HomeMy WebLinkAboutAgenda Packet - CC - 2015.11.02INGAME CITY
City of Burlingame 8501 PRIMROSE
HALL
`i � 501 PRIMROSE ROAD
6URLINGAME
BURLINGAME, CA 94010
Meeting Agenda - Final
City Council
Monday, November 2, 2015 7:00 PM Council Chambers
Note: Public comment is permitted on all action items as noted on the agenda below and in the
non -agenda public comment provided for in item 7.
Speakers are asked to fill out a "request to speak" card located on the table by the door and
hand it to staff, although the provision of a name, address or other identifying information is
optional. Speakers are limited to three minutes each; the Mayor may adjust the time limit in
light of the number of anticipated speakers.
All votes are unanimous unless separately noted for the record.
1. CALL TO ORDER - 7:00 p.m. - Council Chambers
2. PLEDGE OF ALLEGIANCE TO THE FLAG
3. ROLL CALL
4. REPORT OUT FROM CLOSED SESSION
5. UPCOMING EVENTS
6. PRESENTATIONS
a. Presentation to the Fire Poster Contest Winners
b. Presentation of the California Law Enforcement Award to the Burlingame Police
Department
C. EI Nino Preparation Update
7. PUBLIC COMMENTS, NON -AGENDA
Members of the public may speak about any item not on the agenda. Members of the public wishing to
suggest an item for a future Council agenda may do so during this public comment period. The Ralph M.
Brown Act (the State local agency open meeting law) prohibits the City Council from acting on any matter
that is not on the agenda.
8. APPROVAL OF CONSENT CALENDAR
Consent calendar items are usually approved in a single motion, unless pulled for separate discussion.
Any member of the public wishing to comment on an item listed here may do so by submitting a speaker
slip for that item in advance of the Council's consideration of the consent calendar.
City ol'Burlingame Page 1 Printed on 10/29/2015
City Council Meeting Agenda - Final November 2, 2015
Commission Minutes Traffic Safety and Parking, September 10 2015
14. ADJOURNMENT
Notice: Any attendees wishing accommodations for disabilities please contact the City Clerk at
(650)558-7203 at least 24 hours before the meeting. A copy of the Agenda Packet is available for
public review at the City Clerk's office, City Hall, 501 Primrose Road, from 8:00 a.m. to 5:00 p.m.
before the meeting and at the meeting. Visit the City's website at www.burlingame.org. Agendas and
minutes are available at this site.
NEXT SPECIAL CITY COUNCIL MEETING - Next special City Council Meeting -
Wednesday, November 4, 2015 - Traffic, Safety & Parking Commission, Parks &
Recreation Commission, and Beautification Commission Interviews
NEXT CITY COUNCIL MEETING - Next regular City Council Meeting - Monday,
November 16, 2015
VIEW REGULAR COUNCIL MEETING ONLINE AT WWW.BURLINGAME.ORG - GO TO
"CITY COUNCIL VIDEOS"
Any writings or documents provided to a majority of the City Council regarding any item on this
agenda will be made available for public inspection at the Water Office counter at City Hall at 501
Primrose Road during normal business hours.
City or Burlingame Page Printed on 1012912015
Agenda Item Ba
Meeting Date: 11/02/15
BURLINGAME
BURLINGAME CITY COUNCIL
Unapproved Minutes
Regular Meeting of October 19, 2015
1. CALL TO ORDER
A duly noticed regular meeting of the Burlingame City Council was held on the above date in the City Hall
Council Chambers.
2. PLEDGE OF ALLEGIANCE TO THE FLAG
The pledge of allegiance was led by Steffen Rochel.
3. ROLL CALL
MEMBERS PRESENT: Browmigg, Keighran, Nagel, Ortiz
MEMBERS ABSENT: Root
4. REPORT OUT FROM CLOSED SESSION
CA Kane advised that Council met in Closed Session, direction was given, and there were no reportable
actions at this time.
5. UPCOMING EVENTS
Mayor Nagel reviewed the upcoming events taking place in the City.
6. PRESENTATIONS
a. PRESENTATION OF THE BEAUTIFICATION AWARD
Mary Hunt from the Beautification Commission presented the Beautification Award to Wachter's
Investment. She explained that the award is designed to recognize the efforts of businesses to maintain or
beautify the City of Burlingame and to encourage attractive landscaping improvements in our community.
Included with the award Mary Hunt presented Wachter's Investment with a Dale Perkins' water color
painting of the building and the landscape.
b. PRESENTATION OF THE BEACON AWARD
On behalf of the Institute for Local Governments, League of California Cities and the Statewide Energy
Efficiency Collaborative, Kara Lee Brown presented the City of Burlingame with 4 Beacon Spotlight
Burlingame City Council October 19, 2015
Unapproved Minutes
Agenda Item 8a
Meeting Date: 11/02/15
Awards to honor the City's work in reducing greenhouse gas emissions, saving energy and adopting policies
and practices that promote sustainability.
7. PUBLIC COMMENTS
Mayor Nagel first asked Fire Chief John Kammeyer to discuss the emergency that the Central County Fire
Department responded to on Friday, October 16. Fire Chief Kammeyer stated that on Friday morning CCFD
received a call about a relatively small electrical fire at the Burlingame Long Term Care nursing home.
Although the fire was small, it caused a power outage, making it necessary to relocate patients to other
facilities. The Burlingame Long Term Care nursing home is the largest nursing home in the County and at
the time there were 269 patients in the facility. CCFD coordinated efforts with county officials to organize
and prioritize patient relocation. After approximately 90 patients were relocated, the CCFD was able to
reconnect power in the building. All patients were thereafter returned to their beds.
Fire Chief John Kammeyer said that state and county officials are checking on whether the building was in
compliance with all codes.
Burlingame High School student Maxim Yu spoke about prohibiting smoking on Burlingame and Broadway
Avenue.
Burlingame resident Cynthia Cornell spoke on behalf of B.A.R.P, she gave the City Clerk a petition of 72
signatures of Burlingame residents in support of a "just cause eviction" ordinance. As well, she reviewed the
San Mateo City Council meeting on renter's rights.
8. CONSENT CALENDAR
Mayor Nagel asked the Councihnembers and the public if they wished to remove any items from the Consent
Calendar, Councihnember Ortiz pulled 8b.
Vice Mayor Keighran made a motion to adopt items 8a, and 8c of the Consent Calendar; seconded by
Councilmember Ortiz. The motion was approved unanimously by voice vote, 4-0.
a. APPROVE THE CITY COUNCIL MEETING MINUTES OF OCTOBER 5, 2015
CC Hassel -Shearer requested Council approve the City Council meeting minutes of October 5, 2015.
b. UPDATE OF THE GENERAL FUND RESERVE POLICY FOR THE CITY OF
BURLINGAME
FinDir Augustine requested Council approve Resolution Number 92-2015.
Councilmember Ortiz asked for a clarification on leaving the Catastrophic Reserve at 2 million dollars. He
asked whether this was a low amount. FinDir Augustine said that the 2 million dollars was not something
that the Government Finance Officers Association (GFOA) originally recommended. However, after doing
reserve policies for the City of Napa and gathering more local data points, GFOA stated that the Catastrophic
Reserve could be decreased. She explained that GFOA recommended that the City consider other financing
2
Burlingame City Council October 19, 2015
Unapproved Minutes
Agenda Item Sa
Meeting Date: 11/02/15
tools such as insurance for catastrophic events instead of a Catastrophic Reserve. Accordingly, based on
GFOA's recommendation FinDir Augustine recommended that Council decrease the Catastrophic Reserve
from 4.5 to 2 million dollars.
Councilmember Ortiz asked if the City already purchased a recommended insurance policy. FinDir
Augustine stated that the City was researching different types of insurance. As well, she stated that the 2.5
million dollars that was taken out of the Catastrophic Reserve would be moved into another Reserve.
Vice Mayor Keighran questioned if the Council would be asked to review the different insurance policies.
FinDir Augustine stated that they were working with the Associated Bay Area Governments (ABAG) to
investigate what the best insurance vehicle would be.
Councilmember Brownrigg stated that the financial analysis was solid. He also expressed his interest in
reviewing the City's insurance options prior to its selection. Councilmember Brownrigg discussed options
for how the 2.5 million dollars could be used, stating his recommendation that the City begin an El Camino
Reserve.
Councilmember Ortiz restated that he wasn't comfortable with moving the money out of the Catastrophic
Reserve until the City had selected an insurance policy. As well, in response to Councilmember
Brownrigg's suggested use of the 2.5 million dollars, he explained that he felt that the City should first
review the list of capital improvement projects as potential earmarks for the money instead of setting up a
new project. Councilmember Brownrigg responded that those were large projects and that the money would
be better suited to small projects such as maintenance.
Councilmember Brownrigg made a motion to adopt Resolution Number 92-2015, seconded by Vice Mayor
Keighran. The motion was approved by voice vote, 3-l(Councihnember Ortiz vote against, Councilmember
Root was absent).
c. ADOPTION OF A RESOLUTION ACCEPTING THE NEIGHBORHOOD STORM DRAIN
PROJECT #7 BY D&D PIPELINES, INC., CITY PROJECT NO. 84090
DPW Murhiza requested Council approve of Resolution Number 93-2015.
9. PUBLIC HEARINGS
There were no public hearings.
10. STAFF REPORTS AND COMMUNICATIONS
a. APPROVAL OF A TERM SHEET WITH THE SAN MATEO UNION HIGH SCHOOL
DISTRICT REGARDING THE BURLINGAME AQUATIC CENTER AT BURLINGAME
HIGHSCHOOL
CM Goldman presented the staff report concerning the agreement that the San Mateo Union High School
District Superintendent and the City Manager brokered regarding the Burlingame Aquatic Center. CM
Goldman reviewed the history of the relationship between the City and the School District in reference to the
aquatic center. She stated that in 1997 the City and District entered into an agreement to jointly fund the
Burlingame City Council October 19, 2015
Unapproved Minutes
Agenda Item 8a
Meeting Date: 11/02/15
construction and ongoing repair of the 25 -yard pool. However, while the agreement discussed maintenance
and operations it failed to outline non -routine maintenance (capital expenditures). Then in 1999, through an
anonymous donor the pool was expanded to 50 meters. After which beginning in 2011, the City entered into
an agreement with the Burlingame Aquatic Club (BAC) to operate the community programs at the pool.
CM Goldman explained that for several years the City and District engaged in negotiations regarding a new
agreement. She stated that for the past 8 weeks she collaborated with Superintendent Skelly on draft terms
for an agreement that they felt were fair to all parties. CM Goldman stressed that she and the Superintendent
Skelly shared the common goals of keeping the pool open, giving as many individuals as possible access to
the pool, and fostering a new collaborative relationship between the City and District.
Some of the key terms that the City Manager and Superintendent agreed to were:
L The City will pay 78% of the cost of maintenance and operation of the pool. CM Goldman stated
that while the City is responsible for a greater percentage of the cost, the City uses the pool more
than the School District.
2. The District commissioned an audit of the pool and facility earlier this year, this audit will guide
capital improvement projects in the future.
3. In keeping with past practices, the City and District will split capital expenses as identified in the
audit on a 50-50 basis.
4. The new agreement includes a three year extension, having the agreement now expire on January
1, 2026.
5. Changes were made to the annual pool maintenance closure period to minimize pool downtime.
6. A schedule for the pool that defined shared use and exclusive use for the City and District was
outlined to create stability for both parties.
7. The City and District will enter into a separate agreement to allow the School District the ability
to use the baseball field at Washington Park free of charge.
Vice Mayor Keighran commended the City Manager and Superintendent for coming to an agreement after
several years of negotiations. She asked about the baseball field agreement and if the agreement would also
allow the community the right to use the District's basketball courts. CM Goldman responded that she had
made that request however the basketball gym is well used and it will be difficult to work out community
hours. Vice Mayor Keighran also asked if since the capital improvements are split 50-50 if the City would
be able to look at the bids that the District entertains. Atty Kane said that this would be addressed in the
agreement. Lastly, Vice Mayor Keighran asked about maintenance of the pool. CM Goldman responded
that there is a pool maintenance guide that will be attached to the agreement.
Councilmember Brownrigg asked what they anticipated the annual capital budget to be. CM Goldman stated
that she didn't think they could anticipate the annual budget, as it will vary every year based on necessary
maintenance. Councilmember Brownrigg stated he hopes this term sheet reflects a new start to the
relationship between the City and the District. However, he was concerned that the City would end up
paying more than 50% of the costs associated with the pool. CM Goldman stated that all parties seem to be
moving forward and wanting to work in a more collaborative effort to benefit the community.
Vice Mayor Keighran asked that when the baseball field agreement is drafted, that the City get first right of
use of the field. She also stated that the City and District should work to incorporate use of the basketball
gym into the agreement.
Burlingame City Council October 19, 2015
Unapproved Minutes
Agenda Item 8a
Meeting Date: 11/02/15
BAC representative Suze Gardner and Keith Fujishige spoke about their excitement over the terms for the
potential agreement. They stated that this agreement would provide the community stability and an
understanding that the two parties are now working together to improve access to the pool.
Councilmember Ortiz stated his appreciation that the City Manager and the Superintendent were able to
work together to create this term sheet.
Mayor Nagel also stated that she would like to see an agreement for the gym included with the baseball field.
Councilmember Ortiz moved to approve the term sheet, seconded by Councilmember Brownrigg. The
motion was approved unanimously by voice vote, 4-0.
b. ADOPTION OF A RESOLUTION APPROVING CHANGES TO THE MEMORANDA OF
UNDERSTANDING BETWEEN THE CITY OF BURLINGAME AND AFSCME LOCAL 829
AND AFSCME LOCAL 2190, AND AUTHORIZING THE CITY MANAGER TO EXECUTE
THE MEMORANDA ON BEHALF OF THE CITY
HR Loomis reviewed her staff report which asked for Council's adoption of Resolution Number 94-2015.
She stated that the City came to an agreement with AFSCME Local 829 and AFSCME Local 2190.
Mayor Nagel pointed out that the City was grateful to the AFSCME employee for making concessions when
times were tough.
Vice Mayor moved to adopt Resolution Number 94-2015, seconded by Councilmember Browmigg. The
motion was approved unanimously by voice vote, 4-0.
11. COUNCIL COMMITTEE AND ACTIVITIES REPORTS AND ANNOUNCEMENTS
12. FUTURE AGENDA ITEMS
Council reported on various events and committee meetings they each attended on behalf of the City.
13.
September Permit Activity
14. ADJOURNMENT
Mayor Nagel adjourned the meeting at 8:38pm in memory of Christy Armstrong.
Respectfully submitted,
Meaghan Hassel -Shearer
City Clerk
Burlingame City Council October 19, 2015
Unapproved Minutes
aSTAFF REPORT AGENDA NO: 8b
MEETING DATE: November 2, 2015
To: Honorable Mayor and City Council
Date: November 2, 2015
From: Lisa K. Goldman, City Manager — (650) 558-7243
Subject: Approval of Setting December 7, 2015, as the Date for the Mayoral Rotation
and City Council Swearing In Ceremony and Canceling the December 21,
2015 Meetina
RECOMMENDATION
Staff recommends the City Council adopt the attached resolution setting December 7, 2015, as
the date for the Mayoral rotation and City Council swearing in ceremony.
BACKGROUND
In 1999, the City Council adopted a resolution setting forth the policy on rotation of City Council
officers. Under the resolution, the Mayoral (and Vice Mayoral) rotation was to occur on the
second City Council meeting in November each year. Until last year, the City's practice was to
hold the rotation during the second meeting in November in even -numbered years, and during the
first meeting in December in odd -numbered years. Although not memorialized in a resolution, this
change was likely made to allow time for the City to receive the certified results of City Council
elections, held in November of odd -numbered years.
In recent elections, it has taken the County Registrar of Voters almost the full time permitted by
law to certify the results of the election. In 2013, for example, the County had until Tuesday,
December 3, to certify the results. The City Council meeting that year was held on Monday,
December 2; the City received the certified results less than two hours prior to the start of the
meeting.
DISCUSSION
Last year, staff asked the City Council to adopt a new resolution to set the second meeting in
December as the date for the Mayoral rotation and City Council swearing in ceremony. This
meeting was selected in order to ensure that the County had enough time to count ballots and
certify the election results in odd -numbered years, and to provide consistency in dates in even -
numbered years.
This year, the County is conducting an all -mailed ballot election, which should ensure that results
are obtained more quickly. In addition, the first meeting in December is after the deadline for the
1
Mayoral Rotation and City Council Swearing In Ceremony
November 2, 2015
County to certify results, while the second meeting in December falls during Christmas week,
when many community members are out of town or otherwise engaged.
