HomeMy WebLinkAboutAgenda Packet - LB - 1982.02.16 BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
AGENDA
FEBRUARY 16th, 1982
CALL TO ORDER
ROLL CALL Trustees Present :
Trustees Absent :
Also Present :
BILLS City Checks : $10 , 601. 02
Special Account : 835 . 55
MINUTES OF THE MEETING OF JANUARY 19th, 1982
CORRESPONDENCE
Letter from Mr. George Paul Lechich
LIBRARIAN 'S REPORT
UNFINISHED BUSINESS
Update on Automated Circulation
Update on Reorganization
Statement of Economic Interests Forms
NEW BUSINESS
Tour of Reorganized Areas
ADJOURNMENT
The neY� regula_l� scheduled meet:z��g to
held on March 16th, 1982, in the California
Room at 4: 30pm.
PMB/j g
BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTE S
JANUARY 19th, 1982
CALL TO ORDER:
Chairman Fricke called the meeting to order at 4:30pm.
ROLL CALL:
Trustees Present: Chairman Fricke, Secretary Weatherbe and
Trustee Nagle
Trustees Absent : Trustee Parsons , Excused
Trustee Hechinger
Also Present : Mrs . Joy Molder, Assistant City Librarian
Mrs . Judy Gladysz , Library Secretary
BILLS :
Checks in the amount of $17 ,418 . 68 were approved to be paid
on a motion made by Trustee Nagle , seconded by Trustee Weatherbe and.
carried. Special Fund checks in the amount of $1,279 . 21 were approved
to be paid on a motion made by Trustee Weatherbe, seconded by Trustee
Nagle and carried.
MINUTES OF THE MEETING OF DECEMBER 15th, 1981 :
Trustee Nagle requested that minutes reflect that he was not
excused for illness at the last meeting but was excused because he was
in court that day. The official minutes have been changed to show this .
CORRESPONDENCE :
None
LIBRARIAN 'S REPORT:
P,isc ssed �n conjunc�ion :,7 th Unfinished and �w B��sir_ess .
UNFINISHED BUSINESS :
Reports on C.L.A. Conference: Mrs . Molder gave a brief synopsis on
each workshop she attended at the California Library Association
Conference. She said she found the workshops to be both helpful and
interesting.
She announced that Dean Roger Greer from the University of
Southern California would be at the Burlingame Public Library on
February 3rd, 1982, to speak on the topic; "The Library and the
Community - Where do you fit in?" . The subject will be the liaison
between the Library employee and the Library user. Chairman Fricke
and Trustee Weatherbe said they both ;could be interested in
attending.
BURLINGAiF' PUBLIC LIBRARY 1/19/82
BOARD OF TRUSTEES - MINUTES PAGE #2
Librarian Bergsing reported that staff from the Reference
and Technical Services Departments had attended the Conference and
a number of different workshops and meetings. Mrs . Bergsing
gave a brief report on each one.
Trustee Weatherbe said she attended the Trustees
Workshop on Geneology and enjoyed it very much.
Chairman Fricke also had attended the Geneology Workshop
and in addition attended the meeting for the Friends of the Library.
She said that the meeting for the Friends had described methods of
raising money for non-profit organizations but she felt that it was
not totally relevant for Burlingame . In her capacity as Chairman
of the P .L. S . Advisory Board, Public Relations Committee, she
attended a workshop on publicity which she thought was quite
interesting.
Update on Automated Circulation
Mrs . Bergsing reported that the Negotiating Team for the
Automated Circulation System had met at the County Manager's Office
to develop a draft contract to send to Geac. The team will be
meeting with representatives from Geac on February 4th to begin
negotiations .
On January 20th, the Governing Board will be meeting to
review the job description and recruitment procedure for the Project
Manager. In addition, there should be reports on communications and
central site preparations . Mrs . Bergsing explained that it would
probably be next Fall before any terminals could be installed in
the Burlingame Library. First, the central site at County
Headquarters must be prepared to house the C.P .U.
Chairman Fricke asked how long the County allowed for a
response to the bids for the construction. Mrs . Bergsing replied
that she thought it would be 60 days but she would chdck to be sure.
Trustee Nagle congratulated Mrs . Bergsing for being
elected Chairman of the Governing Board for the J.P .A. The Board
members concurred.
Update on Reorganization Plans
Mrs . Bergsing said that plans were going f0n4ard for the
reorganization. The Staff Artist , Nancy Montague, has made signs
announcing the 4 days the Main Library will be closed, and the
extended open hours at the Branch on Saturday and Sunday, February
BURLINGAME PUBLIC LIBRARY 1/19/82
BOARD OF TRUSTEES - MINUTES PAGE #3
13th and 14th.
