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HomeMy WebLinkAboutMin - LB - 1981.09.15 BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES �- SEPTEMBER 15th , 1981 CALL TO ORDER: The meeting of September 15th , 1981 , was called to order by Chairman Fricke at 4 : 30pm. ROLL CALL : Trustees Present : Chairman Fricke , Trustee Nagle , Trustee Hechinger, Trustee Weatherbe and Trustee Parsons Trustees Absent : None Also Present : Miss Marsha Weatherbe , Daughter of Trustee Weatherbe Mrs . Joy Molder, Assistant City Libi ..:ri.an Mrs . Judy Gladysz , Library Secretary BILLS : City checks in the amount of $34 , 8S3 . 84 , were approved on a motion made by Trustee Nagle , seconded by Trustee Weatherbe and carried. Special Fund checks in the amount of $696 . 05 , were approved on a motion made by Trustee Nagle , seconded by Trustee Parsons and carried. MINUTES OF THE MEETING OF AUGUST 18th , 1981 : Minutes of the meeting of August 18th, 1981 , were approved as written and ordered filed. CORRESPONDENCE : Secretary Weatherbe read a letter from Judith Kojetin commending Alfred Escoffier, Head of the Reference Department , for the assistance he gave her in researching a periodical article . Secretary Weatherbe also read a letter from Librarian Bergsing to Mr. J. William Lawder and Mrs . Anne Fletcher regarding the Marie Crandall Lawder Memorial Fund. The Board members regarded the Memorial Fund as an extremely thoughtful "living memorial" for Mrs . Lawder. Chairman Fricke asked if any of the books had been purchased for the Easton Drive Branch with the donations from the fund. Mrs . Bergsing replied that donations were still coming in, and, no materials had yet been selected. LIBRARIAN' S REPORT: `. Computerized Circulation : Librarian Bergsing distributed sonic brochures on the G .E .A.C . computerized circulation system to the Board members . She said that BURLINGAME PUBLIC LIBRARY MINUTES - PAGE 2 9/13/81 the City Librarians and the City Managers , from the Cities in the Peninsula Library System are going to meet for an update on cost figures and a report from the evaluation team on why G .E .A. C. was �- chosen. The meeting is scheduled for September 24th , 1981 , at the Burlingame Public Library. There will be a demonstration of the G.E .A. C . System at that time . Mrs . Bergsing said that San Mateo City was still undecided about which system they preferred. The are considering several options . She said that the County however, is hoping for an answer, from the Cities , by the end of October, or early November. She said she would go into further detail , with more facts and figures , at the October Board meeting, and hopefully , a Board recommendation could go to the City Council in time for their first Council meeting in November. Trustee Parsons asked whether the City of Burlingame would still be considering purchasing their, own system rather than a shared one with the County . Mrs . Bergsing said she did not know what the Council was considering at this time , but to "go it alone" would cost somewhere around 5100 , 000 . 00 more, in start-up costs, than if we participated in a shared system. �.. A special meeting was discussed and Mrs . Bergsing said she would be in touch with each of them after she had cost figures from G. E.A. C . , and from the County. Communications Study : Mrs . Bergsing said she was still trying to put together some specifications for a new telephone system. She is meeting with Mr. Cooks from San Mateo County , and a representative of the Telephone Company, on Wednesday, September 23rd, to try and finalize the phone arrangements . Programming : Trustee Nagle asked about how the Book Chat had progressed at the Main Library. Mrs . Molder responded by saying that they had picked up three new members . Those that were attending said they did not object to meeting at the Main Library though they preferred the Easton Branch . Most of the participants seem to have cars and were able to come to the Main Library. �.. R.L . I .N . Mrs . Bergsing explained that a check drawn in the amount of $23 , 000 . 00 , made payable to Stanford University, was not entirely for Burlingame ' s cataloging fees for 1981- 1982 . She said that $8 ,000 . 00 BURLINGAME PUBLIC LIBRARY MINUTES - PAGE 3 9/13/81 of it would be reimbursed to Burlingame from Menlo Park , and that $5 ,000 . 00 would be reimbursed from Daly City . $10 , 000 . 00 was Burlingame ' s share of the deposit for cataloging-on-line fees for this fiscal year . Trustee Nagle said that he had spoken with two Branch patrons that preferred the evening hours at the Branch rather than being open 6 days per week . Mrs . Bergsing said she 'd heard that also. There was brief discussion about considering changing back to the evening hours when daylight savings time is in effect again next Summer. UNFINISHED BUSINESS : None NEW BUSINESS : Mrs . Bergsing reported that one of the condensers on the chiller needs to be replaced as reported by Commercial Air Conditioning Company . She said she had received a quote of $4 , 880 . 00 to do the repairs , however , she is going to check with another company to be sure the replacement is really necessary, and report back at the next Board meeting. Librarian Bergsing also reported that the City 's Engineering Department had been in contact with her , and they have located a company to install the sump pump by the Community Room. Hopefully this will be done by the time the rains start , and there will be no leakage in the Community Room this Winter. However, we are still not sure that this will take care of the problem. ADJOURNMENT: The meeting was adjourned at 5 : 03pm, with the next regularly scheduled meeting set for October 20th, 1981, at 4 : 30pm in the California Room. Respectfully submitted, Patricia M. Bergsing Clerk of the Board PMB/j ag