For those reasons, staff recommends that the City Council hold the Mayoral rotation and
swearing in ceremony on December 7, 2015. Staff also recommends that the City Council cancel
the December 21, 2015, City Council meeting.
FISCAL IMPACT
None.
2
aSTAFF REPORT AGENDANO: 8c
MEETING DATE: November 2, 2015
To: Honorable Mayor and City Council
Date: November 2, 2015
From: Syed Murtuza, Director of Public Works — (650) 558-7230
Subject: Adoption of Resolutions Awarding a Construction Contract to Stoloski &
Gonzalez, Inc., for the Neighborhood Storm Drain Project No. 8, City
Project No. 84320, and Approving a Professional Services Agreement with
Anchor Engineering for Construction Inspection Services Related to the
RECOMMENDATION
Staff recommends that the City Council adopt the attached resolutions as follows:
(1) Awarding a construction contract to Stoloski & Gonzalez, Inc., for the Neighborhood Storm
Drain Project No. 8 in the amount of $1,072,565, and authorizing the City Manager to
execute the same; and
(2) Approving a professional services agreement with Anchor Engineering in the amount of
$121,515 for construction inspection services related to the project, and authorizing the
City Manager to execute the same.
BACKGROUND
The Neighborhood Storm Drain Project No. 8 is a continuation of neighborhood improvements
that have been ranked by priority, based on the severity and magnitude of the drainage issues.
The storm drainage improvements are located in residential neighborhoods throughout the city.
The improvements are designed to increase storm drainage capacity and alleviate localized
flooding and ponding of storm water.
The project consists of the installation of approximately 1,470 linear feet of storm drain pipelines
by open trench construction; approximately 300 linear feet of cured in-place pipe; approximately
1,870 linear feet of curb and gutter replacement; 6 storm drain manhole installations; 30 storm
drain inlets replacements/upgrades, and various concrete work on sidewalks/driveways. In
addition, the project also includes improvements to the storm drain system at the Waste Water
Treatment Plant.
1
Construction Contract Award to Stoloski & Gonzalez, Inc. and Professional Services November 2, 2015
Agreement with Anchor Engineering for Inspection Services for the Neighborhood
Storm Drain No. 8
DISCUSSION
Construction Contract: The project engineering design was successfully completed and was
advertised for construction bids on September 1, 2015. The sealed bids were opened on October
6, 2015, and five bids were received ranging from $1,072,565 to $1,276,335. Stoloski &
Gonzalez, Inc. is the lowest responsible bidder with its bid amount of $1,072,565, which is 11%
below the engineer's estimate of $1,205,000. Staff has reviewed their bid proposal and
determined that the contractor has met all the project requirements and has a successful history
of performing similar work for the City and for other public agencies. As a result, staff
recommends that the Council award the construction contract to Stoloski & Gonzalez, Inc.
Professional Services Agreement: Anchor Engineering was selected through a competitive
process to perform construction inspection services for the Neighborhood Storm Drain Project
No. 8. Anchor Engineering has previously completed successful work for the City on storm
drainage projects, and is familiar with local conditions and City requirements. Staff has
negotiated the following scope of professional services with Anchor Engineering in the amount of
$121,515, which is also detailed in Exhibit A of the agreement:
• Attend and manage pre -construction meetings between the City and Contractor;
• Review and advise the City on Contractor's overall and weekly construction schedule;
• Provide public outreach and notifications;
• Perform daily construction inspection services for an estimated 100 construction working
days;
• Prepare daily written construction reports and maintain photographic records of the
project;
• Attend weekly construction progress meetings, perform necessary field engineering work,
and perform quality assurance assessments;
• Perform project close out inspections and develop final punch list;
• Review and process construction progress payments and change orders; and
• Provide a final report and advise the City on final payment.
The professional services fee of $121,515 represents approximately 11.3% of the estimated
construction cost. The amount is consistent with the industry standards for construction
inspection services based on the scope and complexity of the project involving various methods
of pipeline installation. The project construction is tentatively set to begin in November 2015 and
will be completed by May 2015, barring no delays. Staff will conduct public outreach to the
affected neighborhoods and will coordinate with the contractor to minimize construction impacts
and inconveniences.
2
Construction Contract Award to Stoloski & Gonzalez, Inc. and Professional Services November 2, 2015
Agreement with Anchor Engineering for Inspection Services for the Neighborhood
Storm Drain No. 8
FISCAL IMPACT
The following are the estimated project construction expenditures:
Construction Contract
Construction Inspection
Contingencies 15%
Construction Engineering & Administration
Total
$1,072,565
$121,515
$179,150
$76,770
$1,450,000
Funding Availability:
There are adequate funds available in the Capital Improvement Program funded by the Storm
Drainage Fee and Sewer Enterprise Funds to complete the work as follows:
Neighborhood Storm Drain No.8 (84090, 84320) $1,200,000
Burlingame Avenue Streetscape Project $150,000
Remaining Fund Balance (83150)
Waste Water Treatment Plant Improvements $100,000
(83670)
Total $1,450,000
Exhibits:
• Resolution Awarding a Construction Contract
• Resolution Approving a Professional Service Agreement
• Construction Contract Agreement
• Professional Service Agreement
• Bid Summary
• Project Location Map
R
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME
AWARDING A CONSTRUCTION CONTRACT TO STOLOSKI & GONZALEZ, INC.
FOR THE NEIGHBORHOOD STORM DRAIN PROJECT No. 8, AND AUTHORIZING
THE CITY MANAGER TO EXECUTE THE CONTRACT
CITY PROJECT NO. 84320
WHEREAS, on September 1, 2015, the City issued notice inviting bid proposals for the
NEIGHBORHOOD STORM DRAIN PROJECT No. 8, CITY PROJECT NO. 84320; and
WHEREAS, on October 6, 2015, all bid proposals received were opened before the City
Clerk and representatives of the Public Works Department; and
WHEREAS, STOLOSKI & GONZALEZ, INC., submitted the lowest responsible bid for
the job in the amount of $1,075,565.
NOW, THEREFORE, be it RESOLVED, and it is hereby ORDERED, that the Plans and
Specifications, including all addenda, are approved and adopted; and
BE IT FURTHER RESOLVED that the bid of STOLOSKI & GONZALEZ, INC., for said
project in the amount of $1,075,565, and the same hereby is accepted; and
BE IT FURTHER RESOLVED THERETO that a contract be entered into between the
successful bidder hereinabove referred to and the City of Burlingame for the performance of
said work, and that the City Manager be, and hereby is, authorized for and on behalf of the City
of Burlingame to execute said contract and to approve the faithful performance bond and the
labor materials bond required to be furnished by the contractor.
Mayor
I, MEAGHAN HASSEL-SHEARER, City Clerk of the City of Burlingame, do hereby
certify that the foregoing Resolution was introduced at a regular meeting of the City Council held
on the 2nd day of November, 2015, and was adopted thereafter by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
City Clerk
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME
APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH ANCHOR
ENGINEERING FOR THE NEIGHBORHOOD STORM DRAIN No. 8 PROJECT AND
AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT
CITY PROJECT NO. 84320
RESOLVED, by the CITY COUNCIL of the City of Burlingame, California and this
Council does hereby FIND, ORDER and DETERMINE AS FOLLOWS:
1. The public interest and convenience require execution of the agreement cited in
the title above.
2. The City Manager be, and is hereby, authorized to sign said agreement for and
on behalf of the City of Burlingame.
3. The City Clerk is hereby ordered and instructed to attest such signature.
Mayor
I, MEAGHAN HASSEL-SHEARER, City Clerk of the City of Burlingame, do hereby
certify that the foregoing Resolution was introduced at a regular meeting of the City Council
held on the 2nd day of November, 2015 and was adopted thereafter by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
City Clerk
AGREEMENT FOR PUBLIC IMPROVEMENT
NEIGHBORHOOD STORM DRAIN PROJECT 48
CITY PROJECT NO. 84320
THIS AGREEMENT, made in duplicate and entered into in the City of
Burlingame, County of San Mateo, State of California on November 2, 2015, by and
between the CITY OF BURLINGAME, a Municipal Corporation, hereinafter called
"City", and Stoloski & Gonzalez, Inc., hereinafter called "Contractor,"
WITNESSETH:
WHEREAS, City has taken appropriate proceedings to authorize construction of
the public work and improvements herein provided for and to authorize execution of this
Contract; and
WHEREAS, pursuant to State law and City requirements, a notice was duly
published for bids for the contract for the improvement hereinafter described; and
WHEREAS, on November 2, 2015, after notice duly given, the City Council of
Burlingame awarded the contract for the construction of the improvements hereinafter
described to Contractor, which the Council found to be the lowest responsive, responsible
bidder for these improvements; and
WHEREAS, City and Contractor desire to enter into this Agreement for the
construction of said improvements,
NOW, THEREFORE, IT IS AGREED by the parties hereto as follows:
1. Scope of work.
Contractor shall perform the work described in those Contract Documents entitled:
NEIGHBORHOOD STORM DRAIN PROJECT #8
CITY PROJECT NO. 84320
AGREEMENT -1
2. The Contract Documents.
The complete contract between City and Contractor consists of the following documents:
this Agreement, Notice Inviting Sealed Bids, attached hereto as Exhibit B; the accepted Bid
Proposal, attached hereto as Exhibit C; the provisions contained in the contract book and
drawings titled: Neighborhood Stormdrain Project #8 No. 84320 attached as Exhibit A;
prevailing wage rates of the State of California applicable to this project by State law, and all
bonds, and are hereinafter referred to as the Contract Documents. All rights and obligations of
City and Contractor are fully set forth and described in the Contract Documents. All of the
above described documents are intended to cooperate so that any work called for in one, and not
mentioned in the other, or vice versa, is to be executed the same as if mentioned in all said
documents.
3. Contract Price.
The City shall pay, and the Contractor shall accept, in full, payment of the work above
agreed to be done, the sum of One million, seventy-two thousand, five hundred and sixty-five
dollars ($1,072.565.00), called the "Contract Price". This price is determined by the lump sum
and unit prices contained in Contractor's Bid. In the event authorized work is performed or
materials furnished in addition to those set forth in Contractor's Bid and the Specifications, such
work and materials will be paid for at the unit prices therein contained. Said amount shall be
paid in progress payments as provided in the Contract Documents.
4. Termination
At any time and with or without cause, the City may suspend the work or any portion of
the work for a period of not more than 90 consecutive calendar days by notice in writing to
Contractor that will fix the date on which work will be resumed. Contractor will be granted an
adjustment to the Contract Price or an extension of the Time for Completion, or both, directly
attributable to any such suspension if Contractor makes a claim therefor was provided in the
Contract Documents.
The occurrence of any one or more of the following events will justify termination of the
contract by the City for cause: (1) Contractor's persistent failure to perform the work in
accordance with the Contract Documents; (2) Contractor's disregard of Laws or Regulations of
any public body having jurisdiction; (3) Contractor's disregard of the authority of the Engineer;
or (4) Contractor's violation in any substantial way of any provision of the Contract Documents.
AGREEMENT -2
In the case of any one or more of these events, the City, after giving Contractor and Contractor's
sureties seven calendar days written notice of the intent to terminate Contractor's services, may
initiate termination procedures under the provisions of the Performance Bond. Such termination
will not affect any rights or remedies of City against Contractor then existing or that accrue
thereafter. Any retention or payment of moneys due Contractor will not release Contractor from
liability. Contractor's services will not be terminated if Contractor begins, within seven calendar
days of receipt of such notice of intent to terminate, to correct its failure to perform and proceeds
diligently to cure such failure within no more than 30 calendar days of such notice.
Upon seven calendar days written notice to Contractor, City may, without cause and
without prejudice to any other right or remedy of City, terminate the Contract for City's
convenience. In such case, Contractor will be paid for (1) work satisfactorily completed prior
the effective date of such termination, (2) furnishing of labor, equipment, and materials in
accordance with the Contract Documents in connection with uncompleted work, (3) reasonable
expenses directly attributable to termination, and (4) fair and reasonable compensation for
associated overhead and profit. No payment will be made on account of loss of anticipated
profits or revenue or other economic loss arising out of or resulting from such termination.
5. Provisions Cumulative.
The provisions of this Agreement are cumulative and in addition to and not in limitation
of any other rights or remedies available to the City.
6. Notices.
All notices shall be in writing and delivered in person or transmitted by certified mail,
postage prepaid.
Notices required to be given to the City shall be addressed as follows:
Martin Quan, P.E., Senior Civil Engineer
CITY OF BURLINGAME
501 Primrose Road
Burlingame, California 94010
AGREEMENT -3
Notices required to be given to Contractor shall be addressed as follows:
Stoloski & Gonzalez, Inc.
727 Main Street
Half Moon Bay, CA 94019-1924
7. Interpretation
As used herein, any gender includes the other gender and the singular includes the plural
and vice versa.
8. Waiver or Amendment.
No modification, waiver, mutual termination, or amendment of this Agreement is
effective unless made in writing and signed by the City and the Contractor. One or more waivers
of any term, condition, or other provision of this Agreement by either party shall not be
construed as a waiver of a subsequent breach of the same or any other provision.
9. Controlline Law.
This Agreement is to be governed by and interpreted in accordance with the laws of the
State of California.
10. Successors and Assignees.
This Agreement is to be binding on the heirs, successors, and assigns of the parties
hereto but may not be assigned by either party without first obtaining the written consent of the
other party.
11. Severability.
If any term or provision of this Agreement is deemed invalid, void, or unenforceable by
any court of lawful jurisdiction, the remaining terms and provisions of the Agreement shall not
be affected thereby and shall remain in full force and effect.
AGREEMENT -4
IN WITNESS WHEREOF, two identical counterparts of this Agreement, consisting of
five pages, including this page, each of which counterparts shall for all purposes be deemed an
original of this Agreement, have been duly executed by the parties hereinabove named on the
day and year first hereinabove written.
CITY OF BURLINGAME, CONTRACTOR
a Municipal Corporation
Lisa K. Goldman, City Manager
Approved as to form:
Kathleen Kane, City Attorney
ATTEST:
Meaghan Hassel -Shearer, City Clerk
Print Name:
AGREEMENT -5
AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES
WITH ANCHOR ENGINEERING
FOR NEIGHBORHOOD STORM DRAIN PROJECT #8
CITY PROJECT NO. 84320
THIS AGREEMENT is entered into this day of
2015, by and between the City of Burlingame, State of California, herein called the "City",
and Anchor Engineering, Inc., engaged in providing PROFESSIONAL ENGINEERING
services herein called the "Consultant".
RECITALS
A. The City is considering undertaking activities for the consultant engineering
inspection services for Neighborhood Storm Drain Project #8.
B. The City desires to engage a professional engineering consultant to provide
engineering services because of Consultant's experience and qualifications to
perform the desired work, described in Exhibit A.
C. The Consultant represents and affirms that it is qualified and willing to perform the
desired work pursuant to this Agreement.
AGREEMENTS
NOW, THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS:
1. Scope of Services. The Consultant shall provide professional engineering
services such as inspection services for storm drainage capital improvement
program project, and as detailed in "Proposal to City of Burlingame for
Construction Inspection of Neighborhood Storm Drain Project #8, City Project No.
84320" of the attached Exhibit A of this agreement.
2. Time of Performance. The services of the Consultant are to commence upon the
execution of this Agreement with completion of all work as set forth in Exhibit A.
3. Compliance with Laws. The Consultant shall comply with all applicable laws,
codes, ordinances, and regulations of governing federal, state and local laws.
Consultant represents and warrants to City that it has all licenses, permits,
qualifications and approvals of whatsoever nature which are legally required for
Page 1 of 8
Consultant to practice its profession. Consultant represents and warrants to City
that Consultant shall, at its sole cost and expense, keep in effect or obtain at all
times during the term of this Agreement any licenses, permits, and approvals
which are legally required for Consultant to practice its profession. Consultant
shall maintain a City of Burlingame business license.
4. Sole Responsibility. Consultant shall be responsible for employing or engaging
all persons necessary to perform the services under this Agreement.
5. Information/Report Handlinq. All documents furnished to Consultant by the City
and all reports and supportive data prepared by the Consultant under this
Agreement are the City's property and shall be delivered to the City upon the
completion of Consultant's services or at the City's written request. All reports,
information, data, and exhibits prepared or assembled by Consultant in
connection with the performance of its services pursuant to this Agreement are
confidential until released by the City to the public, and the Consultant shall not
make any of these documents or information available to any individual or
organization not employed by the Consultant or the City without the written
consent of the City before such release. The City acknowledges that the reports
to be prepared by the Consultant pursuant to this Agreement are for the purpose
of evaluating a defined project, and City's use of the information contained in the
reports prepared by the Consultant in connection with other projects shall be
solely at City's risk, unless Consultant expressly consents to such use in writing.
