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Home My WebLink AboutAgenda Packet - CC - 2015.10.05Monday, October 5, 2015 City of Burlingame Meeting Agenda - Final City Council 7:00 PM CLOSED SESSION - 5:45 p.m. - Conference Room A a. Approval of the Closed Session Agenda BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME, CA 94010 Council Chambers b. Closed Session Community Forum• Members of the Public Mav Address the Council on any Item on the Closed Session Agenda at this Time C. Adjournment into Closed Session d. CONFERENCE WITH LEGAL COUNSEL --EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Section 54956.9) Name of case: Bowler. Shaun vs. City of Burlingame et al e. CONFERENCE WITH LEGAL COUNSEL --ANTICIPATED LITIGATION Significant expose to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9: one case Note: Public comment is permitted on all action items as noted on the agenda below and in the non -agenda public comment provided for in item 7. Speakers are asked to fill out a "request to speak" card located on the table by the door and hand it to staff, although the provision of a name, address or other identifying information is optional. Speakers are limited to three minutes each; the Mayor may adjust the time limit in light of the number of anticipated speakers. All votes are unanimous unless separately noted for the record. 1. CALL TO ORDER - 7:00 p.m. - Council Chambers 2. PLEDGE OF ALLEGIANCE TO THE FLAG 3. ROLL CALL 4. REPORT OUT FROM CLOSED SESSION 5. UPCOMING EVENTS 6. PRESENTATIONS City of Burlingame Page 1 Printed on 10/1/2015 City Council Meeting Agenda - Final October 5, 2015 7. PUBLIC COMMENTS, NON -AGENDA Members of the public may speak about any item not on the agenda. Members of the public wishing to suggest an item for a future Council agenda may do so during this public comment period. The Ralph M. Brown Act (the State local agency open meeting law) prohibits the City Council from acting on any matter that is not on the agenda. 8. APPROVAL OF CONSENT CALENDAR Consent calendar items are usually approved in a single motion, unless pulled for separate discussion. Any member of the public wishing to comment on an item listed here may do so by submitting a speaker slip for that item in advance of the Council's consideration of the consent calendar. a. Approval of City Council Meeting Minutes of September 21 2015 Attachments: 9-21-15min.doc b. Approval of Teen Librarian's Out -of -State Travel Attachments: Staff Report C. Approval of Public Works Director's Attendance at an Out -of -State Conference (The Public Works Summit) Attachments: Staff Report The Public Works Summit Announcement d. Adoption of a Resolution Memorializing the City Council's Action with Respect to Terry McAloon's Appeal of the Planning Commission's August 10 2015 Approval of Applications for Design Review and a Hillside Area Construction Permit for Modifications to an Existing Single -Family Residence at 2753 Burlingview Drive Attachments, Staff Report Resolution e. Adoption of a Resolution Accepting the Laguna Drainage Improvements by Bay Pacific Pipelines, Inc.. City Project No. 82600 Attachments: Staff Report Resolution Final Progress Payment 9. PUBLIC HEARINGS (Public Comment) 10. STAFF REPORTS AND COMMUNICATIONS (Public Comment) a. Discussion and Direction Regarding Possible Council Pav Increase Attachments: Staff Report Code Sections City of Burlingame Page 2 Printed on 10/1/2015 City Council Meeting Agenda - Final October 5, 2015 11. COUNCIL COMMITTEE AND ACTIVITIES REPORTS AND ANNOUNCEMENTS Council Members report on committees and activities and make announcements. 12. FUTURE AGENDA ITEMS 13. ACKNOWLEDGMENTS 14. ADJOURNMENT Notice: Any attendees wishing accommodations for disabilities please contact the City Clerk at (650)558-7203 at least 24 hours before the meeting. A copy of the Agenda Packet is available for public review at the City Clerk's office, City Hall, 501 Primrose Road, from 8:00 a.m. to 5:00 p.m. before the meeting and at the meeting. Visit the City's website at www.burlingame.org. Agendas and minutes are available at this site. NEXT CITY COUNCIL MEETING - Next regular City Council Meeting - Monday,October 19, 2015 VIEW REGULAR COUNCIL MEETING ONLINE AT WWW.BURLINGAME.ORG - GO TO "CITY COUNCIL VIDEOS" Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the Water Office counter at City Hall at 501 Primrose Road during normal business hours. City of Burlingame Page 3 Printed an 10/112015 Agenda Item 8a Meeting Date: 10/05/15 BURLINGAME �9^ww BURLINGAME CITY COUNCIL Unapproved Minutes Regular Meeting of September 21, 2015 1. CALL TO ORDER A duly noticed regular meeting of the Burlingame City Council was held on the above date in the City Hall Council Chambers. 2. PLEDGE OF ALLEGIANCE TO THE FLAG The pledge of allegiance was led by Juliana Fuerbringer. 3. ROLL CALL MEMBERS PRESENT: Brownrigg, Keighran, Nagel, Ortiz, Root MEMBERS ABSENT: None 4. REPORT OUT FROM CLOSED SESSION There was no closed session. 5. UPCOMING EVENTS Mayor Nagel reviewed the upcoming events taking place in the City. 6. PRESENTATIONS a. PRESENTATION BY BROADWAY BID OF A DONATION TO THE POLICE CANINE UNIT John Kevranian, President of the Broadway Burlingame Business Improvement District presented a check for $2,000 to the Burlingame Police Canine Unit and challenged other businesses and organizations to contribute to the Canine Unit. Officer Vega and his canine partner Boss accepted the check on behalf of the Police Canine Unit. He stated that the donation would be used for training, equipment and to potentially add another canine to the unit. Mayor Nagel thanked the efforts of the canine unit and the support of Broadway BID. Burlingame City Council September 21, 2015 Unapproved Minutes Agenda Item 8a Meeting Date: 10/05/15 b. PRESENTATION BY THE COUNTY ON HANDLING MENTAL HEALTH Mayor Nagel introduced the presentation by stating that one in five Americans suffer from a behavioral health problem and that mental health issues are the leading cause of disabilities in the United States. As a result she explained the County has new initiatives to assist individuals and their loved ones with mental health issues. Mayor Nagel introduced the Medical Director of the San Mateo County Behavioral Health and Recovery Services Dr. Bob Cabaj to talk about the