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HomeMy WebLinkAboutAgenda Packet - LB - 1981.11.17 BURLINGA-"E PUBLIC LIBRARY BOARD OF TRUSTEES AGENDA NOVEMBER 17th, 1981 CALL TO ORDER: ROLL CALL: Trustees Present : Trustees Absent : Also Present : BILLS : City Checks : $11 ,476.67 k Special Fund: S 1 ,239.09 MINUTES OF THE MEETING OF OC"'OBLR 20th, 1981 : CORRESPONDENCE: LIBRARIAN' S REPORT: UNFINISHED BUSINESS : Communications to Council ori Automated Circulation Reorganization of the Library NEW BUSINESS : Renewal of A.L.A. Memberships Change of Time of December Board Meeting to 5 :00 pm. ADJOURNMENT: The next regularly scheduled meeting to be held on December 15th, 1981, in the California Room. PB/J g BURLI';GAVE PUBLIC LIBRARY BOARD OF TRUSTEES NI NUTES OCTOBER 20th , 1981 CALL TO ORDER: The meeting of October 20th, 1981 was called to order by Chairman Fricke at 4 : 59, -:. ROLL CALL: Trustees Present : Chairman Fricke , Secretary Weatherbe, Trustees Hechinger, Parsons & Nagle Trustees Absent : None Also Present : bars . Joy Molder, Assistant City Librarian Mrs . Judy Gladysz ;Library Secretary BILLS : City checks in the amount of $113,946 .411, were approved on a motion made by Trustee Parsons , seconded by Trustee Weatherbe and carried. Special Fund checks in the amount of $1 , 148. 29 were approved to be paid on a motion Wade by Trustee Parsons , seconded by Trustee Weatherbe and carried. MINUTES OF THE MEETING OF SEPTEMBER 1Sth, 1981 : b:inutes of the meeting of September 1Sth, 1981 were approved as written and ordered filed. CORRESPONDENCE : Secretary Weatherbe read a letter from Mr. Don Marion, a past patron, who wanted to make restitution for a book he had stolen from the Library, seven years ago. LIBRARIAN'S REPORT: Meetings in Los Angeles : Trustee Nagle asked about the possible "short- fall" in funding for transaction based reimbursements for Burlingame Library. Librarian Bergsing replied that Librarians throughout the State had been asked to give suggestions about how to deal with the possible short-fall. At the moment , however, the State Librarian was working closely with members of the Legislature to try and get the C.L .S .A. funds augmented. Mrs . Bergsing antici- pates that Burlingame would still receive a substantial portion of the reimbursement funds , so the shortage might not have too great an impact . Chairman Fricke offered to compose a letter to be sent from the Board of Trustees to the appropriate State Legislators as soon as the outcome of the November election is known, BURLINGAi'4E PUBLIC LIBRARY BOARD OF TRUSTEES - MINUTES 10/20/81 PAGE tt2 UNFINISHED BUSINESS : �. Automated Circulation : Chairman Fricke introduced the "Recommendation to Participate in Shared Autc-►a:.ek,_ Circulation System. with Other P . L .S . Libraries" to the Trustees . Trustee Hechinger opened the discussion by asking what "cost effectiveness" an automated circulation system would have for Burlingame . Airs . Bergsing replied that the study that the Board had received a year ago had endeavored to show both the need for auto- mated circulation and the "cost effectiveness" of such a system. Briefly, the increase in circulation activity, the increase in personnel costs , and the fact that the Library' s current equipment is wearing out and is no longer manufactured, have all contributed to the need to change to an automated system. Chairman Fricke szated that libraries and companies do not necessarily "lay-off" staff when they automate , but . they do use existing-staff to better advantage . It usually means that additional staff does not have to be hired, and that the level of service to the public can be maintained or improved. Trustee Weatherbe stated that the visit to the Palo Alto Public Library to see their automated system in action , had been very informative . It had helped her to understand, more clearly, how the system operates , and what it could accomplish . She felt the Palo Alto staff was very pleased and appreciative of the system. She thought it was unfortunate that Trustee Hechinger had