City further agrees that it will not appropriate any methodology or technique of
Consultant which is and has been confirmed in writing by Consultant to be a trade
secret of Consultant.
6. Compensation. Compensation for Consultant's professional services shall not
exceed $121,515; and payment shall be based upon City approval of each task.
Billing shall include current period and cumulative expenditures to date and shall
be accompanied by a detailed explanation of the work performed by whom at
what rate and on what date. Also, plans, specifications, documents or other
pertinent materials shall be submitted for City review, even if only in partial or draft
form.
7. Availability of Records. Consultant shall maintain the records supporting this
billing for not less than three (3) years following completion of the work under this
Agreement. Consultant shall make these records available to authorized
Page 2 of 8
personnel of the City at the Consultant's offices during business hours upon
written request of the City.
8. Project Manager. The Project Manager for the Consultant for the work under this
Agreement shall be Chris Coles President.
9. Assignability and Subcontracting. The services to be performed under this
Agreement are unique and personal to the Consultant. No portion of these
services shall be assigned or subcontracted without the written consent of the
City.
10. Notices. Any notice required to be given shall be deemed to be duly and
properly given if mailed postage prepaid, and addressed to:
To City: Martin Quan, Senior Engineer
City of Burlingame
501 Primrose Road
Burlingame, CA 94010
To Consultant: Chris Coles, President
Anchor Engineering
3685 Mt. Diablo Blvd., Suite 345
Lafayette, CA 94549
or personally delivered to Consultant to such address or such other address as
Consultant designates in writing to City.
11. Independent Contractor. It is understood that the Consultant, in the performance
of the work and services agreed to be performed, shall act as and be an
independent contractor and not an agent or employee of the City. As an
independent contractor he/she shall not obtain any rights to retirement benefits or
other benefits which accrue to City employee(s). With prior written consent, the
Consultant may perform some obligations under this Agreement by
subcontracting, but may not delegate ultimate responsibility for performance or
assign or transfer interests under this Agreement.
Consultant agrees to testify in any litigation brought regarding the subject of the
work to be performed under this Agreement. Consultant shall be compensated
for its costs and expenses in preparing for, traveling to, and testifying in such
Page 3 of 8
matters at its then current hourly rates of compensation, unless such litigation is
brought by Consultant or is based on allegations of Consultant's negligent
performance or wrongdoing.
12. Conflict of Interest. Consultant understands that its professional responsibilities
are solely to the City. The Consultant has and shall not obtain any holding or
interest within the City of Burlingame. Consultant has no business holdings or
agreements with any individual member of the Staff or management of the City or
its representatives nor shall it enter into any such holdings or agreements. In
addition, Consultant warrants that it does not presently and shall not acquire any
direct or indirect interest adverse to those of the City in the subject of this
Agreement, and it shall immediately disassociate itself from such an interest
should it discover it has done so and shall, at the City's sole discretion, divest
itself of such interest. Consultant shall not knowingly and shall take reasonable
steps to ensure that it does not employ a person having such an interest in this
performance of this Agreement. If after employment of a person, Consultant
discovers it has employed a person with a direct or indirect interest that would
conflict with its performance of this Agreement, Consultant shall promptly notify
City of this employment relationship, and shall, at the City's sole discretion, sever
any such employment relationship.
13. Equal Employment Op ortuni . Consultant warrants that it is an equal
opportunity employer and shall comply with applicable regulations governing
equal employment opportunity. Neither Consultant nor its subcontractors do and
neither shall discriminate against persons employed or seeking employment with
them on the basis of age, sex, color, race, marital status, sexual orientation,
ancestry, physical or mental disability, national origin, religion, or medical
condition, unless based upon a bona fide occupational qualification pursuant to
the California Fair Employment & Housing Act.
14. Insurance.
A. Minimum Scope of Insurance:
L Consultant agrees to have and maintain, for the duration of the
contract, General Liability insurance policies insuring him/her and
his/her firm to an amount not less than: One million dollars
($1,000,000) combined single limit per occurrence and two million
dollars ($2,000,000) aggregate for bodily injury, personal injury and
Page 4 of 8
property damage in a form at least as broad as ISO Occurrence
Form CG 0001.
ii. Consultant agrees to have and maintain for the duration of the
contract, an Automobile Liability insurance policy ensuring him/her
and his/her staff to an amount not less than one million dollars
($1,000,000) combined single limit per accident for bodily injury and
property damage.
iii. Consultant agrees to have and maintain, for the duration of the
contract, professional liability insurance in amounts not less than
two million dollars ($2,000,000) each claim/aggregate sufficient to
insure Consultant for professional errors or omissions in the
performance of the particular scope of work under this agreement.
iv. Any deductibles or self-insured retentions must be declared to and
approved by the City. At the option of the City, either: the insurer
shall reduce or eliminate such deductibles or self-insured retentions
as respects the City, its officers, officials, employees and volunteers;
or the Contractor shall procure a bond guaranteeing payment of
losses and related investigations, claim administration, and defense
expenses.
B. General and Automobile Liability Policies:
i. The City, its officers, officials, employees and volunteers are to be
covered as insured as respects: liability arising out of activities
performed by or on behalf of the Consultant; products and
completed operations of Consultant, premises owned or used by the
Consultant. The endorsement providing this additional insured
coverage shall be equal to or broader than ISO Form CG 20 10 11
85 and must cover joint negligence, completed operations, and the
acts of subcontractors. This requirement does not apply to the
professional liability insurance required for professional errors and
omissions.
ii. The Consultant's insurance coverage shall be endorsed to be
primary insurance as respects the City, its officers, officials,
employees and volunteers. Any insurance or self -insurances
maintained by the City, its officers, officials, employees or
Page 5 of 8
volunteers shall be excess of the Consultant's insurance and shall
not contribute with it.
iii. Any failure to comply with reporting provisions of the policies shall
not affect coverage provided to the City, its officers, officials,
employees or volunteers.
iv. The Consultant's insurance shall apply separately to each insured
against whom a claim is made or suit is brought, except with respect
to the limits of the insurer's liability.
C. In addition to these policies, Consultant shall have and maintain Workers'
Compensation insurance as required by California law. Further,
Consultant shall ensure that all subcontractors employed by Consultant
provide the required Workers' Compensation insurance for their respective
employees.
D. All Coverages: Each insurance policy required in this item shall be
endorsed to state that coverage shall not be canceled except after thirty
(30) days' prior written notice by mail, has been given to the City (10 days
for non-payment of premium). Current certification of such insurance
shall be kept on file at all times during the term of this agreement with the
City Clerk.
E. Acceptability of Insurers: Insurance is to be placed with insurers with a
Best's rating of no less than A -:VII and authorized to do business in the
State of California.
F. Verification of Coverage: Upon execution of this Agreement, Contractor
shall furnish the City with certificates of insurance and with original
endorsements effecting coverage required by this clause. The certificates
and endorsements for each insurance policy are to be signed by a person
authorized by that insurer to bind coverage on its behalf. The certificates
and endorsements are to be on forms approved by the City. All
certificates and endorsements are to be received and approved by the City
before any work commences. The City reserves the right to require
complete, certified copies of all required insurance policies, at any time.
15. Indemnification. To the fullest extent permitted by law, (including without
limitation, California Civil Code sections 2782 and 2782.6), Consultant shall save,
Page 6 of 8
keep and hold harmless indemnify and defend the City, its officers, employees,
authorized agents and volunteers from all damages, liabilities, penalties, costs, or
expenses in law or equity, including but not limited to attorneys' fees, that may at
any time arise, result from, relate to, or be set up because of damages to property
or personal injury received by reason of, or in the course of performing work which
arise out of, pertain to, or relate to, directly or indirectly, in whole or in part, the
negligence, recklessness, or willful misconduct of Consultant, or any of the
Consultant's officers, employees, or agents or any subconsultant. This provision
shall not apply if the damage or injury is caused by the sole negligence, active
negligence, or willful misconduct of the City, its officers, agents, employees, or
volunteers.
16. Waiver. No failure on the part of either party to exercise any right or remedy
hereunder shall operate as a waiver of any other right or remedy that party may
have hereunder, nor does waiver of a breach or default under this Agreement
constitute a continuing waiver of a subsequent breach of the same or any other
provision of this Agreement.
17. Governing Law. This Agreement, regardless of where executed, shall be
governed by and construed under the laws of the State of California. Venue for
any action regarding this Agreement shall be in the Superior Court of the County
of San Mateo.
18. Termination of Agreement. The City and the Consultant shall have the right to
terminate this agreement with or without cause by giving not less than fifteen (15)
days written notice of termination. In the event of termination, the Consultant
shall deliver to the City all plans, files, documents, reports, performed to date by
the Consultant. In the event of such termination, City shall pay Consultant an
amount that bears the same ratio to the maximum contract price as the work
delivered to the City bears to completed services contemplated under this
Agreement, unless such termination is made for cause, in which event,
compensation, if any, shall be adjusted in light of the particular facts and
circumstances involved in such termination.
19. Amendment. No modification, waiver, mutual termination, or amendment of this
Agreement is effective unless made in writing and signed by the City and the
Consultant.
20. Disputes. In any dispute over any aspect of this Agreement, the prevailing party
shall be entitled to reasonable attorney's fees, as well as costs not to exceed
$7,500 in total.
Page 7 of 8
21. Entire Agreement. This Agreement constitutes the complete and exclusive
statement of the Agreement between the City and Consultant. No terms,
conditions, understandings or agreements purporting to modify or vary this
Agreement, unless hereafter made in writing and signed by the party to be bound,
shall be binding on either party.
IN WITNESS WHEREOF, the City and Consultant have executed this Agreement
as of the date indicated on page one (1).
City of Burlingame
Liza K. Goldman
City Manager
Approved as to form:
City Attorney — Kathleen Kane
ATTEST:
City Clerk - Meaghan Hassel -Shearer
"Consultant"
Anchor Engineering
Chris Coles
President
Page 8 of 8
L&Anchor Engineering
Project and Construction Management
October 22, 2015
Martin Quan, P.E., Senior Civil Engineer
City of Burlingame
501 Primrose Road
Burlingame CA 94010
Subject: Proposal to City of Burlingame for Construction Inspection
of Neighborhood Storm Drain Project #8, City Project No. 84320
Dear Martin:
Thank you for asking Anchor to propose an inspector for this project.
Inspector to be Assigned: We propose Ben Riordan as the inspector. Ben performed
inspection on the City of Burlingame's recent similar Neighborhood Storm Drain #7 project.
Ben is a veteran public works inspector with knowledge of all aspects of construction involved in
the project. He also has proven skills working with the public, designers, and contractors to keep
projects performed in streets of Bay Area residential neighborhoods on track. We have included
the resume of Doug Friberg as Alternate Inspector, in case Ben is unavoidably absent from the
project for a short time. Doug has a similar degree of experience as Ben in similar projects.
Scope of Services: The scope of work we will include:
Pre -Construction
• Review and become familiar with project contract documents;
• Identify safety issues for traffic delineation, pedestrian convenience and safety, and
work area safety for review at contractor pre -construction meeting;
• Attend meeting with City
• Attend pre -construction meeting
• Preconstruction photo/video survey
• Public notifications
Inspection — Construction Phase
Perform full-time construction inspection, observation, and documentation, including
Certificates of Compliance of all materials received and their placement, and other
related services. Submit weekly, all pertinent correspondence and documentation to
City;
Coordinate with Contractor for testing of required materials including compaction,
with weekly results submitted to City;
Coordinate construction staking with the contractor;
3685 Mt. Diablo Blvd, Ste 345, Lafayette, CA 94549 Phone: (926) 385-0950 Fax: (925) 385-0424
A Certified DVBE & SBE Finn
Anchor Engineering
Project and Construction Management
• Provide daily and weekly reports, including description of work completed to date;
subcontractors on site; number and type of workers, labor hours, and equipment used;
weather and visitors to site; any dispute, claims, or problems encountered along with
their resolution; QA/QC implementation actually conducted; any laboratory
verifications and testing results; and any regulatory or permitting agency interaction;
• Provide photos and video of pre -construction conditions of work limits, photos
of work in progress including at a minimum 36 digital copies every two weeks
during construction;
• Coordinate construction with City Corporation Yard, PG&E, and utility companies to
resolve any conflicts or issues;
• Coordinate final walk through, and prepare punch list and final pay estimates
to verify completion of all work;
• Monitor and coordinate project schedule;
• Prepare and process Requests for Information from contractor to the design engineer;
• Review Progress Payments and Change Orders using the City of Burlingame forms;
• Review and perform analysis of Change Order requests from contractor. Perform
Change Order negotiations;
• Provide a final report to include documentation of work completed during all
phases of the project. The final report shall include the following:
i. Narrative description of the entire project.
ii. Description of all laboratory tests and results.
iii. Discussion of any regulatory interface.
iv. An Appendix containing all pertinent correspondence.
V. An Appendix containing the details of all laboratory testing and results
including any Certificates of Compliance.
vi. Coordinate preparation of record drawings or as-builts from set of marked
up plans (Design engineer has original AutoCAD plans and will prepare changes
from marked -up set provided by inspector).
Cost details and Conditions:
Hourly rates for staff are:
Staff Member
Project Role
Rate/hour
Ben Riordan, RCI
Resident Inspector
$130.25*
Doug Friber , RCI
Alternate Inspector
$130.25*
Chris Coles, PE, CCM
Pro'ectMana er
$195**
" Includes vehicle, cell and data service, computer, and other toots of the trade.
** Monitoring of CM scope of work items; CM and claims consulting as directed.
Please see the attached spreadsheet showing the number of hours by task and staff member,
totaling $121,515. We assume that the inspection work is subject to prevailing wage, no
overtime, eight-hour days for 100 working day construction contract completion time, and no
time extension for the contractor. We will have no subcontractors for this work.
3085 Mt. Diablo Blvd, Ste 345, Lafayette, CA 94549 Phone: (925) 385-0950 Fax: (925) 365-0424
A Certified DVBE & SSE rirm
®Anchor Engineering
Project and Construction Management
If the construction contractor works overtime and overtime inspection is advisable, Ben will
notify you on a daily basis and get your consent for him to work overtime.
Our monthly invoices will provide an invoice summary showing the budget status of the
inspection contract.
Please contact me by cell phone or text at (510) 393-5112 if you want to discuss any aspect of
the project or this proposal. I look forward to helping you achieve a successful project.
Sincerely,
for Anchor Engineering, Inc.
Christopher Coles, P.E.
President / Principal Construction Engineer
Attachment: Construction Inspection Estimate, Neighborhood Storm Drain Project #8
3685 Mt. Diablo Blvd, Ste 345, Lafayette, CA 94549 Phone: (925) 385-0950 Fax: (925) $95.0424
A Certified DVBE & SBE Firm
CONSTRUCTION INSPECTION ESTIMATE
Burlingame Neighborhood Storm Drain Project #8
9130/15 10:33 AM
Donn tl1 fora nLnA Oi nlinnnMn eft Nv +ln1G vl e..l nhn+
C. ColesP.E.
B. Riordan
Alternate
Anchor Project WBS Item
COSTS
HOURS
PWPIC
Ins actor
Inspector
$195
$130.25
$130.25
Program Management Subtotal
so
111
0
0
0
Planning/Design Subtotal
$0
0
0
0
p
300:PRE(:OMVFRGCTION/PRO(:UREMENr
PHASE SERVICES
301:Pmjem Admineuralken
$390
2
2
302:Consultant Management
$0
0
303:Prepare Prequal Program
$0
0
304:Bidding AssistancelPrequal Contractors
$0
0
305:Bid Review
$0
0
306:Preconstrectfon SOe Review
$1,042
8
8
309:Preconstructon Document Review
$1,042
6
8
310:Reports
$0
0
320:Meetings
$521
4
4
322:Pmbjd Conference
$0
0
323:1'reconshucllon Conference
$521
4
4
324:Partnering
$0
0
340:Scheduling/Planning
$0
0
355:Preconstruction Pholos/video
$2,004
16
16
360:Public Notifications
$1,563
12
12
Information Gathering
$0
0
StakeholderNotificationlivelother
$0
0
Meetings w/stakeholders
$0
0
Mgt of web site designer, artist specialists
$0
0
Preconstruction Subtotal
$7163
641
2
52
0
460:CONSTRU(TION PITASE SER'V7CFS
401Administration
$3,900 20
20
402:Consultant Management (0A, survey)
$2,605 20
20
403:Granl Administration
$0 0
404:0ocumentatlon
$26,050 200
200
405:RFI/RFC Processing
$1,563 12
12
406:Changes
$1,563 12
12
407:Issue TmckinglResoluiion
$0 0
408:SubmiOaVShop Drawing Processing
$2,084 16
16
409:As-built Drawings Monitoring
$1,042 8
8
410:Project Procedures Manual
$0 0
411:Consbuction Reports
$1,042 8
8
420:Weekiy Meetings
$5,210 40
40
430:Pregress Payments
$1,563 12
12
431:Cash Flow Projections
$0 0
432:Certified Payroll Review
$0 0
440:Schedule Review, Monitoring
$1,042 8
8
441:As-built Schedule
$0 0
450:General Inspection
$51,050 392
392
451:Consullant coordination (testing, survey)
$2,605 20
20
452:011 -site Inspection
$0 0
453:OT Inspection
$0 0
455:Photos
$5,210 40
40
456:Punchlist
$1,563 12
12
560:Public Outreach/Contact
$2,605 20
20
490:Closeoul/Final Report
$1,563 12
12
494:As-bullts Completion
$1,042 6
8
494:Acceptance Testing
$0 0
496:Move-in and FFE
$0 0
497:Start-up Coordination
$0 0
498:Wanntv Coordination
$1.042 al
1 8
Construction Subtotal
$114352 808
20
846
0
SN:DISPUTE RE.SOLCTION
Total Laborhours
922
22
900
0
Total Labor Costs
$121515 -
$4290
117 5
$0
Expenses
$0
$0 0
$0 0
$0 0
121 515
Subconsultants
660:Suwe inq thy others
661:1-lazmat Services (by others
662: labor Compliance (by others
Grand Total
9130/15 10:33 AM
Donn tl1 fora nLnA Oi nlinnnMn eft Nv +ln1G vl e..l nhn+
CONSTRUCTION
INSPECTOR
Experience
15 years
Certificates and Training
American Construction
Inspectors Association:
Registered Construction
Inspector (R.C.I.),
Contract Administration
and Public Works
Inspection
OSHA Mining and
Tunneling:
Certified Gas
tester/Certified Safety
representative training
California Health and
Rescue: Confined space
entry
Sacramento County
NPDES Compliance:
Waste water discharge
for dewatering and MS -4
Inspection.
