HomeMy WebLinkAboutAgenda Packet - LB - 1982.04.20 BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
AGENDA
APRIL 20th, 1982
I . CALL TO ORDER
II . ROLL CALL
Trustees Present :
Trustees Absent :
Also Present :
III . BILLS
City Checks : $16,148.40
Special Fund: $ 145.46
IV. MINUTES OF THE MEETING OF MARCH 16th, 1982
V. CORRESPONDENCE
Invitation to Trustees workshop - May 22 , 1982
Letter of Resignation from Valerie Conserva
Book Sale Announcement
New City Newsletter
Letter from Chairman Fricke to Pamela Stamnes
Regarding Bayview Convalescent Hospital
Letter from Dave Martin and Family
VI . LIBRARIAN' S REPORT
VII . UNFINISHED BUSINESS
Report on the Status of the Duncan Property -
Mr. Jerry Coleman, City Attorney
Purchase of Xerox 4000 Copy Machine
Library Legislators Day - May 5th, 1982 - Sacramento
Report on Meeting with Congressman Lantos -
Chairman Fricke
Council Approval of the Joint Powers Agreement for
Automated Circulation
VIII . NEW BUSINESS
Requests for two Capital Outlay Items From Trustee
Special Fund
Plans for Framing Some Early Drawings of Library
by Colonel Norberg
XI . ADJOURNMENT
The next regularly scheduled meeting to be held on
May 18th , 1982 , in the California Room at 4 : 30pm.
BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
MARCH 16th, 1982
CALL TO ORDER:
Chairman Fricke called the meeting to order at 4:30pm.
ROLL CALL:
Trustees Present : Chairman Fricke, Secretary Weatherbe,
Trustees Parsons , Nagle & Hechinger.
Trustees Absent : Norte
Also Present : Mrs . Joy Molder, Assistant City Librarian
Mrs'. Judy Gladysz, Library Secretary
BILLS :
Checks in the amount of $14,039 .86 were paid on a motion
made by Trustee Parsons , seconded by Secretary Weatherbe and carried.
Special Fund checks in the amount of $888. 37 were paid on a motion
made by Trustee Parsons, seconded by Secretary Weatherbe and carried.
MINUTES OF THE MEETING OF FEBRARY 16th, 1982 :
Minutes of the meeting of February 16th, 1982 were approved
as written and ordered filed.
CORRESPONDENCE :
Secretary Weatherbe read a letter from the Library Board
of Trustees to Albert Horn, Esq. and the letter from Mr. Horn to the
Library Board.
She further read a letter from Mrs . Garnet Batinovich to
Mrs . Bergsing commending Mr. -Warren Wickliffe of the Reference
Department, in which Mrs . Batinovich had enclosed a donation of
$100 .00 in appreciation. The Board members were very impressed.
Mrs . Weatherbe read an acknowledgement to Mrs . Batinovich from Mrs .
Bergsing.
Secretary Weatherbe read a letter from Ms . Dorothy Sammut-
Tovar who commended Mrs . Pat Harding on obtaining information for
her. Trustee Weatherbe then read the acknowledgement from Mrs .
Bergsing.
Mrs . Patricia Thomas 's letter of resignation was read.
The Board accepted with regret and asked Chairman Fricke to write
to Mrs . Thomas .
BURLINGAME PUBLIC LIBRARY MINUTES
PAGE 2 3/16/82
LIBRARIAN 'S REPORT:.
UNFINISHED BUSINESS :
L.
None
NEW BUSINESS :
Report' on the Status of the Duncan Property- Mrs . Bergsing
reported that she had met with Mr. Somerville, Director of the
Peninsula Foundation to try and establish some guidelines regarding
the property next door. She stated that there were a number of issues
to be resolved. She said she had hoped that the correspondence from
the attorney would have contained more specific details about the on-
going procedures and responsibilities regarding the Trust .
Discussion followed, and finally the Board members asked
Trustee Nagle if he would contact attorney Horn regarding the
current legal status of the Duncan property and the future role and
status of the Executors , Crocker Bank, the Peninsula Foundation, the
City, the Library, and the Library Board. Mr. Nagle agreed to
communicate with Mr. Horn and report back to the Board members at
their next meeting.
Purchase of the Xerox 4000 Copy Machine: After some dis-
cussion, the Board tabled this item until the meeting of April 20th,
1982 .
Meeting with Congressman Lantos' '- 'Chairman Fricke : Chairman
Fricke reported that Congressman Lantos would be meeting at the
San Mateo City Council Chamber, at City Hall in San Mateo , on
Wednesday evening,. April 14th, at 7 :30pm. The topic of his address
is "Advocating Effectively For Your Libraries". Chairman Fricke
urged all the Board to attend.