been unable to accompany them for the demonstration_. Trustee Nagle stated that he felt comfortable with the decision to go with the Geac System. It was his understanding that it was relatively easy to upgrade the system if it became necessary. Firs . Bergsing agreed. Air. Nagle further stated that we are in the day and age of automation and that it was inevitable and necessary for the library to automate . He felt the major question was the management of the shared system. He referred to the City Librarian ' s letter to the County Librarian outlining Burlingame 's concerns about management . He stated that if these problems could be satisfactorily resolved, then he felt that the Board should recommend the shared automated circulation system to the City Council , Trustee Hechinger asked what sort of committment the P .L.S . BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES -MINUTES 10/20/81 PAGE #3 libraries have made to the County so far. 'Mrs . Bergsing said none of the libraries have made any commitment to date , however, if they don' t start soon, the County will not have a System. The price t's_at was quoted to the County, by Geac, is good until January 1, Trustee Nagle asked how long before the System would be up and running. Mrs . Bergsing replied "approximately 3 years with all the conversion effort that must take place" . Trustee Nagle asked if the current system the Library is using would hold together that long. Mrs . Bergsing said she would go back to "hand stamping" everything if need *be . Chairman Fricke commented that since our current circulation system is obsolete and there are no parts available for repair, then the best buy would be automated circulation. She further said that for Burlingame to "go it alone" would be far too exnensiti-e and to "share" a system would give us more for less money. Further discussion and ' quest_ions followed, Trustee Nagle made a motion that a committee be appointed by the Chairman of the Board, consisting of the Chairman , Alice Fricke; the Secretary, June Weatherbe ; and one other member of the Board. The charge would be to review the agreement that is to be drawn up by the F.L.S. committee dealing with the management issues , and to draft up a recommendation for the full Library Board to forward to the City Council. The motion was seconded by Trustee Parsons and carried. Since Mr. Hechinger had expressed the most reservations about automation, Chairman Fricke asked him to serve as the third member of the committee. Everyone concurred. Trustee Nagle suggested that Dennis Argyres , the City Finance Director, might be present to give additional valuable input to the committee. Chairman Fricke agreed to extend an invitation to Mr. Argyres when the date of the meeting was arranged. It wasagreed that depending on the timetable of both the P. L. S. committee, and the Burlingame Library Board committee, it right be necessary to have a special Board meeting in early November to revew the recommendation. NEW BUSINESS : Friends of the: Library Booksale : Alice Fricke .reported that the Books-le took in $3 ,516. 10 . This money has been earmarked partially, to help with the reorganization plans for the Library. BURL1NUAti1L FLJBLIU LInKHKT BOARD OF TRUSTEES - MINUTES 10/20/81 PAGE r4 uestionaire : C.A. L.T.A. C. Tool Kit : Trustee Nagle made a motion, seconded by Trustee Parsons , that Chairman Fricke fill out the questionaire on behalf of all the Board members , rather than each one filling out his or her own. It was passed unanimously. C. L.A. Conference : Airs . Bergsing asked who would be able to attend the California Library Association Conference , in San Francisco , on December 12th through the 15th? Chairman Fricke and Secretary Weatherbe said they would definitely be attending. Trustee Nagle made a motion that two registrations and one hotel -room be paid out of the Trustees Special Fund. The motion was seconded by Trustee Parsons , and passed. Mrs . Bergsing announced that the City would be supplying the Board members with new Commissioners badges . Trustee Hechinger stated that he already had one , but everyone else needs one . Airs . Bergsing said that the wood shelving is to be installed this week, in the Reference Room, so the re-organization has started. ADJOUR-NMENT: `-' The meeting was adnourned at 6 :OOpm, with the next meeting scheduled for November 17th, 1981, at 4 : 30pm, in the California Room. Respectfully submitted, Patricia M. Bergsing Clerk of the Board PMB/jag L.. LIB?,, ?RTAN' S REPORT BURLING_�`E PUBLIC LIBRARY NO`S EY BAR 17th, 1981 Automated Circulation �— Attached to this report is the communication to the City Council recom .ending part-vipation in the Shared Automated Circulation System, and a copy of the latest draft of the Joint Exercise of Powers Agreement. The committee of the Board, Alice , June, and Ben, met with Dennis Argyres and me on Tuesday, November 10th, and agreed on the memo. If it meets with your approval, it will be forwarded to the Council in time for their regular meeting on December 7th , 1981. Reorganization of the Library The tall wood shelving has been installed in the Reference Room, and we are moving ahead with the reorganization plans . We have arranged with the shelving installer to put up the remainder of the shelving on the weekend of December 19th, and the 20th. We would like the permission of the Library Board to close The Library on those two days , so that we can also move the Reference Desk, the Reference Collections , and the Periodicals . This is the slowest weekend of the year for the Library. We would like to open the Branch from 10 : 00 am to 5 :. 00 pm on Saturday, the 19th, and 1 : 00 pm to 5 :00 pm on Sunday, the 20th, so that people may return books , and pick up any "light" reading material they may want . We would do as much publicity as possible to let the public know about the change. We 'll review the plans with you in more detail at your meeting. A.L.A. Membership Renewals We have received notification from the American Library Association that the three Trustee memberships are expiring on January 1 , 1982 . These are for Trustees Fricke, Nagle, and Weatherbe. The Board needs to decide whether to renew all of them or not . They are $20 . 00 per person, and the decision to join last year, was made primarily because A.L.A. was held in San a. Francisco . LIBRARIAN' S REPORT PAGE #2 11/17/81 C. L.A. Conference As you know, the California Library Association Conference is in San Francisco on December 12th through the 16th. Your December Board Meeting is scheduled for December 1-5---h - There is a membership meeting that afternoon in San Francisco . It is scheduled to end at 4 :00 pm. It would be very helpful, if you could schedule your meeting to begin at 5 :00 pm instead of 4 : 30 . This would allow Joy and me to attend the meeting, and still get back here in time for the Board meeting. Collection Development Burlingame Public Library has initiated the use of a Baker and Taylor service called "Book Alert" . This service is designed to reserve books for the Burlingame Library, prior to publication. Baker and Taylor then gives priority in filling orders to those libraries who are "Book Alert" customers before they fill other orders . Although our service has been good from Baker and Taylor, this service should insure the delivery of currently published titles to meet public demand. We are planning to purchase two new projectors that were approved earlier in the year by the Friends of the Library. We will be buying a new Slide Projector and an 8mm Projector, both for circulation to the public. Our telephone book .collection has expanded considerably during the last few months. All of the new books have been added, and Warren Wickliffe is setting up both a standing order system and an index to the books . Programming The Second Annual Christmas Program will be held on Saturday, December 5th, at 11 : 00am, in the Children's Room of the Main Library. Puppet plays , a mime act , and a visit from Santa Claus will highlight the program to which adults and children of all ages are cordially invited. Once