HomeMy WebLinkAboutAgenda Packet - LB - 1982.01.19 BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
AGENDA
JANUARY 19th, 1982
CALL TO ORDER:
ROLL CALL: Trustees Present:
Trustees Absent: .
Also Present:
BILLS: City Checks : $17 ,418 . 68
Special Account: $1 ,279 . 21
MINUTES OF THE MEETING OF DECEMBER 15th, 1981:
CORRESPONDENCE:
LIBRARIAN'S REPORT:
UNFINISHED BUSINESS:
Reports on C. L. A. Conference
Update on Automated Circulation
Update on Reorganization Plans
NEW BUSINESS:
Statement of Economic Interests Forms
Capital Improvement Budget 1982-1983
ADJOURNMENT:
The next regularly scheduled meeting to be held
on February 16th, 1982, in the California Room.
PMB/j g
BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
DECEMBER 15th , 1981
CALL TO ORDER:
`— Chairman Fricke called the meeting to order at 5 :OOpm.
ROLL CALL:
Trustees Present : Chairman Fricke , Secretary Weatherbe, Trustees
Hechinger and Parsons
Trustees Absent : Trustee Nagle , excused for illness
Also Present : Mrs . Joy Molder, Assistant City Librarian
Mrs . Judy Gladysz , Library Secretary
BILLS :
Checks in the amount of $13 , 798 . 89 were approved to be paid on 'a
motion made by Trustee Weatherbe , seconded by Trustee , Parsons and carried.
Special Fund checks in the amount of $717 . 41 were approved to be paid on a
motion made by Trustee Weatherbe , seconded by Trustee Parsons , and carried.
MINUTES OF THE MEETING OF NOVEMBER 17th, 1981 :
Minutes of the meeting of November 17th , 1981 were approved as
written and ordered filed.
CORRESPONDENCE:
None
LIBRARIAN' S REPORT :
Discussed in conjunction with Unfinished and New Business .
UNFINISHED BUSINESS:
Update on Automated Circulation:
Librarian Bergsing thanked the Board members for being at the
Council meeting when Council approved the Shared Automated Circulation
System. She said she felt their support was very important and was much
appreciated. She stated that Council had unanimously approved the
proposed Circulation System and all the staff was very pleased.
Mrs . Bergsing further reported that Redwood City is supposed to
go to their Council on December 21st ; San Mateo City will also go on the
21st , and South San Francisco is due to go to their Council on December
16th . If these three libraries are successful in getting approval , then
it looks like all of the libraries in the Peninsula Library System will
be participating in the Automated Circulation System. She said she will
�,.. keep the Board members informed.
BURLINGAME PUBLIC LIBRARY 12/15/81
MINUTES - PAGE 2
Mrs . Bergsing said that she and Mrs . Molder had met last Thursday
with some representatives from Geac to discuss central site preparations
and equipment . There was another meeting last Monday, December 7th. Mrs .
Bergsing and Mrs . Molder, and other people from the P.L .S . libraries met
with the Project Director for the Glendale and Pasadena libraries who have
a Geac Automated Circulation System. Mrs . Bergsing said they discussed
conversion and conversion related matters . Trustee Hechinger asked if
Glendale and Pasadena were happy with the System. Mrs . Bergsing said they
were indeed very happy. She said they have approximately 18 branch
libraries between the two of them so they are comparable in size to the
Peninsula Library System.
Re-Scheduling Reorganization of the Library:
Mrs-: Bergsing reported that the original date to reorganize the
Library, in December, had to be postponed. She said she had contacted each
of the Board members by telephone before she made the decision. She
realized however, that because of the time spent on the Automated Circulation
System, the California Library Association Conference , and the Christmas
Holidays , there had not been enough time for adequate planning.
She said Paul Borg from the Water Department came over with two
of his men to help move the Reference Desk and some other heavy furniture
on December 10th. She said she needed to have a better idea of how the
Reference Desk and other furniture was going to fit . Everyone was
grateful for their help.
Mrs . Bergsing said she had spoken with Ross McDonald, who installs
the shelving and he was relieved that the 'move ' date had been changed
because he had a very tight schedule at this time. Mrs . Bergsing asked the
Board members to consider closing the Library on Febrary 13th and 14th. If
this were approved she said it would give them 4 days to reorganize because
Friday the 12th is a holiday and so is Monday the 15th. Trustee
Hechinger made a motion to close the Main Library for reorganization
on February 13th and 14th , and to extend the Branch hours on those two
days to accomodate the public. The motion was seconded by Trustee Parsons ,
and carried unanimously.
