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HomeMy WebLinkAboutAgenda Packet - CC - 2015.11.02INGAME CITY City of Burlingame 8501 PRIMROSE HALL `i � 501 PRIMROSE ROAD 6URLINGAME BURLINGAME, CA 94010 Meeting Agenda - Final City Council Monday, November 2, 2015 7:00 PM Council Chambers Note: Public comment is permitted on all action items as noted on the agenda below and in the non -agenda public comment provided for in item 7. Speakers are asked to fill out a "request to speak" card located on the table by the door and hand it to staff, although the provision of a name, address or other identifying information is optional. Speakers are limited to three minutes each; the Mayor may adjust the time limit in light of the number of anticipated speakers. All votes are unanimous unless separately noted for the record. 1. CALL TO ORDER - 7:00 p.m. - Council Chambers 2. PLEDGE OF ALLEGIANCE TO THE FLAG 3. ROLL CALL 4. REPORT OUT FROM CLOSED SESSION 5. UPCOMING EVENTS 6. PRESENTATIONS a. Presentation to the Fire Poster Contest Winners b. Presentation of the California Law Enforcement Award to the Burlingame Police Department C. EI Nino Preparation Update 7. PUBLIC COMMENTS, NON -AGENDA Members of the public may speak about any item not on the agenda. Members of the public wishing to suggest an item for a future Council agenda may do so during this public comment period. The Ralph M. Brown Act (the State local agency open meeting law) prohibits the City Council from acting on any matter that is not on the agenda. 8. APPROVAL OF CONSENT CALENDAR Consent calendar items are usually approved in a single motion, unless pulled for separate discussion. Any member of the public wishing to comment on an item listed here may do so by submitting a speaker slip for that item in advance of the Council's consideration of the consent calendar. City ol'Burlingame Page 1 Printed on 10/29/2015 City Council Meeting Agenda - Final November 2, 2015 Commission Minutes Traffic Safety and Parking, September 10 2015 14. ADJOURNMENT Notice: Any attendees wishing accommodations for disabilities please contact the City Clerk at (650)558-7203 at least 24 hours before the meeting. A copy of the Agenda Packet is available for public review at the City Clerk's office, City Hall, 501 Primrose Road, from 8:00 a.m. to 5:00 p.m. before the meeting and at the meeting. Visit the City's website at www.burlingame.org. Agendas and minutes are available at this site. NEXT SPECIAL CITY COUNCIL MEETING - Next special City Council Meeting - Wednesday, November 4, 2015 - Traffic, Safety & Parking Commission, Parks & Recreation Commission, and Beautification Commission Interviews NEXT CITY COUNCIL MEETING - Next regular City Council Meeting - Monday, November 16, 2015 VIEW REGULAR COUNCIL MEETING ONLINE AT WWW.BURLINGAME.ORG - GO TO "CITY COUNCIL VIDEOS" Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the Water Office counter at City Hall at 501 Primrose Road during normal business hours. City or Burlingame Page Printed on 1012912015 Agenda Item Ba Meeting Date: 11/02/15 BURLINGAME BURLINGAME CITY COUNCIL Unapproved Minutes Regular Meeting of October 19, 2015 1. CALL TO ORDER A duly noticed regular meeting of the Burlingame City Council was held on the above date in the City Hall Council Chambers. 2. PLEDGE OF ALLEGIANCE TO THE FLAG The pledge of allegiance was led by Steffen Rochel. 3. ROLL CALL MEMBERS PRESENT: Browmigg, Keighran, Nagel, Ortiz MEMBERS ABSENT: Root 4. REPORT OUT FROM CLOSED SESSION CA Kane advised that Council met in Closed Session, direction was given, and there were no reportable actions at this time. 5. UPCOMING EVENTS Mayor Nagel reviewed the upcoming events taking place in the City. 6. PRESENTATIONS a. PRESENTATION OF THE BEAUTIFICATION AWARD Mary Hunt from the Beautification Commission presented the Beautification Award to Wachter's Investment. She explained that the award is designed to recognize the efforts of businesses to maintain or beautify the City of Burlingame and to encourage attractive landscaping improvements in our community. Included with the award Mary Hunt presented Wachter's Investment with a Dale Perkins' water color painting of the building and the landscape. b. PRESENTATION OF THE BEACON AWARD On behalf of the Institute for Local Governments, League of California Cities and the Statewide Energy Efficiency Collaborative, Kara Lee Brown presented the City of Burlingame with 4 Beacon Spotlight Burlingame City Council October 19, 2015 Unapproved Minutes Agenda Item 8a Meeting Date: 11/02/15 Awards to honor the City's work in reducing greenhouse gas emissions, saving energy and adopting policies and practices that promote sustainability. 7. PUBLIC COMMENTS Mayor Nagel first asked Fire Chief John Kammeyer to discuss the emergency that the Central County Fire Department responded to on Friday, October 16. Fire Chief Kammeyer stated that on Friday morning CCFD received a call about a relatively small electrical fire at the Burlingame Long Term Care nursing home. Although the fire was small, it caused a power outage, making it necessary to relocate patients to other facilities. The Burlingame Long Term Care nursing home is the largest nursing home in the County and at the time there were 269 patients in the facility. CCFD coordinated efforts with county officials to organize and prioritize patient relocation. After approximately 90 patients were relocated, the CCFD was able to reconnect power in the building. All patients were thereafter returned to their beds. Fire Chief John Kammeyer said that state and county officials are checking on whether the building was in compliance with all codes. Burlingame High School student Maxim Yu spoke about prohibiting smoking on Burlingame and Broadway Avenue. Burlingame resident Cynthia Cornell spoke on behalf of B.A.R.P, she gave the City Clerk a petition of 72 signatures of Burlingame residents in support of a "just cause eviction" ordinance. As well, she reviewed the San Mateo City Council meeting on renter's rights. 8. CONSENT CALENDAR Mayor Nagel asked the Councihnembers and the public if they wished to remove any items from the Consent Calendar, Councihnember Ortiz pulled 8b. Vice Mayor Keighran made a motion to adopt items 8a, and 8c of the Consent Calendar; seconded by Councilmember Ortiz. The motion was approved unanimously by voice vote, 4-0. a. APPROVE THE CITY COUNCIL MEETING MINUTES OF OCTOBER 5, 2015 CC Hassel -Shearer requested Council approve the City Council meeting minutes of October 5, 2015. b. UPDATE OF THE GENERAL FUND RESERVE POLICY FOR THE CITY OF BURLINGAME FinDir Augustine requested Council approve Resolution Number 92-2015. Councilmember Ortiz asked for a clarification on leaving the Catastrophic Reserve at 2 million dollars. He asked whether this was a low amount. FinDir Augustine said that the 2 million dollars was not something that the Government Finance Officers Association (GFOA) originally recommended. However, after doing reserve policies for the City of Napa and gathering more local data points, GFOA stated that the Catastrophic Reserve could be decreased. She explained that GFOA recommended that the City consider other financing 2 Burlingame City Council October 19, 2015 Unapproved Minutes Agenda Item Sa Meeting Date: 11/02/15 tools such as insurance for catastrophic events instead of a Catastrophic Reserve. Accordingly, based on GFOA's recommendation FinDir Augustine recommended that Council decrease the Catastrophic Reserve from 4.5 to 2 million dollars. Councilmember Ortiz asked if the City already purchased a recommended insurance policy. FinDir Augustine stated that the City was researching different types of insurance. As well, she stated that the 2.5 million dollars that was taken out of the Catastrophic Reserve would be moved into another Reserve. Vice Mayor Keighran questioned if the Council would be asked to review the different insurance policies. FinDir Augustine stated that they were working with the Associated Bay Area Governments (ABAG) to investigate what the best insurance vehicle would be. Councilmember Brownrigg stated that the financial analysis was solid. He also expressed his interest in reviewing the City's insurance options prior to its selection. Councilmember Brownrigg discussed options for how the 2.5 million dollars could be used, stating his recommendation that the City begin an El Camino Reserve. Councilmember Ortiz restated that he wasn't comfortable with moving the money out of the Catastrophic Reserve until the City had selected an insurance policy. As well, in response to Councilmember Brownrigg's suggested use of the 2.5 million dollars, he explained that he felt that the City should first review the list of capital improvement projects as potential earmarks for the money instead of setting up a new project. Councilmember Brownrigg responded that those were large projects and that the money would be better suited to small projects such as maintenance. Councilmember Brownrigg made a motion to adopt Resolution Number 92-2015, seconded by Vice Mayor Keighran. The motion was approved by voice vote, 3-l(Councihnember Ortiz vote against, Councilmember Root was absent). c. ADOPTION OF A RESOLUTION ACCEPTING THE NEIGHBORHOOD STORM DRAIN PROJECT #7 BY D&D PIPELINES, INC., CITY PROJECT NO. 84090 DPW Murhiza requested Council approve of Resolution Number 93-2015. 9. PUBLIC HEARINGS There were no public hearings. 10. STAFF REPORTS AND COMMUNICATIONS a. APPROVAL OF A TERM SHEET WITH THE SAN MATEO UNION HIGH SCHOOL DISTRICT REGARDING THE BURLINGAME AQUATIC CENTER AT BURLINGAME HIGHSCHOOL CM Goldman presented the staff report concerning the agreement that the San Mateo Union High School District Superintendent and the City Manager brokered regarding the Burlingame Aquatic Center. CM Goldman reviewed the history of the relationship between the City and the School District in reference to the aquatic center. She stated that in 1997 the City and District entered into an agreement to jointly fund the Burlingame City Council October 19, 2015 Unapproved Minutes Agenda Item 8a Meeting Date: 11/02/15 construction and ongoing repair of the 25 -yard pool. However, while the agreement discussed maintenance and operations it failed to outline non -routine maintenance (capital expenditures). Then in 1999, through an anonymous donor the pool was expanded to 50 meters. After which beginning in 2011, the City entered into an agreement with the Burlingame Aquatic Club (BAC) to operate the community programs at the pool. CM Goldman explained that for several years the City and District engaged in negotiations regarding a new agreement. She stated that for the past 8 weeks she collaborated with Superintendent Skelly on draft terms for an agreement that they felt were fair to all parties. CM Goldman stressed that she and the Superintendent Skelly shared the common goals of keeping the pool open, giving as many individuals as possible access to the pool, and fostering a new collaborative relationship between the City and District. Some of the key terms that the City Manager and Superintendent agreed to were: L The City will pay 78% of the cost of maintenance and operation of the pool. CM Goldman stated that while the City is responsible for a greater percentage of the cost, the City uses the pool more than the School District. 2. The District commissioned an audit of the pool and facility earlier this year, this audit will guide capital improvement projects in the future. 3. In keeping with past practices, the City and District will split capital expenses as identified in the audit on a 50-50 basis. 4. The new agreement includes a three year extension, having the agreement now expire on January 1, 2026. 5. Changes were made to the annual pool maintenance closure period to minimize pool downtime. 6. A schedule for the pool that defined shared use and exclusive use for the City and District was outlined to create stability for both parties. 7. The City and District will enter into a separate agreement to allow the School District the ability to use the baseball field at Washington Park free of charge. Vice Mayor Keighran commended the City Manager and Superintendent for coming to an agreement after several years of negotiations. She asked about the baseball field agreement and if the agreement would also allow the community the right to use the District's basketball courts. CM Goldman responded that she had made that request however the basketball gym is well used and it will be difficult to work out community hours. Vice Mayor Keighran also asked if since the capital improvements are split 50-50 if the City would be able to look at the bids that the District entertains. Atty Kane said that this would be addressed in the agreement. Lastly, Vice Mayor Keighran asked about maintenance of the pool. CM Goldman responded that there is a pool maintenance guide that will be attached to the agreement. Councilmember Brownrigg asked what they anticipated the annual capital budget to be. CM Goldman stated that she didn't think they could anticipate the annual budget, as it will vary every year based on necessary maintenance. Councilmember Brownrigg stated he hopes this term sheet reflects a new start to the relationship between the City and the District. However, he was concerned that the City would end up paying more than 50% of the costs associated with the pool. CM Goldman stated that all parties seem to be moving forward and wanting to work in a more collaborative effort to benefit the community. Vice Mayor Keighran asked that when the baseball field agreement is drafted, that the City get first right of use of the field. She also stated that the City and District should work to incorporate use of the basketball gym into the agreement. Burlingame City Council October 19, 2015 Unapproved Minutes Agenda Item 8a Meeting Date: 11/02/15 BAC representative Suze Gardner and Keith Fujishige spoke about their excitement over the terms for the potential agreement. They stated that this agreement would provide the community stability and an understanding that the two parties are now working together to improve access to the pool. Councilmember Ortiz stated his appreciation that the City Manager and the Superintendent were able to work together to create this term sheet. Mayor Nagel also stated that she would like to see an agreement for the gym included with the baseball field. Councilmember Ortiz moved to approve the term sheet, seconded by Councilmember Brownrigg. The motion was approved unanimously by voice vote, 4-0. b. ADOPTION OF A RESOLUTION APPROVING CHANGES TO THE MEMORANDA OF UNDERSTANDING BETWEEN THE CITY OF BURLINGAME AND AFSCME LOCAL 829 AND AFSCME LOCAL 2190, AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE MEMORANDA ON BEHALF OF THE CITY HR Loomis reviewed her staff report which asked for Council's adoption of Resolution Number 94-2015. She stated that the City came to an agreement with AFSCME Local 829 and AFSCME Local 2190. Mayor Nagel pointed out that the City was grateful to the AFSCME employee for making concessions when times were tough. Vice Mayor moved to adopt Resolution Number 94-2015, seconded by Councilmember Browmigg. The motion was approved unanimously by voice vote, 4-0. 