County's work. Dr. Cabaj presented the County's new brochure which provides individuals with information about mental health issues and available resources in the County. Dr. Cabaj stated that the brochure was designed to reach family members so that they know how to provide assistance to individuals with mental health issues. Dr. Cabaj also stated that the County created a pilot project called Psychiatric Emergency Response Team ("PERT") which works to proactively prevent and reduce violent episodes in the community between individuals with mental illness, law enforcement and the public. He also described the education and treatment programs that are now available to individuals in the County. Mayor Nagel stated that the information and resources Dr. Cabaj had presented could be found on the County website at: www.smchealth.org/mh9l1. Police Chief Wollman discussed how he served on the Mental Health and Substance Abuse Commission. He stated that the goal of the Commission is to share information and learn how the different organizations can work together. He also explained that his staff is receiving specialized training on how to properly assist individuals with mental health issues. Dena Bravata, co-founder and chief medical officer of Lyra Health discussed the work of her organization. She explained that Lyra Health is a startup which is working to provide analytics and screening tools to identify people who can benefit from behavioral health care and then connect the patients with the right care. PUBLIC COMMENTS Rick Smith spoke about Ygrene Energy Fund and their work in the County. Juliana Fuerbringer spoke about California Clubhouse, a new program in San Mateo County for individuals who have persistent mental health issues. For more information go to: www.californiaclubhouse.ore. Mark Gilham from State Senator Jerry Hill's office invited the community to attend "Java with Jerry" at Piccolo Cafe on October 6 from 8-9 am. 8. CONSENT CALENDAR Mayor Nagel asked the Councilmembers and the public if they wished to remove any items from the Consent Calendar and a member of the public asked to pull 8f. Vice Mayor Keighran made a motion to adopt items 8a, 8b, 8c, 8d, 8e, 8g, and 8h of the Consent Calendar; seconded by Councilmember Ortiz. The motion was approved unanimously by voice vote, 5-0. 2 Burlingame City Council September 21, 2015 Unapproved Minutes Agenda Item 8a Meeting Date: 10/05/15 a. APPROVE THE CITY COUNCIL MEETING MINUTES OF SEPTEMBER 8 2015 CC Hassel -Shearer requested Council approve the City Council meeting minutes of September 8, 2015. b. ADOPTION OF AN ORDINANCE OF THE CITY OF BURLINGAME AMENDING CHAPTER 15.06 OF THE BURLINGAME MUNICIPAL CODE TO ADD ADDITIONAL PENALTIES AND ENFORCEMENT MECHANISMS FOR VIOLATION OF WATER SHORTAGE EMERGENCY RESTRICTIONS CA Kane requested Council adopt Ordinance 1921. c. ADOPTION OF AN ORDINANCE TO AMEND CHAPTER 13.20.010 OF THE BURLINGAME MUNICIPAL CODE TO ADD STOP SIGNS AT VARIOUS LOCATIONS IN THE CITY DPW Murtuza requested Council adopt Ordinance 1922. d. ADOPTION OF A RESOLUTION APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH HATCH MOTT MACDONALD FOR ENGINEERING DESIGN SERVICES RELATED TO THE RAY PARK AND NEIGHBORHOOD SEWER REHABILITATION PROJECT, CITY PROJECT NO. 84190 AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT DPW Murtuza requested Council adopt Resolution Number 85-2015. e. ADOPTION OF A RESOLUTION AMENDING THE CONTRACT BETWEEN THE CITY AND TIMBERLINE TREE SERVICE, INC., FOR TREE PRUNING AND STUMP REMOVAL SERVICES FOR FY 2015-16 AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT P&RD Glomstad requested Council adopt Resolution Number 86-2015. L ADOPTION OF A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME, CONFIRMING THE CITY'S APPROVAL OF THE CONSTRUCTION OF A HELIPAD ON THE SITE OF MILLS -PENINSULA MEDICAL CENTER, LOCATED AT 1501 TROUSDALE DRIVE CDD Meeker requested Council adopt Resolution Number 87-2015. Mark Hudak representing the Peninsula Healthcare District stated that the district doesn't oppose the helipad and believes it to be a great community asset. However, the district asked that this item be pulled from the Consent Calendar because the original language of the resolution suggested that the site of the helipad would not have an impact on the community. Mr. Hudak stated that this was wrong. The helipad's flight pattern would affect the height of all buildings under it. Buildings would be limited to three stories when they had originally hoped for five stories. He explained that the district would continue to work with Mills -Peninsula Medical Center and the City to ensure that the impact the district identified would be minimalized. Burlingame City Council September 21, 2015 Unapproved Minutes Agenda Item 8a Meeting Date: 10/05/15 Mayor Nagel asked if the EIR limited the number of helicopter trips per year the hospital was allowed to make. Mark Hudak responded that yes there was a limit but that it wasn't really about the number of trips because as long as there is one trip there is a limit on the height of the buildings around it. Vice Mayor Keighran asked what happens once the hospital reaches the maximum number of trips allotted. CDD Meeker stated that from staff's perspective it wasn't clear yet. Vice Mayor Keighran asked that this be reviewed so that the City isn't put in a situation where a helicopter wants to land and the hospital has hit its maximum allowed trips. CDD Meeker explained that the purpose of the resolution is not to re -grant approval but instead show that the Council previously gave approval. Councilmember Brownrigg asked for a clarification on the district's perspective on the project. Mark Hudak stated that the district was concerned with the potential impact to building height but that the district would work with the hospital to minimalize concerns. CEO of Mills -Peninsula Medical Center stated that a medical office would not be built on the adjoining property and stated that the hospital didn't have a restriction on height of buildings. Vice Mayor Keighran went through the history of when this was discussed at the planning commission. She stated that she hoped in the future that both parties would work with each other as she was concerned that the City was unnecessarily being placed in the middle of this topic. Vice Mayor Keighran made a motion to adopt Resolution Number 87-2015, seconded by Councilmember Root. The motion was approved unanimously by voice vote, 5-0. g. ADOPTION OF A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH DAVID J. POWERS & ASSOCIATES, INC. FOR ENVIRONMENTAL REVIEW SERVICES RELATED TO THE PROPOSED PENINSULA WELLNESS COMMUNITY MASTER PLAN AT 1819 TROUSDALE DRIVE CDD Meeker requested Council adopt Resolution Number 88-2015. h. AUTHORIZATION FOR THE CITY MANAGER TO EXECUTE AN EXCLUSIVE NEGOTIATION AGREEMENT (ENA) BETWEEN THE CITY AND BURLINGAME PARK SQUARE, LLC, RELATED TO THE POTENTIAL DEVELOPMENT OF PARKING LOT E AND THE DOWNTOWN BURLINGAME POST OFFICE PROPERTY CA Kane requested Council authorize the City Manager to execute an exclusive negotiation agreement with Burlingame Park Square, LLC relating to Parking Lot E and the downtown Burlingame Post Office property. 