NEW BUSINESS :
Report on the C. L.A. Conference :
�.. Chairman Fricke tabled the reports until the January meeting in
order to give everyone time to prepare for same .
BURLINGAME PUBLIC LIBRARY 12/15/81
MINUTES - PAGE 3
Miscellaneous :
Mrs . Molder reported that there were between 140 and 150 children
and adults at the 2nd Annual Christmas Party on December 5th. She said it
was very successful and that the support they receive from the Friends for
the refreshments was greatly appreciated.
ADJOURNMENT:
Chairman Fricke adjourned the meeting at 5 : 30pm. The next
scheduled meeting is for January 19th , 1982 , at 4 : 30pm in the California
Room.
Respectfully submitted,
Patricia M. Bergsing
Clerk of the Board
�- PMB/j
LIBRARIAN' S REPORT
BURLINGAME PUBLIC LIBRARY
�.- JANUARY 19th, 1982
Update on Automated Circulation
Since your December meeting, a number of events have occurred
regarding the Automated Circulation System. First,' all seven City
Councils and the County .Board of Supervisors approved resolutions in
December to join the shared Automated Circulation Sys-tem. Second,
the first organizational meeting of the Governing Board of the J.P.A.
was held in Burlingame on January 7th, 1982 . I was elected Chairman
of the Board, and Jean Davis , San Mateo County Librarian was named
Vice-Chairman. The members of the negotiating team to negotiate a
contract with the vendor, Geac, were named as follows: for the County;
Margaret Taylor, County Managers Office ; Rich Machado, County
Data Processing Manager; and Jean Davis ; for the Cities ; Rohn Becker,
Assistant Finance Director for Redwood City, Karen Foss , Assistant
City Manager of San Mateo, and me. Our first meeting is January 18th.
Several names have been submitted to the City Managers for
their consideration for the two City representatives to the Manager's
Budget Review Committee. The most important name from Burlingame's
point of view is Dennis Argyres . We hope these appointments will be
made this month.
The County, with input from City Attorneys, is working on
what we hope will be the final draft of the Joint Powers Agreement,
which will have to go back to the Councils for final approval in
February sometime.
The P.L.S . Personnel Committee is working on a job description
and salary range for the Project Director. A Communications Committee ,
a Central Site Preparations Committee, and a Conversion Committee have
all been appointed and are beginning their work. A tentative timeline
has been devloped for activities for the next 6 months . A contact person
or Project Manager has been designated for each Library. For Burlingame,
this will be Joy Molder.
So, we are getting underway in what will be, at least a two to
three year effort to automate our circulation system. I ' ll report any
N1.1 further developments at your meeting.
LIBRARIAN'S REPORT 1/19/82
Page #2 :
Update on Reorganization of the Library
We are still planning on closing the Library on February 12th
`- through the 15th to move the Reference Department and to install the
new shelving. The Branch will be open longer hours on Saturday and
Sunday to accomodate the leisure reading needs of Burlingame Library
users. Your next Board meeting is scheduled for the 16th of February,
so we 'll give you a quick tour at that time.
Capital Improvement Program 1982-1983
We have received the forms to update our Capital Improvement
program for the next five years . These are due to the City Manager
by March 5th. Attached is the summary of the three projects we are
working on currently. If you have any ideas , suggestions or concerns
that you think we should address in 1982-1983 , please let me know at
your January meeting. At the moment, our major focus is automated
circulation, plus trying to finish up the reorganization and maintenance
projects already budgeted.
California Library Association Conference December, 12th
Two Trustees , Alice Fricke and June Weatherbe, as well as
six staff members attended the C.L.A. Conference in San Francisco.
Joy Molder and I will be prepared to give brief oral reports on behalf
of the staff at your meeting.
Children's Department
For a special December program, the Children's Co-ordinator
from the San Mateo County Library and her Assistant, performed several
puppet plays in the Burlingame Library's Community , Room. There were
about 75 Children in attendance. Also in December Mrs . Leach presented
a program for the St. Paul 's Nursery School parents on holiday books
for pre-schoolers . These included not only Christmas books but story
and craft books for all the other major holidays.
Reference' Department Report
Reference Desk transactions totalled 2 ,629 , an increase of
21% over the same month last year. The last 3 months of 1980 showed
a significant increase in reference transactions each month : October =
16% increase; November = 22% increase; December = 21% increase.
Collections/Resources
Valerie Conserva has begun a weeding project in the 5001s ,
LIBRARIAN' S REPORT 1/19/82
Page #3
Science Books and Warren Wickliffe is weeding in the 800 ' s , Literature .
AThis is part of a weeding program for the entire collection in
preparation for our conversion to automated circulation.
