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Agenda Packet - CC - 2015.11.16
City of Burlingame Meeting Agenda - Final City Council BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME, CA 94010 Monday, November 16, 2015 7:00 PM Council Chambers Note: Public comment is permitted on all action items as noted on the agenda below and in the non -agenda public comment provided for in item 7. Speakers are asked to fill out a "request to speak" card located on the table by the door and hand it to staff, although the provision of a name, address or other identifying information is optional. Speakers are limited to three minutes each; the Mayor may adjust the time limit in light of the number of anticipated speakers. All votes are unanimous unless separately noted for the record. 1. CALL TO ORDER - 7:00 p.m. - Council Chambers 2. PLEDGE OF ALLEGIANCE TO THE FLAG 3. ROLL CALL 4. REPORT OUT FROM CLOSED SESSION 5. UPCOMING EVENTS 6. PRESENTATIONS a. Proclamation Against Human Trafficking 7. PUBLIC COMMENTS, NON -AGENDA Members of the public may speak about any item not on the agenda. Members of the public wishing to suggest an item for a future Council agenda may do so during this public comment period. The Ralph M. Brown Act (the State local agency open meeting law) prohibits the City Council from acting on any matter that is not on the agenda. 8. APPROVAL OF CONSENT CALENDAR Consent calendar items are usually approved in a single motion, unless pulled for separate discussion. Any member of the public wishing to comment on an item listed here may do so by submitting a speaker slip for that item in advance of the Council's consideration of the consent calendar. a. AADproval of City Council Meeting Minutes of November 2 2015 Attachments: 11-02-15mi n.doc City of Burlingame Page 1 Prinfed on 11/12/2015 City Council Meeting Agenda - Final November 16, 2015 b. Adoption of a Resolution Authorizina the Citv Manaaer to Execute the Utilitv Fundin Agreement between the City of Burlingame and the San Mateo County Transportation Authority (SMCTA) for the Rehabilitation of City -owned Sanitary Sewer Facilities in the US 101 /Broadway Attachments: Staff Report Resolution Utility Funding Agreement C. Adoption of a Resolution Accepting Two California State Library Services Technology Act Grants in the Amounts of $4,998 and $6,900 Attachments: Staff Report Resolution 9. PUBLIC HEARINGS (Public Comment) a. Extension of an Urcencv Moratorium on New ADDlications for Mariivana Dispensaries Collectives, Growing Operations, and Related Uses Attachments: Staff Report Proposed Ordinance 10. STAFF REPORTS AND COMMUNICATIONS (Public Comment) a. Consideration of Appointments to the Beautification Commission Attachments: Staff Report b. Consideration of Appointments to the Parks and Recreation Commission Attachments: Staff Report C. Consideration of Appointments to the Traffic. Safety and Parking Commission Attachments: Staff Report d. Annual Report of Sustainability Activities Attachments: Staff Report Presentation e. Update Regarding Railroad Safety Improvements at Broadway and Bayswater Avenue Crossings Attachments: Staff Report PCJBB Plans for Broadway and Bayswater At -Grade Crossings 11. COUNCIL COMMITTEE AND ACTIVITIES REPORTS AND ANNOUNCEMENTS Council Members report on committees and activities and make announcements. City of Burlingame Page 2 Printed on 11/12/2015 City Council Meeting Agenda - Final November 16, 2015 12. FUTURE AGENDA ITEMS 13. ACKNOWLEDGMENTS a. October Permit Activity 14. CEREMONIAL a. Recognition of Councilmember John Root b. Recognition of Mayor Terry Nagel 15. ADJOURNMENT Notice: Any attendees wishing accommodations for disabilities please contact the City Clerk at (650)558-7203 at least 24 hours before the meeting. A copy of the Agenda Packet is available for public review at the City Clerk's office, City Hall, 501 Primrose Road, from 8:00 a.m. to 5:00 p.m. before the meeting and at the meeting. Visit the City's website at www.burlingame.org. Agendas and minutes are available at this site. NEXT CITY COUNCIL MEETING - Next regular City Council Meeting - Monday, December 7, 2015 VIEW REGULAR COUNCIL MEETING ONLINE AT WWW.BURLINGAME.ORG - GO TO "CITY COUNCIL VIDEOS" Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the Water Office counter at City Hall at 501 Primrose Road during normal business hours. City of Burlingame Page 3 Printed on 11/12/2015 Agenda Item 8a Meeting Date: 11/16/15 BURLINGAME BURLINGAME CITY COUNCIL Unapproved Minutes Regular Meeting of November 2, 2015 1. CALL TO ORDER A duly noticed regular meeting of the Burlingame City Council was held on the above date in the City Hall Council Chambers. 2. PLEDGE OF ALLEGIANCE TO THE FLAG The pledge of allegiance was led by Police Captain Matteucci. 3. ROLL CALL MEMBERS PRESENT: Brownrigg, Keighran, Nagel, Ortiz, Root MEMBERS ABSENT: None 4. REPORT OUT FROM CLOSED SESSION There was no closed session. 5. UPCOMING EVENTS Mayor Nagel reviewed the upcoming events taking place in the City. 6. PRESENTATIONS a. PRESENTATION TO THE FIRE POSTER CONTEST WINNERS Central County Fire Department Fire Inspector Julie Parenti along with Deputy Fire Chief Drew Flinders presented awards to the fire poster contest winners. Fire Inspector Parenti explained that October is recognized as the Fire Prevention Month and that during this month CCFD works with the schools in the community to teach children about fire safety. After the students learn about fire prevention, CCFD asks them to submit posters on what they learned and what they want to teach the community. Fire Inspector Parenti along with Deputy Fire Chief Flinders presented awards to the winners from each grade (kindergarten through fifth grade). Thank you to all the students who participated and congratulations to all of the winners. Burlingame City Council November 2, 2015 Unapproved Minutes Agenda Item 8a Meeting Date: 11/16/15 b. PRESENTATION OF THE CALIFORNIA LAW ENFORCEMENT AWARD TO THE BURLINGAME POLICE DEPARTMENT California Highway Patrol Chief Paul Fontana explained the California Law Enforcement Challenge (CLEC) started in 2003 as a competition between law enforcement agencies of a similar size concerning traffic safety. CLEC focus is mainly on the issues of speeding, impaired driving, and occupant restraint. Prior to presenting the Burlingame Police Department with their awards, CHP Chief Fontana highlighted the fact that San Mateo County has the 4th lowest incident rate of deaths related to traffic collisions out of the 58 counties in California. The Burlingame Police Department was awarded 2"d place for its efforts in traffic safety in 2014. As well, the Burlingame Police Department received national honors by ranking third in the International Association of Chiefs of Police National Law Enforcement Challenge. The BPD was the only municipal police department in California to place nationally in the NLEC. Police Chief Wollman thanked the hard work of the Burlingame Police Department, City Manager and City Council for ensuring the success of the program. Mayor Nagel thanked BPD and CHP for the program. Vice Mayor Keighran asked that an article be written about this achievement along with putting traffic violation statistics in the e -newsletter. CM Goldman replied in the affirmative. c. EL NINO PREPARATION UPDATE DPW Murtuza explained that the City Manager, Finance, Parks and Recreation, Police and Central County Fire Department met so that they could collaborate on how best to prepare and handle El Nino and address citizen concerns. DPW Murtuza stated that this presentation was to share information on what the City was doing and explain the roles of each of the departments. Assistant Fire Chief Drew Flinders spoke on behalf of CCFD stating that the Fire Department is preparing for El Nino by equipping six fire engines with submersible pumps and chainsaws and one truck with an emergency generator, pumps, vacuums, chain saws and tarps. As well, if necessary, CCFD has three additional utility trucks that can be prepped and equipped with the necessary gear. Next, Police Chief Wollman spoke stating that BPD is preparing for El Nino by training staff so that they are ready to perform patrols and reconnaissance of known flood prone areas and coordinate resources with Public Works. As well, BPD inventoried equipment to ensure that they have enough barricades and signs for potential road closures and detours. Lastly, the BPD is ready to track and share storm -related damage assessment information. Parks and Recreation Director Margaret Glomstad stated that the Parks department is preparing for El Nino by trimming trees in areas of concern throughout the City and removing diseased and structurally unstable trees. As well, Golmstad explained that her staff is coordinating with Caltrans for tree trimming on El Camino Real. DPW Murtuza stated that Public Works in preparing for El Nino has done several things including: relocating the Sandbag Station to 600 California