4 Burlingame City Council September 21, 2015 Unapproved Minutes Agenda Item 8a Meeting Date: 10/05/15 9. PUBLIC HEARINGS a. PUBLIC HEARING AND ADOPTION OF THE DOWNTOWN BURLINGAME AVENUE BUSINESS IMPROVEMENT DISTRICT ASSESSMENTS FOR FISCAL YEAR 2015-16 FinDir Augustine requested Council adopt Resolution Number 89-2015. She stated that at the time the staff report was written the City had received one protest. CC Hassel -Shearer stated that this was the only protest the City received. Mayor Nagel opened the public hearing and no one spoke. There were no further comments from the floor, and the hearing was closed. Vice Mayor Keighran made a motion to adopt Resolution Number 89-2015, seconded by Councilmember Browmigg. The motion was approved unanimously by voice vote, 5-0. b. CITY COUNCIL CONSIDERATION OF AN APPEAL OF THE PLANNING COMMISSION'S APPROVALOF APPLICATIONS FOR DESIGN REVIEW AND HILLSIDE AREA CONSTRUCTION PERMIT FOR A MAJOR RENOVATION OF AN EXISTING SINGLE FAMILY DWELLING WHICH INCLUDES FIRST AND SECOND STORY ADDITIONS, ON PROPERTY AT 2753 BURLINGVIEW DRIVE LOCATED WITHIN A SINGLE-FAMILY RESIDENTIAL (R-1) ZONE CA Kane asked that the Council first report any exparte communications the members had concerning this matter. Councilmember Ortiz stated that he met with the owner and walked the site. Councilmember Brownrigg stated he spoke with the architect. Mayor Nagel, Vice Mayor Keighran and Councilmember Root all stated that they individually spoke with both the appellant and the applicant. CDD Meeker reviewed the staff report which explained the history of this appeal. CDD Meeker explained that the applicant came before the Planning Commission requesting a major renovation to include first and second story additions. At the Planning Commission meeting on August 10, 2015 the Commission approved the applicant's design review for a second story addition and Hillside Area Construction Permit by a vote of 3-2-1-1. After the hearing, Terry McAloon, the applicant's neighbor, made a timely appeal of the Commission's action. Mayor Nagel reviewed the process of the hearing stating first the appellant and applicant would each get ten minutes to state their position, the matter would then be opened to the public followed by three minute rebuttals from both the appellant and applicant. The appellant Terry McAloon spoke first. He stated that he is a neighbor of the applicant and that he appreciated the efforts of the applicant and the architect to incorporate changes requested by the neighborhood. However, Mr. McAloon stated he was basing his appeal on the Neighborhood Design Guidelines. He explained that the proposed renovations by the applicant do not meet the requirements of the guidelines. Under the introduction to the guidebook, it states "it is important that we respect the intentions of the original designers.., a neighborhood's architectural identity is based more on common patterns shared by all houses." Therefore, while Mr. McAloon described the pattern of his neighborhood as single story 1950's houses, the applicant's design would be 4300 square feet and two stories in height. Accordingly, the applicant's design would not fit with the smaller 1950's houses in the neighborhood. Mr. McAloon stated Burlingame City Council September 21, 2015 Unapproved Minutes Agenda Item 8a Meeting Date: 10/05/15 that by allowing this design to move forward that more houses of this nature would be built in the neighborhood. And if this happened the neighborhood would lose its design aesthetic. For the applicant, Architect Jacob Furlong from Dreiling Terrones Architecture spoke about the project they designed for the applicant. He stated that the house was being built for Alvin Chan and his family. He stated that his client is not there asking for special consideration or a variance on the design, instead the design is within the regulations for height, setbacks, FAR, lot coverage and size. He explained that on the street there are two story houses and therefore the applicant's house would not be the first of its kind. As well, he explained that the applicant went to the Planning Commission three times and made a series of changes as a result of those meetings and meetings with the neighbors. Lastly, Mr. Furlong stated the design was well within the setback requirements. The applicant, Alvin Chan, spoke about reaching out to the neighbors about their concerns. He stated that a big portion of the concern was the fear that they were a developer and that they were trying to maximize the worth of the house. However, he stated that he designed this home to be his family's "forever house." He then discussed three concessions that he had made for the neighbors: (1) he further setback the second story from Mr. McAloon's lot line; (2) he changed the window configuration on the first and second floor of the house facing Mr. McAloon's property so that the windows were smaller; and (3) he offered to plant taller landscaping between their property lines. Alvin Chan then presented to the Council a map of all the houses in the neighborhood that have second floors and also houses that are modern with flat roofs. Councilmember Ortiz asked Mr. McAloon if his concern was with the two stories and that it wouldn't fit with the aesthetic of the neighborhood. Mr. McAloon stated that this was correct. Vice Mayor Keighran asked the applicant about the landscaping that he planned to plant between Mr. McAloon's house and