Library Legislators Day May 5,'1982 Sacramento:
Librarian Bergsing announced that there is going to be a Library/
Legislators Day in Sacramento on May 5th, 1982 for Librarians , Trustees,
Friends and Library supporters to meet with their Legislators to
discuss library concerns and problems . She asked if any of the Board
members were interested in attending and Chairman Fricke expressed
interest .
�- MISCELLANEOUS :
Trustee Nagle referred to the "Outreach Report" submitted
by Pamela Stamnes and asked what was being done about Bavview
BURLINGAME PUBLIC LIBRARY MINUTES
PAGE 3 3/16/82
Convalescent Hospital. Mrs . Molder explained that Bayview was a
difficult situation to deal with , and there had been problems with
the institution over a number of years . It takes a very special
person to deal with the people and the environment at Bayview,
and that Pamela had been doing an excellent job in "choosing"
volunteers for that position. Chairman Fricke said she would
write Pamela a letter to let her know she has the support of the
Board members .
ADJOURNMENT:
The meeting of March 16th, 1982 was adjourned at 5 :35pm
with the next meeting scheduled for April 20th, 1982 at 4: 30pm in
the California Room.
Respectfully submitted,
Patricia M. Bergsing
Clerk of the Board
PMB/jg
BURLINGAME PUBLIC LIBRARY
LIBRARIAN' S REPORT
APRIL 20th , 1982
Status of Duncan Property
On April 12th, the City Librarian and -the City Attorney met
with Mr. Somerville , Executive Director of the Peninsula Community
Foundation, Mr. Lechich , Executor of the Estate, and Mr. Horn, the
Attorney for the Estate . Unfortunately, Trustee Nagle could not meet
us since he was out of town, but it was his phone calls that led to
the meeting.
I think everyone felt the meeting was very worthwhile, and
we have a much clearer idea about the responsibilities and procedures
regarding the Trust . I have asked Mr. Coleman to attend your Board
meeting on the 20th, so he can give you a clear, legal explanation
and answer any questions you may have regarding the Duncan Property.
Automated Circulation
Negotiations are continuing with the vendor, Geac , and while
we have progressed, we still have a number of issues to resolve. It
does not appear, now , that the Contract will be signed this month , but
we are still hoping for May.
Interviews were conducted for the Project Manager on April
1st and 2nd, and I 'm delighted to report that everyone ' s outstanding
first choice was offered the job and accepted. Her name is Lois Kershner,
and she is currently employed by RLG, the parent organization of RLIN,
our automated cataloging system. Lois ' s background includes marketing
for CLSI, the largest circulation system vendors in the business , and
supervising the implementation of a circulation system for the University
of Pennsylvania . So, she has had experience on both sides of the fence.
The final version of the Joint Powers Agreement goes to the
City Council for approval on April 19th . I 'll have to report the out-
come to you at your meeting.
1982-1983 Budget
The Library Budget is due to the City Manager on Friday,
April 16th . Since he has requested that we delay forwarding the Budget
to our respective Commissions until after it has gone to the Council, I
won 't be including copies in your packet this month. However, I 'll be
happy to give you a general picture at your meeting or answer any
questions . Basically, however, it is "status quo" plus adjustments
for inflation.
It is my understanding that the next step in the process will
be review by the City Manager in early May. I ' ll keep you posted.
BURLINGAME PUBLIC LIBRARY PAGE 2
LIBRARIAN' S REPORT 4/20/82
Improved Communication Techniques Between City Council, Departments ,
and Commissions
The new City Manager, Dennis Argyres , has implemented several
new procedures to improve communications between the City Council , the
Departments, and the Commissions .
First , he has initiated new standard report forms to use when
submitting items for the Council Agenda. Next, he has started a
quarterly newsletter of City news. You will receive the first issue at
your Board meeting.
Finally, the Council and Department Heads are meeting on
Saturday, April 17th, from 10 : 00am to 1 : 00pm, in the Library' s Community
Room to discuss goals , objectives , and priorities for the upcoming fiscal
year. We all think this kind of discussion will be very helpful , and
the citizens of Burlingame should benefit from more clearly defined
issues and priorities .
Personnel
Interviews were held on April 8th and 9th at City Hall for
the position of Supervisor of the Technical Services Department . Four
people were on the Interview Board chaired by Joy Molder; Two
"outside librarians" , the Assistant City Librarian of Santa Clara who
was formerly in charge of their Technical Services Department , and the
Chief Cataloging Librarian for Alameda County Library, Mr. Franklin
from the Civil Service Commission, and Mrs . Molder. They interviewed
10 people and felt that a number of them were very well qualified.