11. COUNCIL COMMITTEE AND ACTIVITIES REPORTS AND ANNOUNCEMENTS 12. FUTURE AGENDA ITEMS Council reported on various events and committee meetings they each attended on behalf of the City. 13. September Permit Activity 14. ADJOURNMENT Mayor Nagel adjourned the meeting at 8:38pm in memory of Christy Armstrong. Respectfully submitted, Meaghan Hassel -Shearer City Clerk Burlingame City Council October 19, 2015 Unapproved Minutes aSTAFF REPORT AGENDA NO: 8b MEETING DATE: November 2, 2015 To: Honorable Mayor and City Council Date: November 2, 2015 From: Lisa K. Goldman, City Manager — (650) 558-7243 Subject: Approval of Setting December 7, 2015, as the Date for the Mayoral Rotation and City Council Swearing In Ceremony and Canceling the December 21, 2015 Meetina RECOMMENDATION Staff recommends the City Council adopt the attached resolution setting December 7, 2015, as the date for the Mayoral rotation and City Council swearing in ceremony. BACKGROUND In 1999, the City Council adopted a resolution setting forth the policy on rotation of City Council officers. Under the resolution, the Mayoral (and Vice Mayoral) rotation was to occur on the second City Council meeting in November each year. Until last year, the City's practice was to hold the rotation during the second meeting in November in even -numbered years, and during the first meeting in December in odd -numbered years. Although not memorialized in a resolution, this change was likely made to allow time for the City to receive the certified results of City Council elections, held in November of odd -numbered years. In recent elections, it has taken the County Registrar of Voters almost the full time permitted by law to certify the results of the election. In 2013, for example, the County had until Tuesday, December 3, to certify the results. The City Council meeting that year was held on Monday, December 2; the City received the certified results less than two hours prior to the start of the meeting. DISCUSSION Last year, staff asked the City Council to adopt a new resolution to set the second meeting in December as the date for the Mayoral rotation and City Council swearing in ceremony. This meeting was selected in order to ensure that the County had enough time to count ballots and certify the election results in odd -numbered years, and to provide consistency in dates in even - numbered years. This year, the County is conducting an all -mailed ballot election, which should ensure that results are obtained more quickly. In addition, the first meeting in December is after the deadline for the 1 Mayoral Rotation and City Council Swearing In Ceremony November 2, 2015 County to certify results, while the second meeting in December falls during Christmas week, when many community members are out of town or otherwise engaged. For those reasons, staff recommends that the City Council hold the Mayoral rotation and swearing in ceremony on December 7, 2015. Staff also recommends that the City Council cancel the December 21, 2015, City Council meeting. FISCAL IMPACT None. 2 aSTAFF REPORT AGENDANO: 8c MEETING DATE: November 2, 2015 To: Honorable Mayor and City Council Date: November 2, 2015 From: Syed Murtuza, Director of Public Works — (650) 558-7230 Subject: Adoption of Resolutions Awarding a Construction Contract to Stoloski & Gonzalez, Inc., for the Neighborhood Storm Drain Project No. 8, City Project No. 84320, and Approving a Professional Services Agreement with Anchor Engineering for Construction Inspection Services Related to the RECOMMENDATION Staff recommends that the City Council adopt the attached resolutions as follows: (1) Awarding a construction contract to Stoloski & Gonzalez, Inc., for the Neighborhood Storm Drain Project No. 8 in the amount of $1,072,565, and authorizing the City Manager to execute the same; and (2) Approving a professional services agreement with Anchor Engineering in the amount of $121,515 for construction inspection services related to the project, and authorizing the City Manager to execute the same. BACKGROUND The Neighborhood Storm Drain Project No. 8 is a continuation of neighborhood improvements that have been ranked by priority, based on the severity and magnitude of the drainage issues. The storm drainage improvements are located in residential neighborhoods throughout the city. The improvements are designed to increase storm drainage capacity and alleviate localized flooding and ponding of storm water. The project consists of the installation of approximately 1,470 linear feet of storm drain pipelines by open trench construction; approximately 300 linear feet of cured in-place pipe; approximately 1,870 linear feet of curb and gutter replacement; 6 storm drain manhole installations; 30 storm drain inlets replacements/upgrades, and various concrete work on sidewalks/driveways. In addition, the project also includes improvements to the storm drain system at the Waste Water Treatment Plant. 1 Construction Contract Award to Stoloski & Gonzalez, Inc. and Professional Services November 2, 2015 Agreement with Anchor Engineering for Inspection Services for the Neighborhood Storm Drain No. 8 DISCUSSION Construction Contract: The project engineering design was successfully completed and was advertised for construction bids on September 1, 2015. The sealed bids were opened on October 6, 2015, and five bids were received ranging from $1,072,565 to $1,276,335. Stoloski & Gonzalez, Inc. is the lowest responsible bidder with its bid amount of $1,072,565, which is 11% below the engineer's estimate of $1,205,000. Staff has reviewed their bid proposal and determined that the contractor has met all the project requirements and has a successful history of performing similar work for the City and for other public agencies. As a result, staff recommends that the Council award the construction contract to Stoloski & Gonzalez, Inc. Professional Services Agreement: Anchor Engineering was selected through a competitive process to perform construction inspection services for the Neighborhood Storm Drain Project No. 8. Anchor Engineering has previously completed successful work for the City on storm drainage projects, and is familiar with local conditions and City requirements. Staff has negotiated the following scope of professional services with Anchor Engineering in the amount of $121,515, which is also detailed in Exhibit A of the agreement: • Attend and manage pre -construction meetings between the City and Contractor; • Review and advise the City on Contractor's overall and weekly construction schedule; • Provide public outreach and notifications; • Perform daily construction inspection services for an estimated 100 construction working days; • Prepare daily written construction reports and maintain photographic records of the project; • Attend weekly construction progress meetings, perform necessary field engineering work, and perform quality assurance assessments; • Perform project close out inspections and develop final punch list; • Review and process construction progress payments and change orders; and • Provide a final report and advise the City on final payment. The professional services fee of $121,515 represents approximately 11.3% of the estimated construction cost. The amount is consistent with the industry standards for construction inspection services based on the scope and complexity of the project involving various methods of pipeline installation. The project construction is tentatively set to begin in November 2015 and will be completed by May 2015, barring no delays. Staff will conduct public outreach to the affected neighborhoods and will coordinate with the contractor to minimize construction impacts and inconveniences. 2 Construction Contract Award to Stoloski & Gonzalez, Inc. and Professional Services November 2, 2015 Agreement with Anchor Engineering for Inspection Services for the Neighborhood Storm Drain No. 8 FISCAL IMPACT The following are the estimated project construction expenditures: Construction Contract Construction Inspection Contingencies 15% Construction Engineering & Administration Total $1,072,565 $121,515 $179,150 $76,770 $1,450,000 Funding Availability: There are adequate funds available in the Capital Improvement Program funded by the Storm Drainage Fee and Sewer Enterprise Funds to complete the work as follows: Neighborhood Storm Drain No.8 (84090, 84320) $1,200,000 Burlingame Avenue Streetscape Project $150,000 Remaining Fund Balance (83150) Waste Water Treatment Plant Improvements $100,000 (83670) Total $1,450,000 Exhibits: • Resolution Awarding a Construction Contract • Resolution Approving a Professional Service Agreement • Construction Contract Agreement • Professional Service Agreement • Bid Summary • Project Location Map R RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME AWARDING A CONSTRUCTION CONTRACT TO STOLOSKI & GONZALEZ, INC. FOR THE NEIGHBORHOOD STORM DRAIN PROJECT No. 8, AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT CITY PROJECT NO. 84320 WHEREAS, on September 1, 2015, the City issued notice inviting bid proposals for the NEIGHBORHOOD STORM DRAIN PROJECT No. 8, CITY PROJECT NO. 84320; and WHEREAS, on October 6, 2015, all bid proposals received were opened before the City Clerk and representatives of the Public Works Department; and WHEREAS, STOLOSKI & GONZALEZ, INC., submitted the lowest responsible bid for the job in the amount of $1,075,565. NOW, THEREFORE, be it RESOLVED, and it is hereby ORDERED, that the Plans and Specifications, including all addenda, are approved and adopted; and BE IT FURTHER RESOLVED that the bid of STOLOSKI & GONZALEZ, INC., for said project in the amount of $1,075,565, and the same hereby is accepted; and BE IT FURTHER RESOLVED THERETO that a contract be entered into between the successful bidder hereinabove referred to and the City of Burlingame for the performance of said work, and that the City Manager be, and hereby is, authorized for and on behalf of the City of Burlingame to execute said contract and to approve the faithful performance bond and the labor materials bond required to be furnished by the contractor. Mayor I, MEAGHAN HASSEL-SHEARER, City Clerk of the City of Burlingame, do hereby certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the 2nd day of November, 2015, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: City Clerk RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH ANCHOR ENGINEERING FOR THE NEIGHBORHOOD STORM DRAIN No. 8 PROJECT AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT CITY PROJECT NO. 84320 RESOLVED, by the CITY COUNCIL of the City of Burlingame, California and this Council does hereby FIND, ORDER and DETERMINE AS FOLLOWS: 1. The public interest and convenience require execution of the agreement cited in the title above. 2. The City Manager be, and is hereby, authorized to sign said agreement for and on behalf of the City of Burlingame. 3. The City Clerk is hereby ordered and instructed to attest such signature. Mayor I, MEAGHAN HASSEL-SHEARER, City Clerk of the City of Burlingame, do hereby certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the 2nd day of November, 2015 and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: City Clerk AGREEMENT FOR PUBLIC IMPROVEMENT NEIGHBORHOOD STORM DRAIN PROJECT 48 CITY PROJECT NO. 84320 THIS AGREEMENT, made in duplicate and entered into in the City of Burlingame, County of San Mateo, State of California on November 2, 2015, by and between the CITY OF BURLINGAME, a Municipal Corporation, hereinafter called "City", and Stoloski & Gonzalez, Inc., hereinafter called "Contractor," WITNESSETH: WHEREAS, City has taken appropriate proceedings to authorize construction of the public work and improvements herein provided for and to authorize execution of this Contract; and WHEREAS, pursuant to State law and City requirements, a notice was duly published for bids for the contract for the improvement hereinafter described; and WHEREAS, on November 2, 2015, after notice duly given, the City Council of Burlingame awarded the contract for the construction of the improvements hereinafter described to Contractor, which the Council found to be the lowest responsive, responsible bidder for these improvements; and WHEREAS, City and Contractor desire to enter into this Agreement for the construction of said improvements, NOW, THEREFORE, IT IS AGREED by the parties hereto as follows: 1. Scope of work. Contractor shall perform the work described in those Contract Documents entitled: NEIGHBORHOOD STORM DRAIN PROJECT #8 CITY PROJECT NO. 84320 AGREEMENT -1 2. The Contract Documents. The complete contract between City and Contractor consists of the following documents: this Agreement, Notice Inviting Sealed Bids, attached hereto as Exhibit B; the accepted Bid Proposal, attached hereto as Exhibit C; the provisions contained in the contract book and drawings titled: Neighborhood Stormdrain Project #8 No. 84320 attached as Exhibit A; prevailing wage rates of the State of California applicable to this project by State law, and all bonds, and are hereinafter referred to as the Contract Documents. All rights and obligations of City and Contractor are fully set forth and described in the Contract Documents. All of the above described documents are intended to cooperate so that any work called for in one, and not mentioned in the other, or vice versa, is to be executed the same as if mentioned in all said documents. 3. Contract Price. The City shall pay, and the Contractor shall accept, in full, payment of the work above agreed to be done, the sum of One million, seventy-two thousand, five hundred and sixty-five dollars ($1,072.565.00), called the "Contract Price". This price is determined by the lump sum and unit prices contained in Contractor's Bid. In the event authorized work is performed or materials furnished in addition to those set forth in Contractor's Bid and the Specifications, such work and materials will be paid for at the unit prices therein contained. Said amount shall be paid in progress payments as provided in the Contract Documents. 4. Termination At any time and with or without cause, the City may suspend the work or any portion of the work for a period of not more than 90 consecutive calendar days by notice in writing to Contractor that will fix the date on which work will be resumed. Contractor will be granted an adjustment to the Contract Price or an extension of the Time for Completion, or both, directly attributable to any such suspension if Contractor makes a claim therefor was provided in the Contract Documents. The occurrence of any one or more of the following events will justify termination of the contract by the City for cause: (1) Contractor's persistent failure to perform the work in accordance with the Contract Documents; (2) Contractor's disregard of Laws or Regulations of any public body having jurisdiction; (3) Contractor's disregard of the authority of the Engineer; or (4) Contractor's violation in any substantial way of any provision of the Contract Documents. AGREEMENT -2 In the case of any one or more of these events, the City, after giving Contractor and Contractor's sureties seven calendar days written notice of the intent to terminate Contractor's services, may initiate termination procedures under the provisions of the Performance Bond. Such termination will not affect any rights or remedies of City against Contractor then existing or that accrue thereafter. Any retention or payment of moneys due Contractor will not release Contractor from liability. Contractor's services will not be terminated if Contractor begins, within seven calendar days of receipt of such notice of intent to terminate, to correct its failure to perform and proceeds diligently to cure such failure within no more than 30 calendar days of such notice. Upon seven calendar days written notice to Contractor, City may, without cause and without prejudice to any other right or remedy of City, terminate the Contract for City's convenience. In such case, Contractor will be paid for (1) work satisfactorily completed prior the effective date of such termination, (2) furnishing of labor, equipment, and materials in accordance with the Contract Documents in connection with uncompleted work, (3) reasonable expenses directly attributable to termination, and (4) fair and reasonable compensation for associated overhead and profit. No payment will be made on account of loss of anticipated profits or revenue or other economic loss arising out of or resulting from such termination. 5. Provisions Cumulative. The provisions of this Agreement are cumulative and in addition to and not in limitation of any other rights or remedies available to the City. 6. Notices. All notices shall be in writing and delivered in person or transmitted by certified mail, postage prepaid. Notices required to be given to the City shall be addressed as follows: Martin Quan, P.E., Senior Civil Engineer CITY OF BURLINGAME 501 Primrose Road Burlingame, California 94010 AGREEMENT -3 Notices required to be given to Contractor shall be addressed as follows: Stoloski & Gonzalez, Inc. 727 Main Street Half Moon Bay, CA 94019-1924 7. Interpretation As used herein, any gender includes the other gender and the singular includes the plural and vice versa. 8. Waiver or Amendment. No modification, waiver, mutual termination, or amendment of this Agreement is effective unless made in writing and signed by the City and the Contractor. One or more waivers of any term, condition, or other provision of this Agreement by either party shall not be construed as a waiver of a subsequent breach of the same or any other provision. 9. Controlline Law. This Agreement is to be governed by and interpreted in accordance with the laws of the State of California. 10. Successors and Assignees. This Agreement is to be binding on the heirs, successors, and assigns of the parties hereto but may not be assigned by either party without first obtaining the written consent of the other party. 