The URL can be used to link to this page

Home My WebLink AboutAgenda Packet - LB - 1982.08.17 i 9 AGENDA BURLINGAME PUBLIC LIBRARY i BOARD OF TRUSTEES AUGUST 17th, 1982 I . CALI. TO ORDER: II. INTRODUCTION OF NEW TRUSTEE : III. ROLL CALL: Trustees Present : Trustees Absent : Also Present : IV. BILLS : City Checks : $16,508.13 Special Fund: $ 717.27 IV. MINUTES OF THE MEETING OF JUNE, 15th, 1982 : VI . CORRESPONDENCE : Letter from Mrs . Margaret Garry Complimenting the Easton Drive Branch Staff City Manager's Newsletter VII. LIBRARIAN' S REPORT: VIII. UNFINISHED BUSINESS : Recommendation to Council for P .L . S . Advisory Board Representative - Tabled from June Meeting Election of Officers for 1982-1983. IX. NEW BUSINESS : Revision of Meeting Room Application (if completed) X. ADJOURNMENT: The next regularly scheduled meeting to be held on September 21st , 1982 at 4 : 30pm in the California Room. PMB/jg BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES JULY 20th, 1982 CALL TO ORDER: Chairman Fricke called the meeting to order at 4:30pm. ROLL CALL: Trustees Present: Chairman Fricke, Trustee Nagle Trustees Absent: Secretary Weatherbe, excused for business Trustee Parsons, excused for vacation Also Present: Mrs. Joy Molder, Assistant City Librarian Mrs. Judy Gladysz, Library Secretary ADJOURNMENT : Chairman Fricke adjourned the meeting for lack of a quorum. The next regularly scheduled meeting to be held on August 17th, 1982 at 4:30pm in the California Room. Respectfully submitted, Patricia M. Bergsing Clerk of the Board PMB/7g LIBRARIAN 'S REPORT AUGUST 17th, 1982 NEW LIBRARY BOARD MEMBER Prior to the last two Council meetings , a Committee of the City Council interviewed prospective Library Trustees . I have been notified informally by the City Manager that the Council has made a decision, and that they will announce the new appointment at their regular August 16th meeting. So, if everything goes ahead as planned, we should be welcoming Burlingame 's newest Library Trustee at your August 17th meeting . AUTOMATED CIRCULATION Mrs . Molder attended several meetings with other Project Managers during July to discuss proposals for unifying circulation policies for the Shared Automated Circulation System. The goal was to propose policies to the Governing Board concerning fines , loan periods , maximum fines and bills that a patron is allowed before his/her borrowing privileges cease. Patron records and borrowers applications were designed. Although there is still discussion taking place, and some unanswered questions , the Agency is progressing rapidly to formalize policies for GEAC, for programming purposes . The Project Manager, Lois Kershner, is still gathering additional data on costs , particularly those related to communications . Until these can be detailed more precisely , the proposed Budget for 1982-1983 cannot be completed. We are hoping to have the Budget ready for approval by the Governing Board and the Manager's Review Committee sometime in September. An engineer from GEAC, Mrs . Kershner, an electrician, Joy and I all toured the Main Library on Monday , August 2nd, in order to discuss wiring and cabling requirements for the circulation terminals . We should receive an estimate from the electrical company within the next few weeks . There is no big rush because the communication network to connect the terminals to the C .P .U . won't be complete until December or January . CHILDREN ' S DEPARTMENT The party for the "Summer. Reading Club" is scheduled for August 25th, at 1 : 00pm in the Community Room. The entertainment will be 11The Walden Marionettes" . Again this year we are grateful to the Burlingame Lions Club for. making the reading program available to the children of Burlingame . The Lions pay for all the materials used in the Page 2 club , plus the entertainment and refreshments at the party . SIGN SYSTEM Mr . Escoffier, Mrs . Molder and I met with Mr . Van Allen, a sign consultant , on July 22nd. He had many thoughtful and interesting ideas . Mr . Escoffier is now trying to pull together all the information we have gathered so that we can decide on styles , priorities , prices , etc. REFERENCE DEPARTMENT Reference transactions were up again in July . . . 