NPDES: Erosion and
Sediment Control
AMERON: T -lack and
Arrow lock liner welding
and testing
CASQA - CISP -Trained
Benjamin L. Riordan, R.C.I.
Experience Summary
Ben Riordan has worked in the construction industry for over 22 years, with 15 years of
experience in private and public sector construction inspection. He has demonstrated
proficiency in working and liaison with a full range of public utilities including natural
gas, electric, water, sewer, phone, cable, transportation, inspecting many phases of
large-scale and multi-level construction projects ensuring regulatory compliance. His
skills have proven him successful at identifying critical issues, and creating solutions as
well as establishing positive relationships with key client decision -makers.
Prior to Ben's years as an inspector, he had worked through various levels of
responsibility as an apprentice electrician, a lead man, a plan checker and a survey
analyst. He has worked extensively for and with several northern California
municipalities and utility districts.
Select Project Experience
Neighborhood Storm Drain Project #7,
Burlingame, (May to July 2015) Construction
inspector for $350,000 project to build
and/or replace 570 lineal feet of storm drain
piping, manholes, 1500 lineal feet of curb
and gutter, curb inlets, driveways, ADA
features, and sidewalks. Storm drain piping
includes lining corrugated metal pipe, and 8 -
inch and 12 -Inch PVC pipe. Work is in
narrow residential streets, so good
communication with residents and attention
to contractors compliance with notification,
cleanup, and accessibility requirements of
the contract are essential to project success.
2015 Sidewalk Repairs Project, Son Mateo.
As Construction Inspector on behalf of City
of San Mateo, provided inspection and
coordination for $285,000 project to repair
and upgrade 35 blocks of city arterial and
residential streets consisting of asphalt
restoration and overlays along with concrete
for driveways, ADA ramps, sidewalks, curbs,
gutters, and storm drain collection.
2012 "C' Basin Sanitary Sewer
Rehabilitation Phase 1, City of San Mateo,
CA. As Construction Inspector, provided
Inspection services for the City of San Mateo
Sewer rehabilitation project requiring more
than 125 locations to meet city standards.
Project required the contractor to replace
ANCHOR ENGINEERING
damaged clay sewer pipe with SDR 26 PVC,
Pre -CCTV required for spot repairs of 6 -foot
or less and segment repairs greater than 6 -
foot. Methods of repairs included open
trench excavations and pipe bursting.
Responsible for the inspection, recording
and documentation of quality product
installation, compaction methods, tracking
footage, backfill, site restorations, site and
public safety, and public relations.
Participated in the review and approval of
contractor pay estimates and progress
payment, tracking and recording time and
materials for approved additional work and
acted as the liaison between the contractor
and City engineering staff.
El Camino Real Moster Plan Phase 1
Improvements (28th to 31st Avenue), San
Mateo, CA. As Construction Inspector,
provided inspection services for the
installation of 2 new Caltrans type 60 -inch
catch basins tied into existing 36 -inch
concrete lined steel storm drain pipe for the
diversion of sump water from adjacent
apartment complex. Project required
locating 36 -inch storm drain, open cut
trench, weld 10 -inch steel pipe stub to 36 -
inch pipe, place 10 -inch HOPE to new catch
basins, He in sump pipe from apartment
complex under sidewalk to back wall of
Benjamin L Riordan
CONSTRUCTION INSPECTOR
catch basin. This project required night
work. Responsible for inspecting, recording
and documenting of quality product
installation, compaction methods, tracking
footage, elevations, backfill, site
restorations, site and public safety,
notifying emergency services for R.O.W.
work, and public relations.
Dale Ave Pump Station, 2013 Emergency
Manhole Repair, San Mateo, CA. As
Construction Inspector, provided inspection
services for the replacement of 60 -inch
sanitary sewer manhole, destroyed from
sewer gases. Work included excavation and
demolition of an existing 60 -inch diameter
by 12 -foot deep sewer manhole site activity
required the use of bypass pumps and Adler
storage tanks, and box shoring with sheet
piles.
Also inspected the replacement of 60 -inch
precast manhole barrels and cone, "Sewper
cote" spincast lining of manhole, CLSM
backfill, grading and asphalt concrete
pavement. Inspection services included
assurance of quality product installation,
verifying contractor work to specifications
and requirements, site and public safety,
liaison for city as representative to public
issues and concerns, tracked and
documented contractor "time and
material", participated in the review and
approval of contractor pay estimate.
2013-2014 Street Rehabilitation Phase fl,
Son Mateo. As Construction Inspector,
provided inspection and coordination for
$1,360,000 project with digout, grinding
and overlay for 253,000 SY asphalt
pavements in city arterial and residential
streets with narrow streets. The work
included base failure repairs, concrete
pavement repairs, plus concrete for
driveways, ADA ramps, sidewalks, curbs
gutters, and storm drain piping and inlets.
ANCHOR ENGINEERING
N. Idaho Street, Cary Avenue, and 7tb
Avenue Street Reconstruction Project, San
Mateo. As Construction Inspector, provided
inspection and coordination for $710,000
project with digout, grinding and overlay for
5300 SY asphalt pavements in a residential
neighborhood with narrow streets. The
work included wedge grinds, paving mat
interlayer; manhole, valve, and monument
adjustments; striping and markings; over
5400 SF replacements of concrete
sidewalks, driveways, curb, gutters, and ADA
features.
43'v, Santa Inez, College, and Fremont
Street Reconstruction Project, Son Mateo.
As Construction Inspector, provided
inspection and coordination for $1,300,000
project with digout, grinding and overlay for
7600 SY asphalt pavements on residential
and commercial streets. The work included
4 -inch, 8 -inch, and conform grinds;
manhole, valve, and monument
adjustments; striping and markings;
extensive replacements of concrete
sidewalks, driveways, curb, gutters; striping
and signage and a number of ADA ramps
and other adjustments.
Department o/ Water Resources, Pave and
Seal Facilities, Delta and San Luis Field
Divisions, $7.7 million. As Senior
Construction Inspector, provided inspection
services for projects to upgrade and repair
pavements, drainage, and other
appurtenant features of DWR facilities
located along the California Aqueduct in
Alameda, Contra Costa, Fresno, Kings,
Stanislaus, Merced, and Santa Clara
Counties.
Wide variety of work included asphaltic
emulsion, slurry and cape seals, asphalt
paving and overlays, excavation, compacted
backfill, drainage piping, manholes, outfalls
and inlets, trenched conduits with
pullboxes, soil stabilization, permeable rock
drains with filter fabric, traffic striping,
Benjamin L. Riordan
CONSTRUCTION INSPECTOR
pavement markings, signage, asphalt ditch
work and dikes, concrete retaining walls,
pads and valve vaults, delineators and
reflectors, K -rail, and pavement recycling.
inspection challenges Included ensuring
product quality of products from distant
plants and sources, scheduling work in
different concurrent locations, and
matching construction requirements to
varied site conditions.
2012 Street Reconstruction Project San
Mateo, CA. As City of San Mateo's
Construction Inspector, provided inspection
and coordination for $425,000 project with
digouts overlays, and full section
replacements for N. Idaho Ave, asphalt
pavement, and spot digouts and repairs to
other asphalt and concrete street
pavements on 14 other streets. The work
required field assessment of copavement
and subgrade conditions, then tailoring
repair locations and methods to the reealed
conditions in close consultation with the
city's project engineer.
Responsible for the inspection, recording
and documentation of quality
workmanship, tracking asphalt tonnage,
aggregate base and other materials,
compaction, site restoration, public safety,
traffic control measures, SWPPP, and public
relations.
2012 Sanitary Sewer Repairs, San Mateo,
CA. Worked as Construction Inspector for
the Cit)(s sewer repair projects, which
required more than 75 locations to meet
city standards. Project also required
contractor to replace damaged clay sewer
pipe with SDR 26 PVC, Pre -CCN requires for
spot repairs of 6 -foot or less and segment
repairs greater than 6 -foot.
Freeport Regional Water Authority, County
of Sacramento, cA, $240 million. Worked as
Lead Construction Inspector, representing
Sacramento County interest in a joint
ANCIHIO? ENGINEERING
venture water supply project with East Bay
Municipal Utility District on the pipeline
portion of this project within the County.
Featured 5 segments / 18.6 miles of 84 -inch
and 72. -inch concrete lined steel pipe placed
for the County Water Agency new water
treatment facility to supply 85mgd for the
central part of the county and a portion of
pipeline to tie Into ESMUD Mokelumne
aqueduct in San Joaquin County.
Worked as the lead of 2 to 4 inspectors and
responsible for the inspection of open
trench (depths of 9 -foot to 22 -foot), guided
bore/ jacking and receiving pits, footage,
CLSM and compacted backfill from spring
line to finish grade throughout project
segments, utility realignments, soils
sampling and tests. Inspected all surface
restoration including grading, road
restoration, improvements, trench shoring,
plating, site safety, public safety, and SW PPP
BMPs.
Pacific Gas and Electric, High Pressure Gas
Mainline, Sacramento, CA. Worked as Lead
Construction Inspector for Sacramento
County and Mather Air Park (Federal, State
and Local jurisdiction), 6.5 miles of 12 -inch
steel high-pressure gas mainline installation.
The purpose of this project was to supply
more volume and pressure to a large multi -
subdivision and commercial area. A portion
of the alignment ran 3.1 miles west to east
through Mather Airfield property.
Sacramento Municipal Utility District East
Campus Operation Center, Sacramento
County, CA. Worked as Construction
Inspector on offsite improvements. SMUD is
an electric utility provider within the greater
Sacramento area with a customer base of
over 600,000. This project site is a 51 -acre
facility for the new SMUD corporation yard.
Inspected installation, backfill, compaction
of 3,600 lineal feet of 24 -inch, 36 -inch, 48 -
inch and 60 -inch RCP storm drain, Inspected
and tested 48 -inch standard precast and 60-
Benjamin L Riordan
CONSTRUCTION INSPECTOR
inch to 96 -inch cast in place concrete storm
drain manholes.
Encroachment Inspector, Sacramento
County, CA. Worked as Construction
Inspector on a variety of encroachment
permitted projects within the County of
Sacramento Right of Way. Reviewed permit
requirements, coordinated and conducted
pre -construction meetings, inspected open
trench, directional drilling, jack and bore,
for product installations, site safety, public
safety, BMPs and project restorations to the
satisfaction of County standards and permit
requirements.
Construction Inspector, Aerojet interceptor
213, Rancho Cordova, CA. Worked as Lead
Inspector on the 24 -inch, 36 -Inch and 42 -
inch VCP sewer line project interconnecting
several subdivisions In east Sacramento
County. Inspected 7000 lineal feet of 24 -
inch VCP, 4700 lineal feet of 36 -inch VCP,
and 2800 lineal feet of 42 -inch VCP sewer at
depths ranging from 18 to 28 feet deep,
including 630 lineal feet micro tunneling for
42 -inch and, guided boring of 208 lineal
feet for 36 -inch Den -Loc vitrified clay
jacking pipe for crossing environmentally
sensitive areas verifying line, grade, and
footage, also inspected jacking/receiving
pits, shoring, guard rails, grouting,
dewatering procedures, slide shoring and
shielding, site safety, verifying soil
stabilization (lime treat), compaction,
scheduling and verifying soils test, trench
section of roadway reconstruction and A.C.
paving.
Stormwater Pollution Prevention Plan, Elk
Grove, CA. Worked as SWPPP Construction
Inspector. Utilized knowledge and training in
monitoring developments, permits, and
projects for compliance with NPDES Water
Quality. Worked closely with contractors,
engineering and building departments to
ANCHOR ENGINEERING
remain compliant with SWPPP requirements
for public works in the City.
Construction inspector, County of
Sacramento, CA. County's on-site
representative for capital improvements,
dedicated, and encroaching construction.
Coordinated and conducted pre -
construction and weekly meetings; ensure
the protection of existing underground and
aboveground facilities and assure quality in
the restoration process. lob -site inspections
Include material installation, public and site
safety, SWPPP/NPDES BMPs, and
documentation of site activity.
Public Works Inspector, Sacramento Area
Sewer District (SASD), CA. Played a key role
in the advancement of quality installation of
sewer pipe for the County. Inspector for the
construction of new sewers in subdivision
developments and sewer rehabilitation in
existing areas. Work included 8- to 24 -inch
VCP, with pre -cast and cast -in-place
manholes, and installation of 4- and 6 -inch
laterals. Inspected line, grade, backfill and
pavement restoration and verified
installation via CCTV. Instructed contractors
to make adjustments where appropriate.
Public works Inspector, city of Elk Grove,
CA. Detailed by County of Sacramento to
conduct SW PP inspections for the City of Elk
Grove, ensuring proper use and
implementation of 1IMP's for the protection
of city storm -drain system.
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aSTAFF REPORT AGENDA NO: 8d
MEETING DATE: November 2, 2015
To: Honorable Mayor and City Council
Date: November 2, 2015
From: Carol Augustine, Finance Director — (650) 558-7222
Subject: Adoption of a Resolution to Approve the 2015 Tourism Business
Improvement District Annual Report and to Give Notice of Intent to Levy
Assessments for 2016
RECOMMENDATION
Staff recommends the City Council adopt a Resolution of Intent approving the 2015 Tourism
Business Improvement District Annual Report and establish a public hearing date for the levying
of the 2016 annual assessments for the San Mateo County Tourism Business Improvement
District.
BACKGROUND
The San Mateo County Tourism Business Improvement District was formed in 2001 and now has
11 participating cities throughout San Mateo County and the City of Palo Alto in Santa Clara
County. Pursuant to the authority provided by the California Streets and Highways Code (section
36500 et seq.), the District collects assessments from the member hotel properties in the District
and uses those annual assessments to fund its successful and wide-ranging hotel -business
promotional activities. At the end of each year, the Advisory Board of the District files with the
City an annual report stating the past year's activities and accomplishments. In addition, the
Advisory Board also recommends the assessment for the coming year. Attached for the City
Council's review and approval is the San Mateo County Tourism District Advisory Board's annual
report for 2015. Also attached is the list of proposed assessments for the 2016 calendar year.
There will be no changes to the methodology in computing the amounts of the assessments for
2016.
The City Council should adopt the Resolution of Intention 1) receiving and approving the 2015
Annual Report and 2) scheduling a public hearing for Monday, January 4, 2016 at which time the
Council will determine if a majority protest has been made and, if not, will levy the 2016
assessments. Notices to the cities and members of the District will be provided by the City Clerk
and the District staff. The assessments requested by the District are consistent with the original
authority for assessments enacted in 2001 at the time of District formation as amended.