Drive, initiating the winter street sweeping schedule early and inspecting facilities to keep them free of debris or sediment. As well, because of concerns about 2 Burlingame City Council November 2, 2015 Unapproved Minutes Agenda Item 8a Meeting Date: 11/16/15 flooding that could occur in the creeks, Public Works has begun monitoring creeks and channels during high tides, building/upgrading trash and debris racks to intercept debris along major creeks and they have sent reminder notices to property owners with creeks on how to maintain the creeks. DPW Murtuza also advised residents on six things they can do to prepare for El Nino: (1) clear their drains, rain gutters and downspouts of debris; (2) trim trees and landscaping as needed to ensure that branches and limbs are clear of structures and clear from overhead power lines; (3) inspect their roofs for any sign of damage or needed repairs; (4) stabilize slops on their property; (5) secure outdoor furniture and other loose items from causing damage during periods of heavy winds; and (6) sign up for SMC Alerts (httn://smealert.info) to stay connected and receive updates during a storm. Lastly, DPW Murtuza stated that Finance is assisting all of the departments in order to track staff time and resources spent on El Nino in order to assess emergency response reimbursements. Vice Mayor Keighran asked if Public Works would be following up with the citizens who live on creek beds about preparing for El Nino. DPW Murtuza stated that they would and that they were monitoring certain areas of Burlingame to see if there were any major problems. Councilmember Root was concerned about what agency (state or city) would be responsible for handling El Camino Real if it floods. DPW Murtuza said that when El Camino Real floods they work with BPD to provide signage and barricades. As well, he added that they communicate with Caltrans about the issue. Councilmember Ortiz asked about the eucalyptus that are on El Camino Real and who monitors them during the stones. DPW Murtuza said that while they are under the jurisdiction of Caltrans, that Parks and Recreation monitors the trees. Parks and Recreation Director Glomstad stated that they have been monitoring all the trees on the street and marking those that are of high risk. Mayor Nagel thanked the City staff for the presentation and for working together to ensure that the City was ready for El Nino. PUBLIC COMMENTS State Senator Jerry Hill and Zack Ross from Assemblymember Mullin's office, presented resolutions to Mayor Nagel and Councilmember Root, on behalf of the California State Senate and Assembly for their contribution to the community. State Senator Hill first presented a resolution to Councilmember Root thanking him for his work on the development of Burlingame Avenue and the old Post Office. Next, State Senator Hill presented a resolution to Mayor Nagel thanking her for the diligence and knowledge that she has brought to the community. Burlingame resident Jeff Louder thanked Carolyn Root, Councilman Root and Jim Nagel and Mayor Nagel for their years of service to Burlingame. He added that they would be deeply missed. Burlingame resident Cynthia Cornell, a representative of B.A.R.P. spoke about the increase in rent in the community. Burlingame City Council November 2, 2015 Unapproved Minutes Agenda Item 8a Meeting Date: 11/16/15 8. CONSENT CALENDAR Mayor Nagel asked the Councilmembers and the public if they wished to remove any items from the Consent Calendar, Councilmember Brownrigg pulled 8a. Vice Mayor Keighran made a motion to adopt items 8b, 8e, 8d and 8e of the Consent Calendar; seconded by Councilmember Ortiz. The motion was approved unanimously by voice vote, 5-0. a. APPROVE THE CITY COUNCIL MEETING MINUTES OF OCTOBER 19, 2015 CC Hassel -Shearer requested Council approve the City Council meeting minutes of October 19, 2015. Councilmember Brownrigg stated that the minutes needed to be corrected with two changes to the discussion on the pool term sheet: (1) On page 4 his concern about the City paying more than 50% of the costs needed to include the background information that the City was giving the District free usage of the baseball field without receiving a benefit in return thus resulting in the City paying more than 50% and (2) Mayor Nagel seconded the motion to approve the draft tern sheet not Councilmember Brownrigg. Councilmember Brownrigg made a motion to adopt the City Council meeting minutes as amended; seconded by Vice Mayor Keighran. The motion was approved unanimously by voice vote, 4-0 (Councilmember Root abstained, as he was not at the October 19a' meeting.) b. APPROVAL OF SETTING DECEMBER 7.2015. AS THE DATE FOR THE MAYORAL ` ROTATION AND CITY COUNCIL SWEARING IN CEREMONY AND CANCELING THE DECEMBER 21, 2015 MEETING CM Goldman requested Council approve of setting the date for the swearing in ceremony of the two incoming Councilmembers. W 1 I' 1► / 7\'TI ]eCl1�KI ►_ 1 I► : a 1 STOLOSKI & GONZALEZ INC., FOR THE NEIGHBORHOOD STORM DRAIN PROJECT NO. 8 CITY PROJECT NO. 84320, AND APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH ANCHOR ENGINEERING FOR CONSTRUCTION INSPECTION SERVICES RELATED TO THE PROJECT DPW Murtuza requested Council approve Resolutions Number 95-2015 and 96-2015. d. ADOPTION OF A RESOLUTION TO APPROVE THE 2015 TOURISM BUSINESS IMPROVEMENT DISTRICT ANNUAL REPORT AND TO GIVE NOTICE OF INTENT TO LEVY ASSESSMENTS FOR 2016 FIN Dir Augustine requested Council approve Resolution Number 97-2015. e. QUARTERLY INVESTMENT REPORT, PERIOD ENDING SEPTEMBER 30, 2015 FIN Dir Augustine requested Council approve the quarterly investment report. Burlingame City Council November 2, 2015 Unapproved Minutes Agenda Item 8a Meeting Date: 11/16/15 9. PUBLIC HEARINGS There were no public hearings. 10. STAFF REPORTS AND COMMUNICATIONS There were no staff reports. 11. COUNCIL COMMITTEE AND ACTIVITIES REPORTS AND ANNOUNCEMENTS Council reported on various events and committee meetings they each attended on behalf of the City. 12. FUTURE AGENDA ITEMS Vice Mayor Keighran requested that the various commissions send the minutes of their meetings on a timely basis to the Council so that they could review them. Councilmember Brownrigg asked that staff look into what other cities are doing concerning AirBnb and TOT regulations. He stated that this was not in respect to the Superbowl but rather to get a better understanding of surrounding municipalities' positions. Councilmember Ortiz wanted to see what ordinances the City had in regards to drones. 13. ACKNOWLEDGMENTS Commission Minutes: Traffic, Safety & Parking, August 13, 2015 Commission Minutes: Traffic, Safety & Parking, September 10, 2015 14. ADJOURNMENT Mayor Nagel adjourned the meeting at 8:21 p.m. Respectfully submitted, Meaghan Hassel -Shearer City Clerk Burlingame City Council November 2, 2015 Unapproved Minutes C.� �' 6URL,INGAME STAFF REPORT AGENDA NO: 8b i MEETING DATE: November 16, 2015 To: Honorable Mayor and City Council Date: November 16, 2015 From: Syed Murtuza, Director of Public Works — (650) 558-7230 Subject: Adoption of a Resolution Authorizing the City Manager to Execute the Utility Funding Agreement between the City of Burlingame and the San Mateo County Transportation Authority (SMCTA) for the Rehabilitation of City -owned Sanitary Sewer Facilities in the US101/Broadway Interchange Proiect Area RECOMMENDATION Staff recommends that the City Council adopt the attached resolution authorizing the City Manager to execute the Utility Funding Agreement between the City of Burlingame and the San Mateo County Transportation Authority (SMCTA) for the rehabilitation of City -owned sanitary sewer facilities in the project area of the US1 01 /Broadway Interchange Project. BACKGROUND Construction on the US101/Broadway Interchange Project began in September, 2014, with an anticipated completion by the middle of 2017. The total estimated project cost is approximately $75 million, with construction costs set at $60 million. Approximately $55 million of the construction cost is comprised of Measure A, State Transportation Improvement Program (STIP), and Congestion Management & Air Quality (CMAQ) funds. The City is also contributing $5 million to this project. The Broadway Interchange Project Construction Area has several City -owned aging sanitary sewer facilities that are in need of rehabilitation and upgrade. City staff determined that rather than programming a separate construction project to address these deficiencies, which would overlap and interfere with the work on the interchange, it would be more efficient and cost- effective to have the work undertaken as part of the US101/Broadway Interchange Project. The work was therefore included in the project bid. DISCUSSION The rehabilitation work consists of upgrading the aging system to maintain its current function and to improve capacity for future anticipated demands. The work involves the replacement of aging sewer mains with new 8 -inch, 10 -inch and 24 -inch sewer