his own. Wayne Line from Dreiling Terrones Architecture stated that the bushes would grow to be about twenty feet tall. Vice Mayor Keighran then asked for a clarification on the plate heights on the first and second story. Mr. Furlong stated that on the first story it was 9 ft 11" and on the second it was 9 ft. Vice Mayor Keighran asked if he could lower the plate heights as this was not the normal plate height that the Planning Commission approves in Burlingame. Mr. Furlong stated that this would be more of a token change and wouldn't affect the concerns of the neighbors. Vice Mayor Keighran restated her opinion that the plate heights needed to be lowered especially on a hill slope. Mayor Nagel opened the public hearing for comments. Burlingame resident Faith Chan spoke about the importance of aesthetics and stated the proposed design of the applicant's house does not contribute or uphold the aesthetic value of the neighborhood. Burlingame resident Dennis Nye spoke about privacy concerns he had with the design. Burlingame resident Sandra Feder stated that she was concerned that the house would be out of scale with the houses in the neighborhood. Burlingame residents Tom Burley and Mickey Quo, friends of Alvin Chan, spoke about the importance of allowing for change in the community and that Burlingame should be encouraging young families to move into the City. Mayor Nagel closed the public hearing and asked the appellant and applicant to come forward with their rebuttals. Burlingame City Council September 21, 2015 Unapproved Minutes Agenda Item 8a Meeting Date: 10/05/15 Mr. McAloon restated his concerns about the height of the house and that the design went against the aesthetics of the neighborhood. He explained that if this design was allowed others would follow suit thereby changing the neighborhood. Mr. Chan described his willingness to work with the neighbors but his desire to move forward with this project so that his family could get settled in Burlingame. Vice Mayor Keighran asked the applicant if the proposed design was 4113 square feet which would put it under the 4300 square feet limit. Applicant replied in the affirmative. Vice Mayor Keighran next asked if there was a way to tear down the house and sink it so that it isn't as high. She stated that her understanding was that this couldn't be done because it would severe the roots of two protected trees and also cost a lot of money. The applicant replied in the affirmative that the house couldn't be sunk. Vice Mayor Keighran commended the applicant and architect for working with the neighbors. She further went on to discuss the importance of trees in the neighborhood and the desire to protect them. She stated that she applauded the efforts of the architect to work around the trees. She also discussed that the applicant went in a lot further than was necessary on their setbacks so that there was more open space between houses. Furthermore, she stated the design would not block any views. Councilmember Ortiz discussed the privacy concerns and stated that this design project did not have as significant concerns as projects they had approved in the past. He stated that the applicant went out of his way to address the concerns of the neighbors and was protecting the trees. Councilmember Brownrigg explained that he understood Mr. McAloon's issue with changing the neighborhood by allowing individuals to add second floors to their houses. But Councilmember Brownrigg stated that the debate over size was made when the Planning Commission decided FAR limits. Councilmember Brownrigg supported the Vice Mayor Keighran's opinion that the plate heights should be lowered. Councilmember Brownrigg made a motion to approve the Planning Commission's approval of the project with the amendment that the overall height of the building be lowered by 12 inches, seconded by Vice Mayor Keighran. Before, the vote, Mayor Nagel noted that this house met all the requirements of the City with no requests for special consideration. She further stated that the applicant didn't need to lower the plate heights as it wouldn't resolve the appellant's issue. Councilmember Brownrigg's motion was defeated with a 2 to 3 vote. (Mayor Nagel, Councilmember Ortiz and Councilmember Root all voted against). Councilmember Ortiz made a motion to uphold the Planning Commission's approval of the project, seconded by Mayor Nagel. This motion was approved by voice vote, 4-1 with Vice Mayor Keighran voting against. 10. STAFF REPORTS AND COMMUNICATIONS There were no staff reports. 11. COUNCIL COMMITTEE AND ACTIVITIES REPORTS AND ANNOUNCEMENTS Council reported on various events and committee meetings they each attended on behalf of the City. Burlingame City Council September 21, 2015 Unapproved Minutes Agenda Item 8a Meeting Date: 10/05/15 12. FUTURE AGENDA ITEMS Mayor Nagel asked that the Council consider raising the Council pay. 13. Department Reports: August 2015 Permit Activity. 14. ADJOURNMENT Mayor Nagel adjourned the meeting at 9:09 pm in memory of Dan Andersen. Respectfully submitted, Meaghan Hassel -Shearer City Clerk Burlingame City Council September 21, 2015 Unapproved Minutes BI/RL� ! STAFF REPORT AGENDA NO: 8b MEETING DATE: October 5, 2015 To: Honorable Mayor and City Council Date: October 5, 2015 From: Bradley McCulley, City Librarian — (650) 558-7401 Subject: Approval of Teen Librarian's Out -of -State Travel Approve the Teen Librarian's out-of-state travel. BACKGROUND The Young Adult Library Services Association's (YALSA) annual symposium will be held in Portland, Oregon, on November 6-8, 2015. Kim Day, the Teen Services Librarian, is an active member of YALSA, and this conference is aimed solely at providing and improving services to teen library patrons. DISCUSSION The registration fee for the conference, $327, includes a half-day pre -conference session, author luncheon and $199 registration fee. The hotel room is $127/night for three nights, and air travel is $171. All ground transportation, an additional pre -conference session, and other miscellaneous costs will be paid for by the attendee. FISCAL IMPACT Sufficient funds have been budgeted in the library's travel, conference, and meetings account for attendance at this conference. 