1
Intent to Levy 2016 Assessments - SMC Tourism Business Improvement District November 2, 2015
FISCAL IMPACT
Assessment revenues provide funding for operations and activities of the San Mateo County
Tourism Business Improvement District. There is no impact to the City's budget.
Exhibits:
• Annual Report
• Resolution Approving 2015 Annual Report and Noticing Intent to Levy Assessments for 2016
R
SAN MATEO COUNTY
Convention and Visitors Bureau
111 Anza Boulevard, Suite 410, Burlingame, CA 94010
SILICON VALLEY 650-348-7600 • 1-800-288-4748
The -est of the Fax 650-348-7687
San Francisco Bay Area info@smccvb.com • www.visitsanmateocounty.com
San Mateo County/Silicon Valley Convention & Visitors Bureau Annual Report
Forthe
Burlingame City Council
Lead Agency for the San Mateo County Tourism Business Improvement District
October 19, 2015
Activities/Accomplishments from October 2014 through September 2015
Overall: In the last 12 months, the Bureau has generated 422 meeting leads for San Mateo County and Palo Alto
properties, with a potential economic impact of $50,331,007. We booked a total of 38,611 definite room nights, as well
as numerous banquets.
This total does NOT include individual corporate or leisure traveler nights generated through advertising and
promotion, groups rebooking directly with our hotels, or additional non -room local revenue generated by filming.
Accomplishments in Convention Sales & Sports
• Conducted three-day familiarization ("FAM") tour for meeting planners from the East Coast, Midwest and West
Coast, showcasing our destination;
• Escorted numerous individual meeting planners on site visits to close group business;
• Participated in over 40 industry trade shows and events;
• Held receptions for meeting planners in Dallas, Denver, Washington, DC, Chicago, Houston, Austin, and New York;
• Conducted sales missions with San Francisco Travel in Washington, DC, Chicago, New York, and Philadelphia;
• Conducted sales "blitzes" in Sacramento, multiple Midwestern cities, New York, southern California and the Bay
Area;
• Conducted joint sales calls/visits with hotel reps to clients in Sacramento and New York;
• Co-sponsored events with stakeholders at CaISAE, MPINCC and NorCal PCMA;
• Continued our hot dates/hot rates notification program, sending last minute deals out to key meeting planners to
assist area properties with filling "need" dates;
• Conducted numerous targeted meeting planner outreach campaigns to all market segments;
• Co-sponsored client events with area CVB reps in Chicago, Washington, DC, and the Northeast;
• Continued outreach to third party meeting planners and meeting management companies, including Smith
Bucklin, Experient, Helms Briscoe, Conference Direct, Hospitality Performance Network, AMC and a number of
independent third party planners;
• Participated as member of the California Society of Association Executives (CaISAE) and Meeting Planners
International Northern California (MPINCC) committees, allowing access to planners;
• Continued outreach throughout continental U.S., building relationships with association, corporate, third -party
and SMERF meeting planners and sports event organizers;
• Remained actively involved in local (San Francisco, Sacramento, Chicago/Greater Midwest, New England, and
Washington, DC) industry group chapters of Meetings Professional International, Professional Convention
Management Association, Greater Washington Society of Association Executives, (GWSAE), Society of Government
Meeting Planners, CA Society of Association Executives, American Society Association Executives, NorCal Network
SAE, Religious Conference Management Association, Green Meetings Industry Council, International Hispanic
Meeting Planners Association, Women in Sports and Events SF Chapter, and Bay Area Sports and Entertainment;
2
• Communicated regularly with the 49ers and SF Super Bowl 50 Host Committee, submitting story ideas and
information for upcoming Super Bowl 50 in February 2016, and disseminating information to our
members;
• Worked with the 49ers and regional counterparts to compile over 2,300 peak room nights toward bids
for 2018-2020 College Football Championship Game at Levis Stadium (decision in November 2015);
• Conducted individual site tours for sports planners and executives to showcase colleges, universities
and sporting venues throughout San Mateo County and Palo Alto/Stanford area;
• Worked with local sports organizations, colleges, universities, and clubs to generate thousands of
definite room nights from sporting events;
• Participated as member of NASC's (National Association of Sports Commission) Awards Committee,
ensuring access to sporting event planners;
• Featured in editorial in California Meetings + Events and Meetings Focus Magazine (multiple articles);
• Advertised in publications directed at meeting planners and sports management, including: MPI NCC
Membership Directory; Sports Events; CA Meeting + Events - April 2015, March 2016 Leaderboard on
CAMeetingsMag.com and Powerbox in e -newsletter ad; Successful Meetings, April and May; Plan your
Meeting, Spring 2015; Collinson Sports Facilities Guide, April; Meetings Focus Global, May, Connect
Magazine; Rejuvenate Magazine; CA Cup Memory Book; IPEC, May, Creative Industry Handbook and the
Reel Directory;
• Created promotional flyers and DVDs for booked clients to enhance attendance;
• Created "Extend Your Stay" pdfs for conference groups to include on their websites;
• Sponsored the Peninsula Sports Hall of Fame Awards/dinner in an effort to promote our area as the
perfect spot to hold sporting events.
Accomplishments in Leisure and International Promotion
• Participated in IPW show in Orlando, meeting one-on-one with international travel buyers and journalists;
• Attended and conducted one-on-one business appointments at the National Travel Association
Exchange (domestic travel buyers) and Go West Summit (international travel buyers);
• Participated in California Travel and Tourism sales missions to Germany and Scandinavia, disseminating
info on our area, meeting one-on-one with travel trade and media;
• Participated in co-op partnership with SF Travel in New York and Los Angeles, meeting with tour
operators, meeting incentive travel buyers, and travel journalists;
• Participated in Visit California's German mega-fam for 80 agents in total;
• Conducted fam tours for top producing travel agents, tour operators and travel media from
France, Germany, Japan, and Brazil;
• Had our area included in a major San Francisco travel guide in France with a dedicated section for just
our area, listing cities, restaurants, hotels, major attractions and sightseeing highlights;
• Secured major travel magazine coverage of our area in France, Italy, and Scandinavia;
• Conducted fam tour for international media from France, the UK, and Asia;
• Continued to familiarize international tour companies with our area, successfully having itineraries
of our area added to their vacation brochures;
• Worked with Visit California's overseas offices in the UK, Australia/NZ, Germany, Japan, France,
Mexico and China, India, Brazil and Scandinavia on an ongoing basis, providing information for
distribution and participating in promotional opportunities;
• Co-sponsored the California Cup for CEOs of top producing agencies, airlines, travel companies and
online travel agencies;
• Provided links for member properties on CVB website. In past year (October—September), the website
was visited 55,600 times (up 104%) by 46,356 unique visitors (up 109%), with page views up 70.84% to
141,572;
• Top countries' sources of site visitors: United States, Taiwan (up 8,213%) , India (up 536%), France (up
867%), Brazil (up 321%), and Canada (up 193%);
• We now have a fully -functioning mobile site, with mobile users up 135% and tablet users up 34%;
V
• Produced and distributed 75,000 visitor guides and 60,000 maps;
• Established an information kiosk at The Shops at Tanforan in San Bruno and brochure racks at the Hiller
Aviation Museum in San Carlos;
• Continued to operate a visitor center in downtown Palo Alto;
• Continued operation of a California Welcome Center at Hillsdale Shopping Center through June;
• Placed ads aimed at individual/leisure travelers in: North American Journeys; Petit Fute; and America;
Yours to Discover, California Visitor Guide; National Geographic Traveler - Hot Spot Travel, December
2014 and January & October 2015; Travel Guide to California; and Discover Magazine;
• Placed brochures in 18 California Welcome Centers throughout the state, as well as at SFO and San
Jose Airport;
• Filled thousands of visitor info requests generated by our ads and articles on our area;
• Sent monthly e -bulletins to thousands of prospective visitors in our database, listings special events
and special rates to encourage visits;
• Continued to market our area as a top culinary destination;
• Built upon partnership with San Mateo County Farm Bureau and San Mateo County Harbor District
to encourage SMC restaurants, hotels and caterers to buy and serve the freshest local produce, seafood,
wine, beer and goat dairy products;
• Conducted farm tour for area chefs;
• Revamped web calendar to make it more user friendly;
• Rolled out "101 Things to See and Do" lists for geographic areas of the county.
Film Commission Efforts
• Successfully recruited the feature film "Swiss Army Man," starring Daniel Radcliffe and Paul Dano;
• Recruited small films, documentaries, commercials, advertising, music and video productions (with
smaller crews). Indie & Short Films included: "Footprints in the Sand," "August Falls," "Dreamed
Vengeance," "Portrait of a Married Couple," "Live or Die in La Honda," "Smile Again Jenny Lee," and
"Scratchers". Documentaries included: "The Living Beach," 'Jungle Planet," "Hero Content," 'Newlyweds -
The First Year," and five documentaries from the BBC.
Recruited TV shows, including: "Food Network," "Travel Channel," "The Sale of Two Cities," and "Jesus on
Location," as well as Reality TV shows: "The Bucket List," "The Otter," "Food Fighters," "HGTV," and ABC
Family "Start Up U". TV Commercials included: Adobe, Bluegrass Cellular, Comcast, FedEx, Ford Hybrid,
Helmann's Mayonnaise, Men's Wearhouse, Microsoft Tablet, the NFL, Old Navy, Opsumit Pharmaceuticals,
Salesforce, Synaptic, Tais, and Toyota. Web & Video Projects included: Victorian & Albert Museum,
Breaking Trail, Where Cool Came From, and Polycom 2-H Tactics. We also recruited many fashion, still and
catalog shoots;
• Targeted professional location scouts and managers, sending out monthly email updates of
new/interesting filming locations;
• Provided ongoing script breakdowns/shot lists for proposed film projects, matching them with available
San Mateo County/Silicon Valley locations and sending appropriate images;
• Handled average of 15 requests per week for filming/permitting assistance to make production easier
for film crews;
• Participated in film industry trade shows, including the "Locations" Trade Show, put on by the AFCI
(Association of Film Commissioners International), "California Locations Conference & California
Locations Trade Show" networking events put on by the CFC (California Film Commission) and FLICS (Film
Liaisons of California), the LMGA (Location Managers Guild of America) networking events in Los Angeles,
as well as Northern California Film Industry networking events.
• Showcased San Mateo County in the Reel Directory, Productionville SF, California Locations Conference
magazine, and BAWIF (Bay Area Women in Film & Media) (industry publications distributed to film
industry professionals).
El
Media Outreach
• Attended three national travel writer shows: Society of American Travel Writers, Visit California
Media Reception and IPW Media Day, pitching stories to over 250 travel writers;
• Conducted multiple individual faro tours for travel writers from throughout the country;
• Customized stories to fit needs of extensive media calendars we have purchased, sending numerous
"made to fit" pieces out on a monthly basis;
• Followed up on hundreds of requests from travel writers for information for specific stories;
• Worked closely with the Visit California team, responding to all publicity leads that came in to the state;
• Continued to build our media database, sending editorial ideas to several hundred travel editors and
publications on a monthly basis;
• Continued promotion of the area on daily basis via interactive social media;
• Maintained social media sites for the CVB: Facebook, Twitter, Instagram, Google+ and Pinterest;
• Maintained the San Mateo County/Silicon Valley blog on our website, highlighting our hotels and
other members.
San Mateo County/Silicon Valley Media Report
Due to our efforts, the following articles appeared:
"Silicon Valley gets innovative with group venues" by Carolyn Blackburn, September 2015, Meetings Focus
http //www meetingsfocus com/Magazines/Article Details/tabid/136/RegionID/`206/ArticlelD/26710/Default.asl2x?topic=206&u
tm source MagnetMail&utm medium=eNewsletters&utm content=2015 09 22 MF West Newsline&utm campaign=Colora
do%2000%20Expansion%20Set%20for%20N ovember%20Vote
"Ace Itl," a California Meetings + Events feature on California's spectacular golf courses, Summer 2014
http://tigeroakmag.com/california-meetingsISU14/#?Dage=38
"Places We Are Talking About: Half Moon Bay, California", Quantas Travel Insider, July 22, 2014
http://travelinsider.gantas.com.au/half moon bay california htm?alt cam=au:of:edm augl4•ti:talkstorVl:ht
"San Mateo film commission welcomes Hollywood," by Brendan Bartholomew, San Francisco Examiner, October 4, 2015
http'//www sfexaminer com/san-mateo-film-commission-welcomes-hollywood
"Special Report: Life in the smart lane", Quantas Travel Insider, October 31, 2013 (not reported in 2013)
httD7//travelinsider.gantas.com.au/`speciaI report life in the smart lane business city guide executive technology.htm
"Misty -eyed at the Oceano Hotel in Half Moon Bay, California," by freelance travel writer Mike Dunphy, hotel-scoop.com,
October 2, 2014, http•//www hotel -scoop com/misty-eved-at-the-oceano-hotel-in-half-moon-bay-california
"Tiny Towns," San Francisco Magazine cover story, by Travel Editor Jenna Scatena, September 2014
http://www.moderniuxurV.com/san-francisco/story/tiny-towns
"The Seven Best Camping Beaches in the Bay Area," San Francisco Magazine, by Kate Van Brocklin via Travel Editor Jenna
Scatena, August 2014
http //www modernluxury com/san-francisco/story/the-seven-best-camping-beaches-the-bay-area
"10 Best Places to Dine Down on Farms," Larry Bleiberg, USA Today, October 17, 2014. The article also ran in the print edition of
Gannett regional papers across the country. Features Harley Farms.
http //www usatodav com/story/travel/destinations/lOgreatplacesZ2014/10/17/farm-dinners/17362957
"California: The Myth of the Pacific Coast," by Paolo Ferrari, www.mondointasca.org (the most viewed tourist web magazine in
Italy) Half Moon Bay, Pillar Point, Mavericks, Pumpkin Festival mentioned. http://www.mondointasca.org
"Delicious Guacamole From Tacolicious in Palo Alto," by Michelle Winner, www.honestcooking.com
http'//honestcooking com/delicious-guacamole-tacolicious-palo-alto
"Green, locally -inspired initiatives propel the Golden State's group appeal," by Jeff Heilman, Meetings Focus, September
2014, http,//www meetingsfocus com/tabid/162/ArticlelD/24529/Page/2lDefault.aspx
"California's varied culinary outlets cater to all palates," by Jeff Heilman, Meetings Focus, September 2014
http://www.meetingsfocus.com/Articl eDetails/tabid/162/Default.aspx?Article] D=24531
Live radio broadcast on 103.9 PROUD FM's The Chris Howson Show, weekday mornings from 6-10am. A Silicon Valley media
tour— encompassing all of Silicon Valley (San Jose, too). Our cities and members are mentioned, including Redwood City
and the Computer History Museum.
"Discover Where to Buy Fresh, Local Produce Near San Mateo," by Renee Schiavone, San Mateo Patch, January 29, 2015,
(includes interactive map) http://Datch.com/california/sanmateo/discover-where-buy-fresh-local-produce-near-san-mateo
"Three Restaurant & Bar, San Mateo, California," by Kurt and Michelle Winner, culinarytraveler.com, January 13, 2015
http://cul inarytraveler.com/2015/01/three-restaurant-bar-san-mateo-cal iforn is
"Santuari gastronomici di San Francisco," by Italian writer Paolo Ferrari on the Mete Gustose website. Fog Harbor Fish
House and Half Moon Bay Brewing Company mentioned. http://www.metegustose.com/wordpress/?page id=210
"Best of California: Donato Enoteca," on Afar.com
http://www.afar.com/places/donato-enoteca-redwood-city?context=wanderlist&context id=24854
"Ala decouverte des jardins de Californie," by Marianne Lavillonniere, I'Art des Jordins (one of the top leading garden design
magazines in France), January 2015. Filoli, Elizabeth F. Gamble Garden, Shelldance Orchid Gardens, Mill Rase Inn Bed
&Breakfast, and Costanoa are all mentioned.
"Les beaux jours de glamping," by Florence Donnarel & Christophe Migeon, Tour Hebdo, January 2015 (one of the top
leading French travel trade magazines). Costanoa is mentioned.