mains, 6 -inch sewer laterals, and associated manholes. Staff completed the engineering design plans and specifications to address 1 Utility Funding Agreement between the City of Burlingame and the Novemberl6, 2015 San Mateo County Transportation Authority these needs, and determined the estimated cost of the rehabilitation work to be approximately $1,120,050. Staff has negotiated the attached Utility Funding Agreement with SMCTA in order to incorporate the sewer facilities improvements as part of the Broadway Interchange Project. l The purpose of the attached Utility Funding Agreement is to clearly establish the limit of work, the estimated cost, and responsibility of payment for the rehabilitation work on City -owned sanitary sewer facilities within the US101/13roadway Interchange project area. The parties involved in this agreement are the City of Burlingame and SMCTA. The limits of work include Rollins Road, Bayshore Highway, Airport Boulevard, and portions of the intersections of Broadway/Rollins Road and Rollins Road/Cadillac Way. The funding agreement includes the cost of labor and material work necessary to rehabilitate, replace, and upgrade the sanitary sewer facilities. The specifics of the needed work are described in the attachments and Exhibit A of the funding agreement. FISCAL IMPACT The estimated cost of replacement and upgrade of the sanitary sewer facilities is $1,120,050. The City will be responsible for 100% of the cost. Actual costs will be determined at the conclusion of the work and may differ from the estimate. There are adequate funds available in the Capital Improvements Budget to cover these costs. Exhibits: • Resolution • Utility Funding Agreement (Including Exhibit A) 2 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME AUTHORIZING THE CITY MANAGER TO EXECUTE THE UTILITY FUNDING AGREEMENT BETWEEN THE CITY OF BURLINGAME AND THE SAN MATEO COUNTY TRANSPORTATION AUTHORITY (SMCTA) FOR THE REHABILITATION OF CITY -OWNED SANITARY SEWER FACILITIES IN THE US101/BROADWAY INTERCHANGE PROJECT WHEREAS, the SMCTA and the City are primary and secondary funding partners in the US101/13roadway Interchange Project, respectively; and WHEREAS, the US101/Broadway Interchange Project is currently under construction; FTin WHEREAS, certain City -owned sanitary sewer facilities within the project area are in need of rehabilitation; and WHEREAS, the estimated cost of rehabilitation, replacement, and upgrade of the sanitary sewer facilities is $1,120,050.00; and WHEREAS, upgrading the City -owned sewer facilities as part of the Broadway Interchange Construction Project is more efficient and cost effective, than undertaking it separately; and WHEREAS, the City and the SMCTA find it advantageous to complete the needed sanitary sewer improvements under the existing construction contract for the US101/Broadway Interchange Project; and WHEREAS, the City and the SMCTA desire to enter into a utility funding agreement whereby the City provides the needed funding for the necessary sanitary sewer improvements. NOW, THEREFORE, BE IT RESOLVED and it is hereby ORDERED, that the City Manager is authorized to sign said agreement for and on behalf of the City of Burlingame. Mayor I, MEAGHAN HASSEL-SHEARER, City Clerk of the City of Burlingame, do hereby certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the 16th day of November, 2015, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: City Clerk SAN MATEO COUNTY TRANSPORTATION AUTHORITY UTILITY AGREENLENT Page 1 of 2 i UTILITY AGREEMENT BETWEEN SAN MATEO COUNTY TRANSPORTATION AUTHORITY AND CITY OF BURLINGAME DATE: June 10, 2015 The San Mateo County Transportation Authority, hereinafter called "AUTHORITY", in partnership with the State of California, acting by and through the Department of Transportation, hereinafter called "STATE" is reconstructing the United States Highway 101 (US 101)/Broadway Interchange in the City of Burlingame, California, hereinafter referred to as "PROJECT" and City of Burlingame, hereinafter called "OWNER", owns and maintains sanitary sewer facilities, hereinafter referred to collectively as "Facility", located within the construction limits of the PROJECT. City requested additional sanitary sewer work in addition to work required by the Project described in Utility Agreement 1874.09. It is hereby mutually agreed that: WORK TO BE DONE In accordance with the project plans and at the request of Owner, Project will replace and upgrade OWNER's sanitary sewer facilities as described in Exhibit A. All work shall be performed substantially in accordance with Projects sanitary sewer plans, copies of which are on file in the Office of the AUTHORITY at 1250 San Carlos Avenue, San Carlos, California 94070. Any deviations from the Project's Plans described above initiated by the STATE, AUTHORITY, or the OWNER, shall be agreed upon by all parties. Changes in the scope of the work will require an amendment to this Agreement. It. LIABILITY FOR WORK The cost of replacement and upgrade of Owner's sanitary sewer facilities described in Section I above shall be 100% Owner; Total Estimated Cost $1,120,050.00 OWNER's Estimated Liability $1,120,050.00 OWNER agrees to bear all actual direct and indirect costs incurred by the AUTHORITY and relating to the construction by AUTHORITY in connection with the project, including but not limited to, labor, materials, construction, damages, administrative overhead, taxes, and other reasonable out of pocket expenses related to the replacement and upgrade of OWNER's sanitary sewer facilities described in Section 1 at an estimated $1,120,050 cost. Following completion of 3 UTILITY AGREEMENT (Continued) Page 2 of 2 the project, AUTHORITY shall make an accounting of final, unpaid actual costs and provide the OWNER with a copy of said accounting and an itemized invoice therefor. OWNER shall pay the full invoice within thirty (30) days after receipt. THE ESTIMATED COST, AS OF THE SIGNATURE DATE OF THIS AGREEMENT, TO THE OWNER FOR ITS SHARE OF THE ABOVE DESCRIBED WORK IS $1,120,050.00. IN WITNESS WHEREOF, the parties hereto have executed this Utility Agreement the day and year first above written. SAN MATEO COUNTY TRANSPORTATION AUTHORITY Jim Hartnett Executive Director CITY OF BURLINGAME OWNER (BASED ON CONTRACTOR'S BID) ESTIMATE OF COST IN SAN MATED COUNTY IN BURLINGAME FROM 0.3 MILE NORTH OF ANZA BOULEVARD TO 0.0 MILE SOUTH OF MILLBRAE AVENUE Dist -Co -Rte -PM 101 Broadway Interchange Reconstruction Project 04 -SM -101-16.3/17.1 CITY REQUESTED SS ADDITIONAL WORK EXHIBIT A 1 OF 8 1/6/2016 Item No. Ilam Code it.. OesOplkm Unit Estimated Quanllly Conlraclor's Unit Pflce" Item Total 42 020901 ASandon Sam, Lino LF 390 5 25.00 S 9,000 50 150024 Renweo Sewer Monhdo FA 0 S 2.000.00 5 12,000 01 150841 Remove S. Pipe LF 90 S 35.00 S 33250 71 026985 Moofy Sewer Manhole EA 1 3 26,000.0 S 25,01M 70 166232 Sand Backfill CY 70 5 00.00 3 0;300 247 027001 Jacked l4 -Sint Casing LF 20 5 5,000.00 S 140,00 240 0270112 Jerked l P Bled Cim,19 LF 130 3 2,000.0 $ 260.D0 250 TWO02 (F) MlScellmment Iron And Stoat (Sawa! Byswm) L0 2.810 5 2.00 5 6,220 252 W7905 V PVC Sewa7Pipe LF 0 5 42.00 $ 2,620 PZ4 027007 W HDPE Lateral(Pipa Burst) LF 160 S 80.00 3 13,760 255 027008 0'P>C Sower Pipe LF 190 S 200.o0 S 30AW 256 027009 1P PVC Sam( Pipe LF 760 $ 30800 5 220.000 250 027011 2.1'PVC Sewer Pipe LF 190 5 450.OD $ 85.500 200 027013 S.mr Manhola(Tv 1) EA 5 $ 9,100.80 5 45,0W 262 027016 Sewer kianim.(Type. 3) EA 1 5 16,500.0 5 10.50 264 027017 Twnpomry Bypass Sewer LS 1 S 100,00.00 $ 10,500 265 027010 Temporary 8,.. 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BACKGROUND The Burlingame Library has been awarded two Library Services and Technology Act Grants for fiscal year 2015/2016. These will be the sixth and seventh grants accepted in the last five years. Continuing in the vein of the Library's successful Burlingame Living History Project, staff will use the $4,997 grant to develop a community podcast to share the stories of those who live and work here in Burlingame. The $6,900 grant will fund a book bicycle called BPL Wheels and will give the Library a new way to engage the community through technology and advocate for library services to formerly unreachable audiences. DISCUSSION The $4,997 grant for the "Me, You, We" Community Podcast Project will serve four purposes. It will generate content and facilitate discussions about community issues and people of interest. It will preserve the current stories of the Burlingame community for future generations. It will provide a convenient outlet for community members to learn more about their community. Lastly, the project will give teen volunteers at the library the opportunity to gain skills in recording and editing audio interviews. As a brand new form of outreach for the library, the BPL Wheels bike will have the ability to attract new library patrons; check-out books; provide teachable moments for Burlingame's virtual library, databases, and eBooks; and introduce