again, Christmas Trees at both the Main Library and Easton Branch may be decorated by the public. The tree at the Easton Branch is being donated, again this year, by the Burlingame Lions Club. Library patrons are invited LIBRARIAN' S REPORT PAGE 93 11/17/81 to hang a homemade or manufactured ornament on the Library tree of their choice from Monday, -November 30th through Friday , December 4th. Ornaments will not be returned, but are kept year-to-year and re-hung on the tree each year. This program is the Library staff' s way or sharing Christmas with the community and saying "Happy Holidays" . The Burlingame Writer' s Club toured the Library during their October 22nd meeting. Alice Fricke provided tea, coffee and cookies . After a sort business meeting, the group went to the Reference Department where Christine Dassoff talked about interlibrary loans . Pat Thomas demonstrated RLIN in the Technical Processing Department . The October Book Chat at the Branch included the following books : Michael Pearson's The Store ; Gordon Parks ' Shannon; and Leslie Wheeler' s Loving Warriors , the romance of Henry Blackwell and Lucy Stone. Exhibits for the month included: National Hobby Month, National Apple Month, Football and Baseball ; and an interesting exhibit of historical fireman' s articles for Fire Prevention Week (loaned by members of the Burlingame Fire Dept . ) . Staff Development Michelle Larsen, Martha Peebles , and Helen Ward attended the P.L.S . Orientation Workshop at San Mateo County Library Headquarters on Wednesday morning, October 21st . This program, ' designed by. the P.L.S. Staff Development Committee, is given twice annually for staff members of the P.L.S. libraries who are new or need review. Attendees are introduced to each P. L.S . service and activity and see first-hand how the work is done and how it relates to each P.L.S . library. Those who attend are quick to say how valuable the workshop is , and that "all staff should attend. " Joy Molder is chairing a subcommittee of the P.L.S . Staff Development Committee, which is planning a workshop on "Selling The Library" with Dean Roger C. Greer, U.S . C . , School of Library and Information Management , as featured speaker. Dean Greer is well known for his advocacy of community analysis and innovative ideas on community awareness of the library. Dean Greer will present two half-day sessions the the Burlingame Public LIBRARIAN' S REPORT PAGE #4 11/17/81 Library on Wednesday, February 3rd, 1982 . We feel fortunate to have a man of Dean Greer' s cal-bre as a featured speaker for P. L.S . Funds for the program are being made available through a generous donation by the San i_ateo Foundation and each P .L.S . 1ibrar�T. The Reference Department met twice this month. During one of the sessions, a -video tape was show entitled "Determining the Library User's Needs", produced by University of Denver. The video tape provides a helful approach to the reference interview. A discussion of various reference question techniques followed. P. L.S . Activity The P.L.S .Fillm Co=ittee met on October 19th, to discuss the circulation of the previous fiscal year, and the purchases for the 1981-1982 fiscal year. Circulation figures for the 16mm films have increased each year, and videocassettes have been very popular. The Film Committee has a $6 ,000 budget for 1981-1982 , and this will include the purchase of 40 additional videocassettes to meet the high demand. Reference Department Reference questions were up 160 over the same month last year! Interlibrary loan statistics remained about the same. PB/j g CITY OF f3UHL TNnAmE f� � E3tIr)G_E 7 __SlA�� �tF�'t�RT 12 MONTH Y-T- D Y•T-D CUR MO ONEXPENDED ACCT DESCRIPTioN APPROP, ESTIMAT'F' ACT-)At. ACTUAtVARTAtj(�(T--_BM ANCE EmCt1! LIBRARY 750810 LIBRARY SALARIES 312,734 104,244 103,940 26,018 304 208,794 - 750011 LIBRARY EMPLOYEE BENEFITS 1471978 49, 328 49,326 12,312 2 98►652 750013 LIBRARY PARTTIME 287894 6?,632 61 ,634 13,969 998 126t260 750110 LIBRARY OFFTMEXPENSE 7a:286 2r4P8 1, 149 109 1x219 6, 137 — 750120 LIBRARY