38% over July a year ago. The new Minolta RP405E Microform Reader/Printer has been received. We now have two such machines : one set up to read fiche, and the other set up to read film. P .L.S . NEWS The P .L .S . COM Union Catalog will be available in mid-September. This microfiche file culminates two years of conversion of bibliographic records into machine readable form. The file will contain P .L.S . records from 1973-1982 . Mr . Escoffier is Chairman of the Training and Evaluation Committee . Several use surveys are planned for the fall. Mr. Escoffier participated in the P .L .S. "Unique Resources" workshop at the Millbrae Public Library on July 21st and August 4th. COIN-OP COMPUTER Several of the staff , attended a demonstration of a "Coin-op Computer System" which is being marketed by Gaylord Brothers . I think it presents many exciting possibilities for use in the Library , but it also involves some internal management and control problems . I'll be interested in your reaction to the idea. 5IAI 1511(,5 FUr, jul 1982 CIRCULA TIOPI _MAIN BRANCH Books: Adult, Non-Fiction 8598 _ 401 Child, Non-Fiction 1164 381 Adult, Fiction 9371 1344 Child, Fiction 2971 926 TOTAL: 22,104 TOTAL: 3052 Periodicals: . 7464 436 Pamphlets (Incl . Maps & Sm. Press: 274 -0- TOTAL: 1678 TOTAL: 436 Moving Pictures: 36 -0- Audiorecordings (incl . Rec. & Cassa 1377 -0- Art Prints: 25 -0- Equipment Loaned: 20 -0- Slides: 117 -0- GRAND TOTAL: 25,357 GRAND TOTAL: 3488 Main Total 1982 Circ. : 25,357 Main Total_1981 Circ. : 27,404 _ 7.47 % Decrease Branch Total 1982 Circ. : 3,488 Branch Total 1981-,Circ. 3,181 = 9.65 % Increase GRAND TOTAL 1982 CIRC. : 28.845 GRAND TOTAL 1981CIRC'. : 30,585 = _5_.69 %, Decrease _REFERENCE STATISTICS: Total Reference Questions: 3,242 ILL Borrowed: 133 GRAND TOTAL OF ILL Lent: 185 REF. ACTIVITY 3560 ILL Total : 318 REGISTRATIONS: AS OF 7131182 _ ADDITIONS WITHDRAWALS TOTAL REG. PLS PATRONS TO Adults: .70,444 314 374 10,384 DATE: 8160 Children: 1,630 57 68 1,619 Increase of 72 Hillsborough: 4,535 34 6 4,563 O*er Non-Res. Patrons 190 4 -0- 194 TOTAL: 16,799 409 448 16,760 ACCESSIONS AND WITHDRAWALS: Added Discarded Total to Date AS OF: 6130182 VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES Adult,Non-Fic. : 136,650- 100,123 214 -124 306 - 165 136,558- 100,082 Child, Non-Fic: 17,763- 14,191 24 - 3 13 - 4 _17,774 - 14,190 Y.A. , Non-Fic: 3,276- 3,128 10 - 8 -0- - -0- 3,286 - 3,_136 Adult, Fiction: 45,272- 41,142 427 -297 621 - 312 45,078 - 41,127 Child, Fiction: 14,214- 10,000 7 - 2 16 - -0- 14,205- 10,002 Y.A. , Fiction: 2,848- - 2,462 3 - 3 1 - -0- 2,850 - 2,564 TOTAL: 220,023 - 171,046 685 -435--- 957 - 481 219,751 - 171,002 PAMPHLETS ADDED: 68 MAPS ADDED: 76 PAMPHLETS DISCARDED: 96 MAPS DISCARDED: TOTAL: 79 .,_863 TOTAL: 1,470 RECORDINGS: AS OF: 6/30/82 ADDED DISCARDED AS OF: 7/31/82 UNITS / TITLES UNITS / TITLES UNITS / TITLES UNITS / TITLES Disc's: 5,546 / 4,960 16 / 16 145 / 145 5,417 / 4,831 Cassettes: 817 / 722 6 / 6 -0- / -0- 823 / 728 TOTAL: 6,363..1.. 5,682 22 / 22 145 / 145 _ 6,240 / 5,559 DEPOSITED WITH THE CITY TREASURER: MAIN: 1,880.03 BRANCH: 123.10 TOTAL: 2,003.13 MEETING ROOM FEES COLLECTED & DEPOSITED: $, 64.00 TOTAL: 2 067.13 TOTAL MEETINGS HELD 17 PEOPLE IN ATTENDANCE 322 OUTREACH MONTHLY REPORT 1. ) Volunteer Coordinator A. Hours ,=corked 2 . ) Volunteers A: Number of Volunteers B. Hours Contributed J__ 3. ) Shut-In Patrons -- Individual Visits A. Number of Patrons B. Number of Visits Made C. Items Circulated 96, 4 . ) Shut-In Patrons -- Institutional Visits No, of Visits E. Y�E'nn A• Ay�i eccJ �2�i�mS insl�� f X712. B. C. 62 /r 4 G�efr D. 5. ) Totals of 4 and 5 A. Shut-In Patrons B. Visits Made � C. Items Circulated 94 Comments . ---------_-____.��C7__�I�^_�..1C.!_/�_.-�..--a� I.-%1-�_-----7�'��G��_._/n.^3♦.�.�TC.C.:•`7U11.S .�._T��r�.___ __. e / ,h �t'F�'S_---_yz�__.._.A_Q.CJ.�-,�A[•7-�__.___�US�.._.__CJGa�15---�Cc�/1_�.