11. Severability. If any term or provision of this Agreement is deemed invalid, void, or unenforceable by any court of lawful jurisdiction, the remaining terms and provisions of the Agreement shall not be affected thereby and shall remain in full force and effect. AGREEMENT -4 IN WITNESS WHEREOF, two identical counterparts of this Agreement, consisting of five pages, including this page, each of which counterparts shall for all purposes be deemed an original of this Agreement, have been duly executed by the parties hereinabove named on the day and year first hereinabove written. CITY OF BURLINGAME, CONTRACTOR a Municipal Corporation Lisa K. Goldman, City Manager Approved as to form: Kathleen Kane, City Attorney ATTEST: Meaghan Hassel -Shearer, City Clerk Print Name: AGREEMENT -5 AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES WITH ANCHOR ENGINEERING FOR NEIGHBORHOOD STORM DRAIN PROJECT #8 CITY PROJECT NO. 84320 THIS AGREEMENT is entered into this day of 2015, by and between the City of Burlingame, State of California, herein called the "City", and Anchor Engineering, Inc., engaged in providing PROFESSIONAL ENGINEERING services herein called the "Consultant". RECITALS A. The City is considering undertaking activities for the consultant engineering inspection services for Neighborhood Storm Drain Project #8. B. The City desires to engage a professional engineering consultant to provide engineering services because of Consultant's experience and qualifications to perform the desired work, described in Exhibit A. C. The Consultant represents and affirms that it is qualified and willing to perform the desired work pursuant to this Agreement. AGREEMENTS NOW, THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS: 1. Scope of Services. The Consultant shall provide professional engineering services such as inspection services for storm drainage capital improvement program project, and as detailed in "Proposal to City of Burlingame for Construction Inspection of Neighborhood Storm Drain Project #8, City Project No. 84320" of the attached Exhibit A of this agreement. 2. Time of Performance. The services of the Consultant are to commence upon the execution of this Agreement with completion of all work as set forth in Exhibit A. 3. Compliance with Laws. The Consultant shall comply with all applicable laws, codes, ordinances, and regulations of governing federal, state and local laws. Consultant represents and warrants to City that it has all licenses, permits, qualifications and approvals of whatsoever nature which are legally required for Page 1 of 8 Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement any licenses, permits, and approvals which are legally required for Consultant to practice its profession. Consultant shall maintain a City of Burlingame business license. 4. Sole Responsibility. Consultant shall be responsible for employing or engaging all persons necessary to perform the services under this Agreement. 5. Information/Report Handlinq. All documents furnished to Consultant by the City and all reports and supportive data prepared by the Consultant under this Agreement are the City's property and shall be delivered to the City upon the completion of Consultant's services or at the City's written request. All reports, information, data, and exhibits prepared or assembled by Consultant in connection with the performance of its services pursuant to this Agreement are confidential until released by the City to the public, and the Consultant shall not make any of these documents or information available to any individual or organization not employed by the Consultant or the City without the written consent of the City before such release. The City acknowledges that the reports to be prepared by the Consultant pursuant to this Agreement are for the purpose of evaluating a defined project, and City's use of the information contained in the reports prepared by the Consultant in connection with other projects shall be solely at City's risk, unless Consultant expressly consents to such use in writing. City further agrees that it will not appropriate any methodology or technique of Consultant which is and has been confirmed in writing by Consultant to be a trade secret of Consultant. 6. Compensation. Compensation for Consultant's professional services shall not exceed $121,515; and payment shall be based upon City approval of each task. Billing shall include current period and cumulative expenditures to date and shall be accompanied by a detailed explanation of the work performed by whom at what rate and on what date. Also, plans, specifications, documents or other pertinent materials shall be submitted for City review, even if only in partial or draft form. 7. Availability of Records. Consultant shall maintain the records supporting this billing for not less than three (3) years following completion of the work under this Agreement. Consultant shall make these records available to authorized Page 2 of 8 personnel of the City at the Consultant's offices during business hours upon written request of the City. 8. Project Manager. The Project Manager for the Consultant for the work under this Agreement shall be Chris Coles President. 9. Assignability and Subcontracting. The services to be performed under this Agreement are unique and personal to the Consultant. No portion of these services shall be assigned or subcontracted without the written consent of the City. 10. Notices. Any notice required to be given shall be deemed to be duly and properly given if mailed postage prepaid, and addressed to: To City: Martin Quan, Senior Engineer City of Burlingame 501 Primrose Road Burlingame, CA 94010 To Consultant: Chris Coles, President Anchor Engineering 3685 Mt. Diablo Blvd., Suite 345 Lafayette, CA 94549 or personally delivered to Consultant to such address or such other address as Consultant designates in writing to City. 11. Independent Contractor. It is understood that the Consultant, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and not an agent or employee of the City. As an independent contractor he/she shall not obtain any rights to retirement benefits or other benefits which accrue to City employee(s). With prior written consent, the Consultant may perform some obligations under this Agreement by subcontracting, but may not delegate ultimate responsibility for performance or assign or transfer interests under this Agreement. Consultant agrees to testify in any litigation brought regarding the subject of the work to be performed under this Agreement. Consultant shall be compensated for its costs and expenses in preparing for, traveling to, and testifying in such Page 3 of 8 matters at its then current hourly rates of compensation, unless such litigation is brought by Consultant or is based on allegations of Consultant's negligent performance or wrongdoing. 12. Conflict of Interest. Consultant understands that its professional responsibilities are solely to the City. The Consultant has and shall not obtain any holding or interest within the City of Burlingame. Consultant has no business holdings or agreements with any individual member of the Staff or management of the City or its representatives nor shall it enter into any such holdings or agreements. In addition, Consultant warrants that it does not presently and shall not acquire any direct or indirect interest adverse to those of the City in the subject of this Agreement, and it shall immediately disassociate itself from such an interest should it discover it has done so and shall, at the City's sole discretion, divest itself of such interest. Consultant shall not knowingly and shall take reasonable steps to ensure that it does not employ a person having such an interest in this performance of this Agreement. If after employment of a person, Consultant discovers it has employed a person with a direct or indirect interest that would conflict with its performance of this Agreement, Consultant shall promptly notify City of this employment relationship, and shall, at the City's sole discretion, sever any such employment relationship. 13. Equal Employment Op ortuni . Consultant warrants that it is an equal opportunity employer and shall comply with applicable regulations governing equal employment opportunity. Neither Consultant nor its subcontractors do and neither shall discriminate against persons employed or seeking employment with them on the basis of age, sex, color, race, marital status, sexual orientation, ancestry, physical or mental disability, national origin, religion, or medical condition, unless based upon a bona fide occupational qualification pursuant to the California Fair Employment & Housing Act. 14. Insurance. A. Minimum Scope of Insurance: L Consultant agrees to have and maintain, for the duration of the contract, General Liability insurance policies insuring him/her and his/her firm to an amount not less than: One million dollars ($1,000,000) combined single limit per occurrence and two million dollars ($2,000,000) aggregate for bodily injury, personal injury and Page 4 of 8 property damage in a form at least as broad as ISO Occurrence Form CG 0001. ii. Consultant agrees to have and maintain for the duration of the contract, an Automobile Liability insurance policy ensuring him/her and his/her staff to an amount not less than one million dollars ($1,000,000) combined single limit per accident for bodily injury and property damage. iii. Consultant agrees to have and maintain, for the duration of the contract, professional liability insurance in amounts not less than two million dollars ($2,000,000) each claim/aggregate sufficient to insure Consultant for professional errors or omissions in the performance of the particular scope of work under this agreement. iv. Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees and volunteers; or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration, and defense expenses. B. General and Automobile Liability Policies: i. The City, its officers, officials, employees and volunteers are to be covered as insured as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of Consultant, premises owned or used by the Consultant. The endorsement providing this additional insured coverage shall be equal to or broader than ISO Form CG 20 10 11 85 and must cover joint negligence, completed operations, and the acts of subcontractors. This requirement does not apply to the professional liability insurance required for professional errors and omissions. ii. The Consultant's insurance coverage shall be endorsed to be primary insurance as respects the City, its officers, officials, employees and volunteers. Any insurance or self -insurances maintained by the City, its officers, officials, employees or Page 5 of 8 volunteers shall be excess of the Consultant's insurance and shall not contribute with it. iii. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officers, officials, employees or volunteers. iv. The Consultant's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the limits of the insurer's liability. C. In addition to these policies, Consultant shall have and maintain Workers' Compensation insurance as required by California law. Further, Consultant shall ensure that all subcontractors employed by Consultant provide the required Workers' Compensation insurance for their respective employees. D. All Coverages: Each insurance policy required in this item shall be endorsed to state that coverage shall not be canceled except after thirty (30) days' prior written notice by mail, has been given to the City (10 days for non-payment of premium). Current certification of such insurance shall be kept on file at all times during the term of this agreement with the City Clerk. E. Acceptability of Insurers: Insurance is to be placed with insurers with a Best's rating of no less than A -:VII and authorized to do business in the State of California. F. Verification of Coverage: Upon execution of this Agreement, Contractor shall furnish the City with certificates of insurance and with original endorsements effecting coverage required by this clause. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements are to be on forms approved by the City. All certificates and endorsements are to be received and approved by the City before any work commences. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. 15. Indemnification. To the fullest extent permitted by law, (including without limitation, California Civil Code sections 2782 and 2782.6), Consultant shall save, Page 6 of 8 keep and hold harmless indemnify and defend the City, its officers, employees, authorized agents and volunteers from all damages, liabilities, penalties, costs, or expenses in law or equity, including but not limited to attorneys' fees, that may at any time arise, result from, relate to, or be set up because of damages to property or personal injury received by reason of, or in the course of performing work which arise out of, pertain to, or relate to, directly or indirectly, in whole or in part, the negligence, recklessness, or willful misconduct of Consultant, or any of the Consultant's officers, employees, or agents or any subconsultant. This provision shall not apply if the damage or injury is caused by the sole negligence, active negligence, or willful misconduct of the City, its officers, agents, employees, or volunteers. 16. Waiver. No failure on the part of either party to exercise any right or remedy hereunder shall operate as a waiver of any other right or remedy that party may have hereunder, nor does waiver of a breach or default under this Agreement constitute a continuing waiver of a subsequent breach of the same or any other provision of this Agreement. 17. Governing Law. This Agreement, regardless of where executed, shall be governed by and construed under the laws of the State of California. Venue for any action regarding this Agreement shall be in the Superior Court of the County of San Mateo. 18. Termination of Agreement. The City and the Consultant shall have the right to terminate this agreement with or without cause by giving not less than fifteen (15) days written notice of termination. In the event of termination, the Consultant shall deliver to the City all plans, files, documents, reports, performed to date by the Consultant. In the event of such termination, City shall pay Consultant an amount that bears the same ratio to the maximum contract price as the work delivered to the City bears to completed services contemplated under this Agreement, unless such termination is made for cause, in which event, compensation, if any, shall be adjusted in light of the particular facts and circumstances involved in such termination. 19. Amendment. No modification, waiver, mutual termination, or amendment of this Agreement is effective unless made in writing and signed by the City and the Consultant. 20. Disputes. In any dispute over any aspect of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees, as well as costs not to exceed $7,500 in total. Page 7 of 8 21. Entire Agreement. This Agreement constitutes the complete and exclusive statement of the Agreement between the City and Consultant. No terms, conditions, understandings or agreements purporting to modify or vary this Agreement, unless hereafter made in writing and signed by the party to be bound, shall be binding on either party. IN WITNESS WHEREOF, the City and Consultant have executed this Agreement as of the date indicated on page one (1). City of Burlingame Liza K. Goldman City Manager Approved as to form: City Attorney — Kathleen Kane ATTEST: City Clerk - Meaghan Hassel -Shearer "Consultant" Anchor Engineering Chris Coles President Page 8 of 8 L&Anchor Engineering Project and Construction Management October 22, 2015 Martin Quan, P.E., Senior Civil Engineer City of Burlingame 501 Primrose Road Burlingame CA 94010 Subject: Proposal to City of Burlingame for Construction Inspection of Neighborhood Storm Drain Project #8, City Project No. 84320 Dear Martin: Thank you for asking Anchor to propose an inspector for this project. Inspector to be Assigned: We propose Ben Riordan as the inspector. Ben performed inspection on the City of Burlingame's recent similar Neighborhood Storm Drain #7 project. Ben is a veteran public works inspector with knowledge of all aspects of construction involved in the project. He also has proven skills working with the public, designers, and contractors to keep projects performed in streets of Bay Area residential neighborhoods on track. We have included the resume of Doug Friberg as Alternate Inspector, in case Ben is unavoidably absent from the project for a short time. Doug has a similar degree of experience as Ben in similar projects. Scope of Services: The scope of work we will include: Pre -Construction • Review and become familiar with project contract documents; • Identify safety issues for traffic delineation, pedestrian convenience and safety, and work area safety for review at contractor pre -construction meeting; • Attend meeting with City • Attend pre -construction meeting • Preconstruction photo/video survey • Public notifications Inspection — Construction Phase Perform full-time construction inspection, observation, and documentation, including Certificates of Compliance of all materials received and their placement, and other related services. Submit weekly, all pertinent correspondence and documentation to City; Coordinate with Contractor for testing of required materials including compaction, with weekly results submitted to City; Coordinate construction staking with the contractor; 3685 Mt. Diablo Blvd, Ste 