SPECIAL DEPTL EXPENSE 90, 163 3,0'x6 21151 467 905 7, 012 750121 LIBRARY BOOKS $ MAP'S 86,801 28,9' 2 17, 01 4#461 1.1 "6-11 6,91500 750122 LIBRARY PERIODICALS 10,406 3,468 61186 12 2t 718• 41220 750123 LIBRARY BINDINGS 716130 2,560 416 416 21144 7,264 750124 LIBRARY CATALOGING 20100 6.,6613 1-0-1-444 17 --3-t 776�» _- -_41556 750125 LIBRARY RECORDS &, CASSETTES 41464 11488 2't206 232 718- 2r2`)a 750130 LIBRARY SMALL TPOLS & EQUIP 225 76 45 0 _31 180 750160 L16RARY COMMt1NtCATIONS 4 199 10,500 524 t6q 976 _3,975 750170 LIBRARY UTILITIES 211027 7rtit2H 4,641 1 ,500 2r ?j67 1 , 384—_� 750190 LIBRARY MAINT BLDG & GROUNDS 6,877 2.292 1 ,983 804 3017 11,894 7502 3O LIBRARY EOUTPMENT MAINTENANCE 866 c?86 132 102 lc6 734 -- 750201 LIBRARY` EQUIP MAINT-*AUDIO VIS. 400 1 32 223 < 122 91« 177 750202 LIBRARY .EQUIP MAINT«SF'C.SYSTEM 195 13, 0 tl 132 3��5 750210 LIBRARY PROF & SPECIAL _SERVICE _3_,,,00 I .200 31601 3.p0f 750240 LIBRARY DUES R SUBSCRIPTIONS 4� 530 176 311 U 146 500 750250 LTSRARY TRAVEL 1100 132 614 46 68 336 rya 5� 1,I CnPaF & ti1Tr8-t�TBRARTAN 550 184 2 6 6 7 - 291 750252 i.z H c i�rs F �, Pq T r s�-S'r�;>�F � �i�q ���_. .�-��� � _ 1..4_1; 416 16 750260 LTbRARY TRAINTNr, &. SAFETY 350 116 0 1l 111) 3c►0 7504 l TMtY_t7XHtF Fi.DEt A f3rl 1~S _ 75 ..�_ 0 0 2ci 75 *** * TOTAL 1TLiFtA.f3Y ___ _. _ _ 83.11 50__T 2.7Ht2f�'_ �_ ?_66 f1b __ 64,038 11 `?3'R__- __5611, 364- _- _ STATISTICS FOR OCTOBER 1981 �:I RCULAT I ON 14A I N BRANCH Gooks: Adult, Non-Fiction 9 , 861 461 Child, Non-Fiction 1 , 321 966 Adult, Fiction 7 ,886 995 Child, Fiction 2 , 378 5 TOTf,L: 21,446 TOTAL: reriodicals: 1.,455 429 Pamphlets (Incl . Maps & Sm. Press: 367 -0- TOTAL: 1,822 TOTAL: 4 2 9 Moving Pictures: 26 -0- Audiorecordings (Incl . Rec. & Cass.) 1 ,193 -0- Art Prints: 33 -0- Equipment Loaned: _0- -0- Slides. 7 -0- GRAND TOTAL: 24 , 59?4� GRAND TOTAL:�;fi�9 Main Total 1981 Circ. : 24 , 592 Main Total 1980 Circ. : 25,421 = 3 . 26 7, Decrease Branch Total 1981 Circ. : 2659 Branch Total 1980 Circ. : 2 , 828 - 5 . 1118 Decrease GRAND TOTAL 1981 CIRC:: 27 ,251 GRAND TOTAL 1980 CIRC. : 28 ,249 = 3 . 53 " Decrease REFERENCE STATISTICS: Total Reference Questions: . 3 ,291 ILL Borrowed: 138 TOTAL OF ILL Lent: 178 REF. ACTIVITY3 , 607 ILL Total : 316 REGISTRATIONS: AS OF 10/31/81 ADDITIONS WITHDRAWALS TOTAL REG. PLS PATRONS TO Adults: 10 ,719 354 355 10 , 718 DATE: 7 ,9 0 `-' Children: 1 , 719 48 83 1 ,684 Increase of 79 Hillsborough: 4 ,135 77 35 4 ,177 Other Non-Res. Patrons 1554 0 159 TOTAL: 16 ,728 _ 483 473 16 , 738 ACCESSIONS AND WITHDRAWALS: Added Discarded Total to Date AS OF: VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES Adult,Non-Fic. : 135 ,90,3-- 100 ,187 212 - 31 68 - 54 136 ,047 - 1.10 ,154 Child, Non-Fic: - 1� 8 34 - 4 11 - 6 17 ,585 - 14 , 016 Y.A. , Non-Fic: 3 ,276' 3,120 0 - 0 0 - 0 3 ,270 - 3 ,120 Adult, Fiction: 45 , 591' 41,219 151 - 78 155 - 121 45 ,587 - 41 ,176 Child, Fiction: 13 ,960' 9 , 838 24 - 10 17 - 0 13 ,973 - 9 , 6--+8 Y.A. , Fiction: 2 ,748' 2 ,393 _ 16 - 4 0 - 0 2 ,764 - 2 , 397 TOTAL: 219 ,0463- 170 , 775 437 - 127 251 -- 181- 219 , 232 - 170 ,721 PAMPHLETS ADDED: 0 MAPS ADDED: 0 PAMPHLETS DISCARDED: 0 MAPS DISCARDED: 0 11 TOTAL: 19 ,153 TOTAL: 1 -479 RECORDINGS: AS OF. 9/30/81 ADDED DISCARDED AS OF: 10/31/31 UNITS / TITLES UNITS / TITLES UNITS / TITLES UNITS / TITLES Disc's: 5 , 358 / 4 ,778 22 / 22 0 / 0 5, 380/ 4 , 330 Cassettes: 694 / 613 11 / 11 0 / 0 705/ 624 TOTAL: 6 ,052 / 5 , 391 33 / 33 0 / 0 65085/ 5 ,-)a Di SITED WITH THE CITY TREASURER: MAIN: 11757. 00 BRANCH: . 00 TOTAL: 1 757 , C MEETING ROOM FEES COLLECTED & DEPOSITED: $ 20 . 00 TOTAL: 1 ,777 . 00 TOTAL MEETINGS HELD 13 PEOPLE IN ATTENDANCE 287 -O3-f m CITY OF BURLINGAME -----2—-- 3 -----4 2 p ! jlGs 7 119 �!10 113 I!14 i l115 ( �f ii 16 1117 d 18 ;L. 1�2fl 421 i122 i 124 2 '27 #28 H I I ;�31 I j ii E 1`32 li ( it j i ! 