the community to the new technology available in the new Tech/Media Lab. The bike will make "Tech Stops" throughout the community highlighting the Library's new 3D printer, music production studio, and Podcasting equipment. BPL Wheels will be present at community events such as the "Off the Grid" food truck round -up, Streets Alive, and the weekly Farmer's Markets, as well as visit Burlingame schools and parks to provide mobile story times and craft making events. Library Grants FISCAL IMPACT November 16, 2015 Funds from the $4,997 grant will be used to purchase the audio equipment, including Heil PR -40 f microphones, a Zoom digital multitrack recorder, external hard drives, and headphones, needed l to record and edit audio interviews as well as prepare them for distribution. Funds from the $6,900 grant will be used to purchase the book bike and the following technology: a Cube 3D printer, a Native Instruments Machine MK2 Music Production Studio, a GoPro Hero4 action camera, a Goal Yeti Solar Battery, a Behringer Podcast Studio, and two Bose Soundlink speakers. Exhibit: • Resolution 2 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME ACCEPTING TWO CALIFORNIA STATE LIBRARY SERVICES AND TECHNOLOGY ACT GRANTS IN THE AMOUNTS OF $4,998 AND $6,900 WHEREAS, the City of Burlingame has applied for and has been awarded grants in the amount of $6,900 for the Library's BPL Wheels outreach bicycle and $4,998 for the Library's "Me, You, We" Community Podcast Project from the California State Library Services Technology Act. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BURLINGAME RESOLVES AS FOLLOWS: 1. All the facts recited above, in the staff report and supporting documentation are true and correct and the Council relies upon same in accepting the grant. 2. The City Manager is hereby authorized to sign the grant agreement on behalf of the City of Burlingame, and the signature constitutes acceptance of the terms and conditions of the grant agreement and approves execution of the grant. 3. The City Library is hereby authorized to execute the grant document as an authorized representative of the City of Burlingame. 4. The City Council approves the acceptance of the grant revenue and amends the Fiscal Year 2015-2016 Budget to include the additional appropriation. 5. The budget amendment shall become effective on November 16, 2015. Terry Nagel, Mayor I, Meaghan Hassel -Shearer, City Clerk of the City of Burlingame, do hereby certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the 16th day of November, 2015, and was adopted thereafter by the following vote: AYES: Councilmembers: NOES: Councilmembers: ABSENT: Councilmembers: Meaghan Hassel -Shearer, City Clerk A aSTAFF REPORT AGENDA NO: 9a MEETING DATE: November 16, 2015 To: Honorable Mayor and City Council Date: November 16, 2015 From: Kathleen Kane, City Attorney — (650) 558-7204 Subject: Extension of an Urgency Moratorium on New Applications for Marijuana Dispensaries, Collectives, Growing Operations, and Related Uses RECOMMENDATION Staff recommends that the City Council consider extension of an urgency moratorium on new applications for marijuana dispensaries, collectives, growing operations, and related uses. In order to do so, the Council should: • Receive the staff report and ask any clarifying questions. • Ask the Clerk to read the title of the proposed ordinance. • By motion, waive further reading and introduce the ordinance. • Hold a public hearing. • Discuss the ordinance and determine whether to adopt it. • By motion, approve the temporary moratorium. This motion would require 4 affirmative votes. BACKGROUND Council adopted a temporary moratorium on approvals of new applications for marijuana dispensaries, growing operations, and related uses requiring business licenses or land use appeals at its January 5, 2015 meeting, and extended it at its February 17, 2015 meeting. Under Government Code § 65858, an initial urgency moratorium runs for 45 days, and then must be renewed in order to remain in effect. Such an ordinance may be renewed for a period of 10 months and 15 days under § 65858(a), and for an additional term of one year thereafter. Any extension must be based on a continuation of the circumstances that originally required the moratorium to be adopted, and must be further supported by a report explaining the circumstances justifying the moratorium and the steps taken by the City to alleviate the need for the moratorium as of the date of the extension. This staff report serves as the required report. DISCUSSION As was noted when the Council first considered this moratorium, Planning staff has been approached on a periodic basis with proposals to open marijuana dispensaries and collectives within Burlingame. Currently, the City's Zoning Code does not address marijuana -related 1 Marijuana Moratorium November 16, 2015 establishments. Under Section 25.04.070 of the Code, uses that are not listed as permitted or conditional are prohibited. While this catch-all provision serves to prohibit marijuana -related land uses, increasing ambiguity exists under state law and recent court decisions regarding such uses and how they may be regulated as a matter of local jurisdictions' police and zoning powers. Clarifying the status of such uses is therefore prudent and facilitates transparency with potential applicants and the public. Burlingame is undertaking a major revision of its General Plan, which will include a thorough re- examination of the Zoning Code and land use regulation. A citizens' advisory committee has been convened and the first meetings seeking public input on revised policy direction have occurred. The proposed moratorium would allow at least initial feedback on the General Plan update, so that any regulation of marijuana -related uses in the City could be brought in line with the information being gathered as part of the long-range planning efforts currently underway. At its January 5, 2015 meeting, a majority of the Council directed staff to investigate the possibility of a total ban on marijuana -related establishments in the City. Recent state legislation, signed into law on October 9, 2015, has significantly changed the operating structure for local governments seeking to regulate marijuana uses. Assembly Bills 243 and 266, and Senate Bill 643, collectively known as the "Medical Marijuana Regulation & Safety Act," clarify that local jurisdictions can regulate and/or ban marijuana -related establishments but they also impose additional mandates. For example, local jurisdictions may lose regulatory authority to the State if they fail to act on certain issues such as marijuana cultivation. It is necessary to extend the existing urgency moratorium in order to protect the public health, safety, and welfare, and to give the City time to consider appropriate measures in light of the General Plan work and the experience of other jurisdictions in the State. Additionally, the recent passage of the Medical Marijuana Regulation & Safety Act requires evaluation of different approaches in order to comply with the new regulatory framework established by the State. Marijuana -related establishments present potential dangers to the public health, safety and welfare: medical marijuana dispensaries, collectives, and commercial -size growing operations have been associated with increased risks of robberies, identity falsification, fraudulent resale of marijuana, and loitering. The proposed moratorium would protect the public from such effects and give the City time to consider regulatory action that would be consistent with long-range planning efforts and evolving law on the subject. As noted previously, nothing in the proposed urgency ordinance is intended to affect the rights of individuals as established by the Compassionate Use Act of 1996, otherwise known as Proposition 215. The attached ordinance is limited to any marijuana -related uses that would require business licenses, home occupancy permits, or permits or entitlements under Burlingame's Zoning Code. It does not affect individuals possessing a valid prescription, or healthcare facilities that provide in-patient or residential care. The adoption of the moratorium is not a project per California Environmental Quality Act Guidelines Section 15378 because it has no potential for resulting in physical change to the environment, directly or indirectly. It is a temporary limitation only on certain approvals and will not change the status quo of the de facto prohibition currently in place. 