�—_------------- C� d.uGr/)-reQ - --- -- - CITY OF BURLINGAME HUDGET STATUS REPORT :r S! 12 MONTH Y•T-D Y-T^t) UNEXPENDED _ ... .._... _ - E E h t .... . AC.CT.... DESCRIPTION APPROP, ESTIMATE ACTtIAi- VA1tIANCE t LIBRARY ,i .' y 750010 -LI-BRARY SALARIES -S111700 25,975 25,`a5 a 20 285,745 11� 7S0011 LIBRARY EMPLOYEE BENEFITS 1. 44, 3146 12, 029 0 12.,029 144, 346 750013 LIBRARY PARTTIME 201 , 937 16r828 15r511l 1 ,3111 1116,423 ,,F--'-7501 to LIBRARY OFFICE EXPENSE 7,570 656 0 656 y►8fi0 750120 LIBRARY SPEC IAL. OEPTL. EXPENSE 1 1 , 4:11 953 0 953 750121 LIBRARY BOOK$ & MAPS 95f481 7057 0 7o957 95.481 ,.. 750122 LIBRARY PERIODICALS 12f070 i r 406 7,02<l 61018- S r 046 t7 750123 L16RARY BINDING$ ,200 183 233 450 13 7r967 750124 LIBRARY CATALOGING 12, 000 11000 552 448 11r4148 ,y -__750125.. _LIBRARY RECORDS $ CAS$kTTES 5, 090 _ G211 _ 0, _ _ 424 15? 090 ' 750130 LIBRARY SMALL. TOOLS & EQUIP 2?5 19 0 19 225 750160 LIBRARY COMMUNICATIONS 6, t86 516 364 152 51822 z ______750170 LIBRARY UTILITIES - 26,284 2, 190 1-x200 990 25, 084 Z, 750190 LIBRARY MAINT, BLDG & GROUNDS 101000 833 183 650 9,,817 750200LI6RARY EQUIPMENT MAINTENANCE 86b 72 0 72 $a6 750201. LIBRARY EUUIP 'MAINT-ALJDT0 VIS 525 ..til _ 0 - 44 525 750202 LIBRARY EQUIP MAINT-SE:C,SYSTEtA 0 0 0 0 0 750210 LIBRARY PROF & SPECIAL SERVICE it, P_00 350 100 250 4, I00 ``_`_750240 LI13RARY DUES &. SUBSCRIPTIONS 560 47 0 47 560 2VI"; 750250 LIHRARY TRAVEL. 150 38 U 38 450 Id750251 LIB CONF & MTGS•LIBRARIAN 650 54 0 54 650 si.._., 750252 LIES CONF & MTGS-STAFF.. . _ 500 112 _. lj __._ 42 . _ _. ....__ 500 ! 750260 LIBRARY TRAINING & SAFETY 400 33 0 33 400 750290 LIBRARY L)THER CHARGES 75 6 U 6 75 ****** TOTAL. LIBRARY 861 , 046 71,755 51, 125 2o,h30 509,921 at� ,t Y BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES JUNE 15th, 1982 CALL TO ORDER: Chairman Fricke called the meeting to order at 4 : 30pm. ROLL CALL: Trustees Present : Chairman Fricke , Secretary Weatherbe, Trustees Parsons , Hechinger, and Nagle. Trustees Absent: None Also Present: Mrs . Joy Molder, Assistant City Librarian Mrs . Judy Gladysz , Library Secretary Mrs . Lois Kershner, Project Manager for the Automated Circulation System Mrs . Linda Saltzer, Supervisor of �.. Technical Processing INTRODUCTIONS : Mrs . Bergsing introduced Mrs . Lois Kershner, the newly hired Project Manager for the Automated Circulation System for San Mateo County , and Mrs . Linda Saltzer, the new Supervisor of the Technical Services Department at the Burlingame Public Library . The Board members were most pleased to meet them both and wished them luck in their new positions . Lois Kershner gave a brief synopsis on the progress of the computerized circulation system. She explained that a verbal agreement had been reached with the vendor, Geac, that morning and she hoped to have a contract signed by the end of the week . She is very enthusiastic_ about the project and is looking forward to implementing the System. Linda Saltzer stated that she was very happy to have joined the staff of the Burlingame Public Library . Mr. Dennis Argyres , City Manager came to Trustee Hechinger's final Board meeting to present him with a plaque from the City of Burlingame in appreciation of the fine service he so graciously gave over the past 17 years . Trustee Nagle thanked Ben for all of his help as did everyone else. Chairman Fricke said he would be missed. Page 2 BILLS : City checks in the amount of $26, 565. 56, were approved to be paid on a motion made by Trustee Hechinger, seconded by Trustee Nagle and carried. Special Fund checks in the amount of $2 ,052 . 