Loading...
HomeMy WebLinkAboutMin - LB - 1982.09.21 BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES SEPTEMBER 21st, 1982 CALL TO ORDER: President Fricke called the meeting to order at 4 : 30pm. ROLL CALL: Trustees Present: President Fricke, Secretary Parsons, Trustees Nagle , Weatherbe & Kriloff Trustees Absent: None Also Present : Mrs. Joy Molder, Assistant City Librarian Mrs. Judy Gladysz , Library Secretary BILLS : City checks in the amount of $13 , 536 . 40 were approved to be paid on a motion made by Secretary Parsons , seconded by Trustee Weatherbe and carried. Special Fund checks in the amount of $871 . 44 were approved to be paid on a motion made by Secretary Parsons, seconded by Trustee Weatherbe and carried. MINUTES OF THE MEETING OF AUGUST 17th, 1982 : Minutes of the meeting of August 17th, 1982 were approved as written and ordered filed. CORRESPONDENCE: IN— President Fricke asked if Mrs . Bergsing would check with Mr. Somerville, Executive Director of the Foundation, and find out how often a financial report could be available to the Board members regarding the Duncan Trust. Mrs . Bergsing said she would check with Mr . Somerville and report back . The Board members approved of the books that were purchased through funds made available from the Julia Farrell Memorial Fund from money left in Trust through the Peninsula Community Foundation. Mrs. Bergsing read a letter from Dennis Argyres to Mr . Bob Davidson, Hillsborough City Manager regarding increased charges to Hillsborough for Library Services . Mrs . Bergsing explained that the higher fees were based on the combined library budgets of Burlingame and San Mateo libraries for 1982-1983 . She further noted that this is the final year of a three-year contract with Hillsborough and that next year another agreement will have_ to be negotiated . LIBRARIAN ' S REPORT: Automated Circulation: Mrs . Molder brought the Board members up to date on the progress of the Automated Circulation System. She reported the System libraries are currently working together on policies and procedures in order to provide an orderly conversion . She explained that training for the eight Project Managers will be the first two weeks in November, with actual conversion beginning, hopefully, by January 1983 . �-- She said that the CPU {Central Processing Unit) was due to arrive at the County Headquarters this week and that the room where it is to be housed has been completed. Mrs . Molder was particularly pleased with the work Page 2 that has been done so far through the cooperative efforts of everyone involved. Meeting Room Application: The Board members reviewed the new format of the Meeting Room Application and took notice of the new charges for the use of the rooms . Mrs . Bergsing explained that there are currently some occasions that profit organizations wish to use the rooms, so consequently the price should be somewhat higher than for the non-profit a oups . She said the price had been altered to read; " $7 . 50 for up to 4 hours for non-profit groups and $15 . 00 for up to 4 hours for profit groups" for the Community Room. The price for the California Room up to 4 hourS is $5 . 00 for non-profit and $10. 00 for profit groups . Trustee Weatherbe made a motion, seconded by Trustee Kriloff to accept the new form, with the new prices for usage of the Meeting Rooms, subject to approval from the City Attorney regarding insurance for liability. The motion was unanimously approved. Student Behavior Policy: Mrs . Bergsing asked the Board members to consider adopting a new "Student Behavior Policy" that became necessary because of a great deal of trouble with rowdy and noisy students during the last school year . She requested permission, if the policy is adopted, to send letters to the Principals of the local schools, both Elementary and High Schools; to post the rules in the Library and to try to obtain a lower noise level . After discussion, in which all the Board members expressed support for the policy, Trustee Nagle made a motion to adopt the "Student Behavior Policy" . The motion was seconded by Secretary Weatherbe and carried. Trustee Kriloff suggested hiring a college student to "patrol" the premises in the evening hours and on weekends . President Fricke suggested Mrs . Bergsing discuss it with Al Escoffier, Head of the Reference Department . Mrs. Bergsing replied that if the "signs" and other proposed actions did not reduce the noise , the idea of a "monitor" would have to be considered . Norberg Library Sketches : Al Escoffier presented the Norberg sketches of the Library before it was contructed. The sketches were found in Colonel Norberg ' s home, after his death, and turned over to the City. The City Engineer recognized their value and gave them to the Library. Mr. Escoffier had taken 12 of the best sketches to "Studio B" to get an estimate for matting and framing . Fie reported that to frame and preserve the 12 sketches it would cost $655. 54 . Trustee Nagle thought it would be appropriate to mount and display the Council or Board minutes or official documents pertaining to the contruction of the Library along with the sketches , so the public would have a better idea of what the sketches represented. Trustee Nagle made a motion to pay for the framing of the Norberg sketches, out of the Special Fund. The motion was seconded by Secretary Parsons and passed . UNFINISHED BUSINESS : Recommendation To Council for P .L. S . Advisory Board Representative: President Fricke expressed concern that she did not have ample time to be Representative on the P .L. S . Advisory Board but she could certainly share the position with someone . Trustee Nagle asked if Trustee Kriloff would be willing to "take on" an alternate position to which Trustee a._ Kriloff agreed. He expressed a desire to help out in any way he can to benefit the Library . Trustee Nagle also reminded the other Board members that he thought it would be advisable to also recommend Mrs . Kristine Cannon as a Representative in the event that :City Council did Page 3 not wish to consider a Board member, Trustee Nagle made a recommendation for President Fricke to serve a second two-year term as a Representative of Burlingame on the �- P .L .S . Adviscry Board with Trustee Kriloff acting as her alternate, and that Mrs . Kristine Cannon be considered in case Council does not want a Board member. The Board members unanimously supported his recommendation. MISCELLANEOUS : Mrs . Bergsing asked the Board members if everyone had received a California Library Association Preliminary Program for the Conference that will be held in December and passed around her copy for everyone to see . She asked who would be attendingfand President Fricke said she would be attending . The Board members said that they would think about it and let Mrs . Bergsing know next month in order to make the necessary arrangements . Librarian Bergsing announced that the National Library Association had just released copy of their new logo for libraries . Mrs . Bergsing said it can be displayed on booklists , posters , street signs , etc . , to introduce it to :the public . She further explained that it will be used in the same way that handicapped & no smoking, logos are used in hopes that eventually the logo might be part of the street signs that indicate the direction to the Library Trustee Parsons noted a 2 . 28% increase in circulation at the Branch. Librarian Bergsing , after adjournment of the meeting, took the Trustees to the Duncan property to view the patio furniture. They all thought it was attractive as well as comfortable. ADJOURNMENT: President Fricke adjourned the meeting at 6 : OOpm with the next meeting scheduled for October 19th, 1982 at 4: 30pm in the California Room. Respectfully submitted, 1A'7 lh Patricia M. Bergsing + Clerk of the Board tx P M B/jag 41 F .r .. • ,a4 4:,. ;.� fir xc:} C 3"t.Fi I�MSvr Lt yJ. 'i "1` .'A x FtJ k r a �' c