The Library has ordered a copy of the California Union
Catalog, 2 .4 million entries representing the holdings of California
public libraries from 1909 through 1978 on microfiche. The CUC on
microfiche will replace the location service previously provided by
the California State LIbrary. Items available from the CSL collection
will still be lent on Interlibrary Loan.
Christine Dassoff reports the Interlibrary Loan Committee met
on December 16th. At the meeting it was announced that the Interlibrary
Loan of National`, Archives :'microfiln(census records) would be discontinued
due to budget cutbacks at the Federal Archives and Records Center.
Patrons will have access to census records by visiting the San Bruno
branch in person, or in some cases , through the State Library.
J I N I I J I 1 113 r'l/R UEI,EI•IDER 1701
CIRCULATION 14AIN BRANCH
Books:
Adult, Non-Fiction 9,070 370
Child, Non-Fiction 1,171 227
Adult, Fiction 7,182 974
Child, Fiction 1,474_ 340
TOTAL: 18,897 TOTAL: 1,911
Periodicals: 1,420 331
Pamphlets (Incl . Maps & Sm. Press: 409 ^�
TOTAL: 1,.829 TOTAL: 332
Moving Pictures: -0-
Audiorecordings (Incl . Rec. & Cass.) 1,249 -0- J
Art Prints: 26 -0-
Equipment Loaned: 11 -O-
Slides: 172 -0-
GRAND TOTAL: 22,196 GRAND TOTAL: 2,243
Plain Total 1981 Circ. : 22,196 Main Total 1980 Circ. : 23,327 = 4.85 % Decrease
Branch Total 1981 Circ. : 2,243 Branch Total 1980 Circ. : 2,293 = 2.18 % Decrease
GRAND TOTAL 1981 CIRC. : 24,439 GRAND TOTAL 1980 CIRC. : 25,620 = 4.61 M Decrease
REFERENCE STATISTICS:
Total Reference Questions: 2,643 ILL Borrowed: _143 GRAND TOTAL OF
ILL Lent: 159 REF. ACTIVITY 2,945
ILL Total : 30�
REGISTRATIONS: AS OF 11/30/81 ADDITIONS WITHDRAWALS TOTAL REG. PLS PATRONS TO
Adults: 10,687 250 291 10,646 DATE: 8,050
Children: 1,661 34 41 1,654 Increase of 64
Hillsborough: 4,230 71 30 4,271
Ot-fuer Non-Res. Patrons 163 2 0 165
TOTAL: 16,741 357 362 16,736
ACCESSIONS AND WITHDRAWALS: Added Discarded Total to -Date
AS OF: 11/30/81 VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES
Adult,Non-Fic. : 136,336 - 100,40 430 - 320 109 - 58 136,657 - 100,663
Child, Non-Fic: 17,640 - 14,065 0 - 0 6 - 0 17,634 - 14,065
Y.A. , Non-Fic: 3,271 - 3,121 1 - 1 2 - 2 3,270 - 3,120
Adult, Fiction: 45,639 - 41,211 208 - 113 276 - 84 45,571 41,240
Child, Fiction: 14,027 - 9,882 9 - 3 10 - 0 14,026 - 9,885
Y.A. , Fiction: 2,779 - 2,403 18 - 13 4 - 2 2,793 - 2,414
TOTAL: - 219,692 - 171,083 666 - 450 407 - 146 219,951 - 171,387
PAMPHLETS ADDED: 5 MAPS ADDED: 0
PAMPHLETS DISCARDED: 0 MAPS DISCARDED: 0
TOTAL: 19,158 TOTAL: 1,379
RECORDINGS: AS OF: 11/30/81 ADDED DISCARDED AS OF: 12/31/81
UNITS / TITLES UNITS / TITLES UNITS / TITLES UNITS / TITLES
Disc's: 5,380 / 4,800 24 / 24 0 / 0 5,404 / 4,824
Cassettes: 705 / 624 2 / 1 0 / 0 707 / 626
TOTAL: 6,085 / 5,424 _ 26 / 25 0 / 0 6,111
DEPOSITED WITH THE CITY TREASURER: MAIN: 2,118.84
BRANCH: 144.80 TOTAL: 2,263.64
MEETING ROOM FEES COLLECTED & DEPOSITED: $ 347.50 TOTAL: 2,_611.14
TOTAL MEETINGS HELD 7 PEOPLE IN ATTENDANCE 300
h CITY OF 33URLINGAME
i
3
/0 Il Will 1i I 1`&15wilI ! I' 711
I! $ 1 6
7
8
f ' ii II 9
3 ►i I! ! 1 1,10
12
3 i I. II !! I 1113
1i 11 II L4
1116
II' II (1.17
g i I !! ! I II 118
11 !{ II li. 12
1 I I !! I I!21
2 I I I I 112
3 i! II it 13
7124
5 !I II ! �.25
(126
27
3 j II Ij ! !I x!28
1,
i'31!! I
is II I! I 'I
2 ! �! a it 1132
'134
_ � I i - i •, it { ! i! I ! :�,_
I �
BUDGFT STATUS REPORT
CITY
FIs , 12 MWITH Y•T•D Y•T-1) CUR Mo WNE;XPENDED
_APPR.0E?.._.......E-3T IMATi''..__-.__ AC.T_u_�L �C.TUAL- .._....)�AaI�1NCE BALANCE E
cI I LIBRARY
'150010 LIBRARY SALARIES 312, 734 156, 366 155976 26, 018 390 156, 754
�✓' ''' 7500.11 LIBRARY EMPLOYEE B E H E F I T 8 1117078. 7:3092 73,989 12, 332 3 73,969
+ 750013LIBR.ARY_�(�ARTTIM.E-..__. _ _......_......