31 were approved to be paid on a motion made by Trustee Hechinger, seconded by Trustee Parsons and carried. MINUTES OF THE MEETING OF MAY 18th , 1982 : The minutes of the meeting of May 18th, 1982 were approved as written and ordered filed. CORRESPONDENCE : None LIBRARIAN'S REPORT: 1982-1983 Operating Budget : Librarian Bergsing reported that the City Council was still planning on reviewing the new operating budget for 1982-1983 at their regularly scheduled meeting on Monday , June 21st . Trustee Nagle, asked Mrs . Bergsing if she felt 10% was enough of an increase for the book budget . Mrs . Bergsing said she felt it should keep the Library even with inflation. Trustee Parsons questioned if the amount requested for Library Conferences was enough . Librarian Bergsing replied that it had always been difficult to budget enough for conferences . Professional staff have always had to supplement their conference expenses with their own money . Automated Circulation: Mrs . Bergsing reported that each of the libraries would have a "local Project Manager" and Burlingame 's was Mrs . Joy Molder. She felt that the local manager was important to coordinate the conversion and implementation of the System within the individual library , and to be a liason with the central site staff . Duncan Property : Chairman Fricke reported that she was contacting a decorator so that she and Mrs . Bergsing could visit the wholesale interior design outlets in San Francisco. She is hoping to be able to go this Friday . Page Tests : Chairman Fricke asked Mrs . Molder if any of the senior citizens had been hired that had taken the page test . Mrs . Molder explained that no one had been hired to date, but that the purpose of the test had been to establish a "pool" or "list" from which the different department heads could select pages when vacancies occurred. Ase was very happy with the response and interest that the `.- test generated. Staff Development : Trustee Nagle asked Judy Page 3 Gladysz to tell him a little more about the Word Processing course she is attending. Judy explained that it is a course offered by the Peninsula Community Foundation to learn how to use a word processor. After one learns how to use it , there will be time available , by appointment , to be able to use it whenever necessary , at no charge. Judy said that the more familiar she becomes with the program, the more she will be able to apply it to her work at the Library . UNFINISHED BUSINESS : Report on Trustee Workshop - May 22nd - Chairman Fricke : Chairman Fricke said she was unable to attend the workshop . NEW BUSINESS : Library Budget 1982-1983 : Discussed in conjunction with the Librarian's Report . Recommendation to Council for P.L.S . Advisory Board Representative : The recommendation was tabled until the meeting of J�Oth, 1982 . Request for Supplementary Funds to Purchase Microfilm/fiche Reader Printer : A motion was made by �— Trustee Hechinger, seconded by Trustee Parsons to supplement the funds from the operating budget with money from the Special Fund to purchase a new microfilm/fiche reader printer. ADJOURNMENT: The meeting of June 15th, 1982 was adjourned at 5 : 35pm, with the next scheduled meeting to be held on July 20th, 1982 at 4 : 30pm in the California Room. Respectfully submitted, Patricia M . Bergsing Clerk of the Board PMB/jg LIBRARIAN'S REPORT JULY 20th, 1982 1982-1983 OPERATING BUDGET The City Manager's 1982-1983 Operating Budget was approved by the City Council at their regular meeting of June 21st. It passed without any changes so far as the Library was concerned. AUTOMATED CIRCULATION Committees are continuing to meet to draw up the policies relating to bibliographic standards, patron information and circulation policies and regula- tions. The Geac programmer and Lois Kershner, the Project Manager, will then translate these into the documentation necessary for Geac to "program" these policies into machine readable form. The Governing Board of the Agency and the Manager's Review Committee will be meeting within the next couple of weeks to review the proposed budget for the year 1982-1983. DUNCAN PROPERTY Chairman Fricke and I toured the wholesale interior design outlets with a decorator one day in June, and we selected the patio furniture for the Duncan property. Our choices were approved by the Director of the Community Foundation and Mr. Lechich, the Executor of the Estate, and the furniture was ordered on July 10th. The cost was about $3,000.00. we'll show you the pic- tures of the furniture at your meeting, and explain what else we are planning to do. REIMBURSEMENTS FOR SERVING NON-RESIDENTS Attached is a copy of the memo to the staff regarding the reimbursements from the State to the