2 Marijuana Moratorium FISCAL IMPACT None. Exhibit: Proposed Urgency Ordinance November 16, 2015 ORDINANCE NO. AN INTERIM ORDINANCE OF THE CITY OF BURLINGAME PROHIBITING THE ESTABLISHMENT AND OPERATION OF MARIJUANA DISPENSARIES, COLLECTIVES, GROWING OPERATIONS, AND OTHER RELATED USES WITHIN THE CITY WHEREAS the City has received inquiries regarding the potential for opening medical marijuana collectives and dispensaries; and WHEREAS the City's Zoning Code currently does not specifically address marijuana -related uses within the City; and WHEREAS the Zoning Code prohibits those uses which are not specifically permitted or allowed conditionally; and WHEREAS greater clarity for prospective applicants for marijuana -related uses would be advantageous; and WHEREAS the City is undertaking a comprehensive review and update of its General Plan and Zoning Code; and WHEREAS the City does not want to take actions that could become inconsistent with such updated General Plan and Zoning Code; and WHEREAS marijuana dispensaries, collectives, and growing operations have been associated in other jurisdictions with increased crime and risk to neighboring properties and persons; and WHEREAS the public health, safety, and welfare require that the City be afforded adequate time to assess appropriate regulatory measures in light of evolving law, neighboring communities' experiences, and long-range planning work currently underway; and WHEREAS the City Council considered and adopted an initial temporary moratorium for marijuana -related uses at its January 5, 2015 meeting, and the circumstances requiring that moratorium continue to exist; and WHEREAS the consideration of the extension of said moratorium was noticed in accordance with Government Code requirements and a public hearing was held on the item at the City Council's February 17, 2015 meeting, at which time the City Council determined to extend the moratorium for an additional ten months and fifteen days; and WHEREAS the consideration of the extension of said moratorium was noticed in accordance with Government Code requirements and a public hearing was held on the item at the City Council's November 16, 2015 meeting; and NOW, THEREFORE, the City Council of the City of Burlingame does hereby find and declare as follows: Section 1: Council Findings A. The City Council finds and declares that the potential establishment of medical marijuana -related uses including dispensaries, collectives, and growing operations, or any such related uses that would require a business license or permits or approvals under the City's Zoning Code, poses a current and immediate threat to the public health, safety, and welfare, and that without the adoption of this interim urgency ordinance, the City Council will not have sufficient time and ability to study the complex legal and practical issues surrounding medical marijuana in order to develop a viable long-term regulatory approach. B. The City Council finds that the City of Burlingame is currently undertaking a comprehensive review and revision of its General Plan and Zoning Code, and that the General Plan Update may generate guidance on permanent approaches to the regulation of medical marijuana -related uses in the City. C. State and Federal law on medical marijuana are currently in conflict, and State law is rapidly evolving through legislation, administrative guidance, and court decisions regarding local governments' regulation of medical marijuana -related uses. D. The City has received multiple inquiries related, to opening medical marijuana -related establishments such as collectives and dispensaries. E. This urgency moratorium is necessary at this time in order to study the impacts on public health, safety, and welfare of medical marijuana -related uses and to evaluate appropriate regulatory approaches. F. The City Council adopted an initial urgency moratorium on marijuana - related establishments at its January 5, 2015 meeting. G. The said moratorium was extended under the provisions of Government Code 65090 at the Council's February 17, 2015 meeting for a period of ten months and fifteen days. H. The extension of said moratorium was noticed under the provisions of Government Code 65090 and a public hearing was held on the question of whether to extend the moratorium at the Council's November 16, 2015 meeting. I. The Council received a report on the existence of continued circumstances requiring extension of the moratorium and on the efforts taken by the City to address the circumstances that created the need for the moratorium. Section 2: Imposition of Moratorium. In accordance with the authority granted to the City by California Government Code Section 65858, and pursuant to the findings stated herein, from and after the date of this ordinance, no use permit, variance, building permit, business license, or other applicable entitlement shall be approved or issued for the establishment of a marijuana collective, dispensary, growing operation, or other medical marijuana - related use for a period of one year. A. `Establishment" of a medical marijuana -related use means and includes any of the following: the opening or commencement of a marijuana -related use as a new business or establishment; the conversion of an existing business or establishment to function as a marijuana dispensary, collective, or growing operation; and the addition of a medical marijuana dispensary, collective, or growing operation to an existing business or establishment. B. Prohibited medical marijuana uses under this moratorium include any use or operation that would require a business license or permit or entitlement under the City's Zoning Code. C. This moratorium does not affect the rights of individuals as established by State law to possess or use medical marijuana. D. This moratorium does not affect the establishment or operation of clinics and health care facilities licensed pursuant to Division 2 of the California Health and Safety Code. This moratorium does not affect residential care facilities for persons with life-threatening illnesses licensed pursuant to Chapter 3.01 of Division 2 of the Health and Safety Code, nor residential care facilities for the elderly licensed pursuant to Chapter 3.2 of Division 2 of the Health and Safety Code. This moratorium does not affect the establishment or operation of a residential hospice, nor of a home -health agency licensed pursuant to Chapter 8 of Division 2 of the Health and Safety Code, provided it complies with all applicable State law provisions. E. "Marijuana" means all parts of the plant Cannabis sativa L., whether growing or not; the seeds thereof, the resin extracted from any part of the plant; and every compound, manufacture, salt, derivative, or mixture prepared therefrom. It includes marijuana or cannabis infused in foodstuffs. J. The penalties for violation of this ordinance are as provided in Burlingame Municipal Code Chapter 1.12. Section 3. The City Council hereby finds and determines that this interim urgency ordinance is necessary as an emergency measure pursuant to Government Code Section 65858 for preserving the public health, safety, and welfare of the citizens of the City of Burlingame. Section 4. This interim urgency ordinance shall take immediate effect upon adoption by four-fifths vote of the City Council. The interim urgency ordinance shall continue in force and effect for one year from the date of its adoption and shall thereafter be of no force and effect. Section 5. The City Clerk shall publish this urgency ordinance in the manner required by law. Section 6. If any section, subsection, sentence, clause or phrase of this Ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this Ordinance. The Council hereby declares that it would have adopted the Ordinance and each section, subsection, sentence, clause or phrase thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid. Terry Nagel, Mayor I, MEAGHAN HASSEL-SHEARER, City Clerk of the City of Burlingame, do hereby certify that the foregoing ordinance was introduced and adopted at a regular meeting of the City Council held on the day of 2015, by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ATTEST: MEAGHAN HASSEL-SHEARER, City Clerk c cl aSTAFF REPORT To: Honorable Mayor and City Council Date: November 16, 2015 AGENDA NO: 10a MEETING DATE: November 16, 2015 From: Ana Maria Silva, Executive Assistant — (650) 558-7204 Subject: Consideration of Appointments to the Beautification Commission Staff recommends that the City Council make appointments to fill four vacancies on the Beautification Commission or take other action. BACKGROUND In 2011, the City Council adopted an ordinance reducing the number of members on the Beautification Commission from seven to five. As a result of this change, four Commissioner terms are expiring this year, while one is expiring in 2016. Staff recommends that the City Council consider appointing one Commissioner to a one-year term, and three Commissioners to three- year terms. The vacancies are due to expired terms. The vacancies were publicized, and notification letters were sent to past Commission applicants. Four applications were received as of the deadline of October 16, 2015. The following four applicants were interviewed by the full Council on November 4, 2015: Leslie McQuaide, Richard Kirchner, Mary Hunt and Mary Ellen Kearney. One appointee term will be for a one year term, ending November 6, 2016. The remaining three appointee terms will be for three years, ending on November 6, 2018. 