345, Lafayette, CA 94549 Phone: (926) 385-0950 Fax: (925) 385-0424 A Certified DVBE & SBE Finn Anchor Engineering Project and Construction Management • Provide daily and weekly reports, including description of work completed to date; subcontractors on site; number and type of workers, labor hours, and equipment used; weather and visitors to site; any dispute, claims, or problems encountered along with their resolution; QA/QC implementation actually conducted; any laboratory verifications and testing results; and any regulatory or permitting agency interaction; • Provide photos and video of pre -construction conditions of work limits, photos of work in progress including at a minimum 36 digital copies every two weeks during construction; • Coordinate construction with City Corporation Yard, PG&E, and utility companies to resolve any conflicts or issues; • Coordinate final walk through, and prepare punch list and final pay estimates to verify completion of all work; • Monitor and coordinate project schedule; • Prepare and process Requests for Information from contractor to the design engineer; • Review Progress Payments and Change Orders using the City of Burlingame forms; • Review and perform analysis of Change Order requests from contractor. Perform Change Order negotiations; • Provide a final report to include documentation of work completed during all phases of the project. The final report shall include the following: i. Narrative description of the entire project. ii. Description of all laboratory tests and results. iii. Discussion of any regulatory interface. iv. An Appendix containing all pertinent correspondence. V. An Appendix containing the details of all laboratory testing and results including any Certificates of Compliance. vi. Coordinate preparation of record drawings or as-builts from set of marked up plans (Design engineer has original AutoCAD plans and will prepare changes from marked -up set provided by inspector). Cost details and Conditions: Hourly rates for staff are: Staff Member Project Role Rate/hour Ben Riordan, RCI Resident Inspector $130.25* Doug Friber , RCI Alternate Inspector $130.25* Chris Coles, PE, CCM Pro'ectMana er $195** " Includes vehicle, cell and data service, computer, and other toots of the trade. ** Monitoring of CM scope of work items; CM and claims consulting as directed. Please see the attached spreadsheet showing the number of hours by task and staff member, totaling $121,515. We assume that the inspection work is subject to prevailing wage, no overtime, eight-hour days for 100 working day construction contract completion time, and no time extension for the contractor. We will have no subcontractors for this work. 3085 Mt. Diablo Blvd, Ste 345, Lafayette, CA 94549 Phone: (925) 385-0950 Fax: (925) 365-0424 A Certified DVBE & SSE rirm ®Anchor Engineering Project and Construction Management If the construction contractor works overtime and overtime inspection is advisable, Ben will notify you on a daily basis and get your consent for him to work overtime. Our monthly invoices will provide an invoice summary showing the budget status of the inspection contract. Please contact me by cell phone or text at (510) 393-5112 if you want to discuss any aspect of the project or this proposal. I look forward to helping you achieve a successful project. Sincerely, for Anchor Engineering, Inc. Christopher Coles, P.E. President / Principal Construction Engineer Attachment: Construction Inspection Estimate, Neighborhood Storm Drain Project #8 3685 Mt. Diablo Blvd, Ste 345, Lafayette, CA 94549 Phone: (925) 385-0950 Fax: (925) $95.0424 A Certified DVBE & SBE Firm CONSTRUCTION INSPECTION ESTIMATE Burlingame Neighborhood Storm Drain Project #8 9130/15 10:33 AM Donn tl1 fora nLnA Oi nlinnnMn eft Nv +ln1G vl e..l nhn+ C. ColesP.E. B. Riordan Alternate Anchor Project WBS Item COSTS HOURS PWPIC Ins actor Inspector $195 $130.25 $130.25 Program Management Subtotal so 111 0 0 0 Planning/Design Subtotal $0 0 0 0 p 300:PRE(:OMVFRGCTION/PRO(:UREMENr PHASE SERVICES 301:Pmjem Admineuralken $390 2 2 302:Consultant Management $0 0 303:Prepare Prequal Program $0 0 304:Bidding AssistancelPrequal Contractors $0 0 305:Bid Review $0 0 306:Preconstrectfon SOe Review $1,042 8 8 309:Preconstructon Document Review $1,042 6 8 310:Reports $0 0 320:Meetings $521 4 4 322:Pmbjd Conference $0 0 323:1'reconshucllon Conference $521 4 4 324:Partnering $0 0 340:Scheduling/Planning $0 0 355:Preconstruction Pholos/video $2,004 16 16 360:Public Notifications $1,563 12 12 Information Gathering $0 0 StakeholderNotificationlivelother $0 0 Meetings w/stakeholders $0 0 Mgt of web site designer, artist specialists $0 0 Preconstruction Subtotal $7163 641 2 52 0 460:CONSTRU(TION PITASE SER'V7CFS 401Administration $3,900 20 20 402:Consultant Management (0A, survey) $2,605 20 20 403:Granl Administration $0 0 404:0ocumentatlon $26,050 200 200 405:RFI/RFC Processing $1,563 12 12 406:Changes $1,563 12 12 407:Issue TmckinglResoluiion $0 0 408:SubmiOaVShop Drawing Processing $2,084 16 16 409:As-built Drawings Monitoring $1,042 8 8 410:Project Procedures Manual $0 0 411:Consbuction Reports $1,042 8 8 420:Weekiy Meetings $5,210 40 40 430:Pregress Payments $1,563 12 12 431:Cash Flow Projections $0 0 432:Certified Payroll Review $0 0 440:Schedule Review, Monitoring $1,042 8 8 441:As-built Schedule $0 0 450:General Inspection $51,050 392 392 451:Consullant coordination (testing, survey) $2,605 20 20 452:011 -site Inspection $0 0 453:OT Inspection $0 0 455:Photos $5,210 40 40 456:Punchlist $1,563 12 12 560:Public Outreach/Contact $2,605 20 20 490:Closeoul/Final Report $1,563 12 12 494:As-bullts Completion $1,042 6 8 494:Acceptance Testing $0 0 496:Move-in and FFE $0 0 497:Start-up Coordination $0 0 498:Wanntv Coordination $1.042 al 1 8 Construction Subtotal $114352 808 20 846 0 SN:DISPUTE RE.SOLCTION Total Laborhours 922 22 900 0 Total Labor Costs $121515 - $4290 117 5 $0 Expenses $0 $0 0 $0 0 $0 0 121 515 Subconsultants 660:Suwe inq thy others 661:1-lazmat Services (by others 662: labor Compliance (by others Grand Total 9130/15 10:33 AM Donn tl1 fora nLnA Oi nlinnnMn eft Nv +ln1G vl e..l nhn+ CONSTRUCTION INSPECTOR Experience 15 years Certificates and Training American Construction Inspectors Association: Registered Construction Inspector (R.C.I.), Contract Administration and Public Works Inspection OSHA Mining and Tunneling: Certified Gas tester/Certified Safety representative training California Health and Rescue: Confined space entry Sacramento County NPDES Compliance: Waste water discharge for dewatering and MS -4 Inspection. NPDES: Erosion and Sediment Control AMERON: T -lack and Arrow lock liner welding and testing CASQA - CISP -Trained Benjamin L. Riordan, R.C.I. Experience Summary Ben Riordan has worked in the construction industry for over 22 years, with 15 years of experience in private and public sector construction inspection. He has demonstrated proficiency in working and liaison with a full range of public utilities including natural gas, electric, water, sewer, phone, cable, transportation, inspecting many phases of large-scale and multi-level construction projects ensuring regulatory compliance. His skills have proven him successful at identifying critical issues, and creating solutions as well as establishing positive relationships with key client decision -makers. Prior to Ben's years as an inspector, he had worked through various levels of responsibility as an apprentice electrician, a lead man, a plan checker and a survey analyst. He has worked extensively for and with several northern California municipalities and utility districts. Select Project Experience Neighborhood Storm Drain Project #7, Burlingame, (May to July 2015) Construction inspector for $350,000 project to build and/or replace 570 lineal feet of storm drain piping, manholes, 1500 lineal feet of curb and gutter, curb inlets, driveways, ADA features, and sidewalks. Storm drain piping includes lining corrugated metal pipe, and 8 - inch and 12 -Inch PVC pipe. Work is in narrow residential streets, so good communication with residents and attention to contractors compliance with notification, cleanup, and accessibility requirements of the contract are essential to project success. 2015 Sidewalk Repairs Project, Son Mateo. As Construction Inspector on behalf of City of San Mateo, provided inspection and coordination for $285,000 project to repair and upgrade 35 blocks of city arterial and residential streets consisting of asphalt restoration and overlays along with concrete for driveways, ADA ramps, sidewalks, curbs, gutters, and storm drain collection. 2012 "C' Basin Sanitary Sewer Rehabilitation Phase 1, City of San Mateo, CA. As Construction Inspector, provided Inspection services for the City of San Mateo Sewer rehabilitation project requiring more than 125 locations to meet city standards. Project required the contractor to replace ANCHOR ENGINEERING damaged clay sewer pipe with SDR 26 PVC, Pre -CCTV required for spot repairs of 6 -foot or less and segment repairs greater than 6 - foot. Methods of repairs included open trench excavations and pipe bursting. Responsible for the inspection, recording and documentation of quality product installation, compaction methods, tracking footage, backfill, site restorations, site and public safety, and public relations. Participated in the review and approval of contractor pay estimates and progress payment, tracking and recording time and materials for approved additional work and acted as the liaison between the contractor and City engineering staff. El Camino Real Moster Plan Phase 1 Improvements (28th to 31st Avenue), San Mateo, CA. As Construction Inspector, provided inspection services for the installation of 2 new Caltrans type 60 -inch catch basins tied into existing 36 -inch concrete lined steel storm drain pipe for the diversion of sump water from adjacent apartment complex. Project required locating 36 -inch storm drain, open cut trench, weld 10 -inch steel pipe stub to 36 - inch pipe, place 10 -inch HOPE to new catch basins, He in sump pipe from apartment complex under sidewalk to back wall of Benjamin L Riordan CONSTRUCTION INSPECTOR catch basin. This project required night work. Responsible for inspecting, recording and documenting of quality product installation, compaction methods, tracking footage, elevations, backfill, site restorations, site and public safety, notifying emergency services for R.O.W. work, and public relations. Dale Ave Pump Station, 2013 Emergency Manhole Repair, San Mateo, CA. As Construction Inspector, provided inspection services for the replacement of 60 -inch sanitary sewer manhole, destroyed from sewer gases. Work included excavation and demolition of an existing 60 -inch diameter by 12 -foot deep sewer manhole site activity required the use of bypass pumps and Adler storage tanks, and box shoring with sheet piles. Also inspected the replacement of 60 -inch precast manhole barrels and cone, "Sewper cote" spincast lining of manhole, CLSM backfill, grading and asphalt concrete pavement. Inspection services included assurance of quality product installation, verifying contractor work to specifications and requirements, site and public safety, liaison for city as representative to public issues and concerns, tracked and documented contractor "time and material", participated in the review and approval of contractor pay estimate. 2013-2014 Street Rehabilitation Phase fl, Son Mateo. As Construction Inspector, provided inspection and coordination for $1,360,000 project with digout, grinding and overlay for 253,000 SY asphalt pavements in city arterial and residential streets with narrow streets. The work included base failure repairs, concrete pavement repairs, plus concrete for driveways, ADA ramps, sidewalks, curbs gutters, and storm drain piping and inlets. ANCHOR ENGINEERING N. Idaho Street, Cary Avenue, and 7tb Avenue Street Reconstruction Project, San Mateo. As Construction Inspector, provided inspection and coordination for $710,000 project with digout, grinding and overlay for 5300 SY asphalt pavements in a residential neighborhood with narrow streets. The work included wedge grinds, paving mat interlayer; manhole, valve, and monument adjustments; striping and markings; over 5400 SF replacements of concrete sidewalks, driveways, curb, gutters, and ADA features. 43'v, Santa Inez, College, and Fremont Street Reconstruction Project, Son Mateo. As Construction Inspector, provided inspection and coordination for $1,300,000 project with digout, grinding and overlay for 7600 SY asphalt pavements on residential and commercial streets. The work included 4 -inch, 8 -inch, and conform grinds; manhole, valve, and monument adjustments; striping and markings; extensive replacements of concrete sidewalks, driveways, curb, gutters; striping and signage and a number of ADA ramps and other adjustments. Department o/ Water Resources, Pave and Seal Facilities, Delta and San Luis Field Divisions, $7.7 million. As Senior Construction Inspector, provided inspection services for projects to upgrade and repair pavements, drainage, and other appurtenant features of DWR facilities located along the California Aqueduct in Alameda, Contra Costa, Fresno, Kings, Stanislaus, Merced, and Santa Clara Counties. Wide variety of work included asphaltic emulsion, slurry and cape seals, asphalt paving and overlays, excavation, compacted backfill, drainage piping, manholes, outfalls and inlets, trenched conduits with pullboxes, soil stabilization, permeable rock drains with filter fabric, traffic striping, Benjamin L. Riordan CONSTRUCTION INSPECTOR pavement markings, signage, asphalt ditch work and dikes, concrete retaining walls, pads and valve vaults, delineators and reflectors, K -rail, and pavement recycling. inspection challenges Included ensuring product quality of products from distant plants and sources, scheduling work in different concurrent locations, and matching construction requirements to varied site conditions. 2012 Street Reconstruction Project San Mateo, CA. As City of San Mateo's Construction Inspector, provided inspection and coordination for $425,000 project with digouts overlays, and full section replacements for N. Idaho Ave, asphalt pavement, and spot digouts and repairs to other asphalt and concrete street pavements on 14 other streets. The work required field assessment of copavement and subgrade conditions, then tailoring repair locations and methods to the reealed conditions in close consultation with the city's project engineer. Responsible for the inspection, recording and documentation of quality workmanship, tracking asphalt tonnage, aggregate base and other materials, compaction, site restoration, public safety, traffic control measures, SWPPP, and public relations. 