We ' ll begin the process of interviewing the top four candidates
on the list and we hope to reach a decision by the end of the month.
Valerie Conserva, part-time Librarian II , has submitted her
resignation effective May 1st. Valeriejozned the Burlingame Public
Library professional staff in 1968 . Valerie is pursuing other endeavors
upon leaving the Library. Valerie was a mainstay in working evenings and
weekends on the Reference Desk. Her consistant willingness to work those
hours have been vital to the reference operation and she is to commended.
We hope her new pursuits will bring her great pleasure ; we wish her the
very best . Al Escoffier is currently interviewing for Valerie 's replacement .
Christine Dassoff is expected to take her maternity leave on
or before April 15th . Barbara Lazarus has been unable to fill-in for the
term of the leave for personal reasons . Jan Mulliken has been asked to
fill-in during the 12 week leave , and has graciously accepted.
BURLINGAME PUBLIC LIBRARY PAGE 3
LIBRARIAN ' S REPORT APRIL 20th, 1982
Oscar "Ozzie" Galeno has joined the part-time circulation
staff. Ozzie is a former San Francisco School Principal , who took
early retirement . We 're very pleased to have him join our staff.
Staff Development
Several staff members attended the PLS Staff Development
Committee workshops on March 30th and 31st . The workshop on "Computerized
Circulation" featured guest speakers from other libraries who have
experienced the conversion process and the changeover to an automated
circulation system. Their words of encouragement , and observations of
frustrations , were very helpful. A representative from Geac was also
present and clarified the options available on the Geac system. This.
workshop served to answer the questions of those who will eventually
work with the system and with the public .
Pat Harding attended a CIN workshop on the 1980 census data
on March 19th. The speakers discussed the type of census materials
available to libraries , the projected publication dates and sources of
information available to libraries .
C.L.S .A. Survey
The 4th quarter, 1981-82 , CLSA direct-loan survey showed an
increase in non-Burlingame users . 28% of Burlingame's circulation was
from those not holding Burlingame Public Library cards . There is
a shortfall in CLSA funding this year, so that total reimbursement is
unlikely this quarter.
Reference Department
Reference transactions , including periodicals and audio-visual,
were up 41. 5% for the month of March over the same month last year.
This represents nearly 1 ,000 more reference transactions over March 1981 ..
The traffic on the Audio-Visual Desk is increasing daily.
Approximately 500 questions were asked at this desk during the month.
Many questions were not tallied due to a breakdown in the tally system
during the 9-1 (morning) shift .
The present staffing pattern is proving adequate in terms of
coverage . Although there is some concern about the need for additional
training and/or additional Library Assistant hours on the desk. The
pages have adapted well to their responsibilities and Ms . Morrison and
;pis . Harding are working closely with them on specific aspects of training.
BURLINGAME PUBLIC LIBRARY PAGE 4
LIBRARIAN' S REPORT APRIL 20th, 1982
Outreach
The PLS Community Awareness Committee has been involved in the
planning for the upcoming Marineworld festivities during National Library
Week, April 19th-24th. Marineworld will be deducting $3 . 00 from the
admission price for all persons who present their library card. In
addition, a booth will be manned to pass out balloons and other library
literature at the front gate. The four Bay Area Library Systems will be
participating.
Several classes were hosted during the month , including Sth ,
6th, 7th and 8th grades from Carden (private) School in Burlingame. We
also hosted an English as Second Language Class from Burlingame High School.
Alice Fricke and Barbara Rowe organized a very successful
slide lecture on the deYoung exhibit "Search for Alexander" , March 31st .
Approximately 75 people attended.
Ms . Rowe led the Book Chat this month , with talks on the
following titles : Fitzgerald' s , "Zemindar" ; Irving's "The Hotel New
Hampshire" ; Steel ' s "Remembrance" ; and Rooney 's "A Few Minutes with Andy
Rooney".
Exhibits for the month included: Search for Alexander,
Alexander Country, March is National Nutrition Month , Life on Earth.