1 C� ,� CITlY OSTAFF REPORT To: Honorable Mayor and City Council Date: November 16, 2015 AGENDA NO: 10b MEETING DATE: November 16, 2015 From: Ana Maria Silva, Executive Assistant — (650) 558-7204 Subject: Consideration of Appointments to the Parks and Recreation Commission RECOMMENDATION Staff recommends that the City Council make appointments to fill two vacancies on the Parks and Recreation Commission or take other action. The vacancies are due to expired terms. The vacancies were publicized, and notification letters were sent to past Commission applicants. Three applications were received as of the deadline of October 16, 2015. The following three applicants were interviewed by the full Council on November 4, 2015: Claire Schissler, Nasley Proa and Karen Malekos Smith. The appointee terms will be for three years, ending on November 6, 2018. 1 �j BURL,INGAME STAFF REPORT AGENDA NO: 10c MEETING DATE: November 16, 2015 To: Honorable Mayor and City Council Date: November 16, 2015 From: Ana Maria Silva, Executive Assistant — (650) 558-7204 Subject: Consideration of Appointments to the Traffic, Safety and Parking Commission RECOMMENDATION Staff recommends that the City Council make appointments to fill two vacancies on the Traffic, Safety and Parking Commission or take other action. BACKGROUND The vacancies are due to expired terms. The vacancies were publicized, and notification letters were sent to past Commission applicants. Four applications were received as of the deadline of October 9, 2015. The following four applicants were interviewed by the full Council on November 4, 2015: Howard Wettan, Steven Pariani, Christopher Bush, and Laurie Simonson. The appointee terms will be for three years, ending on November 6, 2018. 1 aSTAFF REPORT AGENDANO: 10d MEETING DATE: November16,2015 To: Honorable Mayor and City Council Date: November 16, 2015 From: Sigalle Michael, Sustainability Coordinator, 650-558-7261 Subject: Annual Report of Sustainability Activities RECOMMENDATION Staff recommends that the City Council receive a report summarizing the City's sustainability activities over the past year. BACKGROUND The City hired its first Sustainability Coordinator in November 2014. The Sustainability Coordinator is tasked with supporting the City Council's goal to "strive to promote more environmentally sustainable policies and outcome;" and assist in implementing the following supporting actions: A. Make progress on climate action plan. B. Make City facilities, practices, and emissions more sustainable. C. Establish Burlingame as a green and clean business mecca. D. Understand the threat of sea level rise on the City. E. Enhance recycling efforts. The general definition of sustainability is to meet today's needs without compromising the ability of future generations to meet their needs. As a local government, the City of Burlingame has a responsibility to support sustainability to maintain a healthy environment, economy, and society for its residents. Sustainability strategies include renewable energy and energy efficiency, resource conservation, alternative transportation, and greenhouse gas emission reduction measures. DISCUSSION Over the last year, City staff implemented various programs and policies that support the City Council's goals and improve sustainability in the City's operations and on a community -wide scale. The projects highlighted below represent those implemented by the Sustainability Coordinator and City staff in the past year. 1 Sustainability Annual Report, November 16, 2015 Renewable Energy and Energy Efficiency The City adopted four Property Assessed Clean Energy (PACE) programs this year. PACE programs present an innovative financing solution to reduce the high upfront costs of renewable energy and energy efficiency projects. With PACE financing, property owners may spread the cost of a project over many years as part of their annual property tax payments. The City's authorized PACE programs, which offer different options for property owners, include: HERO, Open PACE (includes CaliforniaFIRST and AllianceNRG), and Figtree. PACE programs apply to a range of projects including renewable energy, energy and water efficient improvements, and electric vehicle charging infrastructure. Some of the PACE programs also allow for seismic retrofit financing. These programs are already starting to make a difference. HERO, for instance, has approved two applications in Burlingame totaling $538,870 in financing since its launch in September. The City participated in Peninsula Sunshares — a bulk renewable energy purchasing program for residents. With 13 participating cities, Peninsula Sunshares is the largest and most successful solar energy bulk program in the Bay Area to date. In total, the effort achieved 1,090 registered homeowners, 192 contracts, and 882.5 kW of solar energy in its four months. Vote Solar (the non-profit behind Peninsula Sunshares) estimates that the results are equivalent to 16 tons of reduced GHG emissions. Burlingame's participation in the program was high, with 127 registered homeowners, 16 contracts, and 71.21 kW of solar energy. Burlingame came in second in number of registrants (Palo Alto, a much larger city with its own utility was first) due to the City's extensive outreach campaign, which included: a -news updates, a water bill insert, garbage bill message, and a locally hosted workshop. Staff is participating in San Mateo County's Community Choice Energy (CCE) effort. The Sustainability Coordinator is representing Burlingame on the CCE Advisory Committee, attends the monthly meetings, and updates the City Manager as needed. CCE allows local governments to pool the electricity demands of their communities to purchase power with higher renewable content and reinvest in local renewable energy. CCE's have been successfully established in Marin and Sonoma and are being studied in San Mateo, Santa Clara, and Alameda counties. The County of San Mateo Board of Supervisors is considering adoption of the program in November 2015. Cities interested in joining the CCE, known here as Peninsula Clean Energy, will need to pass resolutions to join the CCE and related joint powers authority by February 28, 2016. Staff will provide a more thorough briefing on this program at a study session in January, followed by consideration of the necessary resolutions in time to meet the deadline. The City received a grant from the California Energy Commission (CEC) to conduct an energy audit at five facilities, the Police Station, Main Library, Public Works Corporation Yard, Parks Yard and Grandstand, and Fire Station #34. The draft report includes energy data for each facility and recommended measures for energy efficiency improvements in lighting and HVAC controls and systems. The final report with recommendations will be presented to the City Council in the future. 2 Sustainability Annual Report, November 16, 2015 Recycling and Waste The City completed a waste audit with Recology to identify ways to reduce waste and improve recycling and composting in City buildings. Waste audit outcomes include: a janitor training to ensure the correct plastic bags are being used for each waste stream; staff trainings and education on recycling and composting; and added composting service at the Rec Center and Police Station. The City will continue conducting waste audits biannually to track progress and make enhancements. Recology also awarded the City a grant to install recycling bins on Burlingame Avenue. Eight new user-friendly dual recycling/trash bins were installed on Burlingame Avenue to improve recycling along the downtown corridor. The City is preparing to update its Environmental Purchasing Policy over the next year. Purchasing is currently decentralized, with every department making its own purchases from different vendors. Staff will convene a purchasing group comprised of the purchasers in each department to share information, identify ways to save costs, and inform the Environmental Purchasing Policy update. Water Conservation In response to an increased interest in graywater, staff created a graywater resource brochure and web page for residents and contractors. The resource guides provide an FAQ on graywater, including laundry to landscape systems, an innovative water conservation measure. Laundry to landscape graywater systems are gaining popularity since they generally do not require a permit and are simpler to install than other graywater systems. In October, the City initiated a new free sprinkler nozzle head program for Burlingame residential water customers to save water in landscape irrigation. The program, offered and administered by BAWSCA, provides residents with up to 25 free water -efficient sprinkler nozzles. Within the program's first week, 28 people signed up to receive free sprinkler nozzles. The City replaced eight old toilets in City Hall, which used 3.5 gallons of water per flush, with high -efficient toilets that use 1.28 gallons per flush. Toilets account for a high portion of indoor water use, and high -efficient toilets can reduce water use by 60 percent. City staff is conducting a toilet and faucet sink audit to identify where else water -efficient toilets and sink aerators may be installed. Alternative Transportation The City's first electric vehicle (EV) charging stations were installed at the Burlingame Caltrain Station in February 2015 at a cost of $65,000. The two charging stations, by ChargePoint, can charge up to four cars at a time and are available to the public on a 24/7 basis. The City received an overwhelmingly positive response from the public on the EV stations. Staff regularly monitors the activity and utilization of the stations, which are being used on a regular and consistent basis. Between their installation in February and the end of September 2015, the stations provided 3 Sustainability Annual Report, November 16, 2015 electricity charging for a total of 2,634 sessions and generated approximately $7,260 of gross revenue. The revenue collected thus far covers the PG&E charges, maintenance costs and parking fee. The average utilization rate of the charging stations is 34% during the daytime hours of 10am to 8pm, indicating that capacity is still available at these stations. Additional stations may be recommended in the future to expand the EV charging network in downtown Burlingame and Broadway. The City co-sponsored an electric vehicle expo hosted by the City of San Mateo. The event, held September 12th, showcased electric cars, motorcycles, and bicycles and scooters. Putnam Dealership in Burlingame volunteered to bring an electric Fiat to the event. The City also participated in the Bike to Work and Bike to Shop days to promote bike riding for commuting and local shopping. The Burlingame Citizens Environmental Council hosted an energy station at the Burlingame Caltrain station during Bike to Work Day. For Bike to Shop Day, the Sustainability Coordinator and the Economic Development Specialist went door to door along the Burlingame and Broadway business corridors to recruit businesses to participate. Nine businesses, from a candy shop to an athletic wear store, agreed to give customers who biked to shop on Saturday, May 23rd a discount for cycling. Staff intends to increase promotion of these two events next year. Climate Action Plan This year, the City kicked off an update to its General Plan, which will include an update to the City's 2009 Climate Action Plan. The Climate Action Plan, to be fully integrated in the General Plan, will outline greenhouse gas reduction targets and strategies and be consistent with the State's climate goals and actions. Next year's sustainability work will focus on assisting in the development of the General Plan and Climate Action Plan. City Operations PG&E recruited the City to participate in a Sustainability Circle — a six-month program to develop a sustainability action plan in conjunction with other organizations. The City joined the Circle in May, along with other organizations including Guittard Chocolate of Burlingame, the City of South San Francisco, Hewlett Packard Foundation, County of San Mateo Parks, and the San Mateo Convention Center. The Circle met once a month at a different host's location. Burlingame hosted the September meeting at the Burlingame Library. At each session, presenters focused on a specific sustainability issue, and participants collaborated with one another on ideas to explore and implement. The Sustainability Coordinator is preparing a Sustainability Action Plan (SAP) focused on the City's operations at City Hall, Main Library, Rec Center, Police Station, and Corp Yard. Through the six-month process, the Sustainability Coordinator met with department directors, office/department manager staff, and facilities staff to collect data and ideas to improve sustainability. The City's Facilities Manager has been a critical partner through the process. The SAP will guide the City in continuing to conserve resources and save money in energy, water, transportation, and waste. For example, the draft plan demonstrates that a 20% reduction in 0 Sustainability Annual Report November 16, 2015 energy use equates to a $50,000/year cost saving for the City. The final SAP will be presented to the City Council. Outreach and Business and Community Connections The Sustainability Coordinator serves as a liaison to the Citizen's Environmental Council (CEC) of Burlingame by attending several meetings a year and providing updates to the CEC. The CEC assisted significantly in publicizing several City initiatives. For example, they hosted a workshop on Peninsula Sunshares, PACE, and Home Energy Watch to promote the programs to Burlingame residents. Over the summer, the County of San Mateo Energy Watch program initiated a campaign to sign- up small to medium businesses to receive free energy audits. Burlingame business Fattoria E Mare, a seafood restaurant, is showcased on the program's webpage as a success story. Mayor Nagel sent a letter to approximately 720 Burlingame businesses with fewer than 50 employees to encourage them to save energy with a free energy audit. To date, eight businesses have signed up and four projects have been completed — equating to approximately 78,000 kwh saved per year. The Sustainability Coordinator actively participates in RICAPS (Regionally Integrated Climate Action Planning Suite), a regional group organized by the San Mateo Office of Sustainability. The RICAPS group, which includes sustainability coordinators from other local cities, focuses on climate action planning and implementation. Several Burlingame businesses have shown interest in improving their sustainability and contacted the City for assistance. The Sustainability Coordinator helped the Putnam Dealerships with their efforts to implement energy efficiency lighting improvements and a waste audit with Recology. The waste audit resulted in adding new composting service and reducing garbage bills. The City is nominating Putnam Dealerships for a Sustainable San Mateo 2016 Sustainability Award. City staff is working with Guittard Chocolate, a prominent local business, on a water audit to help the company conserve water and save money. City staff and the members of the Council's Economic Development Subcommittee also had the privilege of attending a tour of the Guittard Chocolate factory in Burlingame. The City's Sustainability web page is continually being updated and improved to inform and engage Burlingame residents and businesses. The Sustainability Coordinator also frequently posts news to the City's homepage and e -newsletter. Awards and Recognition The Institute of Local Government (ILG) awarded the City four Beacon Spotlight Awards. The Beacon Program honors local governments for implementing policies and programs that address climate change and promote sustainability. From 2010 to 2015, the City demonstrated reductions in municipal electricity use, municipal greenhouse gas emissions, and community -wide 5 Sustainability Annual Report, November 16, 2015 greenhouse gas emissions. In addition, the City completed at least five actions in each of ILG's ten best practice areas, such as water conservation and efficient transportation. FISCAL IMPACT No fiscal impact. Exhibit: • Slide presentation LO r ' O N Lo ar� o 0 N Q �o Z m O W O CC) Q z L O E �. N O C •V) N Q) •E J E (1) Q O OC: Q)O O Q' 0 a) O o O 4-- 4- E U O 0E — Z O o o 0 o a� ON N Q •- N 'U N Q O_ N Q U U Lc O j (D � Q m Lt N N .N U Om 6 LJ N E N O O p , •N -� C: O • =' U E U Q� Q) � � O V) N � � O Q) E-� �p Q) cn O j E "' > E U p Z Q� �O OON N Q Q)O z N � O O Q) N O p O E 41O _ � z=i- � t_0 � CLc Q .o� O O � j N 0. N'U a Q) O O O C: p p > >. O C N Q i i L Z) N O j s p E U cl:� O = _ N 0 (7 D LU 0 Q) W >1 v U .o .� U � } ° �- ��a�w •-� �o 0o Q E o��� �U o o o a -U QcL- n c/ U 3 ry W Z w w m06U Q Z 3 w WryU Z Z u rV W W (7 D LU 0 Q) W >1 v U .o .� U � } ° �- ��a�w •-� �o 0o Q E o��� �U o o o a -U QcL- n c/ U 3 O O O p U p j � O - z W p N -0 E Q U U O U O >1 WU z m w CL nL W c E `) i O U N o U � o 0 Q .� o o Q > 0 r", w Q Q LUU _O - Z QO �� �U o o c E `) o U Q � o 0 o -o� ago O 0-0 Q 4- Q O O U o V 3 R r LU I- Q< z J Un (7 4-- � 3 U L/) 4- O C: O O 4- � 0) 0) `n . 4-- O O N O � 3 U 0U; ,O O D 4 O U � 4- W U +- ui O � � O N L 3 0U; ,O O _O O LU U 4) O m v n 0O H r ti 0 0 Q Q O CJ D O 0 O O O C L O © O Y � T ri N ai G c ot N � I U C .� 9 L ORM Em J m Q z z Q CL z O F_ U Q MA L 01, L _j A U �N m v n H r ti 0 0 0 N N N m Y L Y � T u ai G c ot N � I U C .