2012 Sanitary Sewer Repairs, San Mateo, CA. Worked as Construction Inspector for the Cit)(s sewer repair projects, which required more than 75 locations to meet city standards. Project also required contractor to replace damaged clay sewer pipe with SDR 26 PVC, Pre -CCN requires for spot repairs of 6 -foot or less and segment repairs greater than 6 -foot. Freeport Regional Water Authority, County of Sacramento, cA, $240 million. Worked as Lead Construction Inspector, representing Sacramento County interest in a joint ANCIHIO? ENGINEERING venture water supply project with East Bay Municipal Utility District on the pipeline portion of this project within the County. Featured 5 segments / 18.6 miles of 84 -inch and 72. -inch concrete lined steel pipe placed for the County Water Agency new water treatment facility to supply 85mgd for the central part of the county and a portion of pipeline to tie Into ESMUD Mokelumne aqueduct in San Joaquin County. Worked as the lead of 2 to 4 inspectors and responsible for the inspection of open trench (depths of 9 -foot to 22 -foot), guided bore/ jacking and receiving pits, footage, CLSM and compacted backfill from spring line to finish grade throughout project segments, utility realignments, soils sampling and tests. Inspected all surface restoration including grading, road restoration, improvements, trench shoring, plating, site safety, public safety, and SW PPP BMPs. Pacific Gas and Electric, High Pressure Gas Mainline, Sacramento, CA. Worked as Lead Construction Inspector for Sacramento County and Mather Air Park (Federal, State and Local jurisdiction), 6.5 miles of 12 -inch steel high-pressure gas mainline installation. The purpose of this project was to supply more volume and pressure to a large multi - subdivision and commercial area. A portion of the alignment ran 3.1 miles west to east through Mather Airfield property. Sacramento Municipal Utility District East Campus Operation Center, Sacramento County, CA. Worked as Construction Inspector on offsite improvements. SMUD is an electric utility provider within the greater Sacramento area with a customer base of over 600,000. This project site is a 51 -acre facility for the new SMUD corporation yard. Inspected installation, backfill, compaction of 3,600 lineal feet of 24 -inch, 36 -inch, 48 - inch and 60 -inch RCP storm drain, Inspected and tested 48 -inch standard precast and 60- Benjamin L Riordan CONSTRUCTION INSPECTOR inch to 96 -inch cast in place concrete storm drain manholes. Encroachment Inspector, Sacramento County, CA. Worked as Construction Inspector on a variety of encroachment permitted projects within the County of Sacramento Right of Way. Reviewed permit requirements, coordinated and conducted pre -construction meetings, inspected open trench, directional drilling, jack and bore, for product installations, site safety, public safety, BMPs and project restorations to the satisfaction of County standards and permit requirements. Construction Inspector, Aerojet interceptor 213, Rancho Cordova, CA. Worked as Lead Inspector on the 24 -inch, 36 -Inch and 42 - inch VCP sewer line project interconnecting several subdivisions In east Sacramento County. Inspected 7000 lineal feet of 24 - inch VCP, 4700 lineal feet of 36 -inch VCP, and 2800 lineal feet of 42 -inch VCP sewer at depths ranging from 18 to 28 feet deep, including 630 lineal feet micro tunneling for 42 -inch and, guided boring of 208 lineal feet for 36 -inch Den -Loc vitrified clay jacking pipe for crossing environmentally sensitive areas verifying line, grade, and footage, also inspected jacking/receiving pits, shoring, guard rails, grouting, dewatering procedures, slide shoring and shielding, site safety, verifying soil stabilization (lime treat), compaction, scheduling and verifying soils test, trench section of roadway reconstruction and A.C. paving. Stormwater Pollution Prevention Plan, Elk Grove, CA. Worked as SWPPP Construction Inspector. Utilized knowledge and training in monitoring developments, permits, and projects for compliance with NPDES Water Quality. Worked closely with contractors, engineering and building departments to ANCHOR ENGINEERING remain compliant with SWPPP requirements for public works in the City. Construction inspector, County of Sacramento, CA. County's on-site representative for capital improvements, dedicated, and encroaching construction. Coordinated and conducted pre - construction and weekly meetings; ensure the protection of existing underground and aboveground facilities and assure quality in the restoration process. lob -site inspections Include material installation, public and site safety, SWPPP/NPDES BMPs, and documentation of site activity. Public Works Inspector, Sacramento Area Sewer District (SASD), CA. Played a key role in the advancement of quality installation of sewer pipe for the County. Inspector for the construction of new sewers in subdivision developments and sewer rehabilitation in existing areas. Work included 8- to 24 -inch VCP, with pre -cast and cast -in-place manholes, and installation of 4- and 6 -inch laterals. Inspected line, grade, backfill and pavement restoration and verified installation via CCTV. Instructed contractors to make adjustments where appropriate. Public works Inspector, city of Elk Grove, CA. Detailed by County of Sacramento to conduct SW PP inspections for the City of Elk Grove, ensuring proper use and implementation of 1IMP's for the protection of city storm -drain system. 8 :I s m O m m 0 O A P O pp am 03. R o3. o3�A eaAz �gt3 eo m 3 m n � i a v Cm T -E lrl 111 D> m� m D mI D m D F/i �� �l1 r ril SI ril m n� 1m�1 S mm� D T ril m� D m D m� D m D ISI D m� D 111 D T r � xw y_ ww y $ _ Q A m w x M w w w • w a .. e u o9 u..in"._ e N. � S S 4 w Y... 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R o3. o3�A eaAz �gt3 eo m M p p N w w < N � Q a�n 3. a w Iii a� 9 ,j �✓`� M P m a F z w� �o io o z p < w E z rc 22 o o U ou Z¢ a 3 a w� �3 z______________ ---- _----- .____ 0 O �0£ m m am Eaw room P 3.. m F z io o z p < w E z rc 22 o o � Z¢ a 3 w� �3 Wj u m 0 O �0£ 3.. o z z rc o � 3 w� Wj u �0£ az � pi z a ¢- o � Qo 0 Qoo �oo i ��a�Y Vil Iw'3-_V g- �9 aSTAFF REPORT AGENDA NO: 8d MEETING DATE: November 2, 2015 To: Honorable Mayor and City Council Date: November 2, 2015 From: Carol Augustine, Finance Director — (650) 558-7222 Subject: Adoption of a Resolution to Approve the 2015 Tourism Business Improvement District Annual Report and to Give Notice of Intent to Levy Assessments for 2016 RECOMMENDATION Staff recommends the City Council adopt a Resolution of Intent approving the 2015 Tourism Business Improvement District Annual Report and establish a public hearing date for the levying of the 2016 annual assessments for the San Mateo County Tourism Business Improvement District. BACKGROUND The San Mateo County Tourism Business Improvement District was formed in 2001 and now has 11 participating cities throughout San Mateo County and the City of Palo Alto in Santa Clara County. Pursuant to the authority provided by the California Streets and Highways Code (section 36500 et seq.), the District collects assessments from the member hotel properties in the District and uses those annual assessments to fund its successful and wide-ranging hotel -business promotional activities. At the end of each year, the Advisory Board of the District files with the City an annual report stating the past year's activities and accomplishments. In addition, the Advisory Board also recommends the assessment for the coming year. Attached for the City Council's review and approval is the San Mateo County Tourism District Advisory Board's annual report for 2015. Also attached is the list of proposed assessments for the 2016 calendar year. There will be no changes to the methodology in computing the amounts of the assessments for 2016. The City Council should adopt the Resolution of Intention 1) receiving and approving the 2015 Annual Report and 2) scheduling a public hearing for Monday, January 4, 2016 at which time the Council will determine if a majority protest has been made and, if not, will levy the 2016 assessments. Notices to the cities and members of the District will be provided by the City Clerk and the District staff. The assessments requested by the District are consistent with the original authority for assessments enacted in 2001 at the time of District formation as amended. 1 Intent to Levy 2016 Assessments - SMC Tourism Business Improvement District November 2, 2015 FISCAL IMPACT Assessment revenues provide funding for operations and activities of the San Mateo County Tourism Business Improvement District. There is no impact to the City's budget. Exhibits: • Annual Report • Resolution Approving 2015 Annual Report and Noticing Intent to Levy Assessments for 2016 R SAN MATEO COUNTY Convention and Visitors Bureau 111 Anza Boulevard, Suite 410, Burlingame, CA 94010 SILICON VALLEY 650-348-7600 • 1-800-288-4748 The -est of the Fax 650-348-7687 San Francisco Bay Area info@smccvb.com • www.visitsanmateocounty.com San Mateo County/Silicon Valley Convention & Visitors Bureau Annual Report Forthe Burlingame City Council Lead Agency for the San Mateo County Tourism Business Improvement District October 19, 2015 Activities/Accomplishments from October 2014 through September 2015 Overall: In the last 12 months, the Bureau has generated 422 meeting leads for San Mateo County and Palo Alto properties, with a potential economic impact of $50,331,007. We booked a total of 38,611 definite room nights, as well as numerous banquets. This total does NOT include individual corporate or leisure traveler nights generated through advertising and promotion, groups rebooking directly with our hotels, or additional non -room local revenue generated by filming. Accomplishments in Convention Sales & Sports • Conducted three-day familiarization ("FAM") tour for meeting planners from the East Coast, Midwest and West Coast, showcasing our destination; • Escorted numerous individual meeting planners on site visits to close group business; • Participated in over 40 industry trade shows and events; • Held receptions for meeting planners in Dallas, Denver, Washington, DC, Chicago, Houston, Austin, and New York; • Conducted sales missions with San Francisco Travel in Washington, DC, Chicago, New York, and Philadelphia; • Conducted sales "blitzes" in Sacramento, multiple Midwestern cities, New York, southern California and the Bay Area; • Conducted joint sales calls/visits with hotel reps to clients in Sacramento and New York; • Co-sponsored events with stakeholders at CaISAE, MPINCC and NorCal PCMA; • Continued our hot dates/hot rates notification program, sending last minute deals out to key meeting planners to assist area properties with filling "need" dates; • Conducted numerous targeted meeting planner outreach campaigns to all market segments; • Co-sponsored client events with area CVB reps in Chicago, Washington, DC, and the Northeast; • Continued outreach to third party meeting planners and meeting management companies, including Smith Bucklin, Experient, Helms Briscoe, Conference Direct, Hospitality Performance Network, AMC and a number of independent third party planners; • Participated as member of the California Society of Association Executives (CaISAE) and Meeting Planners International Northern California (MPINCC) committees, allowing access to planners; • Continued outreach throughout continental U.S., building relationships with association, corporate, third -party and SMERF meeting planners and sports event organizers; • Remained actively involved in local (San Francisco, Sacramento, Chicago/Greater Midwest, New England, and Washington, DC) industry group chapters of Meetings Professional International, Professional Convention Management Association, Greater Washington Society of Association Executives, (GWSAE), Society of Government Meeting Planners, CA Society of Association Executives, American Society Association Executives, NorCal Network SAE, Religious Conference Management Association, Green Meetings Industry Council, International Hispanic Meeting Planners Association, Women in Sports and Events SF Chapter, and Bay Area Sports and Entertainment; 2 • Communicated regularly with the 49ers and SF Super Bowl 50 Host Committee, submitting story ideas and information for upcoming Super Bowl 50 in February 2016, and disseminating information to our members; • Worked with the 49ers and regional counterparts to compile over 2,300 peak room nights toward bids for 2018-2020 College Football Championship Game at Levis Stadium (decision in November 2015); • Conducted individual site tours for sports planners and executives to showcase colleges, universities and sporting venues throughout San Mateo County and Palo Alto/Stanford area; • Worked with local sports organizations, colleges, universities, and clubs to generate thousands of definite room nights from sporting events; • Participated as member of NASC's (National Association of Sports Commission) Awards Committee, ensuring access to sporting event planners; • Featured in editorial in California Meetings + Events and Meetings Focus Magazine (multiple articles); • Advertised in publications directed at meeting planners and sports management, including: MPI NCC Membership Directory; Sports Events; CA Meeting + Events - April 2015, March 2016 Leaderboard on CAMeetingsMag.com and Powerbox in e -newsletter ad; Successful Meetings, April and May; Plan your Meeting, Spring 2015; Collinson Sports Facilities Guide, April; Meetings Focus Global, May, Connect Magazine; Rejuvenate Magazine; CA Cup Memory Book; IPEC, May, Creative Industry Handbook and the Reel Directory; • Created promotional flyers and DVDs for booked clients to enhance attendance; • Created "Extend Your Stay" pdfs for conference groups to include on their websites; • Sponsored the Peninsula Sports Hall of Fame Awards/dinner in an effort to promote our area as the perfect spot to hold sporting events. Accomplishments in Leisure and International Promotion • Participated in IPW show in Orlando, meeting one-on-one with international travel buyers and journalists; • Attended and conducted one-on-one business appointments at the National Travel Association Exchange (domestic travel buyers) and Go West Summit (international travel buyers); • Participated in California Travel and Tourism sales missions to Germany and Scandinavia, disseminating info on our area, meeting one-on-one with travel trade and media; • Participated in co-op partnership with SF Travel in New York and Los Angeles, meeting with tour operators, meeting incentive travel buyers, and travel journalists; • Participated in Visit California's German mega-fam for 80 agents in total; • Conducted fam tours for top producing travel agents, tour operators and travel media from France, Germany, Japan, and Brazil; • Had our area included in a major San Francisco travel guide in France with a dedicated section for just our area, listing cities, restaurants, hotels, major attractions and sightseeing highlights; • Secured major travel magazine coverage of our area in France, Italy, and Scandinavia; • Conducted fam tour for international media from France, the UK, and Asia; • Continued to familiarize international tour companies with our area, successfully having itineraries of our area added to their vacation brochures; • Worked with Visit California's overseas offices in the UK, Australia/NZ, Germany, Japan, France, Mexico and China, India, Brazil and Scandinavia on an ongoing basis, providing information for distribution and participating in promotional opportunities; • Co-sponsored the California Cup for CEOs of top producing agencies, airlines, travel companies and online travel agencies; • Provided links for member properties on CVB website. In past year (October—September), the website was visited 55,600 times (up 104%) by 46,356 unique visitors (up 109%), with page views up 70.84% to 141,572; • Top countries' sources of site visitors: United States, Taiwan (up 8,213%) , India (up 536%), France (up 867%), Brazil (up 321%), and Canada (up 193%); • We now have a fully -functioning mobile site, with mobile users up 135% and tablet users up 34%; V • Produced and distributed 75,000 visitor guides and 60,000 maps; • Established an information kiosk at The Shops at Tanforan in San Bruno and brochure racks at the Hiller Aviation Museum in San Carlos; • Continued to operate a visitor center in downtown Palo Alto; • Continued operation of a California Welcome Center at Hillsdale Shopping Center through June; • Placed ads aimed at individual/leisure travelers in: North American Journeys; Petit Fute; and America; Yours to Discover, California Visitor Guide; National Geographic Traveler - Hot Spot Travel, December 2014 and January & October 2015; Travel Guide to California; and Discover Magazine; • Placed brochures in 18 California Welcome Centers throughout the state, as well as at SFO and San Jose Airport; • Filled thousands of visitor info requests generated by our ads and articles on our area; • Sent monthly e -bulletins to thousands of prospective visitors in our database, listings special events and special rates to encourage visits; • Continued to market our area as a top culinary destination; • Built upon partnership with San Mateo County Farm Bureau and San Mateo County Harbor District to encourage SMC restaurants, hotels and caterers to buy and serve the freshest local produce, seafood, wine, beer and goat dairy products; • Conducted farm tour for area chefs; • Revamped web calendar to make it more user friendly; • Rolled out "101 Things to See and Do" lists for geographic areas of the county. Film Commission Efforts • Successfully recruited the feature film "Swiss Army Man," starring Daniel Radcliffe and Paul Dano; • Recruited small films, documentaries, commercials, advertising, music and video productions (with smaller crews). Indie & Short Films included: "Footprints in the Sand," "August Falls," "Dreamed Vengeance," "Portrait of a Married Couple," "Live or Die in La Honda," "Smile Again Jenny Lee," and "Scratchers". Documentaries included: "The Living Beach," 'Jungle Planet," "Hero Content," 'Newlyweds - The First Year," and five documentaries from the BBC. Recruited TV shows, including: "Food Network," "Travel Channel," "The Sale of Two Cities," and "Jesus on Location," as well as Reality TV shows: "The Bucket List," "The Otter," "Food Fighters," "HGTV," and ABC Family "Start Up U". TV Commercials included: Adobe, Bluegrass Cellular, Comcast, FedEx, Ford Hybrid, Helmann's Mayonnaise, Men's Wearhouse, Microsoft Tablet, the NFL, Old Navy, Opsumit Pharmaceuticals, Salesforce, Synaptic, Tais, and Toyota. Web & Video Projects included: Victorian & Albert Museum, Breaking Trail, Where Cool Came From, and Polycom 2-H Tactics. We also recruited many fashion, still and catalog shoots; • Targeted professional location scouts and managers, sending out monthly email updates of new/interesting filming locations; • Provided ongoing script breakdowns/shot lists for proposed film projects, matching them with available San Mateo County/Silicon