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HomeMy WebLinkAboutAgenda Packet - LB - 1982.06.15 AGENDA `-- BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES JUNE 15th, 1982 I . CALL TO ORDER: II . ROLL CALL: Trustees Present : Trustees Absent : Also Present: III . INTRODUCTIONS: Lois Kershner - Project Manager for the Automated Circulation System Linda Saltzer - Supervisor of Technical Services IV. BILLS: City Checks : $265565 . 56 Special Fund: $ 2 ,052 . 31 V. MINUTES OF THE MEETING OF MAY 18TH, 1982 : VI . CORRESPONDENCE: VII . LIBRARIAN` S REPORT: VIII. UNFINISHED BUSINESS : Report on Trustees Workshop - May 22nd - Chairman Fricke IX. NEW BUSINESS: Library Budget 1982-1983 Recommendation to Council for PLS Advisory Board Representative Request for Supplementary Funds to Purchase Microfilm/ Fiche Reader Printer X. ADJOURNMENT: The next regularly scheduled meeting to be held on July 20th, 1982 at 4 : 30pm in the California Room PMB/j g v BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES MAY 18th, 1982 CALL TO ORDER: Chairman Fricke called the meeting to order at 4 : 30pm. ROLL CALL: Trustees Present : Chairman Fricke , Secretary Weatherbe Trustees Parsons , Nagle & Hechinger . Trustees Absent : None Also Present : Kyin Chleiou, Student from Mills High School - American Government Class Mrs . Joy Molder, Assistant City Librarian Mrs . Judy Gladysz , Library Secretary BILLS : Checks in the amount of $14 ,643. 01 were approved to be paid on a motion made by Trustee Parsons , seconded by Trustee Weatherbe and carried. Special Fund checks in the amount of $2 , 267 . 49 were approved to be paid on a motion made by Trustee Parsons , seconded by Trustee Weatherbe and carried. MINUTES OF THE MEETING OF APRIL 20th, 1982 : Minutes of the meeting of April 20th, 1982 were approved as written and ordered filed. CORRESPONDENCE : Secretary Weatherbe read a letter, addressed to the City Manager, to the Board members which complimented the Library staff for the outstanding job they are doing. The letter was from Rev. Charles Muldoon of St . Catherine of Siena Church who said he had been to many , libraries throughout the world but none compare tVtth the Burlingame Library. Secretary Weatherbe also read a letter from Avrun E. Pastor, M. D. of Burlingame who highly commended the Reference staff. LIBRARIAN' S REPORT: 1982 - 1983 Operating Budget : Librarian Bergsing reported that -she had met with the City Manager on May 10th to discuss the Library 's operating budget for 1982 -1983 . She reported that there will be no new staff for the City of Burlingame, and furthermore the City was facing the possibility of cutbacks from the State . She said that the bargaining groups within the City are involved in BURLINGAME PUBLIC LIBRARY S/18/82 BOARD OF TRUSTEES MINUTES wage negotiations at this time , but she doubted that anything would be finalized until late summer. She said she would keep the Board members informed. Mrs . Bergsing further stated that the City Manager would be taking the operating budget to the City Council in early June , so she plans to have a copy of the Library budget to the Board members by their next meeting on June 1Sth. Automated Circulation : Mrs . Bergsing said the Joint Powers Agreement had been rescheduled from the May 18th meeting of the Board of Supervisors to their May 2Sth meeting. She will let them know the action of the Supervisors at their next meeting. She announced that the Project Manager for the Automated Circulation System had been hired and her name is Lois Kirshner. She said that Lois is extremely knowledgable about automation and has a great deal of experience . Library/Legislator 'Day : Mrs . Bergsing gave an extremely interesting synopsis of her trip to Library/Legislator Day in Sacramento on May 7th. She said there is the possibility of additional cuts in library programs this fiscal year, in order to eliminate the 2 to 4 billion dollar State deficit. She