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HomeMy WebLinkAboutMin - LB - 1982.01.19 BURLINGAttiE PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES JANUARY 19th, 1982 CALL TO ORDER: Chairman Fricke called the meeting to order at 4:30pm. ROLL CALL: Trustees Present: Chairman Fricke, Secretary Weatherbe and Trustee Nagle Trustees Absent : Trustee Parsons , Excused Trustee Hechinger Also Present : Mrs . Joy Molder, Assistant City Librarian Mrs . Judy Gladysz, Library Secretary BILLS : Checks in the amount of $17 , 418 . 68 were approved to be paid on a motion made by Trustee Nagle, seconded by Trustee Weatherbe dnd. carried. Special Fund checks in the amount of $1,279 . 21 were approved to be paid on a motion made by Trustee Weatherbe, seconded by Trustee Nagle and carried. MINUTES OF THE MEETING OF DECEMBER 15th, 1981 : �. Trustee Nagle requested that minutes reflect that he was not excused for illness at the last meeting but was excused because he was in court that day. The official minutes have been changed to show this . CORRESPONDENCE : None LIBRARIAN 'S REPORT: Discussed in conjunction wir.:h Unfinished and New Bu3-,-ess . UNFINISHED BUSINESS : Reports on C.L.A. Conference: Mrs . Molder gave a brief synopsis on each workshop she attended at the California Library Association Conference . She said she found the workshops to be both helpful and interesting. She announced that Dean Roger Greer from the University of Southern California would be at the Burlingame Public Library on February 3rd, 1982, to speak on the topic; "The Library and the Community - Where do you fit in?" . The subject will be the liaison between the Library employee and the Library user. Chairman Fricke and Trustee Weatherbe said they both would be interested in attending . BURLINGA!E PUBLIC LIBRARY 1/19/82 BOARD OF TRUSTEES - MINUTES PAGE AL2 Librarian Bergsing reported that staff from the Reference and Technical Services Departments had attended the Conference and a number of different workshops and meetings . Mrs . Bergsing gave a brief report on each one. Trustee tideatherbe said she attended the Trustees Workshop on Geneology and enjoyed it very much. Chairman Fricke also had attended the Geneology Workshop and in addition attended the meeting for the Friends of the Library. She said that the meeting for the Friends had described methods of raising money for non-profit organizations but she felt that it was not totally relevant for Burlingame. In her capacity as Chairman of the P .L. S . Advisory Board, Public Relations Committee, she attended a workshop on publicity which she thought was quite interesting. Update on Automated Circulation Mrs . Bergsing reported that the Negotiating Team for the Automated Circulation System had met at the County Manager' s Office to develop a draft contract to send to Geac. The team will be �- meeting with representatives from Geac on February 4th to begin negotiations . On January 20th, the Governing Board will be meeting to review the job description and recruitment procedure for the Project Manager. In addition, there should be reports on communications and central site preparations . Mrs . Bergsing explained that it would probably be next Fall before any terminals could be installed in the Burlingame Library. First, the central site at County Headquarters must be prepared to house the C.P .U. Chairman Fricke asked how long the County allowed for a response to the bids for the construction. Mrs. Bergsing replied that she thought it would be 60 days but she would chdc'_.c to be sure. Trustee Nagle congratulated Mrs . Bergsing for being elected Chairman of the Governing Board for the J.P .A. The Board members concurred. Update on Reorganization Plans Mrs . Bergsing said that plans were go in; forward for the reorganization. The Staff Artist , Nancy Montague, has made signs announcing the 4 days the Main Library will be closed, and the extended open hours at the Branch on Saturday and Sunday, February BURLINGAME PUBLIC LIBRARY 1/19/82 BOARD OF TRUSTEES - MINUTES PAGE #3 13th and 14th. Chairman Fricke asked what would be a good day for her to volunteer her services, and Mrs . Molder said she would be in touch with her in the near future to let her know what the schedule would be. NEW BUSINESS Statement of Economic Interests Forms Librarian Bergsing advised the Trustees that they had all received a "Statement of Economic Interest Form" in their packet , she asked that they fill it out and return it to the City Clerk by February 26th, 1982. The Trustees agreed. Capital Improvement Budget for 1982-1983 Librarian Bergsing explained the Finance Director's instructions regarding the Capital Improvement Budget for 1982-1983. Trustee Nagle questioned the status on the Duncan property next door to the Library. Mrs . Bergsing said the only thing whe knew was that Craocker Bank did not wish to be involved, and therefore the Peninsula �-. Community Foundation would be handling the Trust . She said that Mr. Lechich was meeting with Mr. Somerville, the Executive Director of the Foundation, and the Board should receive some official communication soon. Miscellaneous Mrs . Bergsing explained that the new phone numbers had been assigned and the new phones would be installed sometime in February. Chairman Fricke said the theme for the P .L.S . publicity for National Library Week, which is April 17th, 1982 through April 25th, 1982, is a large blue jogging shoe which says : "Jog Your Mind, Run To The Library" . ADJOURNMENT The meeting was adjourned at 5 :32pm with the next meeting scheduled for February 16th, 1982 at 4:30pm in the California Room. Respectfully submitted, Patricia M. Bergsing Clerk of the. Board PMB/j ag