1 aSTAFF REPORT AGENDA NO: 8c MEETING DATE: October 5, 2015 To: Honorable Mayor and City Council Date: October 5, 2015 From: Syed Murtuza, Director of Public Works — (650) 558-7230 Subject: Approval of Public Works Director's Attendance at an Out -of -State Conference (The Public Works Summit) RECOMMENDATION Staff recommends that the City Council approve the attendance of Syed Murtuza, Director of Public Works, at The Public Works Summit in Austin, Texas from Wednesday, November 11 — Friday, November 13, 2015. BACKGROUND The Public Works Summit is a nationwide annual conference put on by a national business -to - business event organizer and focuses on providing quality and focused meetings between high- value attendees and industry professionals regarding industry practices, issues and niche marketplaces related to Public Works. The conference is limited to 50 top selected public works professionals for two full days of uniquely structured board room meetings, one-on-one meetings, interactive sessions and networking. Syed Murtuza was personally invited to apply and has been selected to attend the conference with other top public works professionals. FISCAL IMPACT There is no fiscal impact to the City. The cost of the conference, flights, hotel accommodations, and meals are paid for through a grant administered through the Summit. Exhibit: • The Public Works Summit Announcement 7 There's no cost to you or your municipality to participate! Apply now for one of just 50 seats. The Public . RM:DRA= IFS°.f-1F,. r Lso 6e Works Summit You're Invited as our guest To Join 50 Fellow Public Works Directors and Leaders all in 48 hours, and at no cost to you or your organization Relationships are the cornerstone of success. There's no better way to share information and think through opportunities than by spending structured time with others who do exactly what you do. Get- ting insights on an immediate issue, learning what's working for them and what's not, and having that colleague you can call in confidence are all activities that leaders rely on for both immediate and long- term needs. And it's not just relationships with fellow municipalities leaders. It's equally important to have relationships with senior level personnel in the vendor community. From technology providers to mainte- nance solutions and others — Relationships across the spectrum are critical. It's relationships like these that enable you to make better decisions. We've developed an exclusive way to accelerate information sharing and relationship -building between leaders who are responsible for public works systems. It's called the Public Works Summit, and it's unlike anything you've ever attended; It's congenial, intimate, fun and productive! It's not a Trade Show... Not Even Close. The Public Works Summit is not an event where you hope networking happens. It's an event where you're guaranteed to meet professionals at your level who have similar responsibilities. Over two activity packed days, a customized agenda will introduce you to dozens of others responsible for their operations. And you're going to meet with senior representatives from the vendor community who will share TED -like case studies on how they're approaching transportation challenges in the US, Canada and around the world. And best of all, there's no cost to you or your organization to attend. A private grant covers all travel, hotel, meal and conference costs. I The Summit can accommodate just 50 Directors. Apply today! Contact Katie Sieracki at 847.423.2991 or ksieracki@GBMSummits.com for more information www.DPWSummit.com A Custom Agenda Based Upon Your Needs The Public Works Summit team reviews your de- tailed application to understand more about you, your organization, and how we can help support your current and future initiatives. Based upon your application and a selection process that you participate in, a custom agenda is developed that introduces you to other industry professionals and vendors. Through two days of uniquely structured board room meetings, one-on-one meetings, interactive sessions and social functions, you'll establish new relationships and learn more in 48 hours than you ever thought was possible! Who's Eligible to Have All Costs Covered? To be eligible for the The Public Works Summit, you must be responsible for a public works system that serves populations greater than 10,000 residents. Your title should be Manager, Supervisor, Superintendent or Director. Most important, you should have decision-making authority or specific input into the products and services your systems purchases. You should be comfortable networking with other industry professionals in both structured and unstructured environments. For questions on eligibility, go to www.DPWSummit.com or call us at 917.338.7160 �J Your application can be foun Contact Katie Sieracki at 847.423.2991 or ksh www.DPW Only 50 Directors Can Participate. Apply Today! We have the space and resources to host just 50 participants, so please apply today. The application will ask you about current challenges, issues keep- ing you up at night, recent successes, and platforms or technologies you're considering purchasing within the next 6 to 18 months. Early applicants are given first consideration, so make sure you com- plete your application soon. V The Agenda 12:00 - 5:00 p.m. Participant Check-in & Welcome 5:00 - 5:30 p.m. Summit Orientation 5:30 - 7:00 p.m. Welcome Reception 7:00 -10:00 p.m. Opening Night Dinner + �+- Networking Breakfast 7:00-8:20 a.m. Directors' Networking Breakfast One -to -One Meetings + 7:00-8:20 a.m. Supplier Breakfast - - One -on -One Meetings 8:30 -10:05 a.m. Boardroom Case Studies - x 1:15 - 10:05 -10:25 a.m. Morning Coffee Break T 10:25 -12:00 p.m. Boardroom Case Studies 12A0 -1:00 p.m. 1:10 - 2:00 p.m. Networking Lunch Afternoon Peer -to -Peer Sessions 2:05 - 3:40 p.m. Boardroom Case Studies 3:40 - 4:00 p.m. Chocolate Break + s _ 5:00 - 6.00 p.m. 6:00 -9:30 p.m. Outdoor Product Display Special Evening Event �-' ,'�.