also said that the newly remodeled State Capitol is beautiful and very impressive . She explained that there were a number of librarians there , however, she believed there would have been more impact on the Legislators if there had been more Trustees and lay people, rather than professionals . Personnel : Librarian Bergsing said that Linda Saltzer, Head of the Technical Services -Department from Daly City Library, had accepted the position as Supervisor of Technical Services . She will begin work on June 1st , and Mrs . Bergsing said that Linda would attend the next Board meeting for everyone to meet . Trustee Nagle asked Mrs. Molder about the response to the ad in the paper regarding the "test" for senior citizens: Mrs. Molder said she was quite impressed with the responses she had received and was looking forward to meeting some of the people that she has spoken with on the phone . She said the announcement in the paper had generated quite a bit of interest . Mrs . Molder explained the hiring process for pages and why we had decided to BURLINGAME PUBLIC LIBRARY S/18/82 BOARD OF TRUSTEES MINUTES consider retired people . Once of her reasons was that "older people are frequently on a ' fixed' income and cannot earn over a certain amount , but still wish to supplement their income . Another reason is that both students and retired people bring valuable skills to the Library that are quite different . They are both equally important to the fine service that the Burlingame Public Library provides":' Duncan Property : Chairman Fricke said that she had talked with Ms. Carol Tanzi , Interior/Exterior Decorator that teaches at the Recreation Center, and Ms . Tanzi would be more than happy to come and take a look at the Duncan patio to see what she would recommend in the line of outdoor furniture . Mrs . Bergsing and Chairman Fricke have an appointment with Ms . Tanzi at 2 : OOpm on Tuesday, May 2Sth. Trustees Parsons and Hechinger questioned the cost of "hiring" a decorator for the project. Librarian Bergsing said she felt itwas a morerrofessional approach to furnishing the patio. Mrs. Bergsing also added that any and all expenses would have to be cleared with Mr. Lechich who is the executor of the late Mrs . Duncan' s Will , and with the Peninsula Foundation. Chairman Fricke said she would keep the Board informed as to the progress . UNFINISHED BUSINESS : Reservations for Trustees Workshop May 22 , 1982 : Chairman Fricke said she has made her reservation to attend the Trustees Workshop on May 22nd, 1982 , and that she would be reporting back to the other Board members on June 1Sth. MISCELLANEOUS : Burlingame/Hillsborough Library Services Contract : Mrs . Bergsing said that Dennis Argyres , Burlingame 's City Manager, had written to Mr. Bob Davidson , Hillsborough 's City Manager, informing him that the cost of Library services for 1982 -1983 would be up approximately 13% over the 1981-1982 figures , which is roughly $82 ,000 . 00 . She said Mr. Argyres is waiting for Mr. Davidson to reply. BURLINGAME PUBLIC LIBRARY 5/18/82 BOARD OF TRUSTEES MINUTES ADJOURNMENT: `- Chairman Fricke adjourned the meeting at 5 : 45pm with the next meeting scheduled for June 15th , 1982 at 4 : 30pm in the California Room. Respectfully submitted, Patricia M. Bergsing Clerk of the Board PMB/j g LIBRARIAN' S REPORT Ig�v 1982-1983 Operating Budget : The Library' s Budget requests are attached to this report . They are self-explantory, I think, but if you have any questions we' ll discuss them at your meeting. So far as I know now, the Council is planning to discuss and approve the entire City budget at their regular meeting on June 21st . Councilman Crosby is again reviewing the Library Budget , but I have not met with him as of this writing. Automated Circulation: All of the jurisdictions have approved the J.P.A. for the circulation system. Burlingame has sent in its first payment of $14 ,000 and the second payment will be due in