"Chef Donato Scotti of Donato Enoteca: Pearly Risotto with Pork Belly," by Michelle Winner, honestcooking.com, February
4, 2015. Honestcooking.com gets over a million unique visitors. http://honestcooking.com/chef-donato-scotti-donato-
e n oteca-p ea r]v-ri sotto-pork-bel Iv
"Plans for next year's Super Bawl kicking off: San Mateo County officials and organizers set sights on coming crowd in 2016;"
by Samantha Weigel, Daily Journal, January 30, 2015
http://`www.smd ailviou rna l.com/articles/In ews/2015-01-30/plans-for-next-years-super-bowl-kicking-off-san-mateo-county-
offi cia Is-an d-organizers-set-sights-on-coming-crowd-i n-2016/1776425137533. html
"Spring Break Options on the California Coast," by Moll Blaisdell, examiner.com
http://www.examiner.com/article/spring-break-options-on-the-california-coast?CID=examiner alerts article
"Find Your Fresh Food Perspective in San Mateo County/Silicon Valley," by Whitney Butler, All Voices, February 26, 2015
http://www.allvoices.com/article/100003575
"Microbreweries in San Mateo County/Silicon Valley are Cooking Up Something Big," by Christa Avampato, All Voices,
February 26, 2015, http://www.allvoices.com/article/100003579
"Start Planning for Summer in San Mateo County/Silicon Valley," by Christa Avampato, All Voices, March 19, 2015
http://www.alivoices.com/article/100003663
"The Golden Year: Super Bowl 50 Goes to the Bay," by Whitney Butler, All Voices, March 30, 2015
http://www.allvoices.com/arLicle/100003667
"From the Geeks' Paradise to the Wine-Growers' Kingdom," by Eric Martin and Vincent Jolly, Le Figaro Magazine, March
2015. Figaro is one of the top leading tourism magazines in France with a circulation of 486,466 copies per month.
"San Francisco and its neighbors flourish with new offerings," by Maria Lenhart, Meetings Focus, May 2015
http://www.meeti ngsfocus.com/tabid/136/Article ID/25899IRegionID/206/ViewAll/True/Defa u lt.aspx
"50 Perfect Hours: Redwood City and Woodside," by Katie Morell, part of the Super Bowl 50 Host Committee's #Perfect50
Hour Series
http://www.sfbaysuperbowl.com/2015/05/50-perfect-hours-redwood-city-and-woodside/#sSJ 13TcPH h pZwQDG.97
"50 Perfect Hours: Pacifica," by Katie Morrell, part of the Super Bowl 50 Host Committee's #Perfect50 Hour Series
http:/Iwww.sfbaysu perbowl.com/2015/06/50-perfect-hours-pacifica/#h4vAduGO W Gwh7Oe8.97
"50 Perfect Hours: Palo Alto," by Katie Morrell, part of the Super Bowl 50 Host Committee's #Perfect50 Hour Series
http://www.sfbaysuperbowl.com/2015/07/50-perfect-hours-pato-alto/#7L8tieb5i GrvXAu D.97
"50 Perfect Hours: South San Francisco and Daly City," by Katie Morrell, part of the Super Bowl 50 Host Committee's
#Perfect50Hour Series htti3://www.sfbaysuperbowl.com/50-perfect-hours-south-san-francisco-and-daly-
city/#J Q105Jvtz mx B02Tb.99
36 Weeks to Super Bowl 50 newsletter sent from Super Bowl 50 Host Committee, June 7, 2015 featured Filoli Mansion in
the Bay Area Golden Moments 1980 segment.
"The Best of Silicon Valley," by Don & Anne Jackson, San Joaquin Magazine, July 2015, p. 122-130
http://issuu.com/sanmoaguinmagazine/docs/s'm iuIV15 cvr issuu?e=1204828/13877799#search
"Signed, Sealed, Delivered: Elephants Seals At Ano Nuevo State Park," by Jim Gladstone, Gothamist.com, May 19, 2015
http://gothamist.com/2015/05/19/signed sealed delivered ano nuevo s.php
"Brewery Pubs and Restaurants in Silicon Valley," by Cassie Kifer, siliconvalley.about.com
http://siliconvallev about.com/od/Silicon-Valley-Restaurants-Food-and-Nightlife/fl/Brewery-Pubs-and-Restaurants-in-
Silicon-Valley.htm
"Craft Beer Breweries with Tasting Rooms in Silicon Valley," by Cassie Kifer, siliconvalley.about.com
http://siliconvallev about.com/od/Silicon-Valley-Restaurants-Food-and-Nightlife/fl/Craft-Beer-Breweries-with-Tasting-
Rooms-i n-Silicon-Va I lev.htm
"How To Visit the Googleplex, the Google Head Office in Mountain View," by Cassie Kifer, siliconvalley.about.com
http •//si liconvalley.about.com/od/Things-To-Do-in-Silicon-Va I ley/fl/How-To-Visit-the-Googleplex-the-Google-Head-Office-
i n -Mountain -View. htm
"Ultimate California Highway 1 Road Trip" by Jenna Scatena, Sunset.com:
Top taps, Pescadero: http://www.sunset.com/travel/california/highway-1/highway-1 60
Pebble Beach to Half Moon Bay: http://www.sunset.com/travel/california/highway-1/highway-1 10
Scenic sentinel, Pescadero: http://www.sunset.com/travel/california/highway-1/highway-1 55
Roadside stunner, Half Moon Bay: http://www.sunset.com/travel/california/highway-1/highway-1 63
Hidden gem, San Mateo County: http://www.sunset.com/travel/california/highway-1/highway-1 16
Hidden beaches, Half Moon Bay: http://www.sunset.com/travel/california/highway-1/highway-1 58
Guided by nature, San Mateo County: http://www.sunset.com/travel/california/highway-1/highway-1 27
"Great Golf 2015;" by Bjorn Kamfjord, Great Golf Of Course
httD://issuu.com/biokam/docs/great golf 2015 til web/14?e=4985590/12795570
Our Mortara Point Light House in Toyota Ad / National Commercial: https://www.youtube.com/user[TovotaUSA?v=4xL8MVlpgiM
Additional Outreach
• Continued to work closely with the team at SFO, welcoming new airlines to our area;
• Attended new airline/new flight service ceremonies at SFO, creating strong visibility for San Mateo
County with new carriers
• Gave numerous speeches and presentations in Bay Area in effort to get local assistance with
meeting recruitment;
• Continued to build relationships with the Cow Palace, San Mateo County Event Center and South
San Francisco Conference Center, working to bring leads to their sales teams and assist in closing
business;
• Worked with SFO, SamTrans, CalTrain and BART to promote our area as easily accessible;
• Continued outreach to chambers and cities in county in order to include key area events in our
events calendars and to maximize our searches for filming venues.
San Mateo County/Silicon Valley Convention & Visitors Bureau
Chair:
Chair -Elect:
Immediate Past Chair:
Secretary:
Treasurer:
Vice Chair:
Vice Chair:
Vice Chair:
Vice Chair:
Vice Chair:
Board Officers for 2016:
Dana Dahl, Beach House Hotel, Half Moon Bay
Clif Clark, SF Airport Marriott Waterfront, Burlingame
Derek Hudson, Hilton Garden Inn, San Mateo
Mitch Postel, SMC History Museum (Tourism -Related Slot)
Jeff Bass, Hiller Aviation Museum (Tourism -Related slot)
Kandace Bender, SFO (Tourism -Related Slot)
Clif Clark, SFO Marriott Waterfront, Burlingame
Jim Rebosio, Sheraton Palo Alto
Marty Cerles, Best Western PLUS Lighthouse, Pacifica
Tom Scaramellino, The Westin SFO and Aloft SFO
San Mateo County/Silicon Valley Convention & Visitors Bureau
Board of Directors
2014-2015-2016 Term:
Yakub Yakubi, Marriott Courtyard — Foster City
Rudy Ortiz, Embassy Suites — South San Francisco
Barry Ongerth, The Dylan at SFO - Millbrae
Tracy Mercer, Four Seasons Silicon Valley- East Palo Alto
Tom Scaramellino, The Westin SFO and Aloft SFO - Millbrae
Jim Rebosio, Sheraton Palo Alto Hotel - Palo Alto
Marty Cerles, Best Western PLUS Lighthouse - Pacifica
Hazem Shunnaq, Hyatt House - Belmont
Linda Larson, The Shops at Tanforan - Tourism -Related
2015 through 2017 Term:
Chris Carpenter, San Mateo County Event Center - San Mateo
Mitch Postel, San Mateo County Historical Association - Tourism -Related
Derek Hudson, Hilton Garden Inn - San Mateo
Jeff Bass, Hiller Aviation Museum - Tourism -Related
VACANCY (awaiting permanent GM), Sofitel San Francisco Bay - Redwood City
Clif Clark, SF Airport Marriott Waterfront - Burlingame
John Kellites, Hilton SF Airport Bayfront - Burlingame
Irby Morvant, Hyatt Regency SFO - Burlingame
Christine Kupczak, Hillsdale Shopping Center — Tourism -Related
2016 -through 2018 Term:
Michael Melville, Enterprise Rent -a -Car - Tourism -Related
Trevor Bridge, Costanoa Resort - Unincorporated County
Kandace Bender, SFO -Tourism -related
Appointment in process - South San Francisco
Jonathan Powers, Homewood Suites SFO North - Brisbane
Dana Dahl, The Beach House - Half Moon Bay
Jim Ensign, Holiday Inn & Suites and San Mateo SFO Airport Hotel - San Mateo
Mike McKee, DoubleTree by Hilton SFO - Burlingame
Eric Lochtefeld, Fox Theatre—Tourism-Related
Ex -Officio Member: Stan Moore, retired Marriott Executive
As of October 2015
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
BURLINGAME APPROVING AND ACCEPTING THE 2015 ANNUAL
REPORT OF, AND DECLARING ITS INTENTION TO LEVY THE
ASSESSMENTS FOR THE SAN MATEO COUNTY TOURISM BUSINESS
IMPROVEMENT DISTRICT
WHEREAS, pursuant to California Streets and Highways Code Section 36500 et seq.,
the San Mateo County Tourism Business Improvement District was established for the purpose of
promoting tourism in the District through promotion of scenic, recreational, cultural, hospitality, and
other attractions in the San Mateo County region: and
WHEREAS, the San Mateo County Tourism Business Improvement District Advisory
Board has filed its 2015 annual report and requested the Burlingame City Council to set the
assessments for the 2016 calendar year; and
WHEREAS, the San Mateo County Tourism Business Improvement District through the
City's agreement with the San Mateo County Convention and Visitors Bureau has established a basic
foundation to promote tourism in the District; and
WHEREAS, the enumerated programs proposed by the District for the coming year should
significantly assist the hospitality industry continue its economic recovery throughout the
geographical area of the District; and
WHEREAS, pursuant to California Streets and Highways Code sections 36533 and 36534,
the city Council shall receive and approve the District Advisory Board's annual report and shall
adopt a Resolution establishing assessments for the coming year;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BURLINGAME
DOES HEREBY RESOLVE, DETERMINE, AND FIND AS FOLLOWS:
1. The 2015 annual report of the San Mateo County Tourism Business Improvement
District Advisory Board filed with the City Clerk is received and approved.
2. The Burlingame City Council intends to levy an assessment for the 2016 year on hotels
in the District, as the District is described in Ordinance Nos. 1648, 1678, 1774, 1848 and
1851 for the purpose of funding programs and activities of the District.
3. The types of programs and activities proposed to be funded by the levy of assessments on
hotels in the District are set forth in Exhibit "A", incorporated herein by reference. These
programs and activities are without substantial change from those previously established for
the District.
4. The method and basis for levying the assessments on all hotels within the District are set
forth in Exhibit `B", incorporated herein by reference. The method and basis remain
unchanged from the previous year.
5. New hotels shall not be exempt from assessment
6. A public hearing on the proposed assessments and programs for the year 2015 is hereby
set for January 4, 2016 at 7:00 p.m., before the City Council of the City of Burlingame, in
the Council Chambers, 501 Primrose Road, Burlingame, CA. At the public hearing, the City
Council will receive testimony and evidence; and interested persons may submit written
comments before or at the public hearing, or they may be sent by mail or delivered to the City
Clerk, 501 Primrose Road, Burlingame, CA 94010.
7. Oral or written protests maybe made at the hearing. To count in a majority protest against
the proposed assessment for the 2016 year, a protest must be in writing and submitted to the
City Clerk at or before the close of the public hearing on January 4, 2016. A written protest
may be withdrawn in writing at any time before the conclusion of that public hearing. Each
written protest shall identify the hotel and its address. If the person signing the protest is not
shown on the official records of the City of Burlingame as the owner of the hotel, then the
protest shall contain or be accompanied by written evidence that the person is the owner of
the hotel. Any written protest as to the regularity or sufficiency of the proceeding shall be in
writing and clearly state the irregularity or defect to which objection is made.
8. If at the conclusion of the public hearing, there are of record written protests by the
owners of hotels within the District which will pay fifty percent (50%) or more of the total
assessments of the entire District, as to the proposed assessments for the 2016 year, no
assessment for the 2016 year shall occur. If at the conclusion of the public hearing there are
of record written protests by the owners of hotels within the District which will pay fifty
percent (50%) or more of the total assessments of the entire District only as to a program or
activity proposed, then that type of improvement or activity shall not be included in the
District for the 2016 year.
9. Further information regarding the proposed assessments and procedures for filing a
written protest may be obtained from the City Clerk, City Hall, 501 Primrose Road,
Burlingame, California, phone 650-558-7203. The annual report of the San Mateo County
Tourism Business Improvement District is on file and available at the Office of the City
Clerk at 501 Primrose, Burlingame, California.
10. The City Clerk is instructed to provide notice of the public hearing by publishing this
Resolution in a newspaper of General circulation in the City of Burlingame in accordance
with the requirements of the Government and Streets & Highways Codes and mailing in
accordance with those requirements and Ordinance No. 1648 and 1678.
Terry Nagel, Mayor
I, Meaghan Hassel -Shearer, City clerk of the City of Burlingame do hereby certify that the
foregoing Resolution was introduced at a regular meeting of the City Council on the 2nd day
of November, 2015, and was adopted thereafter by the following vote:
AYES:
Councilmembers:
NOES:
Councilmembers:
ABSENT:
Councilmembers:
EXHIBIT A
SAN MATEO COUNTY TOURISM BUSINESS IMPROVEMENT DISTRICT
SAN MATEO COUNTY/SILICON VALLEY CONVENTION & VISITORS BUREAU
PLANNED ACTIVITIES FOR 2016
For the calendar year 2016, the Bureau plans to continue all of its normal activities, including but
not limited to:
* Promoting area activities available pre and post -Super Bowl;
* Exhibiting in trade shows;
* Conducting multiple group FAM (familiarization) tours for meeting planners;
* Conducting individual FAM and site tours for planners;
* Conducting FAM tours for international travel agents from overseas;
* Conducting a group FAM tour for members of the food and travel media from around the U.S.;
* Conducting individual FAM tours for travel media;
* Advertising in meeting planner publications;
* Advertising in leisure publications;
* Promoting the area to international and domestic media via regular releases of editorial;
* Creating updated visitor guides, electronic maps and specialty brochures;
* Working to recruit and work with area sporting events;
* Using multiple social media channels top push out stories on the area;
* Conducting an ambassador training program for hospitality employees;
* Actively recruiting filming through our film commissioner.
SAN MATEO COUNTY TOURISM BUSINESS IMPROVEMENT DISTRICT
ASSESSMENT FORMULA CHART
CATEGORY
ZONE A- ASSESSMENT FOR YFAR 201.
ZONE B- ASSESSMENT FOR YEAR ZOIS
ZONE C- ASSESSMENT FOR YFAR 2016
Hotel wIM NII servlce
$360 per sleeping room x 69.5%X (0lstrltt montM1s In 2016)
$360 per sleeping room X 55%X ("race months in 2016)
$3W per Seeping room x 60%%(OIstrIR montes in 2016)
12
aM more Man 20 sleeping
12
12
Head wIM limited Sua l[e
$100 per sleeping room %60% X(DI4not months In ID16)
$180 per sleeping man %/0% X(OISMR months In 2016)
$1B0 per sampling room%60% X(District months In 2016)
12
and micro Man 1,WO onuare
12
12
feet of meetlng space
and more than. damping
Motel MIM Ilmltetl service
$90 per sleeping room %60%%(De.. months In 2016)
8W per sleeping mom X 40%%(Oaid, months In 2016)
$W per sleeping room X 60%X (DI4nR months In 2016)
12
and same meeting "ace
12
12
but less than 1,WO sg-ra
feet and more Men 20
sleeping moms
Hotel all, spread seM¢
$5/ per5eepin9 room %60%%(OIstrIR mon[M in 2016)
$54 per Seeping mom %40%X (OinnU monNs In 2016)
$54 pershaping mom X 60%%(psttlR months In 2016)
12
and more Man 20 sleeping
comes
12
12
Hotel with full zervla,
$54 per swaps q room % 30%%(nerict months In 2016)
$59 per sleeping mom %25%%(01z41R mon[M1s In 2016)
$54 par zl¢epin0 room %]D%% (014ntt months In 2➢16)
12
Ilmltetl servlce, or sGni
12
12
seari and . sleeping
or less
ZONE A- Includes all comes In the OIsoIR except Half Moon ftm/, PatlFlcs, Palo NN and Me unincorporated County.