�►ti ',;,:�•��'` 9:30-11:00p.m. Cordials & Cigar Bar The Public Works Summit November 11-13, 2015 Austin, TX 7 Contact Katie Sieracki at 847.423.2991 or ksieracki@GBMSummits.com for more information www.DPWSummit.com 7:30 8:30 a.m. Networking Breakfast - 8:30 10:15 a.m. - One -to -One Meetings + - 10:15 -10:30 a.m. Coffee & Tea Break 10:30 -12:15 p.m. One -on -One Meetings 12:15 - 1:15 p.m. Networking Lunch 1:15 - Departures to airport begin The Public Works Summit November 11-13, 2015 Austin, TX 7 Contact Katie Sieracki at 847.423.2991 or ksieracki@GBMSummits.com for more information www.DPWSummit.com STAFF REPORT AGENDA NO: Bd a MEETING DATE: October 5, 2015 To: Honorable Mayor and City Council Date: October 5, 2015 From: William Meeker, Community Development Director — (650) 558-7255 Subject: Adoption of a Resolution Memorializing the City Council's Action with Respect to Terry McAloon's Appeal of the Planning Commission's August 10, 2015 Approval of Applications for Design Review and a Hillside Area Construction Permit for Modifications to an Existing Single -Family Residence at 2753 Burlingview Drive The City Council is asked to adopt the following resolution: • "A Resolution of the City Council of the City of Burlingame, Denying the Appeal of Terry McAloon and Upholding Planning Commission's Approval of Applications for Design Review and a Hillside Area Construction Permit, for Modifications to an Existing Single -Family Dwelling at 2753 Burlingview Drive' BACKGROUND The City Council considered Terry McAloon's appeal of the Planning Commission's August 10, 2015 approval of applications for Design Review and a Hillside Area Construction Permit at its meeting of September 21, 2015- The attached resolution memorializes the Council's action at that meeting. FISCAL IMPACT None. Exhibits: • Resolution 1 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME, DENYING THE APPEAL OF TERRY MCALOON AND UPHOLDING PLANNING COMMISSION'S APPROVAL OF APPLICATIONS FOR DESIGN REVIEW AND A HILLSIDE AREA CONSTRUCTION PERMIT, FOR MODIFICATIONS TO AN EXISTING SINGLE-FAMILY DWELLING AT 2753 BURLINGVIEW DRIVE RESOLVED, BY THE CITY COUNCIL OF THE CITY OF BURLINGAME THAT: WHEREAS, an application for Design Review and a Hillside Area Construction Permit was submitted by Dreiling-Terrones Architecture on behalf of property owners Alvin and Jacqueline Chan on December 22, 2014; and WHEREAS, the application was considered by the Planning Commission at a duly noticed design review study hearings on April 13, 2015 and July 13, 2015 at which time the Planning Commission provided specific direction to the applicant regarding the project design; WHEREAS, the Planning Commission considered the applicant's proposed plan revisions prepared in response to its July 13, 2015 direction at a duly noticed public hearing on August 10, 2015, at which time the Commission approved the application, subject to specific findings and conditions included within the resolution memorializing the Commission's action on that date, and WHEREAS, Terry McAloon filed a timely appeal of the Planning Commission's action and the City Council set the public hearing on the appeal for September 21, 2015 at its regular meeting of September 7, 2015; and WHEREAS, on September 21, 2015 the City Council conducted a duly noticed public hearing to consider the appeal of the Planning Commission's August 10, 2015 approval of the applicant's requests for approval of applications for Design Review and a Hillside Area Construction Permit, and considered all oral and written testimony in its deliberations following closure of the public hearing. NOW, THEREFORE, IT IS RESOLVED AND DETERMINED BY THE CITY COUNCIL THAT: Section 1. The City Council hereby denies the appeal and upholds the Planning Commission's approval of applications for Design Review and a Hillside Area Construction Permit for modifications to an existing single-family residence at 2753 Burlingview Drive, based upon the findings made by the Commission in support of the applications, and subject to the following conditions imposed upon the project approval by the Commission on August 10, 2015: 1. that the project shall be built as shown on the plans submitted to the Planning Division date stamped July 31, 2015, sheets A0.01 through A5.1, AR1.04, L1.1 and L1.2.GP1.0, ER1.1, and Boundary and Topographic Survey; 1 RESOLUTION NO. 2. that any changes to building materials, exterior finishes, windows, architectural features, roof height or pitch, and amount or type of hardscape materials shall be subject to Planning Division or Planning Commission review (FYI or amendment to be determined by Planning staff); 3. that any changes to the size or envelope of the basement, first or second floors, or garage, which would include adding or enlarging a dormer(s), shall require an amendment to this permit; 4. that Applicant to return with an FYI prior to issuance of a building permit indicating landscaping proposed by the applicant, including the screening trees on the right side of the property and the Japanese maple at the front left of the property. Proposed parking space should be pursued with Public Works but is not a requirement. 5. that the conditions of the Engineering Division's December 23, 2014 and March 18, 2015 memos, the Building Division's December 23, 2014 and March 13, 2015 memos, the Parks Division's January 8, 2015 memo, the Fire Division's December 23, 2014 memo, and the Stormwater Division's December 23, 2014 memo shall be met; 6. that any recycling containers, debris boxes or dumpsters for the construction project shall be placed upon the private property, if feasible, as determined by the Community Development Director; that demolition for removal of the existing structures and any grading or earth moving on the site shall not occur until a building permit has been issued and tree protection measures are installed on site for any protected -size tree, and these measures are inspected and approved by the Parks Supervisor; any protected -size tree that is proposed to be removed, or that is damaged and must be removed as a result of demolition or construction, will require a Protected Tree Permit and may require further Planning Division or Planning Commission review; 8. that prior to issuance of a building permit for demolition or construction of the project, the project construction plans shall be modified to include a cover sheet and a landscape plan that list the Kielty Arborist reports dated March 11 and July 31, 2015, and recommendations, as well as the condition that certified arborist must be on site for trimming of any protected size tree; 9. that demolition or removal of the existing structures and any grading or earth moving on the site shall