July. We are still planning on the central site installation in September, with remote site hook ups (including Burlingame) by December so we can begin conversion shortly thereafter - we hope. We have invited the Project Manager, Lois Kershner to your Board meeting, so you will have a chance to meet her, receive an update, and ask her any questions about the system. We should be signing the contract with Geac this month. Duncan Property: Chairman Fricke , Judy Gladysz and I met with Ms . Tanzi regarding the furniture for the patio . After discussion, we decided to look for the furniture ourselves. We are now in the process of making plans to go up to the wholesale houses in San Francisco in the near future. So far, its been almost too cold to sit outside even if we had the furniture. Maintenance: The Library is planning several maintenance projects which we would like to complete this summer. However, it appears that we may have to go "out to bid" on one or two of them, so we may not be able to get the work done as quickly as we had hoped. We have received several estimates on painting the interior of the building. All of them are over $6 ,000 . 00 , and the law requires that anything over $5 ,000 . 00 must go through the formal bid process . We have also been told by the air-conditioning maintenance company that one of the condensers on the chiller has a leak and should be replaced. If this is necessary, the cost for this is over $5 ,000 . 00 . When the painting is completed we are planning on cleaning LIBRARIAN' S REPORT CONTINUED JUNE 15th , 1982 Page 2 the carpet throughout the building and replacing some of the worst worn areas . Page Tests : The pages tests given on May 19th and 22nd resulted in a large response from both retired people and students . Twenty retired people took the test on May 19th and 43 students took the test on May 22nd. All applicants form a pool from which Department Heads may then interview when openings occur in their respective departments . Page tests are given three times a year in September, February and May. Outreach: Warren Wickliffe reported there was a Writer' s Club meeting on May 27th. The speaker was Patricia Holt , the new book reviewer for the San Francisco Chronicle. Since she has worked for publishers in the East and was the West Coast representative for Publishers ' Weekly, she is quite aware of the whole book world and said that was the aim of her column - not just book reviews . She was a stimulating speaker. Barbara Rowe met with the Burlingame Women' s Club Book ~" Review Section on Thursday, May 13th. She introduced a y potpourri of new fiction. She reported that the noon hour "Spring Art Series" is being very well attended. This series started May 6th and continued through June 10th. Staff Development : Joy attended the spring -workshop of the Technical Services Chapter of CLA at the California State Library on May 25th. The workshop entitled "Automation' s Impact on Staff and Staffing: Myth and Reality" covered a wide range of library situations and applications . Especially helpful were the practical suggestions for the physical and emotional well-being of staff interacting with the "automation-tool" , current practices using automation and how they evolved, and the group discussion that followed the 5 featured speakers . It was an excellent workshop. Judy is attending a "Word Processing" instruction class at the Peninsula Community Foundation. The classes are a series of 12 hour sessions each, and last until she is completely familiar with • the operation. The word processor is a software program called the Super Scribe II that is used on an Apple computer. After Judy learns how to use it and is certified, she will be able to go to the LIBRARIAN ' S REPORT JUNE 15th , 1982 Page 2 Peninsula Foundation (where the computer is housed) , and use it whenever there is time available at no charge . The Library has its own disk-ette that will be capable