ZONE B- Includes Half Moon Bay, PadNw and the unincorporated County.
ZONEC - Palo AN
DRAFT " SAN MATEO COUNTY TOURISM BUSINESS IMPROVEMENT DISTRICT ASSESSMENTS (ALL ZONES) FOR 2016- EXHIBIT B
Burlingame Name of PropertyZone',
Cate o
(Assessment #Rooms ANNUAL Assessment
Monthly Assessment
Bay Landing
A
$
90.00
130 $
7,020.00
$
585.00
Burlingame Hotel
A
1 $
54.00 I
38 $
1,231.20
$
102.60
Crowne Plaza SFO
A
1 $
360.00
309 $
77,311.80
$
6,442.65
DoubleTree by Hilton
A
1 $
360.00
393 $
98,328.60
$
8,194.05
Embassy Suites SFO -Waterfront
A
$
360.00
340 $
85,068.00
$
7,089.00
Hampton Inn & Suites
A
$
54.00
77 $
2,494.80
$
207.90
Hilton Garden Inn
A
$
180.00
132 $
14,256.00
$
1,188.00
Hilton SF Airport Bayfront
A
$
360.00
402 $
100,580.40
$
8,381.70
Holiday Inn Express SFO SouthA
$
90.00
146 $
7,884.00
$
657.00
_
Hyatt RegencySFO
A
$
360.00
789 $
197,407.80
$
16,450.65
Red Roof Inn
A
$
54.00
213 $
6,901.20
$
575.10
SFO Marriott Waterfront
A
$360.00
688 $
172,137.60
$
14,344.80
Vagabond Inn Executive
A
$
54.001
93 $
3,013.20
$
251.10
Room Total
3750
Total: $
773,634.60
San Mateo Name of Property
Zone CategorylAssessment
# Rooms ANNUAL Assessment
Monthly
Assessment
Americas Best Value Inn
A
$
54.00
53 $
1,717.20
$
143.10
Avalon Motel
A
$
54.00
48 $
1,555.20
$
129.60
Best Western Plus Coyote Point Inn
A
$
54.00
99 $
3,207.60
$
267.30
Extended Stay America
A
$
54.00
136 $
4,406.40
$
367.20
Hillsdale Inn
A
$
54.00
90 $
2,916.00
$
243.00
Hilton Garden Inn
A
$
180.00
156 $
16,848.00
$
1,404.00
Holiday Inn & Suites
A$
360.00
110 $
27,522.00
$
2,293.50
Howard Johnson
A
$
90.00
57 $
3,078.00
$
256.50
Los Prados Hotel
A
$
90.00
113 $
6,102.00
$
508.50
Residence Inn by Marriott
A
$
54.00
160 $
5,184.00
$
432.00
San Mateo Marriott
A
$
360.00
476 $
119,095.20
$
9,924.60
San Mateo SFO Airport Hotel
A
$
54.00
110 $
3,564.00
$
297.00
Stone Villa Inn
A
$
90.00
45 $
2,430.00
$
202.50
Room Total
1653
Total: $
195,908.40
1 of 6 10115'15
DRAFT "SAN MATEO COUNTY TOURISM BUSINESS IMPROVEMENT DISTRICT ASSESSMENTS (ALL ZONES) FOR 2016'"` EXHIBITI3
South San Francisco Name of Property
Zone'Category/Assessment
# Rooms ANNUAL Assessment
Monthly Assessment
Airport Inn
A54.
34 $
1,101.60
$
91.80
All Seasons Lodge
A
$ 54.00
13 $
210.60
$
17.55
Americana Inn Motel
A
$ 54.00
17 $
275.40
$
22.95
Americas Best Value Inn SFO
A
$ 54.00
21 $
680.40
$
56.70
Best Western Plus Grosvenor Hotel
A
$ 360.00
206 $
51,541.20
$
4,295.10
Comfort Inn & Suites SFO
A
$ 54.00
166 $
5,378.40
$
448.20
Courtyard by Marriott
A
$ 180.00
197 $
21,276.00
$
1,773.00
Days Inn
A
$ 54.00
25 $
810.00
$
67.50
Deluxe Inn
A
$ 54.00
20 $
324.00
$
27.00
Embassy Suites SFO
A
$ 360.00
312 $
78,062.40
$
6,505.20
Four Points by Sheraton
A
$ 54.00
101 $
3,272.40
$
272.70
Hampton Inn
A
$ 54.00
100 $
3,240.00
$
270.00
Hilton Garden Inn
A
$ 180.00
169 $
18,252.00
$
1,521.00
Holiday Inn Express Hotel & Suites
A
$ 54.00
87 $
2,818.80
$
234.90
Holiday Inn 5F Int'' Airport
A
$ 360.00
224 $
56,044.80
$
4,670.40
Hotel Focus SFO
A
$ 54.00
117 $
3,790.80
$
315.90
Hotel V
A
$ 54.00
51 $
1,652.40
$
137.70
Inn at Oyster Point
A
$ 90.00
30 $
1,620.00
$
135.00
La Quints Inn
A jjj$
90.00
174 $
9,396.00
$
783.00
Larkspur Landing
A
$ 90.00
111 $
5,994.00
$
499.50
Parc Pointe Hotel -
A
$ 180.00
175 $
18,900.00
$
1,575.00
Quality Inn & Suites
A
$ 54.00
45 $
1,458.00
$
121.50
Ramada Limited Suites
A
$ 54.00
45 $
1,458.00
$
121.50
Residence Inn by Mamiott
A
$ 90.00
152 $
__$_275
8,208.00
$
684.00
Royal Inn
A
1 $ 54.00
17
40
$
22.95
Travelers Inn
A
I $ 54.00
20 $
324.00
$
27.00
Travelodge SFO North
A
$ 54.00
199 $
6,447.60
$
537.30
Room Total
2828
Millbrae Name of Property
Zone
Category/Assessment
Total: $ 302,812.20
# Rooms ANNUAL Assessment
Monthly Assessment
Aloft SFO
A
$ 90.00
252 $
13,608.00
$
1,134.00
Best Western Plus EI Rancho Inn
A
$ 54.00
219 $
7,095.60
$
591.30
The Dylan at SFO
A
$ 54.00
58 $
1,879.20
$
156.60
Fairfield Inn & Suites SFO
A
$ 54.00
80 $
2,592.00
$
216.00
La Quinta Inn & Suites SFO
A
$ 54.00
100 $
3,240.00
$
270.00
Millwood Inn & Suites
A
$ 54.00
34 $
1,101.60
$
91.80
The Westin S.F. Airport
rF
A
$ 360.00
397 $
99,329.40
$
8,277.45
Room Total
1140
- - - - - - -
-- T_
Total: _$_l
28 845 80 '
2 cf 6 10/15/15
no A c - SAN MATEO COUNTY TOURISM BUSINESS IMPROVEMENT DISTRICT ASSESSMENTS (ALL ZONES) FOR 2016 ` EXHIBIT B
3 of 6 10n5n5
Zone CategorylAssessment #Rooms ANNUAL Assessment
Monthly Assessment
Foster City
Name of Property
A
$
360.00
356 $
89,071.20
$
_
Crowne Plaza Foster City -San Mateo
180.00
147 $
15,676.00
$
1,422.60
1,323.00
Courtyard by Marriott
A
$
Room Total
503
--
Total:
$
104,947.20
Zone CategorylAssessment
# Rooms ANNUAL Assessment-
Monthly
Assessment
Half Moon Bay
-
.Name of Property
B
$
54.00
27 $
583.20
$
48.60
Americas Best Value Inn
180.00
54 $
3,888.00
$
324.00
Beach House Hotel
B
$
$
54.00
3 $
40.50
$
3.38
Cameron's Inn
B
B
$
54.00
52 $
1,123.20
$
93.60
Coastside Inn
B
$
90.00
54 $
1,944.00
$
162.00
Comfort Inn
B
$
54.00
15 $
202.50
$
16.88
Half Moon Bay Inn
$
180.00
81 $
5,832.00
$
486.00
Half Moon Bay Lodge
B
B
$
54.00
6 .
81.00
$
6.75
Mill Rose Inn
B
$
54.00 I
7
Nantucket Whale Inn
B
$
360.00
261 $
51,678.00
$
4,306.50
The Ritz-Carlton
B
$
I
54.00
12 $
162.00
$
13.50
San Benito House
16 $
216.00
$
18.00
Zaballa House Bed & Breakfast
B
$
54.00
Room Total
588
Total: $
65,844.90
Zone
Cate orylAssessment
# Rooms ANNUAL Assessment
Monthly Assessment
Unincorporated County
Name of Props
54.00
5 $
67.50
$one
5.63
Atherton Inn
A
$
$
54.00
29 $
626.40
$
52.20
Best Western Plus Executive Suites
B
1 $
90.00
172 $
6,192.00
$
516.00
Costanoa
Cypress Inn on Miramar Beach
B
$
54.00
18 $
243.00
$
20.25
Goose & Turrets Bed & Breakfast
B
$
54.00
5 $
67.50
$
5.63
19.13
Harbor View Inn
B
$
54.00
17 $
229.50
81.00
$
Inn at Mavericks
B
$
54.00
6 $
11 $
148.50
$
12.38
Inn Suites at Oceano
B
i $
54.00
54.00
8 $
108.00
Landis Shores Oceanfront Inn
B
$
$
54.00
30 $
648.00
$
54.00
Motorvife Motel
B
B
$
54.00
9 $
121.50
$
10.13
Ocean View In
B
$
360.00
95 $
18,810.00
$
1,567.50
Oceano Hotel & Spa
54.00
3 $
40.50
$
3.38
Pacific Victorian Bed & Breakfast
B
$
4 $
54.00
$
4.50
Pescadero Creek Inn
B
$
54.00
54.00
4 $
54.00
$
4.50
Princess Port Bed & Breakfast
B
$
$
54.00
10 $
135.00
$
11.25
Seal Cove Inn
B
Room Total
426
Total: $
27,626.40
3 of 6 10n5n5
DRAFT "SAN MATEO COUNTY TOURISM BUSINESS IMPROVEMENT DISTRICT ASSESSMENTS (ALL ZONES) FOR 2016 - EXHIBIT B
4 of 6 10/15115
Redwood City Name of Property
Zone Category/Assessment
# Rooms ANNUAL Assessment I
Monthly
Assessment
America's Best Inn
A
$
54.00
38 $
1,231.20
$
102.60
Atherton Park Inn & Suites
A
$
54.00
38 $
1,231.20
$
102.60
Best Western Plus Inn
A
$
54.00
26 $
842.40
$
70.20
Budget Inn
A
$
54.00
40 $
1,296.00
$
108.00
Capri Motel
A
$
54.00
50 $
1,620.00
$
135.00
Comfort Inn
AJL��
54.00
52 $
1,684.80
$
140.40
Days Inn
A
68 $
2,203.20
$
183.60
Deluxe Inn
A
27 $
874.80
$
72.90
Garden Motel
A$
17 $
275.40
$
22.95
Good Nite Inn
A
$
54.00
123 $
3,985.20
$
332.10
Holiday Inn Express RWC Central
A
$
54.00
61 $
1,976.40
$
164.70
Pacific Euro Hotel
A
$
54.00
55 $
-t-2
1,782.00
$
148.50
Pacific Inn
A
$
54.00
75
430 00
$
202.50
Redwood Motor Court
A
$
54.00
12 $
194.40
$
16.20
Sequoia Inn
A
$
54.00
22 $
712.80
$
59.40
Sofitel San Francisco Bay
A
$
360.00
421 $
105,334.20
$
8,777.85
Towne Place Suites by Marriott
JA
$
54.00
95 $
3,078.00
$
256.50
Room Total
1220
Total. Is
130,752.00
San Bruno Name of Property
Zone Category/Assessment
# Rooms"Assessmentent
Monthly Assessment
Bayhill Inn
A
$
54.00
24.60
$
64.80
Bud et Motel
A
$
5400
299.60
$
78.30
Comfort Inn & Suites
A
$
54.00
299.60
$
78.30
Courtyard by Marriott
A
$
18000
1476.00
$
1,323.00
Days Inn
A
$
54.00
485.20
$
129.60
Gateway Inn & Suites
A
$
54.00
31
4.40
$
83.70
Howard Johnson
A
$
54.00
497.60
$
132.30
Ramada Limited
A
$54.00
61
,6.40
$
164.70
Regenc Inn
A
$
54.00
32 $
1,036.80
$
86.40
Ritz Inn
A
$
54.00
23 T-745
20
$
62.10
Staybridge Suites
A
$
180.00
95 $
10,260.00
$
855.00
Superb
A
$
54.00
54 $
1,749.60
$
145.80
Villa Montes Hotel
A
$
90.00
41 $
2,214.00
$
184.50
Room Total
663
_
Total: $
40,662.00
4 of 6 10/15115
DRAFT " SAN MATEO COUNTY TOURISM BUSINESS IMPROVEMENT DISTRICT ASSESSMENTS (ALL ZONES) FOR 2016 - EXHIBIT B
5 of 6 10115115
Belmont
Name of -Property
Zone CategorylAssessment
If Rooms ANNUAL Assessment
Monthly Assessment
Bel Mateo Motel
A
1 $
54.00
23 $
745.20
$
62.10
Belmont Palms
A
$
54.00
14 $
226.80
$
18.90
Extended Stay America
A
$
54.00
108 $
3,499.20
$
291.60
Hillside Lodge
A
$
54.00
23 $
745.20
$
62.10
Holiday Inn Express &Suites
A
$
90.00
82 $
4,428.00
$
369.00
Hotel Belmont
A
$
54.00
16 $
259.20
$
21.60
Hyatt House
A
$
90.00
132 $
7,128.00
$
594.00
Motel
A
_$
54.00
Room Total
273 $
671
8,84.5.20
$
737.10
Total: $
25,876.80
San Carlos
Name of Property
Zone CategorylAssessment
# Rooms ANNUAL Assessment
Monthly
Assessment
Americas Best Value Inn
A
1 $
54.00
32 $
1,036.80
$
86.40
Country Inn & Suites
A5400
50 $
1,620.00
$
135.00
Extended Stay America
A
$
90.00
116 $
6,264.00
$
522.00
Fairfield Inn & Suites
A
$
54.00
112 $
3,628.80
$
302.40
Hotel San Carlos
A
$
54.00
29 $
939.60
$
78.30
LiA Hotel
A
$
54.00
35 $
1,134.00
$
94.50
San Carlos Inn
A
$
54.00
10 $
162.00
$
13.50
Room Total
384
East Palo Alto
Name of Property
Total: $ 14,785.20
Zone Category/Assessment # Roomsl ANNUAL Assessment
Monthly Assessment
Four Seasons Silicon Valley
A
$
360 00
200 $
50,040.00
$
4,170.00
Palo Alto
Name of Property
Zone',Cate oryl ssessmenl.#Roomsl ANNUAL Assessmenl
Monthly Assessment
Americas Best Value Sky Ranch Inn
C
1 $
54.00
29 $
939.60
$
78.30
Berbeda Place
C
i $
54.00
18 $
291.60
$
24.30
Cardinal Hotel Palo Alto
C
$
54.00
60 $ _
1,944.00
$
162.00
_
The Clement
C
$
54.00
23 $
745.20
$
62.10
Comfort Inn Stanford
C
$
54.00
70 $
-$--680
2,268.00
$
189.00
Coronet Motel
C
$
54.00
21
40
$
56.70
Country Inn Motel
C
t-54
00
27 $
874.80
$
72.90
Cowper Inn
C
$
54.00
14 $
226.80
$
18.90
Creekside Inn
C
$
180.00
136 $
14,688.00
$
1,224.00
Crowne Plaza Palo Alto
C
$
360.00
195 $
47,736.00
$
3,978.00
Das Inn Palo Alto
C
$
54.00
23 $
745.20
$
62.10
5 of 6 10115115
DRAFT **SAN MATEO COUNTY TOURISM BUSINESS IMPROVEMENT DISTRICT ASSESSMENTS (ALL ZONES) FOR 2016- EXHIBIT B
Dinah's Garden Hotel
C
$
360.00
129 $
31,579.20
$
2,631.60
The Epiphany
C
$ _
360.00
86 $
21,052.80
$
1,754.40
_
Garden Court Hotel
C
$
360.00
62 $
15,177.60 1
$
1,264.80
Glass Slipper Inn
C
$ -54.00
25 $
810.00
$
67.50
Hilton Garden Inn Palo Alto
C
$
180.00
174 $
18,792.00
$
1,566.00
Homewood Suites by Hilton Palo Alto
C i1
90.00
138 $
-$7-324
7,452.00
$
621.00
Hotel California
C
$
54.00
20
00
$
27.00
Hotel Keen
C
$
54.00
42 $
1,360.80
$
113.40
Hotel Parmani
C
$
54.00
36 $
1,166.40
$
97.20
Oak Motel Palo Alto
C
$
54.00
42 $
11360.80
$
113.40
The Nest Palo Alto
C 1
$
54.00
54 $
1,749.60
$
145.80
Sheraton Palo Alto
C
$
360.00
355 $
86,904.00
$
7,242.00
Stanford Motor Inn
C
$
54.00
37 $
1,198.80
$
99.90
Stanford Terrace Inn
C
$
90.00
80 $
4,320.00
$
360.00
Travelodge Palo Alto Silicon ValleyC
$
54.00
29 $
939.60
$
78.30
The Westin Palo Alto
C
$
360.00
184 $
45,043.20
$
3,753.60
The Zen Hotel
C
$
54.00
37 $
1,198.80
$
99.90
Room Total
2146
Total: $
311,569.20
Pacifica Name of Property
Zone
Category/Assessment
# Rooms ANNUAL Assessment
Monthly Assessment
Americas Best Value Inn
B
$
54.00
25 $
540.00
$
45.00
Best Western Plus Lighthouse
B
$
180.00
97 $
--f-820
6,984.00
$
582.00
Holiday Inn Express
B
$
54.00
38
80
$
68.40
Pacifica Beach Hotel
B
-$-90
00
52 $
1,872.00
$
156.00
Pacifica Motor Inn
B
$
54.00
42 $
907.20
$
75.60
Sea Breeze Motel
B
$
54.00
20 $
270.00
$
22.50
Room Total
274
Total: $
11,394.00
Brisbane Name of Property
Zone
Category/Assessment
# Rooms ANNUAL Assessment
Monthly
Assessment
DoubleTree by Hilton SFO North
A
$
360.00
210 $
-$--9
52,542.00
$
4,378.50
Homewood Suites by Hilton SFO North
A
' $
90.00
177
558 00
$
796.50
Room Total
387
_ -
_
Total: $
9,558.00
6 of 6 10/15/15
B�R STAFF REPORT AGENDA NO: 8e
MEETING DATE: November 2, 2015
To: Honorable Mayor and City Council
Date: November 2, 2015
From: Carol Augustine, Finance Director — (650) 558-7222
Subject: Quarterly Investment Report, Period Ending September 30, 2015
RECOMMENDATION
Staff recommends that the City Council receive and approve the City's investment report through
September 30, 2015.