not occur until a building permit has been issued and such site work shall be required to comply with all the regulations of the Bay Area Air Quality Management District; 10. that prior to issuance of a building permit for construction of the project, the project construction plans shall be modified to include a cover sheet listing all conditions of approval adopted by the Planning Commission, or City Council on 2 RESOLUTION NO. appeal; which shall remain a part of all sets of approved plans throughout the construction process. Compliance with all conditions of approval is required; the conditions of approval shall not be modified or changed without the approval of the Planning Commission, or City Council on appeal; 11. that all air ducts, plumbing vents, and flues shall be combined, where possible, to a single termination and installed on the portions of the roof not visible from the street; and that these venting details shall be included and approved in the construction plans before a Building permit is issued; 12. that the project shall comply with the Construction and Demolition Debris Recycling Ordinance which requires affected demolition, new construction and alteration projects to submit a Waste Reduction plan and meet recycling requirements; any partial or full demolition of a structure, interior or exterior, shall require a demolition permit; 13. that the project shall meet all the requirements of the California Building and Uniform Fire Codes, 2013 Edition, as amended by the City of Burlingame; THE FOLLOWING CONDITIONS SHALL BE MET DURING THE BUILDING INSPECTION PROCESS PRIOR TO THE INSPECTIONS NOTED IN EACH CONDITION: 14. that prior to scheduling the framing inspection the project architect or residential designer, or another architect or residential design professional, shall provide an architectural certification that the architectural details shown in the approved design which should be evident at framing, such as window locations and bays, are built as shown on the approved plans; architectural certification documenting framing compliance with approved design shall be submitted to the Building Division before the final framing inspection shall be scheduled; 15. that prior to scheduling the roof deck inspection, a licensed surveyor shall shoot the height of the roof ridge and provide certification of that height to the Building Division; and 16. that prior to final inspection, Planning Division staff will inspect and note compliance of the architectural details (trim materials, window type, etc.) to verify that the project has been built according to the approved Planning and Building plans. Terry Nagel, Mayor 3 RESOLUTION NO. I, Meaghan Hassel -Shearer, City Clerk of the City of Burlingame, do hereby certify that the foregoing resolution was adopted at a regular meeting of the City Council held on the 5`" day of October, 2015 by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: Meaghan Hassel -Shearer, City BURL STAFF REPORT AGENDA NO: 8e MEETING DATE: October 5, 2015 To: Honorable Mayor and City Council Date: October 5, 2015 From: Syed Murtuza, Director of Public Works — (650) 558-7230 Subject: Adoption of a Resolution Accepting the Laguna Drainage Improvements by Bay Pacific Pipelines, Inc., City Project No. 82600 RECOMMENDATION Staff recommends that the City Council adopt the attached resolution accepting the Laguna Drainage Improvements by Bay Pacific Pipelines, Inc., City Project No. 82600, in the amount of $1,608,769. BACKGROUND On May 19, 2014, the City Council awarded the Laguna Storm Drain Improvements to Bay Pacific Pipelines, Inc., in the amount of $1,483,525. The project consisted of the installation of approximately 700 linear feet of a new 5'x10' reinforced concrete box culvert in Carolan Avenue between Sanchez Creek and Toyon Drive. The box culvert provides additional drainage capacity to the existing storm drain system to alleviate flooding in the Laguna neighborhood during a 30 - year storm event. The project has been satisfactorily completed in compliance with the plans and specifications. The final construction cost of $1,608,769 is $125,244 or approximately 8.4% above the original contract and is within the Council authorized contingencies. The increase in cost was for extra work resulting from unforeseen utility conflicts and encountering poor subgrade conditions. The project construction was satisfactorily completed in December 2014. However, the project acceptance was delayed due to unresolved change order costs. The final project costs were agreed to in September 2015 through a mediation process. FISCAL IMPACT The following are the estimated final project expenditures: Construction $1,608,769 Construction Inspection & Testing $86,175 Construction Engineering & Administration $105,056 Total $1,800,000 1 Resolution Accepting the Laguna Drainage Improvements Project by Bay Pacific Pipelines, Inc. October 5, 1015 There are adequate funds available in the storm drainage capital improvement program budget to cover the estimated final costs. Exhibits: • Resolution • Final Progress Payment RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME ACCEPTING THE LAGUNA DRAINAGE IMPROVEMENTS BY BAY PACIFIC PIPELINES, INC. CITY PROJECT NO. 82600 RESOLVED by the CITY COUNCIL of the City of Burlingame, California, and this Council does hereby find, order and determine as follows: 1. The Director of Public Works of said City has certified the work done by Bay Pacific Pipelines, Inc., under the terms of its contract with the City dated June 30, 2014, has been completed in accordance with the plans and specifications approved by the City Council and to the satisfaction of the Director of Public Works. 2. Said work is particularly described as City Project No. 82600. 3. Said work be and the same hereby is accepted. Mayor I, Meaghan Hassel -Shearer, City Clerk of the City of Burlingame, do hereby certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the 5`" day of October, 2015, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: City Clerk I !#lsaaxaxx§w: !9/9H /));} \ \ \ \] ............. \\\\\ ..................... �.•.aawawca< ,!§! �; /p}.�......../..z ! )} `,•�:..! � | .l��l;:! , ; ! !`i,:l:, <:■!!°"! ; /»| gw.,........