Library for serving non-residents. As you can see, direct loans increased a little, but interlibrary loans went down. However, we did receive a small overall increase. C.L.S.A. funds did get approved for 1982-1983 as part of the State Library Budget, but there will be no increase in the rates of reimbursement. LIBRARY BOARD APPOINTMENT As of this writing, we have not heard that Councilmen Amstrup and Martin have interviewed anyone for appointment to the Board. With vacations, it is possible that it might be several months before you have a complete roster again. FRIENDS OF THE LIBRARY The Friends are planning a pot luck supper in the Community Room of the Library on July 30th. At that time, committees will be organized, and duties LIBRARIAN'S REPORT July 20th, 1982 assigned for the Booksale can October 15th, 16th, and 17th. As a result of "Burlingame Night" at the Oakland "A" 's baseball game, $25.00 was donated to the Friends treasury via the ticket sales. Our thanks to the Recreation Department for including the Friends on the announcement brochure. HANDICAPPED PARKING The Public Works Department painted the handicapped parking stall in the parking lot during this past week. We still need a sign, but it should be installed very soon. This should alleviate the on-going problem we were experiencing when it was located at the rear of the building. RECENT THEFTS IN THE LIBRARY On Friday, July 2nd, between 9:00 and 10:00am, billfolds were stolen from two employee's purses, Barbara Rowe in the Reference Department and Deanna Draper in the Cataloging Department. What makes these thefts particularly worrisome, is that in both cases the wallets were in purses, under desks, in non- public office areas, and when they occurred, at least one other employee was in the room, and did not observe the thief. However, we have given the police a fairly good description of the man we believe could be responsible. So far, we have not heard that they have had any luck locating him. CHILDREN'S DEPARTMENT The Summer Reading Club is off to a very successful start this year. There are 135 children participating at the Main Library and 98 children at the Branch for a total of 233 children. There were 175 children enrolled at this time last year. Pre-school story hour at the Branch is also experiencing increased attendance for its summer session. There were 32 children at the story hour on July 13th. We think this is due to fewer organized activities for pre-schoolers during the summer months, not to any recent "unheralded baby boom" in Burlingame. REFERENCE/COLLECTIONS Reference transactions were very strong this month - up 46% over the same month in 1981. The annual (fiscal year) total for transactions was 38,720 - up 22% over 80/81 fiscal year. The Audio Visual Department has begun a weeding project of the older record collection. We are discarding records in poor condition and replacing some with new copies. Weeding also continues in the 800's and the fiction collections. Collection development budgets have been allocated to selectors for the coming year. A number of new collection development assignments have been made. LIBRARIAN'S REPORT July 20th, 1982 New subscriptions for the periodical collection have begun to arrive. These include: Apollo, Auto Index, Background Notes, Bay Area Consumer's Checkbook, Home Video, Info World, Los Angeles Magazine, Maclean's, Monthly Magazine of Food and Wine, Reader's Digest Large Type Reader, Rockingchair, Travel and Leisure, Yankee. SIGN SYSTEM Mr. Escoffier is studying a sign system for the library. A preliminary survey of existing signs and recommended signs has been done. A representative of Creative Signage Systems will be meeting with us on July 22nd. We have yet to decide on priorities, color or type style. PROGRAMS/EXHIBITS On June 16th, John Hoffman presented a slide lecture on "The Antiquities of Greece". On June 25th Henry Conserva presented his slide lecture program on "The World Through its Architecture." Both were well attended. ALA CONFERENCE Joy attended the 101st Annual Conference of the American Library Asso= ciation in Philadelphia