Chairman Fricke asked what would be a good day for her to
volunteer her services, and Mrs . Molder said she would be in touch
with her in the near future to let her know what the schedule would
be.
NEW BUSINESS
Statement of Economic Interests Forms
Librarian Bergsing advised the Trustees that they had all
received a "Statement of Economic Interest Form" in their packet ,
she asked that they fill it out and return it to the City Clerk by
February 25th, 1982. The Trustees agreed.
Capital Improvement Budget for 1982-1983
Librarian Bergsing explained the Finance Director's
instructions regarding the Capital Improvement Budget for 1982-1983.
Trustee Nagle questioned the status on the Duncan property next door
to the Library. Mrs . Bergsing said the only thing whe knew was that
Craocker Bank did not wish to be involved, and therefore the Peninsula
�... Community Foundation would be handling the Trust . She said that Mr.
Lechich was meeting with Mr. Somerville, the Executive Director of
the Foundation, and the Board should receive some official
communication soon.
Miscellaneous
Mrs . Bergsing explained that the new phone numbers had been
assigned and the new phones would be installed sometime in February.
Chairman Fricke said the theme for the P .L.S . publicity for
National Library Week, which is April 17th, 1982 through April 25th,
1982 , is a large blue jogging shoe which says : "Jog Your Mind, Run To
The Library" .
ADJOURNMENT
The meeting was adjourned at 5 :32pm with the next meeting
scheduled for February 15th, 1982 at 4: 30pm in the California Room.
Respectfully submitted,
Patricia M. Bergsing
Clerk of the Board
PMB/j ag
BURLINGAk�,E, PUBLIC LIBRARY
LIBRARIAN'S REPORT
FEBRUARY 16th, 1982
Update on Automated Circulation
The Governing Board of the Joint Powers Agreement for
Automated Circulation met on January 20th, and heard reports from
several of the Committees . The Personnel Committee had the Job
Announcement for the Project Director ready for distribution. The
J.P .A. is still in the hands of the County , and they are trying to
incorporate all the changes suggested by the City Attorneys .
The negotiating team met with Geac on February 4th, and
pinpointed all the areas of agreement as well as disagreement . We
divided the contract into various sections , and decided who would
research and rewrite the problem areas . We agreed to meet again '
with Geac on March 3rd.
The Governing Board meets again on February 19th to hear
reports on the central site preparations , communications , and
conversion planning.
�. Update on Reorganization
Plans are all set for the reorganization of the Library' s
Reference and Periodical Departments . We are working through the
4-day holiday weekend, and, if all goes well , we hope to have completed
everything by the time we reopen on Tuesday, February 16th. The new
phones should be installed within the next two weeks . The new numbers
will be: Circulation and Children' s Dept : 342-1036
Reference/Information: 342-1037
Administration/Business : 342-1038
Reference/Periodical Offices : 342-9797
City Hall Extension to Main: 342-8931
Extension #62
Branch: 343-1794
City Hall Extension to Branch: 342-8931
Extension 11,1'61
We are planning a short tour for you after your Board
meeting on the 16th.
Program - "The Library and the Community"
Southern California was excellent . His major premise is that if
libraries are to survive, they must analyze their individual
communities and then serve the specific needs of thein clientele.
LIBRARIAN'S REPORT 2/16/82
PAGE #2
More time should be spent in direct service to the public , par-
ticularly "outside" the Library, building awareness of Library
resources and services , and meeting the information needs of the
Community. Perhaps, June Weatherbe would like to add to this report
at your meeting, since she attended the morning session. I 'm sorry
you all couldn 't hear him.
C.L.A. Council Meeting
On Feburary 5th, I attended the C .L.A. Council Meeting
in Los Angeles . The major items of business were a report from the
State Librarian on cutbacks at the State Library; a report on
Federal cutbacks in library support ; discussion of a Librarian and
Legislator Day on May 5th in Sacramento; announcement of a
Trustees Workshop on automation in South San Francisco on May 22nd;
announcement of a Friends Workshop in Lodi on October 2nd; announcement
that the C.L.A. Conference in San Diego in December has been moved
to the Bonaventure Hotel in Los Angeles because of the increase in
room rates ; and discussion of the tax iniative to support a split
role. If you have any questions about any of these items , please
`. let me know.
Reference Department Report
Statistics for Reference transactions were up 2% for
January. January continues to be one of the three heaviest months of
the year.
They have hired 4 new pages for the new Periodical/Audio
Visual Desk staffing. All are transfers from the Circulation Department .
The pages include : Lisa Scopazzi, John Yeager, Peter Gray and Kristie
Fehlhaber. We welcome these new pages to the Department. Also new
this month is the transfer of Barbara Lazarus , Library Assistant II, to
the Reference Department . Barbara will be taking over the Interlibrary
Loan function while Christine Dassoff is on maternity leave (beginning
in April) . Barbara will also be assisting at the A/V Desk and with
Audio visual materials . Welcome Barbara!