of storing all of the information Judy puts in. Two staff meetings were held on June 3rd and 4th. Librarians and Library Assistants met Lois Kershner on June 3rd and had an update on the Circulation System. New staff were "officially" welcomed to the Burlingame Public Library, and additional topics of discussion followed, including feedback on the phone system and the physical rearrangement of the public service desks . Pages met on June 4th to cover similar topics and to review page staff responsibilities and needs . CIRCULATION MAIN BRANCH Books: Adult, Non-Fiction 9,675 465 Child, Non-Fiction 1, 333 282 Adult, Fiction 7, 987 1,036 Child, Fiction 1,_860_ 385 TOTAL: 20, 855 TOTAL:--2, dk Periodicals: 1, 594 Pamphlets (Incl . Maps & Sm. Press: 650 12 TOTAL: 2, 244 TOTAL: Moving Pictures: ---4q- _0- Audiorecordings (Incl . Rec. & Cass.) 1 , 161 _0- Art Prints: 18 -0- Equipment Loaned: 14 _0- Slides: 20 -0- GRAND TOTAL: 24, 361 GRAND TOTAL Main Total 1982 Circ. : 24, 361 Main Total_1981 Circ. : 28,752 = 15.27 %Decnea-se Branch Total 1982 Circ. : 2;.6,34 - Branch Total 1981 Circ. : 2, 502 5.28 IncAm6e GRAND TOTAL 1982CIRC. : � 26.995-t GRAND TOTAL 19°1CIRC. : x,254 13.63 Decnewse REFERENCE STATISTICS: Total Reference Questions: 3, 869 ILL Borrowed: 88 GRAND TOTAL OF ILL Lent: 154 REF. ACTIVITY 4, 111 ILL Total : 242 REGISTRATIONS: AS OF 4130182 ADDITIONS WITHDRAWALS TOTAL REG. . PLS PATRONS TO Adults: 10,434 346 373 10,407 DATE: 8,026 Children: 1,641 28 32 1,637 Increase of 82 Hillsborough: 4,456 77 53 4,480 *ger Non-Res. Patrons 181 4 0 185 TOTAL: 16,712 455 458 16, 709 ACCESSIONS AND WITHDRAWALS: Added Discarded Total to Date AS OF: 413QI99 VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES Adult,Non-Fic. : 136, 1.53 - 99,923 94 - 46 51 - 19 136, 196 - 99,950 Child, Non-Fic: 17,693 - 14, 149 33 - 2 18 - 3 _17,708 - 14, 148 Y.A. , Non-Fic: 3, 275 - 3, 125 0 - 0 0 - 0 3,275 - 3,.125 Adult, Fiction: 45,480 - 41, 136 187 - 105 174 - 129 45,493 - 41, 112 Child, Fiction: 14, 162 - 9,966 37. - 0 12 - 2 14, 187 - 9,964 Y.A. , Fiction: 2, 831 - - 2,439 9 - 5 0 - 0 2,840 - 2,444 TOTAL: ?19,594 -170, 738 360 - 158 255 - 153 219,699 - 170, 743 PAMPHLETS ADDED: 106 MAPS ADDED: 2 PAMPHLETS DISCARDED: 95 MAPS DISCARDED: 0 TOTAL: 19,806 TOTAL: 1, 391 RECORDINGS: AS OF: 4130182 ADDED DISCARDED AS OF: 5/31/82 UNITS / TITLES UNITS / TITLES UNITS / TITLES UNITS / TITLES Disc's: 50499 / 4,909 24 / 17 0 / 0 5, 523 / 4,926 Cassettes: _ 770 / 683 13 / 9 0 / 0 783 / 692 TOTAL: 60269 / 5,592 37 / 26 0 / 0 6, 306 / 5,618 DEPOSITED WITH THE CITY TREASURER: MAIN: 1, 741. 83 BRANCH: 133. 80 TOTAL: $1,875.63 SETING ROOM FEES COLLECTED & DEPOSITED: $ 22,50 TOTAL: $1,898. 13 TOTAL MEETINGS HELD 20 PEOPLE IN ATTENDANCE 630 CITY ilF" I IJRLIr�GA�1E _. ._. . _ ! �2 � � c ✓ f3l1nGE:T 3TATUS R{'POPT 12 M014V{ Y-T-f) Y-T-D CUft Ftp IJNr:XF'tiF1DE.t) ACCT.._ _. ._ . --��=`►Cf,iE'TiGK.._.._. .--- -._.. .__......__.._ ...nnPitof'..,_. . ESTI,?ATE..__.....___.A.0 _.._8ALAt-lC.E._. _E_fJ L I 1ARARY 750010 LTBRARY SALARIES 312, 734 2W.671 284,982 24, 134 1x689 ?_7,752 75001 1 LIBRARY E:' F'LOYCE HENEFIT3 t 47, `478 135p652 1351647 12,332 1) 121, 332 _._._750013_._L1HRARY PARTT.IML___.....__ 187,A94 72,23A..____._,..1.7,2s_6` f_ _._J.5.#.26?._ ____03 _15P2,53 75011D LIBRARY OFFICE" EXPENSE 7,286 6.677 6,359 558✓ . 318 921✓ 750120 LIBRARY 3PE.CIAL DEPTL .EXPENSE 9063 £3, 4{14 5076 3,t 91 AW 3,228 3,987✓, _..750121 LIBRARY BOOKS ,b__MApS `.. _.�. ....,....:'� ::_:. 86 101_. _...._. ...79,56:3 01.6- U�3�--- 7501 ?2 LIBRARY PE RIDOICAL3 111x406 9,537 9,5E39 3'11✓ 5? 817✓ 7501 ?3 LIBRARY BINDINGS 7,680 7, 040 4,:317 5112✓ ?- , 7?_3 3, 3631/ 7�i012Q LIBRARY- CATALor.,INr, ___.._. 2�, �p0_..__.._: 15, 337 _. _...._...4,!)h5 b?�►� 9, 27? _ ✓ 750125 LIBRARY RECORD: b CASSETTES 4,4614 0092 8q9 ✓ .---- t 2 3� 3 1 3 �n 566✓-_-- 750130 LIBRARY SMALL T00t.3 & EQUIP ?5 209 225 13v' 16- 0✓ _7 50160LIl)NAf2Y._ .C.QP9NiUNICATjt?P1g_ ..__..