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HomeMy WebLinkAboutMin - LB - 1981.07.21 BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES JULY 21st , 1981 CALL TO ORDER: The meeting of July 21st , 1981 , was called to order by Chairman Nagle at 4 : 30pm. ROLL CALL : Trustees Present : Chairman Nagle , Trustee Fricke , Trustee Weatherbe and Trustee Parsons Trustees Absent : Trustee Hechinger, excused Also Present : Mrs . Judy Gladysz , Library Secretary BILLS : Checks in the amount of $16 ,911 . 40 , from the 1980-1981 fiscal year budget were approved on a motion made by Trustee Parsons , seconded by Trustee Fricke and carried. Checks in the amount of $6 , 889 . 41 , from the 1981-1982 fiscal year budget were approved on a motion made by Trustee Parsons , seconded by Trustee Weatherbe and carried. Special Fund checks in the amount of $125. 46 were approved on a motion made by Trustee Parsons , seconded by Trustee Weatherbe and carried. `.. MINUTES OF THE MEETING OF JUNE 16th, 1981 : Minutes of the meeting of June 16th, 1981 were approved as written and ordered filed. CORRESPONDENCE: Secretary Fricke read . a letter from Mr. Dan Tilles co.:--,::ending Mrs . Sue Reiterman on her outstanding assistance in the Reference Department . She also read a letter from Mr. Ronald Kriletich, addressed to the Mayor of Burlingame, commending Mr. Warren Wickliffe on his capabilities in locating a rare photograph for him. LIBRARIAN'S REPORT : 1981-1982 Budget : Mrs . Bergsing handed out a report to the Board members from the Finance Director, which stated that on Monday, July 21st , 1981 , the City Council had adopted the proposed budget for the 1981-1982 fiscal year. Trustee 's Special Fund Account : Judy Gladysz explained that the transfer of funds had been made to the City in order to utilize the benefits of the City ' s General Trust Fund. The Board members were pleased that this would make bookkeeping procedures easier every month , and increase the interest earned on the money. BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES - MINUTES 7/21/81 Page #2 : Hillsborough Agreement : Librarian Bergsing stated that she had nothing to add regarding the Hillsborough Library Agreement . She will keep the Board informed as to whether or not Hillsborough will agree to a higher rate for 1981- 1982 . Implementation of the Three-Week Loan Period: Mrs . Bergsing explained that the 3-week loan period conversion had gone very smoothly and that all of the feedback she has received has been positive . The Board members were glad that the change had gone into effect . UNFINISHED BUSINESS : Automated Circulation: Mrs . Bergsing reported that all the City Managers and City Librarians from the seven cities in the P.L .S. System, and the County Librarian and other representatives of the County, had met earlier in the day . She said that the County has not yet selected a vendor for their Automated Circulation System, but , they were in the process of evaluating the responses to their request for proposals . Librarian Bergsing said that ownership of the System was dis- cussed in great detail ; shared ownership vs cities buying into a County owned System, and that the seven cities need to make up their minds by mid-October as to whether or not they will be participating in the System at all. San Bruno, Menlo Park, South San Francisco and the County are all pretty firm in concluding that they will go with the County System. Daly City was interested in a lease-option plan with shared ownership , as was Redwood City. San Mateo Public Library agreed to look at the System, but indicated a strong inclination to implement their own system. Burlingame remains uncommitted. She said that the 4 vendors that they are considering are C.L.S. I . which is up and running in Palo Alto , San Francisco , and many other libraries throughout the area ; Universal at Mission College ; Data-Phase in Houston and Atlanta areas ; and GEAC in Ontario , Canada. She said some members of the evaluation team will make some site visits to these libraries to investigate each system first hand before making a final decision. Chairman Nagle asked what the general feeling was on a P.L.S. or shared ownership System. Mrs . Bergsing replied that , in general , the responses were positive to a shared System, but there was some opposition to a County run-owned System. She will keep the Board informed if there are any changes between now and the next meeting. Discussion followed. BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES - MINUTES 7/21/81 Page #3 : Report on A. L.A. Conference - Trustee Fricke : Trustee Fricke said she had attended the A. L .A. meetings that `- were primarily for Librarians rather than Trustees . She explained that she had filled-in for Mrs . Bergsing at some of the meetings and had taken notes . She reported that she had attended a meeting on Public Relations but she felt that the Burlingame Library Staff was already doing an outstanding job in the public relations field. She further stated that the speakers were I not impressive . 1 She said she attended a very interesting meeting on the "Legal Responsibilities for the Trustee" , and after hearing some of the experiences of other libraries , she commended the Board for making the wise choice to include the Special Fund Account in the City' s General Trust Fund. She reviewed some of the other topics of the meeting and discussion followed. Report on A.L .A. Conference - Trustee Weatherbe : Trustee Weatherbe attended the Conference and commented on the organization that was present throughout the Convention . She said they had done a "superb job" and the exhibits were great. Patti Bergsing thanked June and Alice for attending the meetings at the Conference for her while she was ill. NEW BUSINESS : Change of Hours at the Easton Drive Branch, 'Effectiwe' September 14th , 1981 : Trustee Weatherbe made a motion to change the Branch hours , beginning on September 14th, 1981 , to the following : 2 : OOpm to 6 : OOpm, Monday through Friday ; 2 :OOpm to S : 00pm on Saturday and closed on Sunday. The motion was seconded by Trustee Parsons and carried. This means the Branch won' t be open any evenings , but it will be open on Friday afternoons . The action was recommended by the City Librarian in response to requests from Branch Library patrons . Demonstration of the R.L. I .N. Cataloging System: The meeting concluded with the Trustees going to the Technical Services Department to see a demonstration of the new R. L . I .N. CRT Cataloging Terminal . ADJOURNMENT : The meeting of July 21st , 1981 , was adjourned at S : 3Spm, with the next regularly shceduled meeting to be held -in the California Room on August 18th , 1981 at 4 : 30pm. Respectfully submitted, Patricia M. Bergsing Clerk of the Board PMB/j ag