from Saturday, July 10th to Tuesday, July 13th. She served on two committees this past year that planned and presented programs, and planned publications for their respective ALA Division. The Staff Development Committee presented 8 staff development programs which were utilized by a library for in-house training and development. The second program which she was involved in planning, was for the 1982 Conference Program Planning Committee. This special program included two keynote speakers, Regina Minudri, Berkeley Public Library, and Ginny Cooper, Alameda County Public Library, and 13 special one hour lecture and discussion groups, all of whom addressed the issue of "Management for Survival: Key Issues in Reference Service". The three days of the Conference were also filled with Committee meetings, visiting the exhibits, and talking with other librarians from around the ocuntry. Philadelphia is a lovely city, although a bit spread out and inconvenient for such a large conference. Next year's ALA Conference is scheduled for June 24th - 30th, in Los Angeles. STATISTICS FOR June 1982 CIRCULATION MAIN BRANCH Books: Adult, Non-Fiction 9242 447 Child, Non-Fiction 1288 346 Adult, Fiction _Uc42-- 1341 Child, Fiction 76R Z -754 TOTAL: 22 L54 TOTAL: 2,886 Periodicals: 1470 502 Pamphlets ( Incl . Maps & Sm. Press: 280 =0= TOTAL: 1750 TOTAL: 502 Moving Pictures: 7A -0- Audiorecordings (Incl . Rec. & Cass. ) 13'19 -0- Art Prints: 28 _0- Equipment Loaned: 19 -0- Slides: =0= -0- GRAND TOTAL: 25,368 GRAND TOTAL: 3,390 Main Total 1982 Circ. : 25,368 Main Total_ 1981 Circ. : 26,316 = o 3.60 /Decrease Branch Total 1982 Circ. : 3,390 Branch Total 1981 Circ. : 3,178 = 6.67 %Increase GRAND TOTAL 1982CIRC. : 28,758 GRAND TOTAL 1981CIRC-. : 29,494 = 2.50 °;Decrease REFERENCE STATISTICS: Total Reference Questions: 3,677 ILL Borrowed: 112 GRAND TOTAL OF ILL Lent: 168 REF. ACTIVITY 3956 ILL Total : 280 REGISTRATIONS: AS OF May 31, 1982 ADDITIONS WITHDRAWALS TOTAL REG. PLS PATRONS TO Adults: 10,407 386 349 10,444 DATE: 8,026 Children: 1,637 57 64 1,630 Increase of bz Hillsborough: 4,480 66 11 4,535 Other Non-Res. Patrons 185 5 =0= 190 TOTAL: 16,709 514 424 16,799 ACCESSIONS AND WITHDRAWALS: Added Discarded Total to Date AS OF:May 31,82 VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES Adult,Non-Fic. : 136, 196 -99,950 488 - 335 34. - 162 - Child, Non-Fic: 17,708 -14,148 60 - 43 5 - =0= Y.A. , Non-Fic: 3,275 - 3,125 5 - 4 4 - 1 - Adult, Fiction: 45,493 -41,112 221 - 152 442 - 122 - Child, Fiction: 14,187 - 9,964 42 - 37 _ 15 - - Y.A. , Fiction: 2,840 - 2,444 22 - 18 1 - =0--- - TOTAL: - 219,699 -170,743 838 - 589 8 2 9_7-_7T6_ - PAMPHLETS ADDED: 101 MAPS ADDED: 3 PAMPHLETS DISCARDED: 16 MAPS DISCARDED: 0 TOTAL: 1qRg1 TOTAL: 1,394 RECORDINGS: AS OF: May 31, 1982 ADDED DISCARDED AS OF: UNITS / TITLES UNITS / TITLES UNITS / TITLES UNITS / TITLES Disc's: 5523 / 4926 43/ 34 / 5546 / 4960 Cassettes: 783 / 692 / 30 / 817 / 722 TOTAL: 6306 / 5618 77/ 64 / 6363 / 5682 DEPOSITED WITH THE CITY TREASURER: MAIN: 1863.32 BRANCH: 69.60 TOTAL: $1932.92 MEETING ROOM FEES COLLECTED & DEPOSITED: $37.50 TOTAL: $1970.42 TOTAL MEETINGS HELD 14 PEOPLE IN ATTENDANCE SOS BUDGET STATUS - FINAL - 1981-1982 BY ACCOUNT Account # Amount this month Previous Balance New Balance 750110 - Office Supplies 28 . 21 749 . 00 721. 00 750120 - Special Supplies 148 . 61 799 . 00 650 . 00 750121 - Books 69793 . 96 4 ,087. 00 (2 , 707 . 00) 750122 - Periodicals 12 . 55 631 . 00 618 . 00 750123 - Binding 502 . 81 527 . 00 24 . 00 750124 - Cataloging 16 . 59 1 ,620 . 00 1 ,603 . 00 750125 - Records/Cassettes 48 . 10 50 . 00 2 . 00 750130 - Small Tools . 00 . 00 . 00 750160 - Communications 387 . 36 1 ,634 . 00 1 , 247 . 00 750170 - Utilities 1 ,953 . 77 (1 , 456 . 00) (3 ,410 . 00) 750190 - Maintenance 214 . 87 28 .00 (187 . 00) 750200 - Equip . Maint . 171 . 00 466 . 00 295 . 00 750201 - A/V Maintenance . 00 126 . 00 126 . 00 750202 - Sec . System Maint . . 00 . 00 . 00 750210 - Prof. Services . 00 (1 . 00) (1 . 00) 750240 - Dues & Subscriptions .00 .00 . 00 750250 - Travel 13 . 86 38 .00 24 . 00 750251 - Meetings Librarian . 