Pat Harding attended a P .L.S . Film Committee Meeting on
Janaury 29th. The Film Committee previewed 10 films and chose three
for purchase. They also discussed a policy change regarding weekend
loans of films and videocassettes borrowed on Friday, returned on Monday.
Since this extends the circulation loan period, it was also proposed
that we limit the amount of films and videocassettes- to two per person.
This will be written uv and sent to all PLS libraries for aDnroval.
STATISTICS FOR_ Januar 1982 _
CIRCULATION M/\I N BRANCH
ooks. --'
Adult, Non-Fiction 11+214 _472
Child, Non-Fiction 1 , 553 198
Adult , Fiction 8 560 879
Child, Fiction 2 , 138_ 381_
TOTAL: 23 , 465 TOTAL:-1 ,930
Periodicals: 1., 528 413
Pamphlets (incl . Maps & Sm. Press: 399 _ 0
TOTAL: 1 ., 927 TOTAL:- 13
Moving Pictures: -0-
Audiorecordings ( Incl . Rec. & Cass. ) 1 , 200 -0-
Art Prints: 28 -0-
Equipment Loaned: _ 6 -0-
Slides: 0 -0-
GRAND TOTAL: 26, 648 GRAND TOTAL: 2 . 343
Main Total 1982 Circ. : 26, 648 Main Total 1981- Circ. : 29 , 883 = 10 . 83 % Decrease
Branch Total 1982 Circ. : 2343, Branch Total 1981 Circ.-: 2 , 868 Decrease
GRAND TOTAL 1982 CIRC. : 28 991 ,; GRAND TOTAL 1981 CIRC. : 32 , 751 = - Decrease
REFERENCE STATISTICS:
Total Reference Questions: 3 , 119 ILL Sorrowed: 136 GRAND TOTAL OF
ILL Lent: �206 REF. ACT I V I TY 3 ,461
ILL Total : 342
REGISTRATIONS: AS OF 12/31/81 ADDITIONS WITHDRAWALS TOTAL REG. PLS PATRONS TO
Adults: 10 , 646 352 377 10 , 621 DATE: 7 , 717
Children: 1, 654 51 58 1 , 647 Increase of 92
Hillsborough: 4,271 110 48 4, 3_13
Other tion-Res. Patrons 165 3 0 168
TOTAL: _ 16 , 736 516 483 __1L_,_16 9
ACCESSIONS AND WITHDRAWALS: Added Discarded Total to Date
AS OF: ] 2/3l/8LVOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES
Adult,Non-Fic. : 1366 57-10066 3 407 - 291 119 - 105 136945 - 100849
Child, Non-F i c: 17634- 14065 79 - 60 13 - 0 17700 - 14125
Y.A. , Non-Fic: 3270- 3120 5 - 9 3 - 3 3272 - 3122
Adult, Fiction: 45571- 41240 120 - 75 93 - 69 45598 - 41246
Child, Fiction: 14026- 9885 91 - 49 1 - 0 14116 - 9934
Y.A. , Fiction: 2793- 2414 1.8 - 13 1 - 0 2810 - 2427
TOTAL: 219 , 951-171, 387 720 - 493 230 - 177 220 ,441--1171 703
PAMPHLETS ADDED: _0- MAPS ADDED: 0
PAMPHLETS DISCARDED: _0- MAPS DISCARDED:
TOTAL: 19 - 158 TOTAL: 1 , 379
RECORDINGS: AS OF: 12/31/81 ADDED DISCARDED AS OF: 1./31/82
UNITS / TITLES UNITS / TITLES UNITS / TITLES UNITS / TITLES
Disc' s: 5404 / 4824 10 / 10 0 / 0 5414 / 4834
Cassettes: 707 / 625 6 / 6 0 / 0 713 / 631
TOTAL: 6111 / 5449 16 / 16 0 / 0 6127 / 5465
`)FPO; ITE':j ';11TH THE CITY TRF_AS!JRER. MAIN: 23�2
MEETING ROOM FEES COLLECTED & DEPOSITED: 7 . 50 TOT;iL: 2 . 279__5F
TOTAL NEET1,N'S HELD 9 PEOPLE IN ATTEND;NCE 160
CITY OF Eii.IRL.TNrAMt,*
---_-____(11a0Gf T _STATUS f;ERC1tdT
1.2 MONTH Y-T«-D Y•T-D CUR Ml? iJi�►L XPF�I+��:C?
ACCT DESCRIPTION AFaI'FiU€'. --E3TI�fATE ACTUAL. ACTUAL VARIANCE_ RAL.ArICE DIC
LIBRARY
75613111 LIEjRAF�Y SALAF?IFS 312,73�d 182,4?_7 181 ,E �► 2E?11018 433_. _ .__.J30_r740
__ ._____..
750011 LIBRARY EMPLOYEE BENEFITS 147t978 860324 86,3r 1 12,332 4 61 , 658
750013 LIBRARY PARTTIME187!894 - -- � ,�
109*606 _106,73:3 15,448 2, 873 !i1 , 161
764110 Lzl3kAFtY L)F�'�C�. �xar--:hast`. _ _.. - -- 7,?ah a,�� fQ�7R. _-------- �7��0191 302?ij---
7501PO L78RARY SPECIAL DEj'aTL ExPENsE 9, 163 j348 3,2s':3 177 2r125 5, 94()
--- 756121 1.TRRARY ROOKS 9 MAPg 42s?3� 10,580 81399 44 e q )
750122 ' t. f ARY PER101 1CAL 8 __.__. ....... .. ... 10,406 6, g69
7r84f 34.__.__.. .__...--10733w Y 160 4... _.-
750123 LIBRARY SINDTHGS 7#480 4, 480 1p6V 10, 1.39 2,134? 6, 04'�
-
.75()J 4 4 LIBRARY CATALOG'I NG 20, 000 11 , 669 1002-1122 1 . 438 91769
7501x.', I.TBRARY RECORDS A CASSFTTLr3 4,461 G�6(►�___—. . .__..�.r.ki.��.6 _.._....__..185_ i'36-- _ tr ��lll. __...
750110 LIBRARY SMALL TOOLS & EQUIP 225 133 115 0 88 1 .30
750160 LIBRARY COMMUNICATIONS 4,499 - -- 2,_6252 _1 ♦ lS1 _ 79 1 .11711 30, 3418
75ol70 t_TBRARY UTILITIES . --- _ .21 , 627 1',2611 10ps20 ___---20
03? rub_ - 1), 510 _
750190 LIBRARY MAINT BLDG & GROOND3 6,877 1!, 611 tipOc)4 1 ►-477 8.A
_
750200 LIBRARY.. FOUIFMENT MAINTENANCE' _ ? 783
366 5 ? 5
__ _ . _ _ ---A
7,ttf.
750202 LIBRARY EQUIP MAI'NT-SEC.,SYSTEM 395 231 395 0 164- t2
750210 LTBRARY PROF K SPFCIAL SFRVICE 3,600 20100 3,601 01,501- i -�
7 5 0 213 0 L-16 1 q 0 Y L?U t 6 l i :L t i l 7 I[1 S- 530
30 308 519 ---
:315 Q 7 s�T
15
750250 LIBRARY TRAVEL, 400 231 160 21 63 233
750251 LI13 CONT R MTG3-LIBRARTAA SSO 322 a9?. 100 170»
1i8-
756222 LIt3 -CONS _ Tr*: 1AFF .__ - _. _.__
750260 LTBPARY TRAINING s SAFETY 350 203 30 30 173 15
7542 ?0 LIBRARY OTHER CMAROF'S 75 42 0 42 ?5
***** TOTAL LIBRARY 834,650 48b,878 46L},all 71 .1322 1 r3. 029 365. B� 1
•�Ut , en '6�
CITY OF BURLINGAME
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- - � I i I -IE 4 �� i � 3 . I j1 - •
1.) Volunteer Coordinator
A. Hours Worked 49
2.) Volunteers
A. Number of Volunteers 8
B. Hours Contributed 32 T
3.) Shut-In Patrons
A. Number of Patrons 23 _
B. Number of Institutions 41 PLS
C. Patrons in Institutions 131 112
D. Collections for Institutions . 2 --
4.) Visits for PLS Films Attendance Circulation
i
A. Ba view Conv. 1 12 0
`- B. Burlingame Hacienda 2 15 0
C. Burlingame Retirement Inn 1 S 0
D. Burlingame Retirement Inn 1 Bookstop} 4 7
E. Hillhaven Conv. ` 3 1 67 0
_-F.:Peninsula Hospital 1 10 0
G. Mercy Convent 1 Bookstop 20
5.) Totals
A. •Shut-In Patrons 135
B. Visits Made 51
C. Items Circulated 158
6.) Comments The PLS Outreach Committee has been working on updating
.the Large Type booklet that shows the LT holdings of all the PLS
libraries . We nope tp be able to publish th e ncc,i Do k t'1e
next few months . Thanks to the Lions clubs of different cities , and
the Fred Gellert -Foundation, -as well as- the Lane -Publishing--Company -
we
ane -Publishin-g--Company -we have the necessary money to cover our $4500.00 publishing fee .
Also a special thanks to BPLs staff artist Nancy Monyague_ _for _her
cover design. p`'
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