1- 1 't34 Outreach Activities 1. Volunteer Coordinator A. Hours worked 2. Volunteers A. Number of volunteers B. Hours contributed 3. Shut-in Patrons--Individual Visits A. Number of patrons B. Number of visits madeZ C. Items circulated f 4. Shut-in Patrons—Institutional Visits No. of Ma- aerials visits / Attendance / circulated B. l C- D. ��. E 5. ' Totals (3 & 4) - A. Shut-in patrons B. Visits made Q' C. Items circulated / 7 Co:TMnen is/ac tivi ties: �' ��= BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES OCTOBER 20th, 1981 �-- CALL TO ORDER: The meeting of October 20th, 1981 was called to order by Chairman Fricke at 4 : 30pm. ROLL CALL : Trustees Present : Chairman Fricke , Secretary Weatherbe , Trustees Hechinger , Parsons & Nagle Trustees Absent : None Also Present : Mrs . Joy Molder, Assistant City Librarian Mrs . Judy Gladysz , Library Secretary BILLS : City checks in the amount of $11 , 946 . 41 , were approved on a motion made by Trustee Parsons , seconded by Trustee Weatherbe and carried. Special Fund checks in the amount of $1 , 148 . 29 were approved to be paid on a motion made by Trustee Parsons , seconded by Trustee Weatherbe and carried. MINUTES OF THE MEETING OF SEPTEMBER 1Sth, 1981 : Minutes of the meeting of September 1Sth, 1981 were approved as written and ordered filed. CORRESPONDENCE : Secretary Weatherbe read a letter from Mr. Don Marion , a past patron, who wanted to make restitution for a book he had stolen from the Library, seven years ago . LIBRARIAN' S REPORT : Meetings in Los An eles : Trustee Nagle asked about the possible "short-fall" in funding for transaction based reimbursements for Burlingame Library. Librarian Bergsing replied that Librarians throughout the State had been asked to give suggestions about how to deal with the possible short- fall . At the moment , however, the State Librarian was working closely with members of the Legislature to try and get the C. L .S .A. funds augmented. Mrs . Bergsing antici- pates that Burlingame would still receive a substantial portion of the reimbursement funds , so the shortage might not have too great an impact . Chairman Fricke offered to compose a letter to be sent from the Board of Trustees to the appropriate State Legislators as soon as the outcome of the November election is known. BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES - MINUTES 10/20/81 PAGE #2 �.. UNFINISHED BUSINESS : Automated Circulation: Chairman Fricke introduced the "Recommendation to Participate in Shared Automated Circulation System with Other P .L .S . Libraries" to the Trustees . Trustee Hechinger opened the discussion by asking what "cost effectiveness" an automated circulation system would have for Burlingame . Mrs . Bergsing replied that the study that the Board had received a year ago had endeavored to show both the need for auto- mated circulation and the "cost effectiveness" of such a system. Briefly, the increase in circulation activity , the increase in personnel costs , and the fact that the Library' s current equipment is wearing out and is no longer manufactured, have all contributed to the need to change to an automated system. Chairman Fricke stated that libraries and companies do not necessarily "lay-off" staff when they automate , but they do use existing staff to better advantage . It usually means that additional staff does not have to be hired, and that the level of service to the public can be maintained or improved. Trustee Weatherbe stated that the visit to the Palo Alto Public Library to see their automated system in action , had been very informative . It had helped her to understand, more clearly, how the system operates , and what it could accomplish . She felt the Palo Alto staff was very pleased and appreciative of the system. She thought it was unfortunate that Trustee Hechinger had been unable to accompany them for the demonstration. Trustee Nagle stated that he felt comfortable with the decision to go with the Geac System. It was his understanding that it was relatively easy to upgrade the system if it became necessary. Mrs . Bergsing agreed. Mr. Nagle further stated that we are in the day and age of automation and that it was inevitable and necessary for the library to automate . He felt the major question was the management of