00 . 00 . 00 750252 - Meetings Staff . 00 127. 00 127 . 00 750260 - Training & Safety .00 149 . 00 149 . 00 750010 - Library Salaries . 00 865 . 00 865 . 00 TOTALS : $10 , 291.69 $10 ,439 . 00 $147 . 00 j g 7/8 2 CIRCULATION STATISTICS SURVEY ' 1950-1951 1960-1961 1970-1971 1975-1976 1978-1979 1979-1980 1980-1981 1981-1982 Main 154,433 246,207 269,414 297,564 313,199 314,696 319,485 301,644 Branch 45,509 86,925 --80,469- --71,727_- --42,622- 33,916 34,607 32,832 --------- --------- ---------- --------- TOTAL 199,942 333,132 349,833 369,291 355,821 348,612 354,092 334,476 1950-1951 1960-1961 1970-1971 1975-1976 1978-1979 1979-1980 1980-1981 1981-1982 Main N/A N/A* N/A** Hills. NO 33,396 39,553 45,899 45,196 P.L.S. BREAKDOWN 79,007 76,478 80,630 77,625 Other AVAILABLE -0- 973 1,291 1,633 -------- --------- --------- ---------- TOTAL 112,403 117,004 127,820 124,454 Branch Hills. 1,492 991 1,039 11,099 P.L.S. 2,809 2,020 2,497 2,510 Other -0- 12 4 -0- TOTAL 4,301 3,023 3,540 3,609 GRAND TOTAL: 78,696 116,704 120,027 131,360 128,063 * There were 429 non-resident card-holders registered during 1960-1961. They paid $3,757.50 for cards at the rate of $10.00 per family and $7.50 per student. No circulation records were kept by non-resident borrowers at that time. ** In 1970-1971, the amount of $7,032.00 was collected for non-resident library cards at the rate of $24.00 per family and $12.00 per student. There were 451 family cards and 116 student cards. PMB/jg 7/82 'ry i r:i Viz' June 1982 1.) Volunteer Coordinator A. Hours Worked 40 2.) Volunteers A. Number of Volunteers 7 B. Hours Contributed C. Number of Visits . —` 3.) Shut-In Patrons A. Number of Patrons 16 B. Number of Institutions 6 C. Patrons in Institutions D. Collections for Institutions �- 4.) Visits for PLS Films Attendance Qt- er • A. Bayview Convalescent Home 3 50 B. Burlingame Hacienda 2 20 C. Burlingame Retirement Home 3 45 D. Hillhaven Convalescent Home 3 65 E. Peninsula Hospital 2 18 _.F. Mercy Convent 1 20 Books 5.) Totals A. Shut-In Patrons 214 B. .Visits Made 39 C. Items Circulated 110 6. ) Comments In the month of June the Outreach Volunteers as well as one of BPL's in-house volunteers went out to dinner as the guest of the Friends of the BP library. We had a wonderful time and Joy and I both feel that the money was well spent. The Volunteers are a special group of people who give a great deal of their time and ask for nothing, in return. Barbara McCann and I have decided that we will no longer send a collection 6`f- LT .Fy.:Ic. reading books to the Burlingame Retirement Inn. All of the people livingrare of the physics and mental level as people living in most domestic situations -and consequentLy__.they_come into the library for their reading material. The movies will continue to be shown as many as three times per month as the response for this service is good. Pam YEARLY ACTIVITIES FOR OUTREACH JULY 1981 - JUNE 1982 1.) VOLUNTEERS Outreach Court Refferal Misc. Service Projects a.) Number of 9 10 6 7 b.) Hours Contributed 449 435.5 221 71.5 2.) SHUT-IN-PATRONS a.) Number of 29 b.) Institutions 6 c.) PLS films shown 80 3.) VISITS a.) Number of 438 b.) Items Circulated 1534 4.) TOTAL HOURS CONTRIBUTED a.) Outreach Program 449 b. ) Court Refferal Program 435.5 c.) Miscellaneous 221 d.) Service Projects 71.5 1177 In the previous year we a showed a decline in Outreach activity and also expressed hopes for increasing our circulation percentage. However we did not increase in actual circulation but we did have a good year for more volunteer hours contributed We only show a loss of two hardbound Large Type books this year as opposed to twelve last year. Our Outreach Volunteers may not have delivered as many books, but they spent almost the same amount of time with the patrons. We increased our actual volunteer hours to the library becuase we took on many individuals from the Court Refferal System. These people have minor fines that need to be satisfied by the courts standards and so we have devised a program that allows them to work the hours off at the library doing various tasks. Miscellaneous