\p.b: §;!l,:m. BURLI� STAFF REPORT To: Honorable Mayor and City Council Date: October 5, 2015 From: Kathleen Kane, City Attorney — (650) 558-7204 AGENDA NO: 10a MEETING DATE: October 5, 2015 Subject: Discussion and Direction Regarding Possible Council Pay Increase RECOMMENDATION Staff recommends that the Council discuss whether to direct staff to prepare an ordinance increasing Council pay. BACKGROUND The question of an increase in Council pay was raised at the September 21, 2015 meeting and was set as a future agenda item. This issue has been agendized in order to allow Council to discuss and provide direction on whether to introduce an ordinance increasing Council pay. DISCUSSION The method for establishing Council pay is set forth in California Government Code Section 36516. It provides for pay levels based on the population of a City, which may then be increased by a maximum of five per cent per year through Council action. If the question of Council pay is submitted to the voters, the electorate can set different salary amounts than those dictated by the statute. The statutory base pay for cities with fewer than 35,000 residents is $300 per month. This amount excludes retirement and medical benefits and reimbursement for direct costs. Burlingame's Council pay was last amended by ordinance in 1999, and is currently set at $590 per month. The Government Code prohibits automatic future increases and states that any increase in compensation is not effective during the current term of any Council members voting for the increase. An increase would affect new Council members and current Council members after their current terms are up, should they be re-elected. Staff seeks direction on whether the Council wishes to have an ordinance presented that would increase Council pay and, if so, by how much. 1 California Government Code Section 35616: 36516. (a) (1) A city council may enact an ordinance providing that each member of the city council shall receive a salary based on the population of the city as set forth in paragraph (2). (2) The salaries approved by ordinance under paragraph (1) shall be as follows: (A) In cities up to and including 35,000 in population, up to and including three hundred dollars ($300) per month. (B) In cities over 35,000 up to and including 50,000 in population, up to and including four hundred dollars ($400) per month. (C) In cities over 50,000 up to and including 75,000 in population, up to and including five hundred dollars ($500) per month. (D) In cities over 75,000 up to and including 150,000 in population, up to and including six hundred dollars ($600) per month. (E) In cities over 150,000 up to and including 250,000 in population, up to and including eight hundred dollars ($800) per month. (F) In cities over 250,000 population, up to and including one thousand dollars ($1,000) per month. (3) For the purposes of this subdivision, the population of a city shall be determined by the last preceding federal census, or a subsequent census, or estimate validated by the Department of Finance. (4) The salary of council members may be increased beyond the amount provided in this subdivision by an ordinance or by an amendment to an ordinance, but the amount of the increase shall not exceed an amount equal to 5 percent for each calendar year from the operative date of the last adjustment of the salary in effect when the ordinance or amendment is enacted. No ordinance shall be enacted or amended to provide automatic future increases in salary. (b) Notwithstanding subdivision (a), at any municipal election, the question of whether city council members shall receive a salary for services, and the amount of that salary, may be submitted to the electors. If a majority of the electors voting at the election favor it, all of the council members shall receive the salary specified in the election call. The salary of council members may be increased beyond the amount provided in this section or decreased below the amount in the same manner. (c) Unless specifically authorized by another statute, a city council may not enact an ordinance providing for compensation to city council members in excess of that authorized by the procedures described in subdivisions (a) and (b). For the purposes of this section, compensation includes payment for service by a city council member on a commission, committee, board, authority, or similar body on which the city council member serves. If the other statute that authorizes the compensation does not specify the amount of compensation, the maximum amount shall be one hundred fifty dollars ($150) per month for each commission, committee, board, authority, or similar body. (d) Any amounts paid by a city for retirement, health and welfare, and federal social security benefits shall not be included for purposes of determining salary under this section, provided that the same benefits are available and paid by the city for its employees. (e) Any amounts paid by a city to reimburse a council member for actual and necessary expenses pursuant to Section 36514.5 shall not be included for purposes of determining salary pursuant to this section. (f) A city council member may waive any or all of the compensation permitted by this section. California Government Code Section 35616.5: 36516.5. A change in compensation does not apply to a councilman during his term of office; however, the prohibition herein expressed shall not prevent the adjustment of the compensation of all members of a council serving staggered terms whenever one or more members of such council becomes eligible for a salary increase by virtue of his beginning a new term of office Burlingame Municipal Code Section 2.04.030: 2.04.030 Salary and reimbursement. (a) Salaries. Each member of the council shall receive as salary the sum of five hundred ninety dollars ($590.00) per month. It shall be payable at the same time and in the same manner as the salaries paid to other officers and employees of the city. (b) Reimbursement. The salaries prescribed in this section are exclusive of any amounts payable to each member of the council as reimbursement for actual and necessary expenses incurred in the performance of official duties. Actual and necessary expenses shall not include mileage for any activity within the county. (Ord. 836 §§ 1-6, (1965); Ord. 1097 § 1, (1977); Ord. 1253 § (1983); Ord. 1331 § 1, (1986); Ord. 1436 § 1, (1991); Ord. 1610 § 2,(1999))