__.._ __. �. .. W..u� ��`1`J _._ .4, 125. _.. :.,.W._ 2�.�a�'. ..-- -- 38- /. ._.� 1: i70.1 — 2r 475.✓ _.. 7501,70 LIBRARY UTILITIES 21 , 027 19,272 20, 565 2,14 It 6,/ � � 243 — - - . - '4 6'? 750190 LIBRARY MAINT BLDG R GROUNDS 61-1377 6# 303 5,941. 707✓ 36? 936✓ __. 50200__.LIBRA RY.... QUTRMENT__0INTENAtdCE..--- ebb--- ..__. _74?. _ __ _ �r.81► ----- 0�----- 39? - - - 750201 LIBRARY L(IUIP. MAir1T-AODIQ Vl$ 1100 363 255 25✓ 105 1 42 750?-02 LIBRARY f QUIP MAINT-3 C W3TFM 395 363 395. 0✓ 32 n✓ 7502a0 _LIbRARY PROF"..._i4_..SPE'.CIAL:_SERVICE._.... If 600- 3300..__�. .._.�:.�.r�0a."� _ �. -- 0 - .301 750240 LIBRARY DOES R SUBSCRIPTIONS 531 484 530 t3✓ 116m ---- —�,✓ 75425p LIBRARY TRAVE!- 400 313 297 37✓ 66 1 r)3 ✓ 75!3? ;1L_1l; CcSNEMTr,3wL.if3R.A-►tIAN _ 550 50b 550 �8� 44- a.✓__-- ?54?.`iC LIt3 COiJF $, f•1TGS-STAFF p5n _ _ tltE3 323 0✓ 95 1?7v 750260 LIBRARY TRATNINr, t;, SAF'f TY 350 319 ?t!f T41✓ 119 150✓ 75.� _.L.TBRARY.-OTHER . C3{ARG� 5 .-:� ...__ _ _ ... .. 75 66 _�7.+ ........_... **_**_._TOTAL._LIBRARY_-.--__ _._._ _____� 8.3u,-�S4_____ _ 765, 09.4 _ ?41 ?Sf��� (,5..x79 -- ..__. _r.. 133_ 93,3q4 CITY OF BURLINGAME i 2 3 IF 4 _� it it ` j li X15 - - !! 7 �I it y 110 _003;'1111 I!10 ! :;7 12 I - i 13 t 11 _ 1I14 i I 11 I I I16 1117 1 1 I f!18 - 1119 !I I I 120 _ 1122 !I ! I I 1123 1.24 l l 1' !-26 I'27 i 1131 I I! 11 I I !32 I 1133 .1134 MONTHLY OUTREACH STATISTICS �- 1.) Volunteer CoordinatorMay 1982 ---------- A. Hours Worked 48 . 2.) Volunteers A. Number of Volunteers 8 B. Hours Contributed 35 3.) Shut-In Patrons A. Number of Patrons 20 B. Number of Institutions 6 PLS C. Patrons in Institutions 75 D. Collections for Institutions 1 4.) Visits for PLS Films Attendance Circulation A. Bgyyiew,..Convalescent Home B. Burlingame HaciendaO O C. Burlingame Retirement Noma 1 22 D• Burlingame Retirement Hama 5 E• Hi llhnvan C'nmrale-c-ent Hnma F• Peninsula Hospital 1 17 5.) Totals A. Shut-In Patrons 110 B. Visits Made SO C. Items Circulated 92 Comments: We have two volunteers who are ill and have not been able to make their deliveries for four weeks. Liane Quackenbush and I made them Instead. We found the Mercy Convent to be the most wonderful place to visit. It is quiet and beautiful. We interviewed two Sisters who are now going on the Talking Book program. We also tient to Bayview. No Comment. . . Most of the shut-ins miss their volunteers when they are out ill and so I feel that we must do a good job of matching up people. We are planning a thank you dinner for our volunteers on June 25th. Ey aav .�..ua v.J�..u<av ll .rlAl1J111.J I' June 1982 'i 1.) Volunteer Coordinator A. Hours Worked 40 2.) Volunteers A. Number of Volunteers 7 V B. Hours Contributed C. Number of Visits . —25 3.) Shut-In Patrons A. Number of Patrons 16 B. Number of Institutions 6 a C. Patrons in Institutions __1,9� i D. Collections for Institutions -I 4.) Visits for PLS Films Attendance 4tlier`- A. Bayview Convalescent Home 3 50 �... B. Burlingame Hacienda 2 20 C. Burlingame Retirement Home 3 45 D. Hillhaven Convalescent Home 3 65 E. Peninsula Hospital 2 18 _-F. - Mercy Convent 1 20 Books 5.) Totals E A. Shut-In Patrons 214 B. .Visits Made 39 C. Items Circulated 110 6. ) Comments In the month of June the Outreach Volunteers as well as one of BPL's in-house volunteers went out to dinner as the guest of the Friends of the BP library. We had a wonderful time and Joy and I both feel that the money was well spent. The Volunteers are a special group of people who give a great deal of their time and ask for nothing, in return. Barbara McCann -and- I' have decided that we will no longer send a collection- off LT reading books to the Burlingame Retirement Inn. All of the people living^are of the physical and mental level as people living in most domestic situations and consequently -they- come into the library for their reading material. The movies will continue to be shown as many as three times per month as the response for this service is good. Pam