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HomeMy WebLinkAboutMin - LB - 1981.06.16 BURLINGAME PUBLIC LIBRARY. BOARD OF TRUSTEES MINUTES JUNE 16th, 1981 CALL TO ORDER: The meeting was called to order by Acting Chairman Fricke , at 4 : 30pm. Chairman Nagle arrived shortly thereafter and Chaired the meeting. ROLL CALL: Trustees Present : Chairman Nagle , Secretary Fricke, Trustee Hechinger and Trustee Parsons Trustees Absent : Trustee Weatherbe , excused Also Present : Mrs . Joy Molder, Assistant City Librarian Mrs . Judy Gladysz , Library Secretary BILLS : C _ecks in the amount of $26 , 101 .93 were approved to be paid on a motion made by Trustee Parsons , seconded by Trustee Fricke and carried. Special Accoun- checks in the amount of $1, 295 . 72 were approved to be paid on a motion made by Trustee Parsons , seconded by Trustee Fricke and carried. MINUTES OF THE MEETING OF MAY 26th, 1981 : Minutes of the meeting of May 26th, 1981 were approved as written and ordered filed. CORRESPONDENCE : Chairman Nagle read a letter from Mrs„John Harries , an Outreach parton at Bayview Convalescent Home in Burlingame . Mr. Harries told of his appreciation of Mrs . Pamela Stamnes , (Outreach Coordinator) , and the magnificent job she is doing. Chairman Nagle also read a letter from Edith Bennett of the Burlingame Women's Club, thanking Mrs . Molder for all of her efforts in providing the film on the history of Burlingame for the Club . LIBRARIAN'S REPORT: The Librarian' s Report was discussed in conjunction with Unfinished Business , with the exception of Personnel . Chairman Nagle asked about the resignation of the Staff Artist , Karen Bash. airs . Bergsing stated that Nancy Montague, of Menlo Park , had been hired. She said Mr. Escoffier had interviewed 26 people in order to find a satisfactory replacement. Some discussion followed. UNFINISHED BUSINESS : Trustee' s Special Fund Account : Chairman Nagle explained to Trustee BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES - MINUTES 6/16;'Sl PAGE #2 : Hechinger , who was absent from the last meeting, that Dennis Argyres , the City Finance Director, had attended the last meeting and explained the advantages of having the Special Fund set up in the "City General Ledger Trust and Agency Fund". Trustee Hechinger was also satisfied with the higher interest rates , less bookkeeping, etc . Trustee Fricke made a motion to remove the Special Fund from Bank of America and Northern California Savings , and put it into a City Account to be invested by the City Treasurer. The motion was seconded by Trustee Parsons , and carried unanimously. Trustee Weatherbe had sent a "pro-xy" "yes" vote in the event a decision had to be made. C.A. L.T.A.C. Tool Kit : Chairman Nagle pointed out some of the important items that were covered in the "Public Library Trustees and Commissioners Tool Kit Orientation Guidelines". He stated that he found the manual to be an excellent reference source , and urged all the Trustees to read it . Everyone agreed that it was a very useful summary and thought it should be part of the packet of information given to all new Trustees . Automated Circulation : Librarian Bergsing explained to the Board about the evaluation process for the County Automated Circulation System. She said that she had spoken with Mrs . Jean Davis , County Librarian, and Mrs . Davis was in the process of organizing : a meeting between all the City Librarians in the System and all the City Managers , on July 21st , at 1 : 30pm at the Burlingame Library . The purpose of the meeting would be to discuss the findings and recommendations of the evaluation tean, the costs of the System, and the ownership and management of a shared System. Trustee Fricke asked if this was the budget year that Burlingame ' s City Council should consider automated circulation, to which Mrs . Bergsing replied "yes". She said there was to be a study session in July regarding the operating budget , and capital improvements for the Library. She said that Council needs more information regarding automated circulation before they can made such a decision. Mrs . Bergsing explained that it is only the beginning of a process that will be extremely lengthy. .. Reorganization of the Library: Mrs . Bergsing distributed a "memo" regarding shelving for the Reference Room and the rest of the Libran- where new shelving will be needed after reorganization. She expressed that it was "most critical" to order now as there is an approximate 120 day waiting period. After explaining the relocation plans , she discussed the estimates for the shelving that she had obtained over the i BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES - MINUTES 6/16/81 PAGE #3 : past couple of months . After l<engthy discussion, the Board members unanimously agreed that to maintain the aesthetic integrity of the Library, that they would prefer wood shelving in the Reference Room. They also decided to purchase the wood shelving from the company "Library Bureau" . The company has supplied the majority of the wood shelving for Burlingame in the past , and the Board felt that it was important to maintain some uniformity. Trustee Fricke made a motion to purchase the "Library Bureau" wood- shelving for the Reference Room. That motion was seconded by Trustee Parsons and carried. Trustee Fricke then made a motion to purchase "Wilson Company", steel shelving for the record, mezzanine and office areas . The motion was seconded by Trustee Parsons , and carried. Mrs . Bergsing said she would notify the vendors and write -up -the purchase l orders accordingly. Implementation of the 3-Week Loan Period: Mrs . Molder explained that last October, the Board members had approved a 3-week loan period, in order to standardize circulation policies within the public libraries located in San Mateo County. She further explained that this new �- policy will be implemented, officially , on July 1st , 1981 . Posters and bookmarks will be used to advertise the new lending period, and a newspaper release will be sent out . There will be staff training on Monday, June 22nd. Trustee 's Workshop in Vallejo.: Mrs . Bergsing reported that she had nothing to add to the Librarian' s Report . It doesn' t appear that the Burlingame Trustees -- missed much by not attending the workshop . A.L.A. Conference : Mrs . Bergsing stated that Trustee Fricke was the only Trustee who had pre-registered for the Conference and asked if any one else planned to attend. Trustees Hechinger and Parsons stated they were definitely not going, and Chairman Nagle reported that he would be on vacation at the time of the Conference and would not be attending. Trustee Weatherbe is planning to attend at least one day. Mrs . Bergsing said she would talk with Trustees_Fricke and Weatherbe before the Conference . about schedules , car pools , etc . Mrs . Bergsing showed the Trustees the materials for this year's Summer Reading Club. The Lion' s Club of Burlingame is once again sponsoring the program for the Children' s Department . She said that sign-ups were now being taken and the program will last from June 22nd through August 26th, with a party following for those children who ful- BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES - MINUTES 6/16/81 PAGE #4 fill the committment they make to read the books . The name of the program this year is "Grab Bag Summer". NEW BUSINESS : None ADJOURNMENT: The meeting of June 16th, 1981 , was adjourned at 5 : S5pm, with the next regularly scheduled meeting to take place on July- 21st , 1981 at 4 : 30pm. Respectfully submitted, Patricia M. Bergsing Clerk of the Board PMB/jag