Valley locations and sending appropriate images; • Handled average of 15 requests per week for filming/permitting assistance to make production easier for film crews; • Participated in film industry trade shows, including the "Locations" Trade Show, put on by the AFCI (Association of Film Commissioners International), "California Locations Conference & California Locations Trade Show" networking events put on by the CFC (California Film Commission) and FLICS (Film Liaisons of California), the LMGA (Location Managers Guild of America) networking events in Los Angeles, as well as Northern California Film Industry networking events. • Showcased San Mateo County in the Reel Directory, Productionville SF, California Locations Conference magazine, and BAWIF (Bay Area Women in Film & Media) (industry publications distributed to film industry professionals). El Media Outreach • Attended three national travel writer shows: Society of American Travel Writers, Visit California Media Reception and IPW Media Day, pitching stories to over 250 travel writers; • Conducted multiple individual faro tours for travel writers from throughout the country; • Customized stories to fit needs of extensive media calendars we have purchased, sending numerous "made to fit" pieces out on a monthly basis; • Followed up on hundreds of requests from travel writers for information for specific stories; • Worked closely with the Visit California team, responding to all publicity leads that came in to the state; • Continued to build our media database, sending editorial ideas to several hundred travel editors and publications on a monthly basis; • Continued promotion of the area on daily basis via interactive social media; • Maintained social media sites for the CVB: Facebook, Twitter, Instagram, Google+ and Pinterest; • Maintained the San Mateo County/Silicon Valley blog on our website, highlighting our hotels and other members. San Mateo County/Silicon Valley Media Report Due to our efforts, the following articles appeared: "Silicon Valley gets innovative with group venues" by Carolyn Blackburn, September 2015, Meetings Focus http //www meetingsfocus com/Magazines/Article Details/tabid/136/RegionID/`206/ArticlelD/26710/Default.asl2x?topic=206&u tm source MagnetMail&utm medium=eNewsletters&utm content=2015 09 22 MF West Newsline&utm campaign=Colora do%2000%20Expansion%20Set%20for%20N ovember%20Vote "Ace Itl," a California Meetings + Events feature on California's spectacular golf courses, Summer 2014 http://tigeroakmag.com/california-meetingsISU14/#?Dage=38 "Places We Are Talking About: Half Moon Bay, California", Quantas Travel Insider, July 22, 2014 http://travelinsider.gantas.com.au/half moon bay california htm?alt cam=au:of:edm augl4•ti:talkstorVl:ht "San Mateo film commission welcomes Hollywood," by Brendan Bartholomew, San Francisco Examiner, October 4, 2015 http'//www sfexaminer com/san-mateo-film-commission-welcomes-hollywood "Special Report: Life in the smart lane", Quantas Travel Insider, October 31, 2013 (not reported in 2013) httD7//travelinsider.gantas.com.au/`­speciaI report life in the smart lane business city guide executive technology.htm "Misty -eyed at the Oceano Hotel in Half Moon Bay, California," by freelance travel writer Mike Dunphy, hotel-scoop.com, October 2, 2014, http•//www hotel -scoop com/misty-eved-at-the-oceano-hotel-in-half-moon-bay-california "Tiny Towns," San Francisco Magazine cover story, by Travel Editor Jenna Scatena, September 2014 http://www.moderniuxurV.com/san-francisco/story/tiny-towns "The Seven Best Camping Beaches in the Bay Area," San Francisco Magazine, by Kate Van Brocklin via Travel Editor Jenna Scatena, August 2014 http //www modernluxury com/san-francisco/story/the-seven-best-camping-beaches-the-bay-area "10 Best Places to Dine Down on Farms," Larry Bleiberg, USA Today, October 17, 2014. The article also ran in the print edition of Gannett regional papers across the country. Features Harley Farms. http //www usatodav com/story/travel/destinations/lOgreatplacesZ2014/10/17/farm-dinners/17362957 "California: The Myth of the Pacific Coast," by Paolo Ferrari, www.mondointasca.org (the most viewed tourist web magazine in Italy) Half Moon Bay, Pillar Point, Mavericks, Pumpkin Festival mentioned. http://www.mondointasca.org "Delicious Guacamole From Tacolicious in Palo Alto," by Michelle Winner, www.honestcooking.com http'//honestcooking com/delicious-guacamole-tacolicious-palo-alto "Green, locally -inspired initiatives propel the Golden State's group appeal," by Jeff Heilman, Meetings Focus, September 2014, http,//www meetingsfocus com/tabid/162/ArticlelD/24529/Page/2lDefault.aspx "California's varied culinary outlets cater to all palates," by Jeff Heilman, Meetings Focus, September 2014 http://www.meetingsfocus.com/Articl eDetails/tabid/162/Default.aspx?Article] D=24531 Live radio broadcast on 103.9 PROUD FM's The Chris Howson Show, weekday mornings from 6-10am. A Silicon Valley media tour— encompassing all of Silicon Valley (San Jose, too). Our cities and members are mentioned, including Redwood City and the Computer History Museum. "Discover Where to Buy Fresh, Local Produce Near San Mateo," by Renee Schiavone, San Mateo Patch, January 29, 2015, (includes interactive map) http://Datch.com/california/sanmateo/discover-where-buy-fresh-local-produce-near-san-mateo "Three Restaurant & Bar, San Mateo, California," by Kurt and Michelle Winner, culinarytraveler.com, January 13, 2015 http://cul inarytraveler.com/2015/01/three-restaurant-bar-san-mateo-cal iforn is "Santuari gastronomici di San Francisco," by Italian writer Paolo Ferrari on the Mete Gustose website. Fog Harbor Fish House and Half Moon Bay Brewing Company mentioned. http://www.metegustose.com/wordpress/?page id=210 "Best of California: Donato Enoteca," on Afar.com http://www.afar.com/places/donato-enoteca-redwood-city?context=wanderlist&context id=24854 "Ala decouverte des jardins de Californie," by Marianne Lavillonniere, I'Art des Jordins (one of the top leading garden design magazines in France), January 2015. Filoli, Elizabeth F. Gamble Garden, Shelldance Orchid Gardens, Mill Rase Inn Bed &Breakfast, and Costanoa are all mentioned. "Les beaux jours de glamping," by Florence Donnarel & Christophe Migeon, Tour Hebdo, January 2015 (one of the top leading French travel trade magazines). Costanoa is mentioned. "Chef Donato Scotti of Donato Enoteca: Pearly Risotto with Pork Belly," by Michelle Winner, honestcooking.com, February 4, 2015. Honestcooking.com gets over a million unique visitors. http://honestcooking.com/chef-donato-scotti-donato- e n oteca-p ea r]v-ri sotto-pork-bel Iv "Plans for next year's Super Bawl kicking off: San Mateo County officials and organizers set sights on coming crowd in 2016;" by Samantha Weigel, Daily Journal, January 30, 2015 http://`www.smd ailviou rna l.com/articles/In ews/2015-01-30/plans-for-next-years-super-bowl-kicking-off-san-mateo-county- offi cia Is-an d-organizers-set-sights-on-coming-crowd-i n-2016/1776425137533. html "Spring Break Options on the California Coast," by Moll Blaisdell, examiner.com http://www.examiner.com/article/spring-break-options-on-the-california-coast?CID=examiner alerts article "Find Your Fresh Food Perspective in San Mateo County/Silicon Valley," by Whitney Butler, All Voices, February 26, 2015 http://www.allvoices.com/article/100003575 "Microbreweries in San Mateo County/Silicon Valley are Cooking Up Something Big," by Christa Avampato, All Voices, February 26, 2015, http://www.allvoices.com/article/100003579 "Start Planning for Summer in San Mateo County/Silicon Valley," by Christa Avampato, All Voices, March 19, 2015 http://www.alivoices.com/article/­100003663 "The Golden Year: Super Bowl 50 Goes to the Bay," by Whitney Butler, All Voices, March 30, 2015 http://www.allvoices.com/arLicle/100003667 "From the Geeks' Paradise to the Wine-Growers' Kingdom," by Eric Martin and Vincent Jolly, Le Figaro Magazine, March 2015. Figaro is one of the top leading tourism magazines in France with a circulation of 486,466 copies per month. "San Francisco and its neighbors flourish with new offerings," by Maria Lenhart, Meetings Focus, May 2015 http://www.meeti ngsfocus.com/tabid/136/Article ID/25899IRegionID/206/ViewAll/True/Defa u lt.aspx "50 Perfect Hours: Redwood City and Woodside," by Katie Morell, part of the Super Bowl 50 Host Committee's #Perfect50 Hour Series http://www.sfbaysuperbowl.com/2015/05/50-perfect-hours-redwood-city-and-woodside/#sSJ 13TcPH h pZwQDG.97 "50 Perfect Hours: Pacifica," by Katie Morrell, part of the Super Bowl 50 Host Committee's #Perfect50 Hour Series http:/Iwww.sfbaysu perbowl.com/2015/06/50-perfect-hours-pacifica/#h4vAduGO W Gwh7Oe8.97 "50 Perfect Hours: Palo Alto," by Katie Morrell, part of the Super Bowl 50 Host Committee's #Perfect50 Hour Series http://www.sfbaysuperbowl.com/2015/07/50-perfect-hours-pato-alto/#7L8tieb5i GrvXAu D.97 "50 Perfect Hours: South San Francisco and Daly City," by Katie Morrell, part of the Super Bowl 50 Host Committee's #Perfect50Hour Series htti3://www.sfbaysuperbowl.com/50-perfect-hours-south-san-francisco-and-daly- city/#J Q105Jvtz mx B02Tb.99 36 Weeks to Super Bowl 50 newsletter sent from Super Bowl 50 Host Committee, June 7, 2015 featured Filoli Mansion in the Bay Area Golden Moments 1980 segment. "The Best of Silicon Valley," by Don & Anne Jackson, San Joaquin Magazine, July 2015, p. 122-130 http://issuu.com/sanmoaguinmagazine/docs/s'm iuIV15 cvr issuu?e=1204828/13877799#search "Signed, Sealed, Delivered: Elephants Seals At Ano Nuevo State Park," by Jim Gladstone, Gothamist.com, May 19, 2015 http://gothamist.com/2015/05/19/signed sealed delivered ano nuevo s.php "Brewery Pubs and Restaurants in Silicon Valley," by Cassie Kifer, siliconvalley.about.com http://siliconvallev about.com/od/Silicon-Valley-Restaurants-Food-and-Nightlife/fl/Brewery-Pubs-and-Restaurants-in- Silicon-Valley.htm "Craft Beer Breweries with Tasting Rooms in Silicon Valley," by Cassie Kifer, siliconvalley.about.com http://siliconvallev about.com/od/Silicon-Valley-Restaurants-Food-and-Nightlife/fl/Craft-Beer-Breweries-with-Tasting- Rooms-i n-Silicon-Va I lev.htm "How To Visit the Googleplex, the Google Head Office in Mountain View," by Cassie Kifer, siliconvalley.about.com http •//si liconvalley.about.com/od/Things-To-Do-in-Silicon-Va I ley/fl/How-To-Visit-the-Googleplex-the-Google-Head-Office- i n -Mountain -View. htm "Ultimate California Highway 1 Road Trip" by Jenna Scatena, Sunset.com: Top taps, Pescadero: http://www.sunset.com/travel/california/highway-1/highway-1 60 Pebble Beach to Half Moon Bay: http://www.sunset.com/travel/california/highway-1/highway-1 10 Scenic sentinel, Pescadero: http://www.sunset.com/travel/california/highway-1/highway-1 55 Roadside stunner, Half Moon Bay: http://www.sunset.com/travel/california/highway-1/highway-1 63 Hidden gem, San Mateo County: http://www.sunset.com/travel/california/highway-1/highway-1 16 Hidden beaches, Half Moon Bay: http://www.sunset.com/travel/california/highway-1/highway-1 58 Guided by nature, San Mateo County: http://www.sunset.com/travel/california/highway-1/highway-1 27 "Great Golf 2015;" by Bjorn Kamfjord, Great Golf Of Course httD://issuu.com/biokam/docs/great golf 2015 til web/14?e=4985590/12795570 Our Mortara Point Light House in Toyota Ad / National Commercial: https://www.youtube.com/user[TovotaUSA?v=4xL8MVlpgiM Additional Outreach • Continued to work closely with the team at SFO, welcoming new airlines to our area; • Attended new airline/new flight service ceremonies at SFO, creating strong visibility for San Mateo County with new carriers • Gave numerous speeches and presentations in Bay Area in effort to get local assistance with meeting recruitment; • Continued to build relationships with the Cow Palace, San Mateo County Event Center and South San Francisco Conference Center, working to bring leads to their sales teams and assist in closing business; • Worked with SFO, SamTrans, CalTrain and BART to promote our area as easily accessible; • Continued outreach to chambers and cities in county in order to include key area events in our events calendars and to maximize our searches for filming venues. San Mateo County/Silicon Valley Convention & Visitors Bureau Chair: Chair -Elect: Immediate Past Chair: Secretary: Treasurer: Vice Chair: Vice Chair: Vice Chair: Vice Chair: Vice Chair: Board Officers for 2016: Dana Dahl, Beach House Hotel, Half Moon Bay Clif Clark, SF Airport Marriott Waterfront, Burlingame Derek Hudson, Hilton Garden Inn, San Mateo Mitch Postel, SMC History Museum (Tourism -Related Slot) Jeff Bass, Hiller Aviation Museum (Tourism -Related slot) Kandace Bender, SFO (Tourism -Related Slot) Clif Clark, SFO Marriott Waterfront, Burlingame Jim Rebosio, Sheraton Palo Alto Marty Cerles, Best Western PLUS Lighthouse, Pacifica Tom Scaramellino, The Westin SFO and Aloft SFO San Mateo County/Silicon Valley Convention & Visitors Bureau Board of Directors 2014-2015-2016 Term: Yakub Yakubi, Marriott Courtyard — Foster City Rudy Ortiz, Embassy Suites — South San Francisco Barry Ongerth, The Dylan at SFO - Millbrae Tracy Mercer, Four Seasons Silicon Valley- East Palo Alto Tom Scaramellino, The Westin SFO and Aloft SFO - Millbrae Jim Rebosio, Sheraton Palo Alto Hotel - Palo Alto Marty Cerles, Best Western PLUS Lighthouse - Pacifica Hazem Shunnaq, Hyatt House - Belmont Linda Larson, The Shops at Tanforan - Tourism -Related 2015 through 2017 Term: Chris Carpenter, San Mateo County Event Center - San Mateo Mitch Postel, San Mateo County Historical Association - Tourism -Related Derek Hudson, Hilton Garden Inn - San Mateo Jeff Bass, Hiller Aviation Museum - Tourism -Related VACANCY (awaiting permanent GM), Sofitel San Francisco Bay - Redwood City Clif Clark, SF Airport Marriott Waterfront - Burlingame John Kellites, Hilton SF Airport Bayfront - Burlingame Irby Morvant, Hyatt Regency SFO - Burlingame Christine Kupczak, Hillsdale Shopping Center — Tourism -Related 2016 -through 2018 Term: Michael Melville, Enterprise Rent -a -Car - Tourism -Related Trevor Bridge, Costanoa Resort - Unincorporated County Kandace Bender, SFO -Tourism -related Appointment in process - South San Francisco Jonathan Powers, Homewood Suites SFO North - Brisbane Dana Dahl, The Beach House - Half Moon Bay Jim Ensign, Holiday Inn & Suites and San Mateo SFO Airport Hotel - San Mateo Mike McKee, DoubleTree by Hilton SFO - Burlingame Eric Lochtefeld, Fox Theatre—Tourism-Related Ex -Officio Member: Stan Moore, retired Marriott Executive As of October 2015 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME APPROVING AND ACCEPTING THE 2015 ANNUAL REPORT OF, AND DECLARING ITS INTENTION TO LEVY THE ASSESSMENTS FOR THE SAN MATEO COUNTY TOURISM BUSINESS IMPROVEMENT DISTRICT WHEREAS, pursuant to California Streets and Highways Code Section 36500 et seq., the San Mateo County Tourism Business Improvement District was established for the purpose of promoting tourism in the District through promotion of scenic, recreational, cultural, hospitality, and other attractions in the San Mateo County region: and WHEREAS, the San Mateo County Tourism Business Improvement District Advisory Board has filed its 2015 annual report and requested the Burlingame City Council to set the assessments for the 2016 calendar year; and WHEREAS, the San Mateo County Tourism Business Improvement District through the City's agreement with the San Mateo County Convention and Visitors Bureau has established a basic foundation to promote tourism in the District; and WHEREAS, the enumerated programs proposed by the District for the coming year should significantly assist the hospitality industry continue its economic recovery throughout the geographical area of the District; and WHEREAS, pursuant to California Streets and Highways Code sections 36533 and 36534, the city Council shall receive and approve the District Advisory Board's annual report and shall adopt a Resolution establishing assessments for the coming year; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BURLINGAME DOES HEREBY RESOLVE, DETERMINE, AND FIND AS FOLLOWS: 1. The 2015 annual report of the San Mateo County Tourism Business Improvement District Advisory Board filed with the City Clerk is received and approved. 2. The Burlingame City Council intends to levy an assessment for the 2016 year on hotels in the District, as the District is described in Ordinance Nos. 1648, 1678, 1774, 1848 and 1851 for the purpose of funding programs and activities of the District. 3. The types of programs and activities proposed to be funded by the levy of assessments on hotels in the District are set forth in Exhibit "A", incorporated herein by reference. These programs and activities are without substantial change from those previously established for the District. 