HomeMy WebLinkAboutMin - LB - 1981.11.17 BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
NOVEMBER 17th , 1981
`- CALL TO ORDER:
The Board meeting of November 17th, 1981 , was called to order by
Chairman Fricke at 4 : 30pm.
ROLL CALL:
Trustees Present : Chairman Fricke , Secretary Weatherbe , Trustees
Nagle , Parsons and Hechinger
Trustees Absent : None
Also Present : Mrs . Joy Molder, Assistant City Librarian
Mrs . Judy Gladysz , Library Secretary
BILLS:
Checks in the amount of $11 , 476 . 67 were approved to be paid on a
motion made by Trustee Parsons , seconded by Trustee Weatherbe and carried.
Special Fund checks in the amount of $1 , 243. 09 were approved to be paid on
a motion made by Trustee Parsons , seconded by Trustee Weatherbe and carried.
MINUTES OF THE MEETING OF OCTOBER 20th, 1981 :
Minutes of the meeting of October 20th, 1981 , were approved as
written and ordered filed.
CORRESPONDENCE :
None
LIBRARIAN` S REPORT:
Discussed in conjunction with Unfinished and New Business .
UNFINISHED BUSINESS :
Communications to Council on Automated Circulation: Chairman Fricke reported
that the small committee that had been appointed at the last Board meeting,
had met , with the City Finance Director, Dennis Argyres , on November 10th,
and agreed to recommend to City Council to go with a Shared Automated
Circulation System. Chairman Fricke had composed a letter regarding the
recommendation.
Mrs . Bergsing gave each of the Board members the most recent
draft of the Joint Powers Agreement and some cost breakdowns for the Shared
System. Mrs . Bergsing advised them that the Council would be meeting again
on December 7th, and that the Shared Automated Circulation System would be
an "action item" on their Agenda if the Board members chose to present it
to Council at this time . Chairman Fricke explained some of the important
sections of the Joint Powers Agreement that would be of the most concern
and interest to the Board members . Trustee Parsons felt comfortable with
the Agreement . Trustee Hechinger said the meeting of the Corimittee was
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BOARD OF TRUSTEES - MINUTES 11/17/81
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extremely beneficial to him. He questioned how many of the Cities were
going to participate in the Shared System? Librarian Bergsing was not
exactly sure because all of the Cities were in the process of going to
their respective Councils . More discussion followed.
Trustee Parsons made a motion to send the packet containing
Chairman Fricke ' s letter and the draft of the Joint Powers Agreement
to City Council for their approval on the concept of the Shared
Automated Circulation System. The motion was seconded by Trustee Nagle.
The motion was carried unanimously.
Trustee Nagle expressed some concerns over the JPA and requested
that the City Attorney read same .
Reorganization of the Library: Librarian Bergsing explained that the tall
wood shelving that the Board had previously approved, had been installed
in the Reference Department . She added that she was pleased that the
Board members had chosen to go with the wood shelving rather that the metal .
She explained the state of the reorganization plans , and stated that in
order to move the rest of the larger pieces of furniture and the books , they
would like to close the Library on the 19th and 20th of December. Trustee
`,. Hechinger made a motion to close the Main Library on December 19th and 20th
and change the Branch hours to 10- 5 on Saturday; December 19th and 1-5 on
Sunday, December 20th to cover the Main closure . The motion was seconded
by Trustee Weatherbe and unanimously carried.
NEW BUSINESS:
Renewal of A. L.A. Memberships : Chairman Fricke asked if anyone cared to
renew his or her membership in the American Library Association. Trustee
Nagle said he had access to the newsletter through other sources , and
Secretary Weatherbe said she could not devote the time to it this year.
Chairman Fricke said she wanted to renew her membership and Trustee
Hechinger made a motion to pay for the membership out the Special Fund.
The motion was seconded by Trustee Nagle and carried unanimously.
Change of Time of December Board Meeting to S :00pm: Mrs . Bergsing explained
that on December 15th , 1981 , the date of the next scheduled Board meeting,
she will be attending the California Library Association Conference and
asked if the time of the Board meeting could be changed to S : 00pm instead of
�... 4 : 30pm. Trustee Weatherbe made a motion to change the time , the motion was
seconded by Trustee Hechinger and carried.
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Miscellaneous : Librarian Bergsing reported that she thought she had
resolved the phone problems . She said she had met with the City Finance
Director and discussed the financial end of it and was considering going
to City Council with her recommendation that the Library go with Pacific
Telephone ' s "Horizon" Telephone System. She further stated that she was
meeting later in the week with representatives from the Phone Company to
make sure that if City Hall decides to go with a new telephone system that
they would compliment each other.
Chairman Fricke had brought a P .L.S. Resource Notebook that she
shared with the Board members .
ADJOURNMENT:
The meeting of November 17th, 1981 , was adjourned at 5 : 30pm with
the next Board meeting set for December 16th , 1981 at 5 :OOpm in the
California Room.
Respectfully submitted,
Patricia M. Bergsing
Clerk of the Board
PMB/j