STATISTICS FO° March 1982
CIRCULATION MA I N B AN_CH
Books:
Adult, Non-Fiction 11,961 487
Child, Non-Fiction _1,765 393
Adult, Fiction 8,642 1158
Child, Fiction 2,485 517
TOTAL: 24,743 TOTAL: 2555
Periodicals: 1.686 406
Pamphlets (Incl . Maps & Sm. Press: 5?1 3
TOTAL: 2,207TOTAL:_ 409
Moving Pictures: -0-
Audiorecordings (Incl . Rec. & Cass.) 1.384 -0-
Art Prints: 31 -0-
Equipment Loaned: --7 -0-
Slides: _ 4 -0-
GRAND TOTAL: 28.550 GRAND TOTAL: 2,964
Main Total 1982 Circ. : 28,550 Main Total_1981 :Circ. : 29,453 - 3.07 % DEC.
Branch Total 1982 Circ. : 2,9 Branch Total 1981 Circ. : 31099 =
GRAND TOTAL 1982CIRC. : 31, T4 GRAND TOTAL 1981CIRC. : =
REFERENCE STATISTICS:
Total Reference Questions: 4;497 ILL Borrowed: 156 GRAND TOTAL OF
ILL Lent: 239 REF. ACTIVITY4,892
ILL Total : 395
REGISTRATIONS: AS OF 2 - 2g - g2 ADDITIONS WITHDRAWALS TOTAL REG. PLS PATRONS TO
Adults: 10.607 330 360 10,577 DATE: 7,887
Children: 1 .650 46 40 1,656 Increase of 91
Hillsborough: 4.360 81 27 4,414
Other Non-Res. Patrons 175 4 0 179
TOTAL: 16,792 . 461 427 16,826
ACCESSIONS AND WITHDRAWALS: Added Discarded Total to Date
AS OF: 2 - 28=8�.lOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES
Adult,Non-Fic. : 136,737 - 100,643 258 - 155 197 -180 136,798 -100,618
Child, Non-Fic: 17,622 - 14,130 44 - 20 16 - 1 17,650 - 14,14
Y.A. , Non-Fic: 3.275 - 3,124 1 - 1 1 - 0 3,275 - 7,
Adult, Fiction: 45,443 = 41,126 118 - 73 81 - 63 45,480 - ,
Child, Fiction: 14,132 - 9,952 35 - 15 .5 - 1 14,.162 - -9,966
Y.A. , Fiction: 2,820 - - 2,433 12 - 6 '1 - 0 _ 2,831 - 2,439
TOTAL: 220,029 - 171,408 468 -270 301 -245 220,196 - ,
PAMPHLETS ADDED: 148 MAPS ADDED: 7
PAMPHLETS DISCARDED: S MAPS DISCARDED: 0
TOTAL: 19,729 TOTAL: 1,386
RECORDINGS: AS OF: - - 82 ADDED DISCARDED AS OF:
UNITS / TITLES UNITS / TITLES UNITS / TITLES UNITS / TITLES
Disc' s: 5,422 / 4,842 76 /66 0 /0 5,498/ 4,908
Cassettes: 714 / 632 26 /22 0 /0 / 654
TOTAL: 6,136 / 5,474 102 /88 0 /0 6,238/ ,
r-DOSITED WITH THE CITY TREASURER: MAIN: 1570.66
�. BRANCH: 12,60 TOTr�L: 1583.0
MEETING ROOM FEES COLLECTED & DEPOSITED: S 97.50 TOTAL: 1680.76
TOTAL MEETINGS HELD 14 PEOPLE IN ATTENDANCE
141
1.) Volunteer Coordinator
A. Hours Worked 56
2.) Volunteers
A. Number of Volunteers g
~' B. Hours Contributed ag
S.) Shut-In Patrons
A. Number of Patrons 42
B. Number of Institutions 6 PLS
C. Patrons in Institutions 150
D. Collections for Institutions 3
4.) Visits for PLS Films Attendance Circulation
. A. Bavview Convalescent Home 2 38
B. Burlingame Hacienda 1 10
C. Burlingame Retirement Inn 1 Bookstop; 2/5
a. Burlingame Retirement Inn 2 36
E. Hillhaven Convalescent Home 2 ` 50
-F.- . Peninsula Hospital 1 16
S.) Totals
A. Shut-In Patrons 192
B. Visits Made 58
C. Iters Circulated 134
6.) Corments
At this time Outreach still does not have a reyula.r
replacement for the Bayview Conv. Home, however our one volunteer
continues to see_ all _the patorns -%-.;ho- desire books .
OVER
Last month I nominated Linae Quackenbush and Bill bein-artner
for the Barr Area Volunteer Activists Award. On Tuesday=they
will be honored at a reception at the Assistance League ' s Chapter
House in San 111ateo. from 3 to 5 : 00 pm-This is a reception that
honors you at the nomination szagt. . ,
_!if"4.1:..
CITY OF BURLIN+GAME
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