� 9 7 Y m a A � p U a+ � o to vi S LiJ I � i YO O0 O O 0 O 0 0 0 D O O 4 8 S S 8 io 01, L _j A U �N V) z O 0 S N W O V) z O N LON •N 0 I El 0 N W O Q DU o -0 Q) Q U U } N LON •N 0 I El H 0 ° E _N z o ° � o� I- D CL z 0 �ooLnLn ° N o U.J Q C� Z 0 cn cnry D Z 0w m 06 CD N W i �i W �JQ N V m N O � by E �1 ry U O Q ry N N U W >1 E U F- 0 ° a� W o C� � I- N U (D � N \W U 0 N / N Ln L N D O U��� °���•� N N c 0 0 0 0 0 OU O N Q Q V)U n, C aSTAFF REPORT AGENDANO: 10e MEETING DATE: November16,2015 To: Honorable Mayor and City Council Date: November 16, 2015 From: Syed Murtuza, Director of Public Works — (650) 558-7230 Subject: Update Regarding Railroad Safety Improvements at Broadway and Bayswater Avenue Crossings RECOMMENDATION Staff recommends that the City Council receive an update regarding railroad safety improvements at Broadway and Bayswater Avenue in response to the Council discussion relative to railroad safety concerns at the October 7, 2015 City Council meeting. No City Council action is requested at this time. BACKGROUND The Broadway corridor between US 101 and EI Camino Real experiences a high volume of vehicular traffic and associated traffic congestion on a daily basis. The traffic congestion problem is exacerbated by the operation of pre-emption of railroad crossing signals between California Drive and Carolan Avenue. The train pre-emption occurs every time a train crosses the intersection. The Broadway interchange construction detour nearby is also affecting the traffic circulation along the corridor and contributing to the traffic congestion problem. Signage is posted at the railroad tracks to warn the traffic not to stop in the crossing area. Despite warning signage, motorists have been observed ignoring the signage and encroaching into the tracks area, risking their lives. On September 25, 2015 two vehicles were struck by a train at the Broadway crossing, and a similar train accident occurred on October 1, 2015 at the same location. Similarly there was a train/vehicle accident at the Bayswater Avenue railroad crossing on October 7, 2015. Fortunately, there were no injuries reported in these accidents. At the October 7, 2015 City Council meeting, the Council discussed the public health and safety issues related to the railroad crossings and requested that staff follow up with the Peninsula Corridor Joint Powers Board (PCJPB). As a result, staff has met with the PCJPB several times to review the safety of railroad crossings at Broadway and Bayswater Avenue and identify solutions to address the problems. The PCJPB, in consultation with California Public Utilities Commission and City staff, has identified the following near-term and long-term solutions: R Update Regarding Railroad Safety Improvements November 16, 2015 at Broadway and Bayswater Avenue Crossings Broadway Crossing Near -Term Plans: o Increase enforcement and education for drivers. Transit Police increased their presence at the Broadway crossing to a minimum of twice a week (alternating between the morning and evening commutes) since two vehicles were struck by a train on September 25, 2015. Burlingame Police have also been conducting education and enforcement activities at the grade crossing when assignment levels allow. Since then, several citations have been issued for drivers stopping on the tracks or making unsafe turning movements at the crossing. o Install "Keep Clear" pavement markings that mark the train travel envelope and clearly show where drivers should not stop. Installation of the pavement markings requires concurrence from Burlingame and CPUC approval. The City of Burlingame sent the PCJPB a letter of concurrence on October 22, and the PCJPB submitted its request for approval to the CPUC on October 23. The CPUC expects to approve the request by early November, and the pavement markings should be installed by mid- November. o City staff will replace the "DO NOT STOP ON TRACKS" signage with a larger and more visible sign by mid-November. o After the traffic markings and revised signage are in place for a month, the PCJPB will assess the effectiveness of the markings, signage, and the education and enforcement campaign. Long -Term Plans: o City staff is working with Caltrans to coordinate Burlingame traffic signal systems with the Caltrans signal system at Rollins Road. At the request of Burlingame, Caltrans is performing a traffic study that would determine whether re-routing traffic from southbound Hwy 101 to southbound Rollins Road would help reduce traffic congestion at the crossing. o City staff is working with Caltrans to minimize crossing impacts that could result from future traffic modifications caused by the Broadway Interchange Construction Project. The PCJPB, Burlingame, and the CPUC have agreed to observe traffic at the grade crossing after each phase of the Broadway Interchange Construction Project to evaluate whether the signal system designs have to be modified. o At the request of City staff, PCJPB is evaluating the feasibility of installing quad -gates at the crossings if appropriate, and also concurrently working with the CPUC to identify other means of alerting drivers that they have entered and exited the railroad crossing. 2 Update Regarding Railroad Safety Improvements at Broadway and Bayswater Avenue Crossings November 16, 2015 o City staff is in the process of performing a Project Study Report for constructing a future grade separation project which would permanently address the railroad safety concerns and traffic congestion problems at the Broadway crossing. Bayswater Crossing Near -Term Plans: o The PCJPB will refresh the existing pavement markings that indicate the presence of a railroad crossing to prevent the crossing from being mistaken for a roadway intersection. This work is scheduled to be performed in mid-November. Long -Term Plans: o The PCJPB will investigate and implement illumination improvements at the railroad crossing as appropriate. FISCAL IMPACT None. Exhibit: • PCJPB Near Term and Long Term Plans for Broadway and Bayswater At -Grade Crossings 3 Broadway & Bayswater Grade Crossings in Burlingame Near -Term and Long -Term Plans 10-27-15 The JPB has been working closely with the City of Burlingame, Caltrans and the CPUC to identify and implement near term and long term plans that would help improve safety at the Broadway and Bayswater grade crossings in Burlingame, following recent incidents at these crossings. Broadway Crossing Near Term Plans: o Increase enforcement and education for drivers: Transit Police increased their presence at the Broadway crossing to a minimum of twice a week (alternating between the morning and evening commutes) since two vehicles were struck by a train on September 25, 2015. Burlingame Police have also been conducting education and enforcement activities at the grade crossing when assignment levels allow. Since then, multiple citations have been issues for drivers stopping on the tracks or making unsafe turning movements at the crossing. o Install "Keep Clear" pavement markings that mark the train travel envelope and clearly show where drivers should not stop. Installation of the pavement markings requires concurrence from Burlingame and CPUC approval. The City of Burlingame sent the JPB a letter of l concurrence on October 22, and the JPB submitted its request for approval to the CPUC on October 23. The CPUC expects to approve the request by early November, and the pavement markings should be installed by mid-November. o The City of Burlingame will replace the "Do not Stop on Tracks" sign with a larger and more visible sign by mid-November. o After the traffic markings and revised signage are in place for a month, the JPB will assess the effectiveness of the markings, signage, and the Education and Enforcement campaign. Long Term Plans: o The City of Burlingame is working with Caltrans to coordinate Burlingame traffic signal systems with the Caltrans signal system at Rollins Road. At the request of Burlingame, Caltrans is performing a traffic study that would determine whether re-routing traffic from southbound Hwy 101 to southbound Rollins Road would help reduce traffic congestion at the crossing. o The City of Burlingame is working with Caltrans to minimize crossing impacts that could result from future traffic modifications caused by the Broadway Interchange Construction Project. The JPB, Burlingame, and the CPUC have agreed to observe traffic at the grade crossing after each phase of the Broadway Interchange Construction Project to evaluate whether the signal system designs have to be modified. o The 1PB is working with the CPUC to identify other means of alerting drivers that they have entered and exited the railroad crossing. Bayswater Crossine Near Term Plans: o The JPB will refresh the existing pavement markings that indicate the presence of a railroad crossing to prevent the crossing from being mistaken for a roadway intersection. This work is scheduled to be performed in mid-November. Long Term Plans: o Investigate illumination improvements. i W A N N mCD m � °z °z 4 c a � a z d z d A v H � A N N - � A � J � a O vW W A v J � W O W 0o O O J N \O V N O W n A O O A 0� �o A I N C� Xt A � J � a O vW W A v J ? N O W lJ W O J N \O V N O W n A O O A A I N C� Xt A � J In 01 W 01 O J W N o0 N \O V N O ? n A -P, O A 0� �o N O W N n In 01 W 01 O J W N o0 N N oo �O ? 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