4. The method and basis for levying the assessments on all hotels within the District are set forth in Exhibit `B", incorporated herein by reference. The method and basis remain unchanged from the previous year. 5. New hotels shall not be exempt from assessment 6. A public hearing on the proposed assessments and programs for the year 2015 is hereby set for January 4, 2016 at 7:00 p.m., before the City Council of the City of Burlingame, in the Council Chambers, 501 Primrose Road, Burlingame, CA. At the public hearing, the City Council will receive testimony and evidence; and interested persons may submit written comments before or at the public hearing, or they may be sent by mail or delivered to the City Clerk, 501 Primrose Road, Burlingame, CA 94010. 7. Oral or written protests maybe made at the hearing. To count in a majority protest against the proposed assessment for the 2016 year, a protest must be in writing and submitted to the City Clerk at or before the close of the public hearing on January 4, 2016. A written protest may be withdrawn in writing at any time before the conclusion of that public hearing. Each written protest shall identify the hotel and its address. If the person signing the protest is not shown on the official records of the City of Burlingame as the owner of the hotel, then the protest shall contain or be accompanied by written evidence that the person is the owner of the hotel. Any written protest as to the regularity or sufficiency of the proceeding shall be in writing and clearly state the irregularity or defect to which objection is made. 8. If at the conclusion of the public hearing, there are of record written protests by the owners of hotels within the District which will pay fifty percent (50%) or more of the total assessments of the entire District, as to the proposed assessments for the 2016 year, no assessment for the 2016 year shall occur. If at the conclusion of the public hearing there are of record written protests by the owners of hotels within the District which will pay fifty percent (50%) or more of the total assessments of the entire District only as to a program or activity proposed, then that type of improvement or activity shall not be included in the District for the 2016 year. 9. Further information regarding the proposed assessments and procedures for filing a written protest may be obtained from the City Clerk, City Hall, 501 Primrose Road, Burlingame, California, phone 650-558-7203. The annual report of the San Mateo County Tourism Business Improvement District is on file and available at the Office of the City Clerk at 501 Primrose, Burlingame, California. 10. The City Clerk is instructed to provide notice of the public hearing by publishing this Resolution in a newspaper of General circulation in the City of Burlingame in accordance with the requirements of the Government and Streets & Highways Codes and mailing in accordance with those requirements and Ordinance No. 1648 and 1678. Terry Nagel, Mayor I, Meaghan Hassel -Shearer, City clerk of the City of Burlingame do hereby certify that the foregoing Resolution was introduced at a regular meeting of the City Council on the 2nd day of November, 2015, and was adopted thereafter by the following vote: AYES: Councilmembers: NOES: Councilmembers: ABSENT: Councilmembers: EXHIBIT A SAN MATEO COUNTY TOURISM BUSINESS IMPROVEMENT DISTRICT SAN MATEO COUNTY/SILICON VALLEY CONVENTION & VISITORS BUREAU PLANNED ACTIVITIES FOR 2016 For the calendar year 2016, the Bureau plans to continue all of its normal activities, including but not limited to: * Promoting area activities available pre and post -Super Bowl; * Exhibiting in trade shows; * Conducting multiple group FAM (familiarization) tours for meeting planners; * Conducting individual FAM and site tours for planners; * Conducting FAM tours for international travel agents from overseas; * Conducting a group FAM tour for members of the food and travel media from around the U.S.; * Conducting individual FAM tours for travel media; * Advertising in meeting planner publications; * Advertising in leisure publications; * Promoting the area to international and domestic media via regular releases of editorial; * Creating updated visitor guides, electronic maps and specialty brochures; * Working to recruit and work with area sporting events; * Using multiple social media channels top push out stories on the area; * Conducting an ambassador training program for hospitality employees; * Actively recruiting filming through our film commissioner. SAN MATEO COUNTY TOURISM BUSINESS IMPROVEMENT DISTRICT ASSESSMENT FORMULA CHART CATEGORY ZONE A- ASSESSMENT FOR YFAR 201. ZONE B- ASSESSMENT FOR YEAR ZOIS ZONE C- ASSESSMENT FOR YFAR 2016 Hotel wIM NII servlce $360 per sleeping room x 69.5%X (0lstrltt montM1s In 2016) $360 per sleeping room X 55%X ("race months in 2016) $3W per Seeping room x 60%%(OIstrIR montes in 2016) 12 aM more Man 20 sleeping 12 12 Head wIM limited Sua l[e $100 per sleeping room %60% X(DI4not months In ID16) $180 per sleeping man %/0% X(OISMR months In 2016) $1B0 per sampling room%60% X(District months In 2016) 12 and micro Man 1,WO onuare 12 12 feet of meetlng space and more than. damping Motel MIM Ilmltetl service $90 per sleeping room %60%%(De.. months In 2016) 8W per sleeping mom X 40%%(Oaid, months In 2016) $W per sleeping room X 60%X (DI4nR months In 2016) 12 and same meeting "ace 12 12 but less than 1,WO sg-ra feet and more Men 20 sleeping moms Hotel all, spread seM¢ $5/ per5eepin9 room %60%%(OIstrIR mon[M in 2016) $54 per Seeping mom %40%X (OinnU monNs In 2016) $54 pershaping mom X 60%%(psttlR months In 2016) 12 and more Man 20 sleeping comes 12 12 Hotel with full zervla, $54 per swaps q room % 30%%(nerict months In 2016) $59 per sleeping mom %25%%(01z41R mon[M1s In 2016) $54 par zl¢epin0 room %]D%% (014ntt months In 2➢16) 12 Ilmltetl servlce, or sGni 12 12 seari and . sleeping or less ZONE A- Includes all comes In the OIsoIR except Half Moon ftm/, PatlFlcs, Palo NN and Me unincorporated County. ZONE B- Includes Half Moon Bay, PadNw and the unincorporated County. ZONEC - Palo AN DRAFT " SAN MATEO COUNTY TOURISM BUSINESS IMPROVEMENT DISTRICT ASSESSMENTS (ALL ZONES) FOR 2016- EXHIBIT B Burlingame Name of PropertyZone', Cate o (Assessment #Rooms ANNUAL Assessment Monthly Assessment Bay Landing A $ 90.00 130 $ 7,020.00 $ 585.00 Burlingame Hotel A 1 $ 54.00 I 38 $ 1,231.20 $ 102.60 Crowne Plaza SFO A 1 $ 360.00 309 $ 77,311.80 $ 6,442.65 DoubleTree by Hilton A 1 $ 360.00 393 $ 98,328.60 $ 8,194.05 Embassy Suites SFO -Waterfront A $ 360.00 340 $ 85,068.00 $ 7,089.00 Hampton Inn & Suites A $ 54.00 77 $ 2,494.80 $ 207.90 Hilton Garden Inn A $ 180.00 132 $ 14,256.00 $ 1,188.00 Hilton SF Airport Bayfront A $ 360.00 402 $ 100,580.40 $ 8,381.70 Holiday Inn Express SFO SouthA $ 90.00 146 $ 7,884.00 $ 657.00 _ Hyatt RegencySFO A $ 360.00 789 $ 197,407.80 $ 16,450.65 Red Roof Inn A $ 54.00 213 $ 6,901.20 $ 575.10 SFO Marriott Waterfront A $360.00 688 $ 172,137.60 $ 14,344.80 Vagabond Inn Executive A $ 54.001 93 $ 3,013.20 $ 251.10 Room Total 3750 Total: $ 773,634.60 San Mateo Name of Property Zone CategorylAssessment # Rooms ANNUAL Assessment Monthly Assessment Americas Best Value Inn A $ 54.00 53 $ 1,717.20 $ 143.10 Avalon Motel A $ 54.00 48 $ 1,555.20 $ 129.60 Best Western Plus Coyote Point Inn A $ 54.00 99 $ 3,207.60 $ 267.30 Extended Stay America A $ 54.00 136 $ 4,406.40 $ 367.20 Hillsdale Inn A $ 54.00 90 $ 2,916.00 $ 243.00 Hilton Garden Inn A $ 180.00 156 $ 16,848.00 $ 1,404.00 Holiday Inn & Suites A$ 360.00 110 $ 27,522.00 $ 2,293.50 Howard Johnson A $ 90.00 57 $ 3,078.00 $ 256.50 Los Prados Hotel A $ 90.00 113 $ 6,102.00 $ 508.50 Residence Inn by Marriott A $ 54.00 160 $ 5,184.00 $ 432.00 San Mateo Marriott A $ 360.00 476 $ 119,095.20 $ 9,924.60 San Mateo SFO Airport Hotel A $ 54.00 110 $ 3,564.00 $ 297.00 Stone Villa Inn A $ 90.00 45 $ 2,430.00 $ 202.50 Room Total 1653 Total: $ 195,908.40 1 of 6 10115'15 DRAFT "SAN MATEO COUNTY TOURISM BUSINESS IMPROVEMENT DISTRICT ASSESSMENTS (ALL ZONES) FOR 2016'"` EXHIBITI3 South San Francisco Name of Property Zone'Category/Assessment # Rooms ANNUAL Assessment Monthly Assessment Airport Inn A54. 34 $ 1,101.60 $ 91.80 All Seasons Lodge A $ 54.00 13 $ 210.60 $ 17.55 Americana Inn Motel A $ 54.00 17 $ 275.40 $ 22.95 Americas Best Value Inn SFO A $ 54.00 21 $ 680.40 $ 56.70 Best Western Plus Grosvenor Hotel A $ 360.00 206 $ 51,541.20 $ 4,295.10 Comfort Inn & Suites SFO A $ 54.00 166 $ 5,378.40 $ 448.20 Courtyard by Marriott A $ 180.00 197 $ 21,276.00 $ 1,773.00 Days Inn A $ 54.00 25 $ 810.00 $ 67.50 Deluxe Inn A $ 54.00 20 $ 324.00 $ 27.00 Embassy Suites SFO A $ 360.00 312 $ 78,062.40 $ 6,505.20 Four Points by Sheraton A $ 54.00 101 $ 3,272.40 $ 272.70 Hampton Inn A $ 54.00 100 $ 3,240.00 $ 270.00 Hilton Garden Inn A $ 180.00 169 $ 18,252.00 $ 1,521.00 Holiday Inn Express Hotel & Suites A $ 54.00 87 $ 2,818.80 $ 234.90 Holiday Inn 5F Int'' Airport A $ 360.00 224 $ 56,044.80 $ 4,670.40 Hotel Focus SFO A $ 54.00 117 $ 3,790.80 $ 315.90 Hotel V A $ 54.00 51 $ 1,652.40 $ 137.70 Inn at Oyster Point A $ 90.00 30 $ 1,620.00 $ 135.00 La Quints Inn A jjj$ 90.00 174 $ 9,396.00 $ 783.00 Larkspur Landing A $ 90.00 111 $ 5,994.00 $ 499.50 Parc Pointe Hotel - A $ 180.00 175 $ 18,900.00 $ 1,575.00 Quality Inn & Suites A $ 54.00 45 $ 1,458.00 $ 121.50 Ramada Limited Suites A $ 54.00 45 $ 1,458.00 $ 121.50 Residence Inn by Mamiott A $ 90.00 152 $ __$_275 8,208.00 $ 684.00 Royal Inn A 1 $ 54.00 17 40 $ 22.95 Travelers Inn A I $ 54.00 20 $ 324.00 $ 27.00 Travelodge SFO North A $ 54.00 199 $ 6,447.60 $ 537.30 Room Total 2828 Millbrae Name of Property Zone Category/Assessment Total: $ 302,812.20 # Rooms ANNUAL Assessment Monthly Assessment Aloft SFO A $ 90.00 252 $ 13,608.00 $ 1,134.00 Best Western Plus EI Rancho Inn A $ 54.00 219 $ 7,095.60 $ 591.30 The Dylan at SFO A $ 54.00 58 $ 1,879.20 $ 156.60 Fairfield Inn & Suites SFO A $ 54.00 80 $ 2,592.00 $ 216.00 La Quinta Inn & Suites SFO A $ 54.00 100 $ 3,240.00 $ 270.00 Millwood Inn & Suites A $ 54.00 34 $ 1,101.60 $ 91.80 The Westin S.F. Airport rF A $ 360.00 397 $ 99,329.40 $ 8,277.45 Room Total 1140 - - - - - - - -- T_ Total: _$_l 28 845 80 ' 2 cf 6 10/15/15 no A c - SAN MATEO COUNTY TOURISM BUSINESS IMPROVEMENT DISTRICT ASSESSMENTS (ALL ZONES) FOR 2016 ` EXHIBIT B 3 of 6 10n5n5 Zone CategorylAssessment #Rooms ANNUAL Assessment Monthly Assessment Foster City Name of Property A $ 360.00 356 $ 89,071.20 $ _ Crowne Plaza Foster City -San Mateo 180.00 147 $ 15,676.00 $ 1,422.60 1,323.00 Courtyard by Marriott A $ Room Total 503 -- Total: $ 104,947.20 Zone CategorylAssessment # Rooms ANNUAL Assessment- Monthly Assessment Half Moon Bay - .Name of Property B $ 54.00 27 $ 583.20 $ 48.60 Americas Best Value Inn 180.00 54 $ 3,888.00 $ 324.00 Beach House Hotel B $ $ 54.00 3 $ 40.50 $ 3.38 Cameron's Inn B B $ 54.00 52 $ 1,123.20 $ 93.60 Coastside Inn B $ 90.00 54 $ 1,944.00 $ 162.00 Comfort Inn B $ 54.00 15 $ 202.50 $ 16.88 Half Moon Bay Inn $ 180.00 81 $ 5,832.00 $ 486.00 Half Moon Bay Lodge B B $ 54.00 6 . 81.00 $ 6.75 Mill Rose Inn B $ 54.00 I 7 Nantucket Whale Inn B $ 360.00 261 $ 51,678.00 $ 4,306.50 The Ritz-Carlton B $ I 54.00 12 $ 162.00 $ 13.50 San Benito House 16 $ 216.00 $ 18.00 Zaballa House Bed & Breakfast B $ 54.00 Room Total 588 Total: $ 65,844.90 Zone Cate orylAssessment # Rooms ANNUAL Assessment Monthly Assessment Unincorporated County Name of Props 54.00 5 $ 67.50 $one 5.63 Atherton Inn A $ $ 54.00 29 $ 626.40 $ 52.20 Best Western Plus Executive Suites B 1 $ 90.00 172 $ 6,192.00 $ 516.00 Costanoa Cypress Inn on Miramar Beach B $ 54.00 18 $ 243.00 $ 20.25 Goose & Turrets Bed & Breakfast B $ 54.00 5 $ 67.50 $ 5.63 19.13 Harbor View Inn B $ 54.00 17 $ 229.50 81.00 $ Inn at Mavericks B $ 54.00 6 $ 11 $ 148.50 $ 12.38 Inn Suites at Oceano B i $ 54.00 54.00 8 $ 108.00 Landis Shores Oceanfront Inn B $ $ 54.00 30 $ 648.00 $ 54.00 Motorvife Motel B B $ 54.00 9 $ 121.50 $ 10.13 Ocean View In B $ 360.00 95 $ 18,810.00 $ 1,567.50 Oceano Hotel & Spa 54.00 3 $ 40.50 $ 3.38 Pacific Victorian Bed & Breakfast B $ 4 $ 54.00 $ 4.50 Pescadero Creek Inn B $ 54.00 54.00 4 $ 54.00 $ 4.50 Princess Port Bed & Breakfast B $ $ 54.00 10 $ 135.00 $ 11.25 Seal Cove Inn B Room Total 426 Total: $ 27,626.40 3 of 6 10n5n5 DRAFT "SAN MATEO COUNTY TOURISM BUSINESS IMPROVEMENT DISTRICT ASSESSMENTS (ALL ZONES) FOR 2016 - EXHIBIT B 4 of 6 10/15115 Redwood City Name of Property Zone Category/Assessment # Rooms ANNUAL Assessment I Monthly Assessment America's Best Inn A $ 54.00 38 $ 1,231.20 $ 102.60 Atherton Park Inn & Suites A $ 54.00 38 $ 1,231.20 $ 102.60 Best Western Plus Inn A $ 54.00 26 $ 842.40 $ 70.20 Budget Inn A $ 54.00 40 $ 1,296.00 $ 108.00 Capri Motel A $ 54.00 50 $ 1,620.00 $ 135.00 Comfort Inn AJL�� 54.00 52 $ 1,684.80 $ 140.40 Days Inn A 68 $ 2,203.20 $ 183.60 Deluxe Inn A 27 $ 874.80 $ 72.90 Garden Motel A$ 17 $ 275.40 $ 22.95 Good Nite Inn A $ 54.00 123 $ 3,985.20 $ 332.10 Holiday Inn Express RWC Central A $ 54.00 61 $ 1,976.40 $ 164.70 Pacific Euro Hotel A $ 54.00 55 $ -t-2 1,782.00 $ 148.50 Pacific Inn A $ 54.00 75 430 00 $ 202.50 Redwood Motor Court A $ 54.00 12 $ 194.40 $ 16.20 Sequoia Inn A $ 54.00 22 $ 712.80 $ 59.40 Sofitel San Francisco Bay A $ 360.00 421 $ 105,334.20 $ 8,777.85 Towne Place Suites by Marriott JA $ 54.00 95 $ 3,078.00 $ 256.50 Room Total 1220 Total. Is 130,752.00 San Bruno Name of Property Zone Category/Assessment # Rooms"Assessmentent Monthly Assessment Bayhill Inn A $ 54.00 24.60 $ 64.80 Bud et Motel A $ 5400 299.60 $ 78.30 Comfort Inn & Suites A $ 54.00 299.60 $ 78.30 Courtyard by Marriott A $ 18000 1476.00 $ 1,323.00 Days Inn A $ 54.00 485.20 $ 129.60 Gateway Inn & Suites A $ 54.00 31 4.40 $ 83.70 Howard Johnson A $ 54.00 497.60 $ 132.30 Ramada Limited A $54.00 61 ,6.40 $ 164.70 Regenc Inn A $ 54.00 32 $ 1,036.80 $ 86.40 Ritz Inn A $ 54.00 23 T-745 20 $ 62.10 Staybridge Suites A $ 180.00 95 $ 10,260.00 $ 855.00 Superb A $ 54.00 54 $ 1,749.60 $ 145.80 Villa Montes Hotel A $ 90.00 41 $ 2,214.00 $ 184.50 Room Total 663 _ Total: $ 40,662.00 4 of 6 10/15115 DRAFT " SAN MATEO COUNTY TOURISM BUSINESS IMPROVEMENT DISTRICT ASSESSMENTS (ALL ZONES) FOR 2016 - EXHIBIT B 5 of 6 10115115 Belmont Name of -Property Zone CategorylAssessment If Rooms ANNUAL Assessment Monthly Assessment Bel Mateo Motel A 1 $ 54.00 23 $ 745.20 $ 62.10 Belmont Palms A $ 54.00 14 $ 226.80 $ 18.90 Extended Stay America A $ 54.00 108 $ 3,499.20 $ 291.60 Hillside Lodge A $ 54.00 23 $ 745.20 $ 62.10 Holiday Inn Express &Suites A $ 90.00 82 $ 4,428.00 $ 369.00 Hotel Belmont A $ 54.00 16 $ 259.20 $ 21.60 Hyatt House A $ 90.00 132 $ 7,128.00 $ 594.00 Motel A _$ 54.00 Room Total 273 $ 671 8,84.5.20 $ 737.10 Total: $ 25,876.80 San Carlos Name of Property Zone CategorylAssessment # Rooms ANNUAL Assessment Monthly Assessment Americas Best Value Inn A 1 $ 54.00 32 $ 1,036.80 $ 86.40 Country Inn & Suites A5400 50 $ 1,620.00 $ 135.00 Extended Stay America A $ 90.00 116 $ 6,264.00 $ 522.00 Fairfield Inn & Suites A $ 54.00 112 $ 3,628.80 $ 302.40 Hotel San Carlos A $ 54.00 29 $ 939.60 $ 78.30 LiA Hotel A $ 54.00 35 $ 1,134.00 $ 94.50 San Carlos Inn A $ 54.00 10 $ 162.00 $ 13.50 Room Total 384 East Palo Alto Name of Property Total: $ 14,785.20 Zone Category/Assessment # Roomsl ANNUAL Assessment Monthly Assessment Four Seasons Silicon Valley A $ 360 00 200 $ 50,040.00 $ 4,170.00 Palo Alto Name of Property Zone',Cate oryl ssessmenl.