the shared system. He referred to the City Librarian ' s letter to the County Librarian outlining Burlingame 's concerns about management . He stated that if these problems could be satisfactorily resolved, �- then he felt that the Board should recommend the shared automated circulation system to the City Council . Trustee Hechinger asked what sort of committment the P .L .S . BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES - MINUTES 10/20/81 PAGE #3 libraries have made to the County so far. Mrs . Bergsing said none of the libraries have made any committment to date , however, if they don' t start soon, the County will not have a System. The price that was quoted to the County , by Geac , is good until January 1 , 1982 . Trustee Nagle asked how long before the System would be up and running. Mrs . Bergsing replied "approximately 3 years with all the conversion effort that must take place" . Trustee Nagle asked if the current system the Library is using would hold together that long. Mrs . Bergsing said she would go back to "hand stamping" everything if need be . Chairman Fricke commented that since our current circulation system is obsolete and there are no parts available for repair, then the best buy would be automated circulation. She further said that for Burlingame to "go it alone" would be far too expensive and to "share" a system would give us more for less money. Further discussion and questions followed. Trustee Nagle made a motion that a committee be appointed �. by the Chairman of the Board, consisting of the Chairman , Alice Fricke ; the Secretary, June Weatherbe ; and one other member of the Board. The charge would be to review the agreement that is to be drawn up by the P. L . S. committee dealing with the management issues , and to draft up a recommendation for the full Library Board to forward to the City Council . The motion was seconded by Trustee Parsons and carried. Since Mr. Hechinger had expressed the most reservations about automation, Chairman Fricke asked him to serve as the third member of the committee . Everyone concurred. Trustee Nagle suggested that Dennis Argyres , the City Finance Director, might be present to give additional valuable input to the committee . Chairman Fricke agreed to extend an invitation to Mr. Argyres when the date of the meeting was arranged. It was agreed that depending on the timetable of both the P. L . S . committee , and the Burlingame Library Board committee, it might be necessary to have a special Board meeting in early November to review the recommendation . NEW BUSINESS : Friends of the Library Booksale : Alice Fricke reported that the Booksale took in $3 ,516 . 10 . This money has been earmarked partially, to help with the reorganization plans for the Library. BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES - MINUTES 10/20/81 PAGE #4 uestionaire : C .A. L.T.A. C. Tool Kit : Trustee Nagle made a motion , seconded by Trustee Parsons , that Chairman Fricke fill out the questionaire on behalf of all the Board members , rather than each one filling out his or her own. It was passed unanimously. C . L.A. Conference : Mrs . Bergsing asked who would be able to attend the California Library Association Conference , in San Francisco , on December 12th through the 16th? Chairman Fricke and Secretary Weatherbe said they would definitely be attending . Trustee Nagle made a motion that two registrations and one hotel room be paid out of the Trustees Special Fund. The motion was seconded by Trustee Parsons , and passed. Mrs . Bergsing announced that the City would be supplying the Board members with new Commissioners' badges . Trustee Hechinger stated that he already had one , but everyone else needs one . Mrs . Bergsing said that the wood shelving is to be installed this week, in the Reference Room, so the re-organization has started. ADJOURNMENT : The meeting was adnourned at 6 :OOpm, with the next meeting scheduled for November 17th , 1981, at 4 : 30pm, in the California Room. Respectfully submitted, Patricia M. Bergsing Clerk of the Board PMB/jag