BACKGROUND
This report represents the City's investment portfolio as of June 30, 2015. The report includes all
invested City funds with the exception of bond proceeds. All investments are in compliance with
the City's adopted Statement of Investment Policy.
DISCUSSION
The City's investments are guided by the Statement of Investment Policy, which is reviewed and
approved by the Council annually. The policy was last approved by the City Council on August
17, 2015. The policy directs that investment objectives, in order by priority, are safety, liquidity,
and yield. This conservative approach ensures assets are available for use while also allowing
the City to earn additional resources on idle funds. The City utilizes a core portfolio of
investments managed by the City's investment advisor, PFM Asset Management, and also
maintains funds invested in the State's Local Agency Investment Fund (LAIF) and the San Mateo
County Pool, to achieve its investment goals.
CURRENT MARKET CONDITIONS
Treasury yields generally moved lower across the yield curve in this past quarter, with longer
maturities experiencing the most significant fall in rates. The decrease was largely the result of
the Federal Open Market Committee (FOMC) decision not to raise the federal funds target rate at
either of its two meetings during the quarter, most recently citing concern about "recent global
economic and financial developments." FOMC officials, however, continue to condition investors
for a possible rate hike before year-end.
1
Investment Report,September 30, 2015
U.S. Treasury Yield Curve
200%
175°A --June 30. 2015
September 30. 2015
150°A
125%
100%
} 075%
050%
025%
000%
.0 25%
3 2 .._.._._.. 3
M Y Y Y y
geWrpy
November 2, 2015
Second-quarter gross domestic product (GDP) grew at a 3.9% annualized pace, a strong
rebound from the first quarter's lackluster growth. The surge was bolstered by strong consumer
spending and a pickup in business investment and inventories.
Job growth slowed in the third quarter — averaging 167,000 new jobs per month, which was
down from 231,000 per month in the prior quarter — but the unemployment rate fell further to
5.1 %, its lowest rate since April 2008. Wage growth remained subdued.
PORTFOLIO INFORMATION
The City's cash, excluding bond proceeds, is pooled for investment purposes. As of September
30, 2015, invested funds totaled $109,158,971. These investments are assets of the City of
Burlingame, which includes the General Fund, the enterprise funds (such as Water, Sewer, and
Solid Waste), as well as various non -major funds. Note that the City's account with the California
Employers' Retiree Benefit Trust Fund (CERBT), used to pre -fund the City's retiree medical
obligations, is not included in this report.
During the third quarter of 2015, a number of strategic trades were executed with the help of the
City's investment advisor to add value to the portfolio. The duration, (a measure of sensitivity to
changes in interest rates) was shortened to be modestly conservative relative to the benchmark's
duration. The portfolio's duration as of September 30 was 2.41 years (versus the benchmark's
duration of 2.64). Factoring in additional investments such as the San Mateo County Pool and
LAIF, the average effective duration was 1.35. During the quarter, two securities from the
secondary portfolio were called. In August, the proceeds from a called security were invested in
longer-term Federal Agency notes which provided sufficient additional yield over comparable U.S.
Treasuries. In September, the proceeds from a second call were invested in commercial paper
(CP), which served to further diversify the portfolio. Commercial paper is issued for periods of
nine months or less and offers and opportunity to add yield without significant duration. Please
see below for a summary of all the transactions for the quarter ended September 30, 2015.
9
6130116
9130115
Change
3 Month
0.01%
402%
-0.03%
6 Month
0.11%
0.07%
-0.04%
1 Year
0.27%
0.31%
+0.04%
2 Year
0.65%
0.63%
-0.02%
3 Year
1.08%
0.96%
-0.12%
5 Year
1.65%
1.36%
-0.29%
Second-quarter gross domestic product (GDP) grew at a 3.9% annualized pace, a strong
rebound from the first quarter's lackluster growth. The surge was bolstered by strong consumer
spending and a pickup in business investment and inventories.
Job growth slowed in the third quarter — averaging 167,000 new jobs per month, which was
down from 231,000 per month in the prior quarter — but the unemployment rate fell further to
5.1 %, its lowest rate since April 2008. Wage growth remained subdued.
PORTFOLIO INFORMATION
The City's cash, excluding bond proceeds, is pooled for investment purposes. As of September
30, 2015, invested funds totaled $109,158,971. These investments are assets of the City of
Burlingame, which includes the General Fund, the enterprise funds (such as Water, Sewer, and
Solid Waste), as well as various non -major funds. Note that the City's account with the California
Employers' Retiree Benefit Trust Fund (CERBT), used to pre -fund the City's retiree medical
obligations, is not included in this report.
During the third quarter of 2015, a number of strategic trades were executed with the help of the
City's investment advisor to add value to the portfolio. The duration, (a measure of sensitivity to
changes in interest rates) was shortened to be modestly conservative relative to the benchmark's
duration. The portfolio's duration as of September 30 was 2.41 years (versus the benchmark's
duration of 2.64). Factoring in additional investments such as the San Mateo County Pool and
LAIF, the average effective duration was 1.35. During the quarter, two securities from the
secondary portfolio were called. In August, the proceeds from a called security were invested in
longer-term Federal Agency notes which provided sufficient additional yield over comparable U.S.
Treasuries. In September, the proceeds from a second call were invested in commercial paper
(CP), which served to further diversify the portfolio. Commercial paper is issued for periods of
nine months or less and offers and opportunity to add yield without significant duration. Please
see below for a summary of all the transactions for the quarter ended September 30, 2015.
9
Investment Report,September 30, 2015
November2, 2015
As noted in the pie chart below, the City's investment portfolio as of September 30, 2015 was
heavily weighted towards the State Local Agency Investment Fund (LAIF) and high-quality (AA+
rated) Federal Agency securities to maintain the focus on safety and liquidity.
Investments By Security Type
As of September 30. 2015
Corporate Notes,
19%
Certificates of
Deposit
3%
Commercia
Paper
2%
Local Agency
Investment Fund
(LAIF)
32%
34°/6
San Mateo
County
Investment
Pool'
2%
Treasuries
80%
q
First National Bank
8/13/15
Maturity
321086FJ4
CD
0
- 250,000
8/15115
Call
3136G1KS7
FNMA Notes
0
1,050,000
8/17/15
Buy
3135GOGY3
FNMA Notes
17
0.63% 1,300,000
8/27/15
Buy
3137EADG1
FHLMC Notes
45
1.320 980,000
9/13/15
Call
3136G06Z9
FNMA Notes
0
- 2,000,000
Bank of Tokyo
9/15/15
Buy
06538BCFB
Mitsubishi CP
6
0.53%
1,000,000
BNP Paribas NY
9/15/15
Buy
09659BFA3
CP
9
0.63%
1,000,000
American Express
9/15/15
Maturity
0258MODA4
Corporate Notes
0
1,760,000
American Express
9/18/15
Buy
0258MODV8
Corporate Notes
34
1.87%
1,760,000
*Note — Calls:
No yield is shown for calls. Once called, principal is returned and interest
is no longerearned:
The coupon on CUSIP 3136G1
KS7 was 0.500% (called on 8/15/15). The coupon on CUSIP
3136G06Z9 was 0.650%
(called on 9/13/15).
As noted in the pie chart below, the City's investment portfolio as of September 30, 2015 was
heavily weighted towards the State Local Agency Investment Fund (LAIF) and high-quality (AA+
rated) Federal Agency securities to maintain the focus on safety and liquidity.
Investments By Security Type
As of September 30. 2015
Corporate Notes,
19%
Certificates of
Deposit
3%
Commercia
Paper
2%
Local Agency
Investment Fund
(LAIF)
32%
34°/6
San Mateo
County
Investment
Pool'
2%
Treasuries
80%
q
Investment Report, September 30, 2015
Credit Quality of Investments
As of June 30, 2015
BBB (A3 by
MnnHOO
it
46%
November 2, 2015
VR (San Mateo
County Pool)
3%
NR (FDIC
Insured)
2%
The City's Investment Policy allows for a five-year time horizon with an emphasis on liquidity. As
of September 30, 2015, 34% of the City's funds were invested in very short-term liquid
investments, 28% of the funds were invested with maturities between one day and two years, and
37% of the investment portfolio had a maturity ranging from two to five years. This distribution
allows the City the necessary liquidity to meet operational and emergency cash needs while
maximizing returns on funds not needed in the immediate future. The City's aggregate
investments maintain a weighted average maturity of 1.49 years, and currently generate annual
interest income (yield to maturity) of 0.91% before investment expenses. The City's funds are
invested in high credit quality investments, and continue to meet the City's goals of safety,
liquidity, and yield/return.
As of September 30, 2015, the yield to maturity on the main portfolio of securities was 1.27%.
Including additional investments such as LAW and the San Mateo County Pool, the aggregate
investments averaged a yield to maturity of 0.91%. This resulted in interest income and realized
gains that totaled $172,036.
Market Valu
ed Average
*Ratings by Standard & Poor's.
AA
0.91%
excludes `Not Rated' securities.
As noted in previous reports, staff has arranged for a gradual drawdown of the City's holdings in
the San Mateo County Pool, as these funds are not as easily accessible as the City's other liquid
holdings, and the yield on the County Pool is lower than that earned in the City's own investment
Investment Report,September 30, 2015
November 2, 2015
portfolio. The accessibility of funds in the City's LAW account will allow staff to make as -needed
withdrawal requests to meet operating and capital needs, and the City's managed portfolio will
grow as the County Pool funds are withdrawn. A total withdrawal of these funds (approximately
$5.2 million) will occur over the next two years, as withdrawals from the fund are limited to 20% of
the City's balance in the pool.
0.6%
I
0.3%
Yield History
October 31, 2014 - September 30, 2015
-*,-Portfolio Under Management
. E--IAIF
-K 2 -Year Treasury
---San Mateo County Pool 1.20%
0.85%
0.63%
32%
0.00,°
Oct 14 Nov 14 Dec 14 Jan 15 Feb 15 Mar 15 Apr 15 May 15 Jun 15 Jul 15 Aug 15 Sep 15
12%
3-4 Years
7%
4-5 Years
The following is a summary of cash and investment holdings held by each fund as of September
30, 2015, which includes invested funds, debt service reserves, amounts held in overnight (liquid)
accounts, the City's main checking account and other operating funds:
.5
Maturity Distribution
As of September 30, 2015
40%
35%
34%
30%
25%
20%
15%
17% 18%
10%
8%
.
3%
0%
%
0%
Overnight One Day -6
6-12 Months 1-2 Years 2-3 Years
Months
12%
3-4 Years
7%
4-5 Years
The following is a summary of cash and investment holdings held by each fund as of September
30, 2015, which includes invested funds, debt service reserves, amounts held in overnight (liquid)
accounts, the City's main checking account and other operating funds:
.5
Investment Report,September 30, 2015
November 2, 2015
Cash holdings in the General Fund declined slightly in the first quarter of the 2015-16 fiscal year
due to regular operating expenditures and the lack of major property tax receipts, which will be
received in December. A decrease in Internal Service Fund is due largely to the payment of
annual insurance premiums early in the fiscal year. Increases in the Water and Sewer funds over
the quarter are also a reflection of the funds regular cash flow, with no major annual debt service
(principal and interest on outstanding revenue bonds) payments until April. The increase in the
Solid Waste Fund is the result of the receipt of surplus funds held by Recology from prior year
solid waste operations.
CONCLUSION
All City funds are invested in accordance with the approved Statement of Investment Policy with
an emphasis on safety, liquidity, and yield (in that order). The City's investment strategy of
balancing the investment portfolio between short-term investments (to meet cash flow needs) and
longer-term maturities (to realize a higher rate of return) is appropriate given the current market
conditions.
Due to the ease of access of the City's funds in overnight accounts such as LAIF, the City has
more than sufficient funds available to meet its liquidity (expenditure) requirements for the next
six months.
Staff and the City's investment advisor will continue to closely monitor the City's investments to
ensure the mitigation of risk and ability to meet the City's investment goals while being able to
respond to changes in market conditions.
FISCAL IMPACT
Quarterly reporting of the City's Investment Portfolio will not result in any direct impact on City
resources.
Exhibit: Portfolio Holdings as of September 30, 2015
M
Cash and Investments by Fund
As of 9/30/15
As of 6/30/15
Change $
General Fund $
26,982,508
$ 27,695,609 $
(713,101)
Internal Service Funds
15,872,276.29
16,474,709
(602,432)
Water Fund
12,860,569
11,711,991
1,148,578
Sewer Fund
10,879,790
9,481,866
1,397,924
Solid Waste Fund
4,271,929
2,837,911
1,434,018
Parking Fund
4,264,631
3,675,762
588,868
Building Fund
4,830,643
4,648,685
181,958
Landfill Fund
609,980
517,873
92,107
Subtotal, Operating Funds
80,572,326
77,044,406
3,527,920
Other Funds
43,394,152
46,400,689
(3,006,537)
Total Cash and Investments $
123,966,478
$ 123,445,095 $
521,384
Cash holdings in the General Fund declined slightly in the first quarter of the 2015-16 fiscal year
due to regular operating expenditures and the lack of major property tax receipts, which will be
received in December. A decrease in Internal Service Fund is due largely to the payment of
annual insurance premiums early in the fiscal year. Increases in the Water and Sewer funds over
the quarter are also a reflection of the funds regular cash flow, with no major annual debt service
(principal and interest on outstanding revenue bonds) payments until April. The increase in the
Solid Waste Fund is the result of the receipt of surplus funds held by Recology from prior year
solid waste operations.
CONCLUSION
All City funds are invested in accordance with the approved Statement of Investment Policy with
an emphasis on safety, liquidity, and yield (in that order). The City's investment strategy of
balancing the investment portfolio between short-term investments (to meet cash flow needs) and
longer-term maturities (to realize a higher rate of return) is appropriate given the current market
conditions.
Due to the ease of access of the City's funds in overnight accounts such as LAIF, the City has
more than sufficient funds available to meet its liquidity (expenditure) requirements for the next
six months.
Staff and the City's investment advisor will continue to closely monitor the City's investments to
ensure the mitigation of risk and ability to meet the City's investment goals while being able to
respond to changes in market conditions.
FISCAL IMPACT
Quarterly reporting of the City's Investment Portfolio will not result in any direct impact on City
resources.
Exhibit: Portfolio Holdings as of September 30, 2015
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