volunteers are those people who wish to do In-House work for the library and choose to come in during business hours whenever it is convenient for them. They also do a variety of tasks. Service Project Volunteers are students who have a need to work a specific number of hours for their schools or churches. We found this past year that institutionalized patrons tend to read less than their counterparts who are still living in their own domestic situations.The PLS films seem to be the best contribution towards service that the libraries can offer to the majority of the institutions. We do have one retirement home that has seniors living in it who are able to get about and do come to the library for their materials. We will of course continue to supply those patrons at the various institutions with all the reading material that they `- desire. TO: STAFF FROM: PATTI BERGSING RE: REIMBURSEMENTS FOR SERVING NON-RESIDENT BORROWERS DATE: JULY 7, 1982 Again, many, many thanks to all of you for your extra hard work this year in keeping track of non-resident use of the Library through direct Loans and Interlibrary Loans , Here are the figures: Quarter Direct Loans I . L. L. Total reimbursed by rel rsed the State at by State .4 per item a $2 . 58 per item 1st Quarter July-Sept . : $ 7,472 .64 $ 1,374 .27 $ 8,846.91 2nd Quarter Oct . -Dec. : $ 7,971 , 84 $ 1,355.00 $ 9,326 . 84 3rd Quarter Jana-March: $ 8,065.44 $ 1,672 .07 $ 9, 737. 51 4th Quarter Apr, -June $ 9,712 , 86 $ 1,501 .34 $11,214 ,14 TOTAL: $ 33,222 . 72 5,902 .68 $ 39,125, 40 Last year we were reimbursed $32,086 .38 for direct loans, and $5,922 .42 for Interlibrary Loans, for a grant total of $38,008.80 . So, as you can see, we received over $1,117 .70 more . EVERY LITTLE BIT HELPS! ! CONGRATULATIONS ! ! AGAIN, MANY THANKS ! ! ! CIRCULATION AND REFERENCE STATISTICS SURVEY The figures on the attached surveys are quite self-explanatory but there are a few things that call for some comment. First, the decline in circulation during this past year 1981-1982, we attribute totally to the change from a two-week check out period to a three- week check out period. We knew this would slow the turn-around/return time, and it did. Second, the Branch circulation was at its highest level during the early sixties, when Burlingame had its highest enrollment in elementary schools and there was only one school library for the district located at McKinley School . Circulation began to decline at Easton as the number of children in Burlingame dropped, and as school libraries developed in every elementary school . However, the dramatic drop occurred after Proposition 13 when the operating hours were cut in half. We do think there is a direct correlation between "open library hours" and "library use" statistics . Regarding the non-resident use of the Library, it is important to keep in mind several facts . First, the figures show the use of Burlingame Library by non-resident borrowers , but do not show the reverse -- the use of other libraries by Burlingame residents . For the past several years these figures have been: 1978-1979 1979-1980 1980-1981 1981-1982 19,499 17,954 23,019 20,269 Since the passage of the California Library Services Act in 1978, the Library has been reimbursed for making direct loans to non-residents on a net loan basis. During the four years , 1979-1982, the Library has received $118,153.00 for direct loans and $21,281.00 for Interlibrary Loans. The other factor in non-resident use is Burlingame's contract with Hillsborough to provide library service to Hillsborough residents . Since this agreement was reached between the cities of Burlingame, San Mateo and Hillsborough in 1977, $307.000.00 has been paid to the City of Burlingame. The final figure that should be mentioned is the impressive increase in reference transactions during this past year. Since much of the increased use came after the Library's reorganization in February, we believe this indicates that we made the right decision to move the Reference Department closer to the front of the building where it is more accessible to the public. PMB/j g 7/82