_.....t A 7, 8 9 U __ ._ _9.3, �4 t3.._..__ g.1 r.2 8 4___ 1.5 q 4 y.._-.. ....__-2 r 6 611 ..__.... _ '16, --
I" 750110 LIBRARY . OFFICE EMNSE 7 ,2 86 ,3x6112 2x318 716 1x3214 4,968
750120 LIBRARY ."PEC I ALDEP TL EXPENSE 90163 4x584 3,0116 127 10538 6 r 1 ti
750121 LI8(2ARY._. BggKS. MAPS) : .. 86x80} . .. . 1431.398 . _.:_..:'3f ,65? .._Y._ ....... .6►9146 .._.-...... .11 , 746 551lug ,
750122 L113RARY PERIODICALS 1001406 •5#'202 7x7h4 1 , 044 ?..,562- 2,642
750123 LIBRARY BINDINGS 7,680 -3,840 1198 82 3x342 ?, 182
".t 750124--LIORAR_Y._CATALOG.INO.. . ._..._...._ .. .._ ._.-..... .. _.___.20x000..__._.. f.0.x.0q�.__ __..__1.A.,2.1�...._. _._.__.211 '___..-----_-.--.20 1)" _ 9, 790 .. _
-7;0125 LIBRARY RECORDS b C11i3ETTt9 u, 4611 '2x232 ?, 655 : ' 370 123- 1 • 8Q9
225 111( 45 0 �9 160
750130 LIBRARY SMALL TOOL: K £(}UIP
750160 .LIBRARY.._.COMMUNICATIONS . 11
. , 499 ... .. _ .. :2x'250 _...__ .. 1 ,072 _.... 216 . 1 x 17Ei 3 ,427
.:'
750170 LIBRARY ' UTILITIES 21 , 027 10,512 811182 2x297 2, 030 121,5115
750190 LIBRARY MA I NT f3LDG R GROUNDS 6077 3 , 1136 21618 542 820 11 x 259
866...._.___ !�'s2._ -231_._ _.. __ _ 34198_..__._....._ b32__-
'� 750201 LIBRARY COUIP MAINT -AUDIO} VIS 1198 213 D �'a• _ _177
►,�
40. 50202 LIBRARY EC1U2�' MAIN'r^ SEC'.SYaTEM 395 1�198395 395 ih7- 0
-Al;�
6 80.._:._. .� . .. 3�b.9.1 Q. }.r_ 01.0_ ....._._. . - . t '.
�750210_1.IBRAR2Y: P.R0F�_ : 3PtC1AL_.�ERVICE....._..___.�3,... 0Q_ � I.r_ 0
-°! 750240 LIBRARY DUES & SUBSCRIPTIONS 530 264 200 17.0 _ 611 330
' 750250 LIBRARY TRAVEL 1400 1943 1118 18 50 252
,;�-750251-..LLE3..._C.ONF.__t;,_..MtG9.»LInRtAR..TAN---_- 554.___---- 7b_____ 39? - - .. .__._._.1.1.6"_. .__ _ 226
750252 LI8 CONT & MTGS-SIAF'F 450 22 ____ ?211 0
756260 LIBRARY TRAINING' R 8AFETY 350 174; 0 b 171 350
,i '7SOZgQ .L 1[3RARY_pTNI^�t..._CNA.PC3..:_.. . 5.... ._:_..::_..:.. .:- _3�? .. . ..:. _... _.._. ..._... 75
0 0. 3(a
,1
�i
TOTAL LIBRARY 11311x650 417 , 324 397xO26 67x105 24x298 1437x6211
17