Acting Chairman Fricke felt that a professional person was more important than more hours at this point. Trustee Parsons asked if there was always a Library Assistant on duty at the Branch, Mrs . Bergsing replied 'yes there was ' , however, to be efficiently and effectively run, there should be a Librarian to manage the Branch. The Operating Budget was discussed in more detail . Trustee Weatherbe expressed appreciation to Mrs . Bergsing for keeping expenses to a minimum, but hoped she hadn 't been too conservative and not allowed enough. Mrs . Bergsing stated that she had tried to figure, as closely as possible, but if inflation costs were higher, or other unexpected expenses came up during the year, she would go back to the Council and ask for more money at that time. Capital Outlay Requests : Mrs . Bergsing explained each of the requested items to the Board. The Trustees agreed that the requests were not unreasonable, and Trustee Parsons made a motion that the items be purchased out of the Special Fund. The motion was seconded by Trustee Weatherbe and carried. L. Trustee's Account Fund: Mrs . Bergsing commented on the letter from the Finance Director. Acting Chairman Fricke explained the benefit of the higher interest rate for the savings account. The Board members unanimously agreed that they BULRINGAME PUBLIC LIBRARY Board of Trustees - Minutes 4/21/81 Page #3 : like Mr. Argyres to attend the next Board meeting on May 26th, to further explain the advantages . The item was tabled until the next Board meeting, when Chairman Nagle could be present to give his comments on the matter. Trustee Attendance at A.L.A. : Discussion was held on the various charges and rates for membership in the American Library Association, and attendance at the annual conference in San Francisco, in June. The Trustee's agreed to let Mrs . Molder know by May lst who was going to join and attend the Conference. Trustee Parsons made a motion that the fees for joining A.L.A. , and attending the Conference come out of the Special Fund. The motion was seconded by Trustee Hechinger and carried. C.A.L.T.A.C. Trustees Manual : Acting Chairman Fricke suggested that the Board members consider having their own workshop regarding the manual . She encouraged everyone, who could, to attend the workshop in Vallejo, for Trustees , on May 16th. She stated that she would be going. The Trustees agreed that they would wait until after the Workshop in Vallejo to decide about the necessity for a workshop on the manual . National Secretary's Week: On behalf of the Board members , acting Chairman Fricke expressed thanks to the Library Secretary, Judy Gladysz, for her excellent work. She said they are grateful to her every month, but during National Secretary' s Week she thought she should say so . Everyone agreed. Mrs . Bergsing distributed some miscellaneous flyers on happenings at the Library during the up-and-coming weeks , and told the Board that she and the other P.L. S . Library Directors would be meeting with Congressman Lantos on Wednesday, April 22nd, to express Librarian' s concerns regarding the impact the new administration cutbacks would have on the libraries in the area. She will be advising the Board on the meeting. Trustee Weatherbe commented on the magnificent work the Library staff is doing in and for the Community. ADJOURNMENT: The meeting of April 21st, 1981, was adjourned at 6 :05pm, with the next meeting scheduled for May 26th, at 4 :30pm in the Calif_ . Room. Respectfully submitted, Patricia M. Bergsing Clerk of the Board PMB/jag