#Roomsl ANNUAL Assessmenl Monthly Assessment Americas Best Value Sky Ranch Inn C 1 $ 54.00 29 $ 939.60 $ 78.30 Berbeda Place C i $ 54.00 18 $ 291.60 $ 24.30 Cardinal Hotel Palo Alto C $ 54.00 60 $ _ 1,944.00 $ 162.00 _ The Clement C $ 54.00 23 $ 745.20 $ 62.10 Comfort Inn Stanford C $ 54.00 70 $ -$--680 2,268.00 $ 189.00 Coronet Motel C $ 54.00 21 40 $ 56.70 Country Inn Motel C t-54 00 27 $ 874.80 $ 72.90 Cowper Inn C $ 54.00 14 $ 226.80 $ 18.90 Creekside Inn C $ 180.00 136 $ 14,688.00 $ 1,224.00 Crowne Plaza Palo Alto C $ 360.00 195 $ 47,736.00 $ 3,978.00 Das Inn Palo Alto C $ 54.00 23 $ 745.20 $ 62.10 5 of 6 10115115 DRAFT **SAN MATEO COUNTY TOURISM BUSINESS IMPROVEMENT DISTRICT ASSESSMENTS (ALL ZONES) FOR 2016- EXHIBIT B Dinah's Garden Hotel C $ 360.00 129 $ 31,579.20 $ 2,631.60 The Epiphany C $ _ 360.00 86 $ 21,052.80 $ 1,754.40 _ Garden Court Hotel C $ 360.00 62 $ 15,177.60 1 $ 1,264.80 Glass Slipper Inn C $ -54.00 25 $ 810.00 $ 67.50 Hilton Garden Inn Palo Alto C $ 180.00 174 $ 18,792.00 $ 1,566.00 Homewood Suites by Hilton Palo Alto C i1 90.00 138 $ -$7-324 7,452.00 $ 621.00 Hotel California C $ 54.00 20 00 $ 27.00 Hotel Keen C $ 54.00 42 $ 1,360.80 $ 113.40 Hotel Parmani C $ 54.00 36 $ 1,166.40 $ 97.20 Oak Motel Palo Alto C $ 54.00 42 $ 11360.80 $ 113.40 The Nest Palo Alto C 1 $ 54.00 54 $ 1,749.60 $ 145.80 Sheraton Palo Alto C $ 360.00 355 $ 86,904.00 $ 7,242.00 Stanford Motor Inn C $ 54.00 37 $ 1,198.80 $ 99.90 Stanford Terrace Inn C $ 90.00 80 $ 4,320.00 $ 360.00 Travelodge Palo Alto Silicon ValleyC $ 54.00 29 $ 939.60 $ 78.30 The Westin Palo Alto C $ 360.00 184 $ 45,043.20 $ 3,753.60 The Zen Hotel C $ 54.00 37 $ 1,198.80 $ 99.90 Room Total 2146 Total: $ 311,569.20 Pacifica Name of Property Zone Category/Assessment # Rooms ANNUAL Assessment Monthly Assessment Americas Best Value Inn B $ 54.00 25 $ 540.00 $ 45.00 Best Western Plus Lighthouse B $ 180.00 97 $ --f-820 6,984.00 $ 582.00 Holiday Inn Express B $ 54.00 38 80 $ 68.40 Pacifica Beach Hotel B -$-90 00 52 $ 1,872.00 $ 156.00 Pacifica Motor Inn B $ 54.00 42 $ 907.20 $ 75.60 Sea Breeze Motel B $ 54.00 20 $ 270.00 $ 22.50 Room Total 274 Total: $ 11,394.00 Brisbane Name of Property Zone Category/Assessment # Rooms ANNUAL Assessment Monthly Assessment DoubleTree by Hilton SFO North A $ 360.00 210 $ -$--9 52,542.00 $ 4,378.50 Homewood Suites by Hilton SFO North A ' $ 90.00 177 558 00 $ 796.50 Room Total 387 _ - _ Total: $ 9,558.00 6 of 6 10/15/15 B�R STAFF REPORT AGENDA NO: 8e MEETING DATE: November 2, 2015 To: Honorable Mayor and City Council Date: November 2, 2015 From: Carol Augustine, Finance Director — (650) 558-7222 Subject: Quarterly Investment Report, Period Ending September 30, 2015 RECOMMENDATION Staff recommends that the City Council receive and approve the City's investment report through September 30, 2015. BACKGROUND This report represents the City's investment portfolio as of June 30, 2015. The report includes all invested City funds with the exception of bond proceeds. All investments are in compliance with the City's adopted Statement of Investment Policy. DISCUSSION The City's investments are guided by the Statement of Investment Policy, which is reviewed and approved by the Council annually. The policy was last approved by the City Council on August 17, 2015. The policy directs that investment objectives, in order by priority, are safety, liquidity, and yield. This conservative approach ensures assets are available for use while also allowing the City to earn additional resources on idle funds. The City utilizes a core portfolio of investments managed by the City's investment advisor, PFM Asset Management, and also maintains funds invested in the State's Local Agency Investment Fund (LAIF) and the San Mateo County Pool, to achieve its investment goals. CURRENT MARKET CONDITIONS Treasury yields generally moved lower across the yield curve in this past quarter, with longer maturities experiencing the most significant fall in rates. The decrease was largely the result of the Federal Open Market Committee (FOMC) decision not to raise the federal funds target rate at either of its two meetings during the quarter, most recently citing concern about "recent global economic and financial developments." FOMC officials, however, continue to condition investors for a possible rate hike before year-end. 1 Investment Report,September 30, 2015 U.S. Treasury Yield Curve 200% 175°A --June 30. 2015 September 30. 2015 150°A 125% 100% } 075% 050% 025% 000% .0 25% 3 2 .._.._._.. 3 M Y Y Y y geWrpy November 2, 2015 Second-quarter gross domestic product (GDP) grew at a 3.9% annualized pace, a strong rebound from the first quarter's lackluster growth. The surge was bolstered by strong consumer spending and a pickup in business investment and inventories. Job growth slowed in the third quarter — averaging 167,000 new jobs per month, which was down from 231,000 per month in the prior quarter — but the unemployment rate fell further to 5.1 %, its lowest rate since April 2008. Wage growth remained subdued. PORTFOLIO INFORMATION The City's cash, excluding bond proceeds, is pooled for investment purposes. As of September 30, 2015, invested funds totaled $109,158,971. These investments are assets of the City of Burlingame, which includes the General Fund, the enterprise funds (such as Water, Sewer, and Solid Waste), as well as various non -major funds. Note that the City's account with the California Employers' Retiree Benefit Trust Fund (CERBT), used to pre -fund the City's retiree medical obligations, is not included in this report. During the third quarter of 2015, a number of strategic trades were executed with the help of the City's investment advisor to add value to the portfolio. The duration, (a measure of sensitivity to changes in interest rates) was shortened to be modestly conservative relative to the benchmark's duration. The portfolio's duration as of September 30 was 2.41 years (versus the benchmark's duration of 2.64). Factoring in additional investments such as the San Mateo County Pool and LAIF, the average effective duration was 1.35. During the quarter, two securities from the secondary portfolio were called. In August, the proceeds from a called security were invested in longer-term Federal Agency notes which provided sufficient additional yield over comparable U.S. Treasuries. In September, the proceeds from a second call were invested in commercial paper (CP), which served to further diversify the portfolio. Commercial paper is issued for periods of nine months or less and offers and opportunity to add yield without significant duration. Please see below for a summary of all the transactions for the quarter ended September 30, 2015. 9 6130116 9130115 Change 3 Month 0.01% 402% -0.03% 6 Month 0.11% 0.07% -0.04% 1 Year 0.27% 0.31% +0.04% 2 Year 0.65% 0.63% -0.02% 3 Year 1.08% 0.96% -0.12% 5 Year 1.65% 1.36% -0.29% Second-quarter gross domestic product (GDP) grew at a 3.9% annualized pace, a strong rebound from the first quarter's lackluster growth. The surge was bolstered by strong consumer spending and a pickup in business investment and inventories. Job growth slowed in the third quarter — averaging 167,000 new jobs per month, which was down from 231,000 per month in the prior quarter — but the unemployment rate fell further to 5.1 %, its lowest rate since April 2008. Wage growth remained subdued. PORTFOLIO INFORMATION The City's cash, excluding bond proceeds, is pooled for investment purposes. As of September 30, 2015, invested funds totaled $109,158,971. These investments are assets of the City of Burlingame, which includes the General Fund, the enterprise funds (such as Water, Sewer, and Solid Waste), as well as various non -major funds. Note that the City's account with the California Employers' Retiree Benefit Trust Fund (CERBT), used to pre -fund the City's retiree medical obligations, is not included in this report. During the third quarter of 2015, a number of strategic trades were executed with the help of the City's investment advisor to add value to the portfolio. The duration, (a measure of sensitivity to changes in interest rates) was shortened to be modestly conservative relative to the benchmark's duration. The portfolio's duration as of September 30 was 2.41 years (versus the benchmark's duration of 2.64). Factoring in additional investments such as the San Mateo County Pool and LAIF, the average effective duration was 1.35. During the quarter, two securities from the secondary portfolio were called. In August, the proceeds from a called security were invested in longer-term Federal Agency notes which provided sufficient additional yield over comparable U.S. Treasuries. In September, the proceeds from a second call were invested in commercial paper (CP), which served to further diversify the portfolio. Commercial paper is issued for periods of nine months or less and offers and opportunity to add yield without significant duration. Please see below for a summary of all the transactions for the quarter ended September 30, 2015. 9 Investment Report,September 30, 2015 November2, 2015 As noted in the pie chart below, the City's investment portfolio as of September 30, 2015 was heavily weighted towards the State Local Agency Investment Fund (LAIF) and high-quality (AA+ rated) Federal Agency securities to maintain the focus on safety and liquidity. Investments By Security Type As of September 30. 2015 Corporate Notes, 19% Certificates of Deposit 3% Commercia Paper 2% Local Agency Investment Fund (LAIF) 32% 34°/6 San Mateo County Investment Pool' 2% Treasuries 80% q First National Bank 8/13/15 Maturity 321086FJ4 CD 0 - 250,000 8/15115 Call 3136G1KS7 FNMA Notes 0 1,050,000 8/17/15 Buy 3135GOGY3 FNMA Notes 17 0.63% 1,300,000 8/27/15 Buy 3137EADG1 FHLMC Notes 45 1.320 980,000 9/13/15 Call 3136G06Z9 FNMA Notes 0 - 2,000,000 Bank of Tokyo 9/15/15 Buy 06538BCFB Mitsubishi CP 6 0.53% 1,000,000 BNP Paribas NY 9/15/15 Buy 09659BFA3 CP 9 0.63% 1,000,000 American Express 9/15/15 Maturity 0258MODA4 Corporate Notes 0 1,760,000 American Express 9/18/15 Buy 0258MODV8 Corporate Notes 34 1.87% 1,760,000 *Note — Calls: No yield is shown for calls. Once called, principal is returned and interest is no longerearned: The coupon on CUSIP 3136G1 KS7 was 0.500% (called on 8/15/15). The coupon on CUSIP 3136G06Z9 was 0.650% (called on 9/13/15). As noted in the pie chart below, the City's investment portfolio as of September 30, 2015 was heavily weighted towards the State Local Agency Investment Fund (LAIF) and high-quality (AA+ rated) Federal Agency securities to maintain the focus on safety and liquidity. Investments By Security Type As of September 30. 2015 Corporate Notes, 19% Certificates of Deposit 3% Commercia Paper 2% Local Agency Investment Fund (LAIF) 32% 34°/6 San Mateo County Investment Pool' 2% Treasuries 80% q Investment Report, September 30, 2015 Credit Quality of Investments As of June 30, 2015 BBB (A3 by MnnHOO it 46% November 2, 2015 VR (San Mateo County Pool) 3% NR (FDIC Insured) 2% The City's Investment Policy allows for a five-year time horizon with an emphasis on liquidity. As of September 30, 2015, 34% of the City's funds were invested in very short-term liquid investments, 28% of the funds were invested with maturities between one day and two years, and 37% of the investment portfolio had a maturity ranging from two to five years. This distribution allows the City the necessary liquidity to meet operational and emergency cash needs while maximizing returns on funds not needed in the immediate future. The City's aggregate investments maintain a weighted average maturity of 1.49 years, and currently generate annual interest income (yield to maturity) of 0.91% before investment expenses. The City's funds are invested in high credit quality investments, and continue to meet the City's goals of safety, liquidity, and yield/return. As of September 30, 2015, the yield to maturity on the main portfolio of securities was 1.27%. Including additional investments such as LAW and the San Mateo County Pool, the aggregate investments averaged a yield to maturity of 0.91%. This resulted in interest income and realized gains that totaled $172,036. Market Valu ed Average *Ratings by Standard & Poor's. AA 0.91% excludes `Not Rated' securities. As noted in previous reports, staff has arranged for a gradual drawdown of the City's holdings in the San Mateo County Pool, as these funds are not as easily accessible as the City's other liquid holdings, and the yield on the County Pool is lower than that earned in the City's own investment Investment Report,September 30, 2015 November 2, 2015 portfolio. The accessibility of funds in the City's LAW account will allow staff to make as -needed withdrawal requests to meet operating and capital needs, and the City's managed portfolio will grow as the County Pool funds are withdrawn. A total withdrawal of these funds (approximately $5.2 million) will occur over the next two years, as withdrawals from the fund are limited to 20% of the City's balance in the pool. 0.6% I 0.3% Yield History October 31, 2014 - September 30, 2015 -*,-Portfolio Under Management . E--IAIF -K 2 -Year Treasury ---San Mateo County Pool 1.20% 0.85% 0.63% 32% 0.00,° Oct 14 Nov 14 Dec 14 Jan 15 Feb 15 Mar 15 Apr 15 May 15 Jun 15 Jul 15 Aug 15 Sep 15 12% 3-4 Years 7% 4-5 Years The following is a summary of cash and investment holdings held by each fund as of September 30, 2015, which includes invested funds, debt service reserves, amounts held in overnight (liquid) accounts, the City's main checking account and other operating funds: .5 Maturity Distribution As of September 30, 2015 40% 35% 34% 30% 25% 20% 15% 17% 18% 10% 8% . 3% 0% % 0% Overnight One Day -6 6-12 Months 1-2 Years 2-3 Years Months 12% 3-4 Years 7% 4-5 Years The following is a summary of cash and investment holdings held by each fund as of September 30, 2015, which includes invested funds, debt service reserves, amounts held in overnight (liquid) accounts, the City's main checking account and other operating funds: .5 Investment Report,September 30, 2015 November 2, 2015 Cash holdings in the General Fund declined slightly in the first quarter of the 2015-16 fiscal year due to regular operating expenditures and the lack of major property tax receipts, which will be received in December. A decrease in Internal Service Fund is due largely to the payment of annual insurance premiums early in the fiscal year. Increases in the Water and Sewer funds over the quarter are also a reflection of the funds regular cash flow, with no major annual debt service (principal and interest on outstanding revenue bonds) payments until April. The increase in the Solid Waste Fund is the result of the receipt of surplus funds held by Recology from prior year solid waste operations. CONCLUSION All City funds are invested in accordance with the approved Statement of Investment Policy with an emphasis on safety, liquidity, and yield (in that order). The City's investment strategy of balancing the investment portfolio between short-term investments (to meet cash flow needs) and longer-term maturities (to realize a higher rate of return) is appropriate given the current market conditions. Due to the ease of access of the City's funds in overnight accounts such as LAIF, the City has more than sufficient funds available to meet its liquidity (expenditure) requirements for the next six months. Staff and the City's investment advisor will continue to closely monitor the City's investments to ensure the mitigation of risk and ability to meet the City's investment goals while being able to respond to changes in market conditions. FISCAL IMPACT Quarterly reporting of the City's Investment Portfolio will not result in any direct impact on City resources. Exhibit: Portfolio Holdings as of September 30, 2015 M Cash and Investments by Fund As of 9/30/15 As of 6/30/15 Change $ General Fund $ 26,982,508 $ 27,695,609 $ (713,101) Internal Service Funds 15,872,276.29 16,474,709 (602,432) Water Fund 12,860,569 11,711,991 1,148,578 Sewer Fund 10,879,790 9,481,866 1,397,924 Solid Waste Fund 4,271,929 2,837,911 1,434,018 Parking Fund 4,264,631 3,675,762 588,868 Building Fund 4,830,643 4,648,685 181,958 Landfill Fund 609,980 517,873 92,107 Subtotal, Operating Funds 80,572,326 77,044,406 3,527,920 Other Funds 43,394,152 46,400,689 (3,006,537) Total Cash and Investments $ 123,966,478 $ 123,445,095 $ 521,384 Cash holdings in the General Fund declined slightly in the first quarter of the 2015-16 fiscal year due to regular operating expenditures and the lack of major property tax receipts, which will be received in December. A decrease in Internal Service Fund is due largely to the payment of annual insurance premiums early in the fiscal year. Increases in the Water and Sewer funds over the quarter are also a reflection of the funds regular cash flow, with no major annual debt service (principal and interest on outstanding revenue bonds) payments until April. The increase in the Solid Waste Fund is the result of the receipt of surplus funds held by Recology from prior year solid waste operations. CONCLUSION All City funds are invested in accordance with the approved Statement of Investment Policy with an emphasis on safety, liquidity, and yield (in that order). The City's investment strategy of balancing the investment portfolio between short-term investments (to meet cash flow needs) and longer-term maturities (to realize a higher rate of return) is appropriate given the current market conditions. Due to the ease of access of the City's funds in overnight accounts such as LAIF, the City has more than sufficient funds available to meet its liquidity (expenditure) requirements for the next six months. Staff and the City's investment advisor will continue to closely monitor the City's investments to ensure the mitigation of risk and ability to meet the City's investment goals while being able to respond to changes in market conditions. FISCAL IMPACT Quarterly reporting of the City's Investment Portfolio will not result in any direct impact on City resources. Exhibit: Portfolio Holdings as of September 30, 2015 M z LU I W H Q H H z M 0 U v a 11 a O m 0 n 0 0 a Q Q Z Z m m 0 o a w U E m c m y E v E � c o 4T N O O o Z' y U N C 7 +� O O VU U 6 E o0 0 E � m o Ol qrn O O m m '� u N U m w N O V N m W a r E f n V f m @j e N V p"T C O N LL� Vf Y a Y vii ry N U u 0 voi �n v o n a 0 2 r u a O �Ln vo E N � O i.+ M i N Egoo $� a Kr v m «c T«`m aOEi S l E o m E E a EO r m y m a o. E 'a v c E `o_ 3 N d m m m a n€ s a V o E m o S^ a 'S s E E o m E t ° c rn a y `m o �` c E� c y m '° w p m °. m m O a a E.9 ^ y m 'yam^ E `m ;c v m^c aE o `m ma. 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